SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
Charity No. 293382 Established 27th Nov 1985
Financial statements for the year ended 30 September 2020
Southeast Asian Outreach (Operating as Cambodia Action)
1
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION) TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
Contents
| Trustees’ report |
3 |
|---|---|
Independent Examiner’s report |
11 |
Statement of Financial Activities |
12 |
Balance Sheet |
13 |
Notes to the financial statements |
14 |
2
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISORS
The Trustees present their annual report and the financial statements for the year ended 30 September 2020.
| Trustees | David Adams |
(Chairman, Chief Governance Officer) |
|---|---|---|
| Robert Dixon | (Vice-Chairman, Board Secretary) | |
| David Buchan | ||
| Denzil Jarvis | Resigned March 2020 | |
| Mark Ainsworth | ||
| Geoff Collett | ||
| Principal Officer | Chris Catlin | Executive Director |
| Principal (UK) Address | Cambodia Action | |
| Bawtry Hall | ||
| Bawtry | ||
| DONCASTER | ||
| DN10 6JH | ||
| Independent Examiner | Hampton Holland | |
| Associates Ltd | ||
| Bumble Cottage, | ||
| Bailrigg Lane, | ||
| Lancaster, LA1 4XP | ||
| Bankers | Natwest Bank Plc | |
| 23 Market Street | ||
| Bawtry | ||
| DONCASTER | ||
| DN10 6JL | ||
| Charity Number | 293382 | Registered as Southeast Asian |
| Outreach (operating as Cambodia | ||
| Action, formerly SAO Cambodia) |
STATEMENT OF TRUSTEES’ RESPONSIBILITIES
Charity law requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources in that year. In preparing those financial statements, the Trustees are required to:
3
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
-
Select suitable accounting policies and then apply them consistently;
-
Make judgements and estimates that are reasonable and prudent;
-
Prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in its operations.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the financial statements comply with the requirements of the Charities Act 2011. They are also responsible for safeguarding the assets of the trust and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Southeast Asian Outreach is a registered charity with number 293382 (and was operating in the UK as SAO Cambodia until June 2009). It is governed by a Trust Deed dated 27th November 1985. This was amended in June 2003 to allow a maximum of twelve Trustees. In July 2009 the charity was re-launched with a new UK operating name, Cambodia Action. It retains the same registered name and address. Trustees normally meet four times a year as the Board with the Executive Director in attendance and follow the Carver model of governance.
2020 has been an exceptional year dominated by the world-wide COVID 19 pandemic. This has meant that our normal meeting schedule has been changed to accommodate the restrictions imposed by Government COVID guidelines. Our meetings since March have therefore been via Zoom and have been more frequent. We envisage that remote meeting will be part of our future trustee structure but we recognise that some face-to-face meetings remain vitally important for the health of the organisation. The Carver model continues to allow maximum freedom for the Executive Director to choose the means by which the charity’s Ends are achieved, while placing certain Executive Limits on that freedom. The Ends are reviewed annually when the Executive Director reports against progress in achieving them.
Cambodia Action’s Status in Cambodia
In Cambodia, Cambodia Action continues to operate as SAO. This is the name by which it was known to the Cambodian government (when it first registered in 1991) and by which it was still known within the Cambodian-based partnership – International Co-operation Cambodia (ICC) of which we were one of the partners. At the end of October 2019, we resigned our membership of ICC, having reached the conclusion that ICC was no longer the best organisation for us as a mission to achieve our Ends in Cambodia. We now operate supporting our team in Cambodia and working in partnership with other like-minded organisations.
Trustees
The Trustees who held office during the year are set out on page 3. Trustees meet as the Cambodia Action Board which, by constitution, has between 3 and 12 members. Potential Trustees may be identified by existing Trustees, Officers or Team Members through personal contacts, networking or, where appropriate, advertising. Trustees are appointed by invitation of the existing Trustees and are selected to give the range of skills and experience necessary for the Trustees to be effective. Trustees have a proactive stance in making the need for Trustees widely known and ensuring the recruitment process is open and transparent.
