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2023-09-30-accounts

Southeast Asian Outreach (operating as Cambodia Action)

Report and Accounts Year ended 30 September 2023

1 Lamb's Passage, London EC1Y 8AB www.stewardship.org.uk

SOUTHEAST ASIAN OUTREACH

LEGAL & ADMINISTRATIVE DETAILS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

ADDRESS FOR CORRESPONDENCE

15 Bushey Ley Welwyn Garden City AL7 3EY

GOVERNING DOCUMENT

CHARITY REGISTRATION NUMBER

Declaration of trust dated November 1985 and deed of appointment dated May 1994 293382

TRUSTEES RESPONSIBLE FOR MANAGING THE CHARITY

David Adams David Buchan Robert Dixon Alfie Prothero

EXECUTIVE DIRECTOR INDEPENDENT EXAMINER

Chris Catlin

Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

INDEX

Page 1 Pages 2-8 Page 9 Page 10 Page 11 Pages 12-13

Legal & Administrative Details Trustees' Report Independent Examiner's Report Receipts and Payments Account Statement of Assets & Liabilities Notes to the Accounts

Page 1

Southeast Asian Outreach (Operating as Cambodia Action) Trustees’ Report

The Trustees present their annual report for the year ended 30 September 2023.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Southeast Asian Outreach is a registered charity with number 293382 (and was operating in the UK as SAO Cambodia until June 2009). It is governed by a Trust Deed dated 27th November 1985. This was amended in June 2003 to allow a maximum of twelve Trustees. In July 2009 the charity was re-launched with a new UK operating name, Cambodia Action. Trustees normally meet four times a year as the Board with the Executive Director in attendance and follow the Carver model of governance.

We have met as Trustees on four occasions during the year. Our Trustee meetings in December 2022 and June 2023 were held via Zoom. We met face to face in March 2023 and for our strategy weekend in September 2023. The Carver model continues to allow maximum freedom for the Executive Director to choose the means by which the charity’s Ends are achieved, while placing certain Executive Limitations on that freedom. The Ends are reviewed annually when the Executive Director reports against progress in achieving them. We are confident that the activities of Cambodia Action during this year fulfil our Ends as an organisation.

Cambodia Action’s Status in Cambodia

In Cambodia, Cambodia Action continues to operate as SAO. This is the name by which it was known to the Cambodian government when it first registered in 1991. We continue to operate by supporting our team in Cambodia and working in partnership with other like-minded organisations.

Trustees

The Trustees who held office during the year are set out on page 3. Trustees meet as the Cambodia Action Board which, by constitution, has between 3 and 12 members. Potential Trustees may be identified by existing Trustees, Officers or Team Members through personal contacts, networking or, where appropriate, advertising. Trustees are appointed by invitation of the existing Trustees and are selected to give the range of skills and experience necessary for the Trustees to be effective. Trustees have a proactive stance in making the need for Trustees widely known and ensuring the recruitment process is open and transparent.

The Trustees are actively looking to add new trustees who will broaden the skills and experience base of the board.

Risk Management

The management of risks has continued to be monitored as set out in the Risk Assessment Management paper approved by the Trustees in June 2022. The current risk assessment policy is monitored by the Trustees through two main methods. For those elements under the Executive’s control, the Trustees are in receipt of regular management reporting against Executive Limitations which prohibit the activities which appear as risks to the organisation and its operations. In addition, the Trustees review the risks to the organisation for those elements which are Trustee responsibilities by regular reviews of Board Governance policies which pertain to organisational risks. The Risk Assessment policy has been reviewed during the year.

A Financial Controls Policy is in place and is reviewed regularly.

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OBJECTS AND ACTIVITIES

The objects of the charity are to promote the Christian faith and relieve poverty and distress among peoples of countries in Southeast Asia, particularly Cambodian nationals.

When reviewing the aims and objectives of the charity, and in planning future activities, the Trustees have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.

