2023-04-30-accounts

EGM Minutes, Rainbow Preschool, Thursday 6[th] April 2023

Chairperson’s Welcome

• Those present and apologies

• Plan for preschool going forward. Support for everyone

• July onwards

• Chair Persons welcome

Treasurer’s Update

• Monies raised from fundraising

• Current Financial Position

• Treasurers report sheet attached.

Chairperson

• Staffing struggles, LB handed in notice, retracted to keep us open till July.

• Trying to recruit, plan, 4 days for Summer term, 3 team members working all 3 days, Interviews with Lisa due to safer recruitment, have some on bank for support with sick leave.

• Advert for manager for temp contract till end of year, number for next year are really low, 4 3 plus and 3 2 plus next year, working with school opening preschool in September 2023. Don’t know if guaranteed those children in September, recruiting manager for their preschool to second to us for the rest of the term. Give LB support, run the room on a daily, LB can do the paperwork required.

• 3 plus room, at the school, demand for 2 year olds in Gamlingay. 2023 low birth rate. Not enough children to sustain the preschool coming September, 2 enquiries last week.

• Costings based on children on the books full time for best case scenario £1050 per week, staffing Full time manager, Deputy, Unqualified, £1331, overheads £290, per week total 1621, income £1050, 12 full time children.

• Current funding £1398.92, £1349.92, plus overheads.

• Nursery, preschool, more favourable at the school as

• Scope for 2 years old, old chapel not suitable, 2 years ratios are higher,

• Funding raise £4.37 to £4.53 from government. Only covering defict for min wage increase.

• Top up fees, voluntary contributions, cannot legally charge top up fees.

• 9 months plus will hinder settings more, funding and defict, no paying children as under free preschool. Resource charge. From sept, fees would have to go up. Under 3s being £5.50 not covering costs. Not fair to put that on parents currently with closures and staffing issues.

• Possiblity of loosing children due to school being able to offer wrap around care too. Staffing

• • Agreement with CC, not allowed to add fees on top, £4 per hr, cant add top up fee, tried to recruit staff out of the 9-3.

• If we were to move to a more suitable venue

• Anna on own with 1 parent helper – in ratio but only as worst case scenario to keep it open.

• Committee 2023/24 core committee stepping down, would need new committee.

• School preschool,2 form entry, 3 plus from that September,

• Re register to Ofsted, change of accommodating ages if under 2 years, we could take 2 year olds.

• Why hasn’t it been advertised or changes made before now, lack of staff, current setting arrangement. Staff asked by chair and manager for hours outside of 9-3, but unable to.

• If kept open, could close mid term due to funds.

• School, preschool kids and staff, school will tell us when its opened to let staff.

• Teacher qualified status would stand out over early years quals. Most would have it first and less

• School held off 3 years,

• Leavers transitions, additional support, ‘new’ staff member from the school, transition the school leavers and younger.

• CB met with school, open to helping, LB stayed on to help, not jumping ship, due to personal circumstances.

• Cant guarantee finding another staff member, more children, we have to take it as it stands today with the figures we are working with.

• Taking quality education as a priority, cannot run like this anymore, need 3 , dp, senco, manager, deputy, takes one child to wipe out the staffing and force closure. Vote – Managed closure

JN, not a reflection of the staff, ofsted report.

Between now and July the children, best time they can, graduation, last leavers, go out on a high.

Other local preschools in the same boat.

Proposed next steps:

Support staff from a HR Perspective.

GAMLINGAY RAINBOW PLAYGROUP REGISTERED CHARITY NUMBER 293562

RECEIPTS & PAYMENTS ACCOUNT FOR THE YEAR ENDED 30 APRIL 2023

Bank and cash balances at start of the year RECEIPTS Preschool Fees Funding (Cambridgeshire CC) Fundraising Donations Bank interest received Other TOTAL RECEIPTS PAYMENTS Wages and pensions Rent Admin expenses Supplies and activities Equipment Professional services Insurance Fundraising Training Other TOTAL PAYMENTS EXCESS OF PAYMENTS OVER RECEIPTS Bank and cash balances at end of the year * Current account Deposit account Cash in hand	£ £ 35,924 15,225 49,982 1,838 700 10 1,514 69,269 58,354 6,965 1,520 2,109 1,862 2,105 732 387 552 1,398 75,984 (6,715) 29,209 14,083 15,010 116 29,209 2022/23*	£ £ 35,924 15,225 49,982 1,838 700 10 1,514 69,269 58,354 6,965 1,520 2,109 1,862 2,105 732 387 552 1,398 75,984 (6,715) 29,209 14,083 15,010 116 29,209 2022/23*	£ £ 39,803 11,947 52,959 2,309 1,406 - 706 69,327 56,103 6,582 1,587 1,696 494 2,631 1,489 853 333 1,438 73,206 (3,879) 35,924 35,564 - 360 35,924 2021/22	£ £ 39,803 11,947 52,959 2,309 1,406 - 706 69,327 56,103 6,582 1,587 1,696 494 2,631 1,489 853 333 1,438 73,206 (3,879) 35,924 35,564 - 360 35,924 2021/22
		69,269 75,984		69,327 73,206
	58,354 6,965 1,520 2,109 1,862 2,105 732 387 552 1,398		56,103 6,582 1,587 1,696 494 2,631 1,489 853 333 1,438
	*
		(6,715)		(3,879)
		29,209		35,924
		14,083 15,010 116		35,564 - 360
		29,209		35,924

REP�RT �F THE I�DEPE�DE�T EXA�I�ER �� THE FI�A�CIA� STATE�E�TS F�R THE YEAR E�DED 30th APRI� 2023

T� THE TRUSTEES �F GA��I�GAY RAI�B�W P�AYGR�UP Registered charity �� 293562

Basis �f rep�rt

�y exa�i�ati�� i�c�uded a review �f the acc�u�ti�g rec�rds �ept by the charity a�d a c��paris�� �f the acc�u�ts with th�se rec�rds� It a�s� i�c�uded c��sideri�g a�y u�usua� ite�s �r disc��sures i� the acc�u�ts a�d see�i�g exp�a�ati��s fr�� the trustees c��cer�i�g a�y such �atters� The pr�cedures u�derta�e� d� ��t pr�vide a�� the evide�ce that w�u�d be required i� a� audit a�d c��seque�t�y I d� ��t express a� audit �pi�i�� �� the view give� by the acc�u�ts�

I�depe�de�t exa�i�er's state�e�t

I� c���ecti�� with �y exa�i�ati��� �� �atter has c��e t� �y atte�ti�� which gives �e reas��ab�e cause t� be�ieve that i� a�y �ateria� respect the acc�u�ti�g rec�rds have ��t bee� c�rrect�y �ept �r that the fi�a�cia� state�e�ts d� ��t acc�rd with th�se acc�u�ti�g rec�rds� The p�aygr�up c��sed d�w� �� 31st !u�y 2023 a�d the charity is i� the pr�cess �f bei�g w�u�d up a�d its assets distributed�

There are �� �ther �atters t� which� i� �y �pi�i��� atte�ti�� sh�u�d be draw� i� �rder t� e�ab�e a pr�per u�dersta�di�g �f the acc�u�ts f�r the year e�ded 30th Apri� 2023 t� be reached�

Ia� Par�er FCA Chartered Acc�u�ta�t 8 )�ve�ber 2023