COBHAM VILLAGE HALL Registered Charity Number 293556 Accounts for the year ended 31" August 2025
Cobham Village Hall LEGAL AND ADMINISTRATIVE INFORMATION Trustees Mr G Caddick- Chair Mr P Banks- Treasurer Mr M Dharamsi Mr J Kingston Ms M Cook Address Cobham Village Hall Lushington Drive Cobham, Surrey KTII 2LU Independent Examiner Roger Jones FMAAT, Dipsm Bankers Barclays Bank plc Cobham, Surrey [2]
Cobham Village Hall CONTENTS Page Contents Report of the Trustees Report of the Independent Examiner Income and Expenditure statement Statement of financial activities Balance Sheet Notes to the financial statements 10-14 [3]
Cobham Village Hall ANNUAL REPORT FOR COBHAM VILLAGE HALL st Year ended 31 August 2025 Statutory Information Charity number 293556. The charity was established by trust deed. Principal Office Lushington Drive, Cobham, Surrey, KTII 2LU. Trustees Mr G Caddick- Chair Mr P Banks-Treasurer Mr M Dharamsi Mr J Kingston Ms M Cook Chairman's Report The past year has been busy and productive for the Village Hall, with a strong focus on essential maintenance and small improvement projects. A wide range of repairs and servicing were completed across the facilities including electrical testing, heating repairs, cleaning, lighting replacements, and various fixes throughout the halls and outdoor areas. New equipment, such as trestle tables, chairs, lights, and a vacuum cleaner, was also purchased. Several minor but impacrful upgrades were completed, including replacing the Committee Room floor, installing new lighting in the Club Room, and fully refurbishing all floors-improving the hall's overall usability and appearance. Lookins ahead to 2025/26, the largest project will be installin8 a soft-pour surface and tarmac markings in the Taylor Hall garden, along with new play equipment funded by donations. Early steps have been taken to explore the feasibility of solar panels, pending the outcome of a G99 application. Stage area improvements have been quoted and a vendor selected, with work scheduled soon. The report concludes with thanks to everyone who has supported the hall's operations, with a special note of appreciation for Mehboob Dharamsi, who is stepping down after eight years as a Trustee. [4]
Cobham Village Hall The Trustees have complied with the duty in s.4 Charities Act 2011 to have due regard to the guidance issued Review of Financial Activities 2025 has been a stable and positive year for the hall, with income remaining steady and our financial position continuing to strengthen. Despite increased spending on essential maintenance and improvements, we have maintained a healthy surplus for the year and kept our reserves at a comfortable level to support future works. This year we focused heavily on maintenance to ensure the hall remains safe, functional, and welcoming for all users. Key works included: Roof and gutter repairs Interior repainting and minor plaster work Electrical testing and safety-related upgrades Floor resurfacing These investments were funded from operational income, and no additional borrowing or external financing was required. Overall, the hall remains in a strong financial position, supported by responsible cost management, healthy reserves, and continued community use. This ensures that we can continue to maintain and improve the hall for the long-term benefit of Cobham residents. Objects of the Charity The objects of the foundation shall be the provision and maintenance of a village hall for the use of the inhabitants of Cobham and the neighbourhood (hereinafter called ' the area of benefit") without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation with the object of improving the conditions of life for the said inhabitants. Statement of the Responsibilities of the Committee Law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fairview of the charity's financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the Trustees should follow best practice and: Select suitable accounting policies and then apply them consistently. Make judgments and estimates that are reasonable and prudent. State whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements. Prepare the financial statements on the ongoing concern basis unless it is inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with applicable regulations. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Signed on behalf of the Trustees: Gavin Caddick: [5]