The following are some examples of projects undertaken during the year by Cambodia Action, with its partners, to achieve their objectives:

POLITICAL AND ECONOMIC BACKGROUND

Cambodia has continued to emerge from the effects of the COVID Pandemic. The country’s is fully open and the economy is growing

The World Bank’s latest Economic Update of Cambodia reports ( https://www.worldbank.org/en/country/cambodia/overview ):

“Cambodia’s economic growth is projected to reach 5.4% in 2023, marginally down from 5.5% forecast in May 2023, and pick up to 5.8% in 2024 and 6.1% in 2025, on anticipated increases in infrastructure investment and benefits from regional trade agreements, the World Bank said in its semi-annual outlook for the country.

This year, a combination of external pressures and structural shortcomings that are weighing on growth, despite an initial recovery in tourism and other services, according to the World Bank’s Cambodia Economic Update: Accelerating Structural Reforms . If structural reforms accompany infrastructure investments and trade opportunities, growth should continue to accelerate in the medium to long term. Cambodia’s economy expanded by 5.2% in 2022.

“To sustain economic growth, Cambodia needs to support the private sector as the engine of growth, and this can be achieved by prompt actions to improve public sector performance,” said World Bank Country Manager for Cambodia Maryam Salim. “ Maintaining financial stability is also a priority and more efforts are needed to restore fiscal space. ”

Despite major investments in public infrastructure, the country’s limited transport and logistics capacity and unreliable energy supply continue to impose high costs on business and consumers. In the short term, overlapping negative shocks from the pandemic, Russia’s invasion of Ukraine, and high international interest rates are expected to continue to constrain growth.

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Tourism is crucial to Cambodia’s economy, and while international tourists are returning, receipts at major destinations are well below pre-pandemic levels. Investment in merchandise manufacturing, including of garments, and exports of finished goods have both weakened, reflecting lower global demand. As a result, manufacturing jobs have dropped by 5%, prompting authorities to provide financial support to laid-off workers.

Looking ahead, economic growth could further be affected by weakening global demand or renewed oil and food price shocks. Domestically, rising household debt and domestic credit in the real estate sector remain risks.

A special focus section outlines structural reforms that could help Cambodia foster a more sustainable, productivity-led pattern of growth. These include improving the business environment to boost productivity and competitiveness, upgrading infrastructure and connectivity, and upgrading workforce skills.”

Cambodia and its growth and development continue to be affected by external influences beyond their control. The need to support the poor and marginalised remains a significant issue and is a key factor in our ongoing commitment as an organisation to the country and people of Cambodia.

On 22[nd] Aug 2023, Cambodia’s national assembly officially elected the eldest son of outgoing premier Hun Sen to be the country’s new prime minister. Hun Manet, the new Prime minister, is 45 years old and was elected by all 123 members of Cambodia’s lower house of parliament.

ACHIEVEMENTS AND PERFORMANCE

This year has been a special year for Cambodia Action. During the year we have celebrated 50 years since we began as a mission working to serve the people of Cambodia. We held two special events in the UK to celebrate all that has been achieved over the past 50 years where many of those who have been part of Cambodia Action over the years joined together to share experiences and give thanks.

Our Executive Director has been able to make a visit to Cambodia to encourage our team and to meet with our current partners. We continue to look actively for new partners who share our vision for Cambodia. Financially, we have remained stable as an organisation, which has been an encouragement to all involved in Cambodia Action.

Cambodia Action continues to have a particular focus on working with children, the poor and the marginalised. These groups, as highlighted above, are the most vulnerable to the current financial challenges caused by higher energy costs and rising inflation. We still therefore believe we have a message to proclaim, a role to play in justice advocacy and a calling to demonstrate compassion - which is still critically important in Cambodia at the present time.

Cambodia Action seconds staff to other like-minded missions and agencies, enabling us to broaden the base of those who are able to benefit. We continue therefore to be one of the longest-serving INGOs within Cambodia. We have continued to evaluate and develop our role within Cambodia during the year, whilst facing the challenges of a difficult economic environment within the UK charitable sector. We remain however fully committed to growing our work in Cambodia and to strengthening our team in country.

Cambodia Action’s UK staff, members and supporters continued to demonstrate great commitment and perseverance to the Mission during this challenging year. Our team were advised by our Executive Director throughout the ongoing COVID crisis and the wellbeing of each team member was a high priority. Thankfully, all of our team members are currently safe and well. We expect to continue to make a worthwhile contribution in helping address the needs of Cambodia as it develops.