The Trustees are actively looking to add new trustees who will broaden the skills and experience base of the board.
Risk Management
The management of risks has continued to be monitored as set out in the Risk Assessment Management paper approved by the Trustees in June 2019. The current risk assessment policy is monitored by the Trustees through two main methods. For those elements under the Executive’s control, the Trustees are in receipt of regular management reporting against Executive Limitations
4
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
which prohibit the activities which appear as risks to the organisation and its operations. In addition, the Trustees review the risks to the organisation for those elements which are Trustee responsibilities by regular reviews of Board Governance policies which pertain to organisational risks. The Risk Assessment policy has been reviewed during the year.
A Financial Controls Policy is in place and is reviewed regularly.
OBJECTS AND ACTIVITIES
The objects of the charity are to promote the Christian faith and relieve poverty and distress among peoples of countries in Southeast Asia, particularly Cambodian nationals.
When reviewing the aims and objectives of the charity, and in planning future activities, the Trustees have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission.
The following are some examples of projects undertaken during the year by Cambodia Action, with its partners, to achieve their objectives:
-
Enabling disadvantaged children to have access to education in a school.
-
Enabling young adult orphans to transition successfully from orphanage life to live independently within the community.
-
Advocating and developing policy for children’s rights with national government.
-
Community development amongst the poor and marginalised.
-
Providing mentoring and technical support for local NGOs
-
Working with the Cambodian authorities to establish good standards and practices within residential child care facilities, and where possible the repatriation of children to their families and community.
-
Working to develop mature local leaders and encouraging integrity and transparency in their leadership.
-
Promoting the Christian faith and resourcing the national church. In particular, we continue to resource team members to support a Mekong Island church in a very poor community close to Phnom Penh.
In all cases the beneficiaries of our activities are not restricted by ability to contribute, education, religious allegiance or becoming a church member. Where direct project beneficiaries are Christians (where we train and empower national Christians to carry out development in their own communities), the beneficiaries of their activities in turn are not in any way restricted by faith or religion.
POLITICAL AND ECONOMIC BACKGROUND
Cambodia has like many countries in the world been seriously impacted by the COVID 19 pandemic. Whilst numbers of infections and deaths have been relatively low, the impact on the world economy and the restriction on travel has had a major impact on the economy of the country.
The World Bank’s latest Economic Update (Oc 2020) of Cambodia
( https://www.worldbank.org/en/country/cambodia/overview ) reports:
‘’Over the past two decades, Cambodia has undergone a significant transition, reaching lower middle-income status in 2015 and aspiring to attain upper middle-income status by 2030. Driven by garment exports and tourism, Cambodia’s economy has sustained an average growth rate of 8% between 1998 and 2018, making it one of the fastest-growing economies in the world. While easing slightly, growth remained strong, estimated to have reached 7.1% in 2019, after the better-than-expected growth rate of 7.5% in 2018.
The global shock triggered by the COVID-19 pandemic has significantly impacted Cambodia’s economy in 2020 at a time when Cambodia also faces the partial suspension of preferential
5
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
access to the EU market under the “Everything but Arms” initiative. The outbreak caused sharp deceleration in most of Cambodia’s main engines of growth—tourism, manufacturing exports, and construction—which together account for more than 70% of the country’s growth and almost 40% of paid employment. The economy in 2020 is projected to register negative growth of -2%, the sharpest decline in Cambodia’s recent history. The COVID-19 outbreak and slow recovery in global economic activity, alongside prolonged financial market turmoil, poses risks to Cambodia’s growth outlook.