Cobham Village Hall INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF COBHAM VILLAGE HALL st report on the accounts of the charity for year ended 31 August 2025, which are set out on pages 7-14. Respective responsibilities of trustees and examiner The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit Is not required for this year under Section 144 of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. It is my responsibility to: Examine the accounts under Section 145 of the 2011 Art To follow the procedures laid down in the General Directions given by the Charity Commission under Section 145 (5) b of the 2011 Act and To state whether particular matters have come to my attention. Basis of the Independent Examiners report My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and the seeking of explanations from the trustees concerning such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present "a true and fair view" and the report is limited to those matters set out in the statement below. Independent Examiners statement In connection with my examination, no matter has come to my attention: l. Which gives me reasonable cause to believe that. in any material respect, the requirements: a, to keep accounting records in accordance with Section 130 of the 2011 Act and b. to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act have not been met or 2. To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Independent Examiner Name & Address kgo4 =L ,5 3 c>th4=5 Tk 2QL
Cobham Village Hall Income and Expenditure for year ended 31 August 2025 Unrestricted , Restricted , funds funds Total funds 2024 Incoming resources from generated funds Hall letting Miscellaneous income Furlough Grant 117,424.70, 13.827.15, 117,425 13.827 117,828 14,110 Donations and fund raising Investment income Interest received Resources expended 4.404, 135.656, 4.404 135.656 4.775 136.714 Charitable activities Wages (note 10) Pension contributions Rent 40.235, 466 40,235 466 40,680 513 2,200 1,266 1,598 4.057 4347, 2,2(J) 1,266 1.598 4,057 4,347 4,290 852 l(Kl 3,174 432 1.046 2,373 1,560 24,688 18.376 2,200 654 358 4,396 4133 3630 781 87 3,853 432 866 2,485 1,300 32,098 11.848 20 Water rates Insurance Electricity Gas Gardening Performing rights Mobile Telephone Post/stationery, comp equip, training Web site maintenance Wi-Fi & Broadband Refuse disposal Equipment hire Repairs and renewals Cleaning & Hall supplies Bank charges Bad debts Depreciation of fixed assets Miscellaneous Governance costs Accountancy (note 13) Total expenditure all items Net incoming/(outgoing) resources before revaluations Other recognised gains and losses Gains/ (losses) arising on revaluation Net movement in funds 4290 852 100 3,174 1.046 2,373 24,688 18.376 37 37 55 111.104 111.104 110.388 24.552 24.552 26.326 24.552 24,552 26.326 Fund balances brought froward 173.155, 173.155 146.829 Fund balance carried forward 197.707 197,707 173.155 [7]
Cobham Village Hall Statement of Financial Activities for year ended 31" August 2025 Unrestricted ' Restrirted , Total funds funds funds 2024 Incoming resources ( Note 2) Donations & legacies Charitable activities Other trading activities investments Separate tnaterial item of income Other (Business support grant) Total 131,252: 131.252 4,404 131,939 4,775 135,656, 135.656 136.714 Resources expended ( Note 4) Raising funds Charitable activities Separate material item of expense Other Total 111.104 111,104 110,388 111,104; 111,104 110,388 Net Income/ ( Expenditure ) before Investment gains/ ( losses ) Net gains / (losses ) on investments Extraordinary items Net Income / ( Expenditure ) Transfer between funds Other recognised gains . (losses ) 24.552,. 24,552 26,326 24,552, 24.552 26,326 Gains and losses on revaluation of fixed assets for the Charity's own use Other gains / { losses ) Net movement in fvnds 24,552: 24.552 26.326 Reconciliation of funds Total funds brought fonmard 173.155, 1 173,155 146.829 Total funds carried forward 197,707, 197,707 173,155 [8]