Our current complement is 6 team members in Cambodia, currently working in a range of development projects, church and ministry-support roles. Two team members will be returning to the UK but remain actively committed to Cambodia Action.

We continued to develop our programme of promoting Cambodia and its needs within the UK. We continue to take every opportunity offered to us to raise awareness of the current opportunities within Cambodia. We have

Page 4

continued to communicate with our supporters through our magazine produced three times a year, through electronic monthly updates and through our website. Our Executive Director actively responds to new opportunities for raising the profile of the work in which we are involved.

The activities carried out by CA for the public benefit can be broadly categorised into the following programmes:

Specific Achievements during the reporting period include the following:

M’lupRussey

Strategic Leadership

Pioneering Partners in Cambodia

Hope School

Bethel Mission

Medical Mercy Mission (MMC)

Women in Hope

Page 5

Sunrise

Shalom Ministries

Good Real Men

Project Building Support

Agape Project

All of our team members have worked with our partners to seek to improve the quality of life for those they seek to support. They have been encouraged during the year by numerous examples of where their commitment and input has had a significant effect on the lives of people within the Khmer community.

Future plans

We are continuing with our current work, partnerships and projects in the year ahead and looking to add new partnerships that are in line with our ends. We aim also to recruit at least one new trustee. As usual we will review the extent to which we meet the ends of our organisation and will evaluate the extent to which these plans have been successful.

.

PUBLIC BENEFIT

During the year we as trustees of Cambodia Action have carried out a review of the public benefit of our work in compliance with the Charity Commission’s guidance. We believe that the work on which we have reported demonstrates public benefit and compliance with charity law.

UK Office

Our Executive Director has moved to Welwyn Garden City from Yate and continues to run our administration from his home which is where we provide support for the charity’s operations. This includes facilitating the activity of the Trustees, financial oversight, liaison with and support of the field team, communication with supporters and funding partners, as well as participation in promotional events. We have outsourced our accounting procedures and this has continued to work very well. These changes have established a sound

Page 6

administrative structure to ensure the financial stability and sustainability of Cambodia Action. It is our desire to continue to evaluate our UK administration and increasingly to develop administrative capacity within Cambodia. This would allow in the future, more decisions to be made in-country.

During this year, our staff have continued to show a commitment to Cambodia Action beyond that of mere employment, which reflects a personal dedication to serving the people of Cambodia.

FINANCIAL REVIEW

Cambodia Action does not have significant financial reserves. It is funded through extensive giving from many Churches and Christian Trusts and from many individual supporters in the United Kingdom and beyond. Income during the year was £129,386, of which 70% was restricted to supporting members and specific projects. Expenditure was £133,821, an increase of £37,515, mainly reflecting increased restricted income which can be passed on to the members and projects in Cambodia. The total cash funds of the charity at 30 September 2023 were £32,738, including restricted funds of £5,980 whilst unrestricted funds were £26,758.

Funds received for specific projects are remitted to Cambodia either as they are received or as they are accumulated and remitted to Cambodia on a regular basis. We are very grateful to all individuals, churches and Christian trusts which have responded to the needs of team members, and of the poor in Cambodia.

Trustees are not remunerated for their work for Cambodia Action and donate their time. However, occasionally charitable expenses incurred when acting as an agent for the charity are claimed by trustees.

Going Concern

The Trustees regularly review the financial position of the charity and this year have acted as necessary to maintain a balance between income and expenditure. The trustees recognise that the coming year will be challenging due to the effect of the rising level of inflation and household expenditure on our donors. However, they consider that Cambodia Action will continue to be a going-concern (and can viably operate for at least 12 months from the date of this report) and projections for the forthcoming year show sustainability. This position will continue to be reviewed at each trustee meeting and decisions taken to ensure that this remains the case. We continue to seek new sources of funding to ensure the continuing impact of our activities within Cambodia.