According to official estimates, the poverty rate in 2014 was 13.5% compared to 47.8% in 2007. About 90% of the poor live in the countryside. While Cambodia achieved in 2009 the Millennium Development Goal (MDG) of halving poverty, the vast majority of families who escaped poverty did so by a small margin. Around 4.5 million people remain near-poor, vulnerable to falling back into poverty when exposed to economic and other external shocks. Because of the COVID-19 pandemic, poverty in 2020 could increase among households involved in key sectors like tourism, construction, trade, manufacturing and the garment industry.
Health and education, especially quality, remain important challenges and development priorities.
Cambodia has made considerable strides in improving maternal and child health, early childhood development, and primary education in rural areas. The maternal mortality ratio per 100,000 live births decreased from 472 in 2005 to 170 in 2014; the under-five mortality rate decreased from 83 per 1,000 live births in 2005 to 35 per 1,000 live births in 2014; and infant mortality rate decreased from 66 per 1,000 live births in 2005 to 28 per 1,000 live births in 2014.
Despite the progress in health and education outcomes, human capital indicators lag behind lower middle-income countries. A child born in Cambodia today will be only 49% as productive when grown as she could be if she enjoyed full quality education, good health, and proper nutrition during childhood. An estimated 1 in 3 children under the age of five suffer from stunting and only 36% of children between three and five years old are enrolled in early education.
While net enrolment in primary education increased from 82% in 1997 to 97% in 2016, lower secondary completion rates, at 57% in 2017, are significantly below the average for lower middle-income countries. As of 2017, 21% of Cambodia’s population (3.4 million people) did not have access to improved water, and 34% (5.4 million people) did not have access to improved sanitation.
Key reforms are needed for Cambodia to sustain pro-poor growth, foster competitiveness, sustainably manage natural resource wealth and improve access to and quality of public services. Cambodia continues to have a serious infrastructure gap and would benefit from greater connectivity and investments in rural and urban infrastructure. Further diversification of the economy will require fostering entrepreneurship, expanding the use of technology and building new skills to address emerging labour market needs. Accountable and responsive public institutions will also be critical to meeting the evolving needs of citizens and the private sector. And quality of human capital will be of utmost importance to achieve Cambodia’s ambitious goal of reaching middle-income status by 2030.’’
Cambodia Action has a particular focus on working with the children, the poor and the marginalised. These groups, as highlighted above, continue to face many challenges despite the significant improvement in the economic wealth of the country as a whole. We still therefore believe we have a message to proclaim, a role in justice advocacy and a calling to demonstrate compassion which is still very relevant in Cambodia at the present time.
ACHIEVEMENTS AND PERFORMANCE
Cambodia Action has continued to operate in development activities in Cambodia; it also seconds staff to other like-minded missions and agencies, enabling us to broaden the base of those who are able to
6
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
benefit. We continue therefore to be one of the longest serving development organisations within Cambodia. We have continued to evaluate and develop our role within Cambodia during the year, whilst facing the challenges of a difficult economic environment within the UK charitable sector. Following a Strategic Review of our work in Cambodia we resigned our membership and withdrew from ICC at the end of October 2019. We remain however fully committed to growing our work in Cambodia and to strengthening our team in country.
Cambodia Action’s UK staff, members and supporters continued to demonstrate great commitment and perseverance to the Mission during this challenging year. Our team were advised by our Executive Director throughout the developing COVID crisis and each team member was given the freedom to decide whether to withdraw from or stay in Cambodia. Thankfully, all of our team members have remained safe and well. We expect to continue to make a worthwhile contribution in helping address the needs of Cambodia as it develops.
Our current complement is 7 team members in Cambodia, currently working in a range of development projects, church and ministry support roles.
We continued to develop our programme of promoting Cambodia and its needs within the UK through staff and Trustees attending and speaking at a variety of conferences and Church meetings.
The activities carried out by CA for the public benefit can be broadly categorised into the following programmes:
-
Developing sustainable communities, which includes development of agriculture and sustainable micro-industry, primary education sponsorship and literacy training amongst Cambodia’s poor and marginalised.