Cobham Village Hall Balance Sheet as at 31 August 2025 Unrestricted funds Restrirted fvnds Total funds 2024 Fixed Assets Intangible assets Tangible fixed assets { Note 5) Heritage assets Investments Total Fixed Assets Current Assets Stocks Debtors ( Note 6) Investments Cash at bank Total Current Assets 28 l(X),444 117.552 217.996 100,444 117,552 217,996 96,040 88,735 184,803 Creditors falling due within one year ( Note 7) 20,289 20,289 11,648 Net current assets / (liabilities) 197.707 197.707 173,155 Total assets less current liabilities 197,707 197.707 173.155 Creditors falling due after one year ( Note 8) Net current assets or liabilities 197,707 197.707 173,155 Funds of the Charity Endowment funds Restricted funds Unrestricted funds Revaluation reserve Total funds 197,707 197,707 173,155 197.707 197.707 173.155 These accounts were appr ved on zo Mr G Caddick Mr P Banks [9]
Cobham Village Hall st Notes to the accounts for the year ended 31 August 2025 l. Accounting Policies These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant notes to these accounts. The accounts have been prepared in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland ( FRS102) and with the Charities Act 2011. Income All incoming resources are recognised when the charity is legally entitled to the income and the amount can be quantified with reasonable accuracy Donated goods for use by the charity are included where a third party is bearing the cost. No amounts are included in the financial statements for services donated by volunteers. Expenses All expenses are accounted for on an accruals basis. Investments Fixed asset investments are stated at cost less provision for diminution in value. [10]
Cobham Village Hall 2. Analysis of Income 2025 , Unrestricted ' Restrirted , Total funds funds funds 2024 Donations & Legacies Donations & gifts Gift Aid General grants by Gov/other charities ( Note 3) Donated goods, facilitie5 & Services Other Total Charitable activities Hire of halls Hire of service Fundraising Other Total 117,425 13.827 117,425 13.827 117,828 14.110 131.252, 131.252 131.939 Other trading activities Other Total Income from investments Interest income 4.404, 4.775 Dividend income Rental & leasing income Other Total 4.404 4.775 Separate material item of income Totsl Total Income 135.656, 135.656 136.714 111]
Cobham Village Hall 3. Analysis of Grants 2025 2024 Elmbridge BC Covid grant Total 4. Analysis of Expenditure Unrestricted , Restricted , Total funds funds funds 2024 Expenditure on raising funds Incurred seeking donations Incurred seeking legacies Incurred seeking grants Operating membetship schemes/lotteries staging fundraising events Fundraising agents Operating charity shops Advertising, marketing, publicity Start up costs incurred generating income Database development costs Other trading activities Investment management costs Portfolio management costs Cost of obtaining investment advice Inve5ttnent administration costs Intellectual property licencing costs Repairs & maint charges Total expenditure on raising funds 86,416, 86,416 78,290 24.688 111.104 24,688 111.104 32.098 110,388 Expenditure on charitable activities Total expenditure on charitable activities Other Total Expenditure 111,104 111,104 110,388 [12]
Cobham Village Hall 5. Tangible fixed assets Cost As at 01/09/24 Additions Disposals As at 31/08/25 Depreciation As at 01/09/24 Charge for period On disposals As at 31/08/25 , Net Book Value As at 31/08/24 As at 31108/25 Depreciation is provided on all tangible fixed assets at rates calculated to write-off the cost of reducing balance basis over their expected useful economic lives. Fixtures & fittings 25.00% reducing balance 6. Debtors 2025 2024 Sundry debtors Prepayments & accrued income Other debtors/deposits 28 7. Creditors: amounts falling due within one year 2025 2024 Sundry creditors .Accruals & deferred income Pension 679 19.520; 89 20,289, 11.563 S5 11,648 8. Creditors: amounts falling due in more than one year 2025 2024 [13]
Cobham Village Hall 9. Transactions with trustees and related parties None of the Trustees have been paid any remuneration or received any other benefits from an employment with their charity or a related party No Trustee expenses have been incurred There have been no related party transactions in the reporting period 10. Paid Employees Staff costs 2025 2024 Salaries and wages 40.235 40.680 No employees recived banefits for , the reporting period more than £60k The average number of employees during the year was 11. Fixed Asset investment 2025 2024 Investment held primarily to provide an investment return for the charity 12. Ultimate controlling party The ultimate controlling party of the charity is the committee 13. Fees for examination of accounts 2025 2024 ,, Independent examiner's fee [14]