Reserves Policy

Our Reserves Policy requires us to retain cash reserves equivalent to approximately three months’ expenditure (rounded up to £15,000) in order to enable the charity to withstand short term fluctuations in income or large payments. Once the reserves fall below £15,000, monthly monitoring of the financial situation will be undertaken to ensure that the organisation remains a going concern. The trustees set an absolute minimum level of general fund reserves to ensure that there are sufficient funds to close the organisation down over a two-month period, should this ever become necessary, and this is currently estimated at £8,500. The reserves policy is reviewed annually.

At the year-end the charity’s unrestricted cash amounted to £26,758 This is comfortably above the target but not significantly more that we need to take action. We are therefore compliant with our policy.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.

We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.

Page 7

We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities

This report was approved by the trustees and signed on their behalf by:

David J Adams

David J Adams (Jul 2, 2024 22:47 GMT+1)

David Adams, Chair of Trustees

Date: Jul 2, 2024

Page 8

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF

SOUTHEAST ASIAN OUTREACH

I report to the trustees on my examination of the accounts of Southeast Asian Outreach ('the charity') for the year ended 30 September 2023 on pages 10 to 13 following.

Responsibilities and basis of report

As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the 2011 Act’).

I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in accordance with section 130 of the 2011 Act; or

  2. the accounts do not accord with the accounting records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sarah Crispin (Jul 3, 2024 08:51 GMT+1)Sarah Crispin

Sarah Crispin ACA Stewardship 1 Lamb's Passage LONDON EC1Y 8AB

Date: Jul 3, 2024

Page 9

SOUTHEAST ASIAN OUTREACH

RECEIPTS AND PAYMENTS ACCOUNT

FOR THE YEAR ENDED 30 SEPTEMBER 2023

Notes
Income receipts
Donations
Gift aid receipts
Other
Total receipts
Payments
2
Total payments
Exchange rate gain / (loss)
Transfers between funds
3
Net movement in funds
Cash funds as at last year end
Cash funds at this year end
A
Net
of
receipts
/
(payments)
before
transfers
Grants
paid
in
relation
to
charitable
activities undertaken by others
Payments
in
relation
to
charitable
activities undertaken directly		 General
Designated
Funds
Funds
£
£
35,079
-
5,387
-
310
-
40,776
-
49,140
-
-
-
49,140
-
458
-
(7,906)
-
4,920
-
(2,986)
-
29,744
-
26,758
-
Unrestricted Funds		 Restricted
Funds
£
84,129
4,480
-
88,610
68,845
15,836
84,680
-
3,929
(4,920)
(991)
6,971
5,980		 2023
£
119,209
9,867
310
129,386
117,985
15,836
133,821
458
(3,977)
-
(3,977)
36,715
32,738		 2022
£
General
Funds
£
35,079
5,387
310
40,776
49,140
-
49,140
458
(7,906)
4,920
(2,986)
29,744
26,758
82,182
8,823
28
91,033
93,216
3,090
96,306
499
(4,773)
-
(4,773)
41,488
36,715

The notes on pages 12 - 13 form part of these accounts.

Page 10

SOUTHEAST ASIAN OUTREACH

STATEMENT OF ASSETS AND LIABILITIES FOR THE YEAR ENDED 30 SEPTEMBER 2023

Notes
A Cash funds
Cash at bank with immediate access
Notice deposits
Petty cash
B Other monetary assets
Gift aid due to charity
Other debtors
C Liabilities
Falling due within one year
Taxes due
Fee for Independent Examination
Accrued expenses		 General
Designated
funds
funds
£
£
26,630
-
-
-
128
-
26,758
-
300
-
-
-
300
-
515
-
1,080
-
1,406
-
3,001
-
Unrestricted Funds		 Restricted
funds
£
5,980
-
-
5,980
319
-
319
-
-
-
-		 2023
£
32,610
-
128
32,738
620
-
620
515
1,080
1,406
3,001		 2022
£
36,587
-
128
36,715
660
720
1,380
1,547
560
2,853
4,960

The accounts were approved by the trustees and signed on their behalf by:

David J Adams David J Adams (Jul 2, 2024 22:47 GMT+1) -------------------------------------------David Adams Date: ____ Jul 2, 2024

The notes on pages 12 - 13 form part of these accounts.