-
Promoting the Christian faith by enabling expatriate Christians to witness to their personal faith in God and build capacity within the local church through their input and commitment, with a particular emphasis on ministry to men.
-
Empowering national Christians to have a positive impact on their communities and improve relationships within the community through development activities.
-
Addressing the needs of children at risk and young adult orphans through training of care facility workers, developing national child care legislation and welfare services, youth training programmes and children’s work.
-
Addressing the needs of those living with end-of-life-threatening diseases, including HIV/AIDS and the effects on their direct families and social wellbeing
Specific achievements during the reporting period include the following:
-
Our partner organisation, M’lup Russey Organisation (MRO), continues to work directly with indigenous communities in order to combat the effects of extreme poverty – specifically with an emphasis on children and seeking to keep them in their families and communities rather than being sent to orphanages.
-
Key Community People supported by MRO have been actively engaging in work with local authorities to collect data on Orphans and Vulnerable Children, and have watched over the children’s situations, especially during this pandemic.
-
Key Community People trained by MRO showed their commitment and potential for solving problems in their own communities by standing as a resource and by volunteering to work in promoting family-based care, and fighting against family separation.
-
MRO has been engaged and integrated into the National Child Protection Task Force to develop and implement relevant policies. MRO has also worked closely with the Ministry of Social Affairs, Veterans and Youth Rehabilitation to build capacity and monitor the capacity of various Duty Bearers in applying the Minimum Standards, Alternative Care, and Case Management for Reintegration and Reunification policies.
7
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
-
MRO has been working with the Sub-National Level authorities in target provinces to have committees for the prevention, protection and response on emergency cases of vulnerable children during the Covid-19 pandemic, including cases of abandoned children, rape, families in need of emergency food, domestic violence, emotional abuse and lack of legal documents such as birth certificates and family books.
-
One of our team members working with M’lup Russey Organisation, is seeking to assist in developing an improved, sustainable system of monitoring and evaluation in order to enable the organisation to work more effectively and efficiently. Over the last year she has produced a foundational database of the activities, strategies, progress markers and outcome challenges, from which she has just completed and presented to the Management Team and Staff key recording journals to assist in recording reflections and monitoring. This process will also allow for the full database to be available in both Khmer and English in the next iteration of the 3-year Outcome Map. The next stage is to continue to train and develop key staff so that they are able to amend and develop the systems as required in the future. These are key capacity building skills that they believe will aid and assist both the individuals and MRO in becoming more effective and efficient in use of funds. These reporting processes will also hopefully assist MRO to report more effectively to donors on both the statistics of outputs and also the impact of the work that has been done.
-
One of our team continues to have an influential role working closely with the ministry of Social Affairs to develop protocols for the care of Vulnerable Children within Cambodia. Cambodia has moved from a position of lagging behind, to one of leading the way for care of Vulnerable Children within Southeast Asia.
-
As Advisor to M’lup Russey, they were elected to be the Deputy Representative of the Family Care First|REACT (FCF) Systems and Policies Thematic Sub-Group. FCF is a network of 56 organisations in Cambodia working together to prevent children from being separated from their families and to increase the number of children who are safely and successfully integrated into family care. The Systems and Policy Thematic Sub-Group supports and enables partner organisations to work with the Cambodian government to agree a common approach to child protection and system strengthening, which includes developing a national plan to strengthen child protection mechanisms.
-
Also, as Advisor to M’lup Russey, they were elected to be a member of the Family Care First|REACT (FCF) Knowledge Sharing Group, which ensures that FCF partners have the best possible information to enable them to implement effective interventions for children outside of family care or at risk of separation from their families, and works to facilitate the dissemination of knowledge across FCF and beyond to develop guidance for the creation and implementation of impactful programs and research.
-
One of our team members is officially the Technical Advisor for the Child Welfare Department at the Ministry of Social Affairs, Veterans and Youth Rehabilitation (MoSVY), for which they are awarded a visa to live and work in Cambodia. They have spent many hours supporting the process of drafting and editing a new policy and handbook that will regulate the procedures and protocols for foster care, kinship care and domestic adoption. They also advise the newly set up Child Protection unit within the Child Welfare Department, especially with the launch and subsequent activities of the Strong Family Campaign aimed at ending violence against children and unnecessary family separation in Cambodia, and on Cambodia PROTECT, which is a communication-for-development strategy to end violence and unnecessary family separation in Cambodia.
-
The Deputy Director of the Child Welfare Department seconded one of our team to the Social Welfare Department to be a member of the high-level committee organising the 6th ASEAN Children’s Forum, where they have actively participated in decision making. They have also
8
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
edited all the official English documents before they are submitted to ASEAN, and have joined important meetings with the ASEAN Secretariat. The Forum will provide an opportunity for children from ASEAN Member States to develop ideas and recommendations on the impact of Covid-19 and the current situation of children across the ASEAN region, discussing health, education and livelihood with the impact of Covid-19 and its effects on children as a crosscutting issue. The Forum is bi-annual, is hosted by ASEAN Member States in turn, and enables children to become important stakeholders in the “Social Development for Children in ASEAN” programmes.
-
Another of our team continues to have a support and mentoring role within one of our partner organisations, Boroh La-or Pit ( Good Real Men ). This project seeks to encourage men to fulfil a positive role within society and take responsibility within the family.
-
We have continued to develop our partnership agreement with Innerchange , who run a project called Sunrise in Kampong Cham. They run a small hospice and care for people who are HIV positive and for their families. We continue to explore ways in which we can support their project, particularly in the area of palliative care. They also work within the local prison, providing healthcare, education and nutrition for the malnourished. They run a relationship course at the prison, which increases emotional maturity of the prisoners and improves social relationships in the prison cells and between prisoners and their families when they are still in the prison and when they are released. Semester 2 2019 (9/19 to 4/20): 29 students at the beginning; 16 students completed Semester 1 2020 (5/20 to 9/20): 30 students at the beginning; 29 students remaining
-
We continue to support a successful community development project in Kampong Speu called Agape which manufactures mattresses in projects Factory which are then sold in the retail market in Phnom Penh. This project, led by Cambodia Action Team Members, gives 40 workers from a poor community opportunity for education, employment and increased financial resources.
-
The Pioneering Partners in Cambodia (PPC) 999 continues to serve the poorest by offering families a way out of extreme poverty through sharing the load of educating their children. The programme is designed to educate, encourage, love and care for the children from families who are marginalised by poverty. Children of different ages are chosen from families with an income less than $1 per day; orphaned children or children with one parent but no support from any other organisation. Cambodia Action facilitates sponsorship and financial support for children’s education. Currently the PPC staff of six keep track of 65 sponsored children (23 boys and 42 girls), ranging from six years to seventeen years of age.
PUBLIC BENEFIT
During the year we as trustees of Cambodia Action have carried out a review of the public benefit of our work in compliance with the Charity Commission’ s guidance. We believe that the work on which we have reported demonstrates public benefit and compliance with charity law.
UK Office
Our UK administration has operated from the home of our Executive Director in Yate, near Bristol, from where we provide support for the charity’s operations. This includes facilitating the activity of the Trustees, financial oversight, liaison with and support of the field team, communication with supporters and funding partners, as well as participation in promotional events. We have outsourced our accounting procedures and this has worked very well. These changes have improved the financial stability and sustainability of Cambodia Action. It is our intention to continue to evaluate our UK
9
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
TRUSTEES’ REPORT FOR THE YEAR ENDED 30 SEPTEMBER 2020
administration and increasingly to develop administrative capacity within Cambodia as, in the future, more decisions will be made in-country.
Our staff continue to show a commitment to Cambodia Action beyond that of mere employment, which reflects a personal dedication to serving the people of Cambodia.