Page 11

SOUTHEAST ASIAN OUTREACH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

1 Accounting policies

The accounts have been prepared on a receipts and payments basis and comprise a statement that shows the charity's receipts and payments, a statement that summarises the charity's assets and liabilities and related notes. The accountancy profession have determined that only accounts prepared in accordance with applicable accounting standards present a 'true and fair' view and, as these receipts and payments accounts have not (and cannot) be prepared in accordance with accounting standards, these accounts do not present (and are not intended to present) a 'true and fair' view of the charity's financial activities and state of affairs.

In the previous year, the charity presented accounts prepared on the accruals basis using the Charities SORP. However, as the charity's income is less than £250,000, it has taken advantage of the option to prepare its accounts on a receipts and payments basis and the results reported previously have been restated; further information is given in note 4 below.

General funds are unrestricted funds which are available for use at the discretion of the trustees in furtherance of the general objectives of the charity. Designated funds comprise unrestricted funds that have been set aside by the trustees for particular purposes. Restricted funds are donations which are to be used in accordance with specific restrictions imposed by donors; they include donations received from appeals for specific activities or projects.

2
Payments in relation to charitable activities undertaken directly
Employment costs
Ministry costs
Members' costs
Trustee expenses
Independent Examination Fee
Legal & Professional fees
Cost of generating funds
3
Grants paid in relation to charitable activities undertaken by others
Grants for:
Sunrise
Bethel Mission
Pioneering Partners in Cambodia
Other Project grants
Other Ministries grants
3
Movement of funds
General funds
Restricted funds
Members Fund
Ministries Fund
Total funds		 Unrestricted Fun
General
funds
£
32,949
4,488
-
-
650
8,350
2,704
49,140
-
-
-
-
-
-
Opening
balance
£
29,744
6,787
184
6,971
36,715		 ds
Designated
funds
£
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Receipts
£
40,776
71,032
17,578
88,610
129,386		 Restricted
Funds
£
-
-
68,845
-
-
-
-
68,845
9,190
3,683
1,019
1,056
887
15,836
Payments
£
(48,682)
(68,845)
(15,836)
(84,680)
(133,363)		 Total
2023
£
32,949
4,488
68,845
-
650
8,350
2,704
117,985
9,190
3,683
1,019
1,056
887
15,836
Transfers
£
4,920
(2,662)
(2,258)
(4,920)
-		 Total
2022
£
28,526
4,568
45,722
128
630
7,800
5,842
93,216
-
-
2,389
701
3,090
Closing
balance
£
26,758
6,311
(331)
5,980
32,738

Transfers from restricted to general funds represents the admin fee charged to members and project partners

The Members fund is for individuals and couples who are involved in Christian Ministry in Cambodia. The Ministries fund is for funds received for organisations working in Cambodia.

Page 12

SOUTHEAST ASIAN OUTREACH

NOTES TO THE ACCOUNTS

FOR THE YEAR ENDED 30 SEPTEMBER 2023

4 Reconciliation with previously reported funds

As explained in note 1 'Accounting Policies', in the previous year the charity prepared its accounts using the accruals basis; in the current year the charity has taken advantage of the option to prepare its accounts on a receipts and payments basis. The comparatives presented in these accounts have been re-stated using the receipts and payments basis and a reconciliation with the reserves and results reported previously follows:

Reconciliation of reserves
Previously reported reserves, at 30 September
Adjustments arising from use of receipts and payments basis:
Exclusion of previously included fixed assets
Exclusion of previously included debtors
Exclusion of previously included creditors
Re-stated reserves, at 30 September
Previously reported results
Adjustments arising from use of receipts and payments basis:
Previously capitalised expenditure, less depreciation, now expensed
Excluded movements in debtors resulting in the recognition of more / (less) income
Excluded movements in creditors resulting in the recognition of less / (more) expenditure
Re-stated results
Reconciliation of results		 2022
£
33,135
-
(1,380)
4,960
36,715
2022
£
(4,216)
-
(7)
(550)
(4,773)		 2021
£
37,351
-
(1,373)
5,510
41,488

Page 13