FINANCIAL REVIEW
Cambodia Action does not have significant financial reserves. It is funded through extensive giving from many Churches and Christian Trusts and from many individual supporters in the United Kingdom and beyond. Income during the year was £124,132, which was a decrease of £14,482 on the previous year. Given the issues and challenges arising out of the pandemic during this year, we have been encouraged at how the giving to the mission has been maintained and by the generosity of our supporters to a recent appeal for funding. Expenditure was £124,739, a decrease of £23,774 reflecting the full year impact of cost savings made in the previous year. The total funds of the charity at 30 September 2020 were £29,667, including restricted funds of £9,352.
Funds received for specific projects are remitted to Cambodia either as they are received or as they are accumulated and remitted to Cambodia on a regular basis. We are very grateful to all individuals, churches and Christian trusts which have responded to the needs of team members, of general support and of the poor in Cambodia.
Trustees are not remunerated for their work for Cambodia Action and donate their time. However, expenses incurred are claimed by many of the trustees and then donated back to Cambodia Action to allow the tax to be reclaimed.
The Trustees regularly review the financial position of the charity and this year have acted as necessary to maintain a balance between income and expenditure. Having due regard for the possible impact of Covid-19, they consider that Cambodia Action continues to be a going concern and projections for the forthcoming year are good. This position will continue to be reviewed at each trustee meeting and decisions taken to ensure that this remains the case. We continue to seek new sources of funding to ensure the continuing impact of our activities within Cambodia.
Reserves Policy
Our Reserves Policy requires us to retain cash reserves equivalent to approximately three months’ expenditure (rounded up to £15,000) in order to enable the Charity to withstand short term fluctuations in income or large payments. Once the reserves fall below £15,000, monthly monitoring of the financial situation will be undertaken to ensure that the organisation remains a going concern. The trustees set an absolute minimum level of general fund reserves to ensure that there are sufficient funds to close the organisation down over a two-month period, should this ever become necessary, and this is currently estimated at £7,000. The reserves policy is reviewed annually.
At the year-end the charity’s free reserves amounted to £19,047 and therefore we do not need to take action and are compliant with our policy.
David Adams, Chair of Trustees 26[th] March 2021
10
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES FOR THE YEAR ENDED 30 SEPTEMBER 2020
I report on the accounts of the charity for the year ended 30 September 2020, which are set out on pages 11 to 13.
Respective responsibilities of trustees and examiner
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’s gross income did not exceed £250,000.
It is my responsibility to:
-
examine the accounts under section 145 of the 2011 Act;
-
to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
-
to state whether particular matters have come to my attention.
This report, including my statement, has been prepared for and only for the charity’s trustees as a body. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an independent examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body for my examination work, for this report, or for the statements I have made.
Basis of independent examiner’s report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
Independent examiner’s statement
In connection with my examination, no matter has come to my attention:
-
(1) which gives me reasonable cause to believe that in any material respect the requirements
-
to keep accounting records in accordance with section 130 of the 2011 Act; and
-
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act
have not been met; or
(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Paul Holland, FCMA Hampton Holland Associates Ltd Bumble Cottage, Bailrigg Lane, Lancaster, LA1 4XP
Date: 31[st] March 2021
11
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 30 SEPTEMBER 2020
| Note Income from: Donations and Legacies 7 Charitable Activities 8 Investments 9 Total income Expenditure on: Charitable activities Raising funds Total expenditure 10 Net income before transfers Transfers between funds 11 Other recognised gains/losses: Exchange rate gain/(loss) Net movement in funds Fund balances brought forward Fund balances carried forward |
2020 2020 2020 2019 2019 2019 Unrestricted Fund Restricted Funds Total Unrestricted Fund Restricted Funds Total £ £ £ £ £ £ 47,738 76,341 124,079 55,194 83,359 138,553 - - - - - - 53 - 53 61 - 61 47,791 76,341 124,132 55,255 83,359 138,614 46,359 73,756 120,115 64,577 75,852 140,429 4,624 - 4,624 8,084 - 8,084 50,983 73,756 124,739 72,661 75,852 148,513 (3,192) 2,585 (607) (17,406) 7,507 (9,899) 4,008 (4,008) - 5,509 (5,509) - (268) - (268) 235 - 235 548 (1,423) (875) (11,662) 1,998 (9,664) 19,767 10,775 30,542 31,429 8,777 40,206 20,315 9,352 29,667 19,767 10,775 30,542 |
|---|---|
All activities are continuing.
The notes on pages 14 to 18 form part of these accounts.
12
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
BALANCE SHEET AS AT 30 SEPTEMBER 2020
| Notes Current Assets Debtors 5 Cash at bank and in hand Liabilities Creditors: Falling due within one year 6 Net Current Assets NET ASSETS Funds Restricted funds 11 Unrestricted funds: TOTAL FUNDS 12 |
2020 £ 2,274 32,718 34,992 (5,325) 29,667 29,667 9,352 20,315 29,667 |
2019 £ 2,423 30,729 33,152 (2,610) 30,542 30,542 10,775 19,767 30,542 |
|---|---|---|
Approved by the trustees on 26[th] March 2021 and signed on their behalf by:
David Adams Director and Trustee (Chair)
The notes on pages 14 to 18 form part of these accounts.
13
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020
1. ACCOUNTING POLICIES
a) Basis of preparation of accounts
The financial statements are prepared on an accruals basis and under the historical cost convention and include the results of the charity’s operations which are described in the Trustees’ Report and all of which are continuing.
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) (Charities SORP (FRS102)).
Going concern
The trustees have prepared financial projections, taking into consideration the current economic climate and Covid-19 and their potential impact on the sources of income and planned expenditure. They have a reasonable expectation that adequate financial resources are available to enable the charity to continue in operational existence for the foreseeable future, and have adequate contingency plans in the event that income streams are reduced. Consequently the financial statements have been prepared on the basis that the charity is a going concern.
(b) Voluntary income
Voluntary income is received by way of donations, gifts and legacies. Donations and gifts are included in full in the Statement of Financial Activities when recognisable. Grants, where entitlement is not conditional on the delivery of a specific performance by the charity, are recognised when the charity becomes unconditionally entitled to the grant. Legacies are included as receivable if there is a clear entitlement to a specific sum. Income received from individuals includes the corresponding amount of tax recoverable where this is received under the Gift Aid Scheme.
(c) Restricted funds
Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure that meets these criteria is identified to the fund, together with a fair allocation of management costs. There are separate restricted funds for support of individual members in Cambodia and specific ministries or projects which are summarised in Note 11.
(d) Unrestricted funds
Unrestricted funds are donations and other income received or generated for the objects of the charity without further specified purpose and are available as general funds.
(e) Staff costs and overhead expenses
Staff costs and overhead expenses are allocated to activities on the basis of staff time spent on those activities.
(f) Costs of generating funds
These comprise the costs actually incurred in producing and distributing materials for promotional purposes.
(g) Governance costs
In accordance with SORP2015 governance costs are included within Expenditure upon Charitable Activities. The analysis of the latter does however continue to show the costs related to the preparation of accounts and independent examination, legal fees and trustee expenses.
14
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
(h) Tangible fixed assets and depreciation
The charity does not hold any fixed assets. Costs relating to items of a capital nature which are individually less than £1,000 are written off to the Statement of Financial Activities in the period in which they occur.
(i) Foreign currency
Bank and cash balances held in foreign currencies at the year end are translated into sterling at the rate then ruling.
- (j) Leases
Operating leases
Rentals payable under operating leases are charged on a straight line basis over the term of the lease.
2. EMPLOYEE INFORMATION
| Staff costs during the year were as follows: Wages and salaries Social security costs Pension contributions (note 14) |
2020 £ 28,368 - 2,269 30,637 |
2019 £ 48,769 958 2,227 |
|---|---|---|
| 51,954 |
The average number of employees (part-time and full-time) during the year was as follows:
| Administration and Support | 2020 Count 1 |
2019 Count |
|---|---|---|
| 1 |
No employee earned more than £60,000 per annum (2019: Nil). The remuneration and benefits of the highest paid employee, Chris Catlin, who is also classed as performing a key management role represent the full employee costs in 2020 of £30,637 (2019 £29,658).
3. TRUSTEE INFORMATION
One trustee incurred travel costs during the year of £28 which were met out of the funds of the charity. (2019: three trustees reclaimed £350)
None of the trustees nor any persons connected with them have received any remuneration during the year. Total donations by trustees and key staff amounted to £3,375 (2019: £9,940)
4. TRANSACTIONS WITH RELATED PARTIES
None of the trustees of the charity had a beneficial interest in any contracts or arrangements to which the charity was a party during the financial period. There were no other related parties.
15
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
5. DEBTORS
| 5. | DEBTORS | ||
|---|---|---|---|
| 2020 | 2019 | ||
| £ | £ | ||
| Due within one year: | |||
| Tax recoverable | 1,571 | 1,012 | |
| Other Debtors | 703 | 1,411 | |
| 2,274 | 2,423 | ||
| 6. | CREDITORS: AMOUNTS FALLING DUE | WITHIN ONE YEAR | |
| 2020 | 2019 | ||
| £ | £ | ||
| Creditors and accruals | 4,366 | 1,500 | |
| Social security and other taxes | 959 | 1,110 | |
| 5,325 | 2,610 | ||
| 7 | VOLUNTARY INCOME | ||
| 2020 | 2019 | ||
| £ | £ | ||
| Church & Organisation donations | 13,173 | 16,755 | |
| Charitable trust donations | 17,295 | 19,100 | |
| Legacies | - |
- | |
| Individual donations | 82,441 | 90,688 | |
| Gift Aid Claimed | 11,170 | 12,010 | |
| Donated services and facilities | |||
| - |
- | ||
| 124,079 | 138,553 | ||
| 8. | ACTIVITIES FOR GENERATING FUNDS |
||
| 2020 | 2019 | ||
| £ | £ | ||
| Sales and conferences | - |
- | |
| 9. | INVESTMENT INCOME |
||
| 2020 | 2019 | ||
| £ | £ | ||
| Bank interest | 53 | 61 |
16
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
10. SUMMARY OF RESOURCES EXPENDED
| Direct charitable activities: Staff costs Ministry costs Members’ costs Project Costs Trustee expenses Accounts preparation & Independent examination Costs of generating funds: Staff costs Advertising and promotions Total |
2020 £ 27,574 18,759 72,057 447 28 1,250 120,115 3,063 1,561 4,624 124,739 |
2019 £ 45,979 23,309 68,336 1,625 350 830 140,429 5,975 2,109 8,084 148,513 |
|---|---|---|
11. RESTRICTED FUND MOVEMENTS
| Balance at | Incoming | Expended | Transfers | Gains | Balance at | ||
|---|---|---|---|---|---|---|---|
| 1 Oct 2019 | resources | resources | 30 Sep 2020 | ||||
| £ | £ | £ | £ | £ | £ | ||
| Members | 8,571 | 68,564 | 66,678 | (4,008) | - | 6,449 | |
| Ministries | 2,204 | 7,777 | 7,078 | - | - | 2,903 | |
| Totals | 10,775 | 76,341 | 73,756 | (4,008) | - | 9,352 | |
| Previous Year comparison: | Balance at | Incoming | Expended | Transfers | Gains | Balance at | |
| 1 Oct 2018 | resources | resources | 30 Sep 2019 | ||||
| £ | £ | £ | £ | £ | £ | ||
| Members | 6,945 | 75,582 | 68,774 | (5,182) | - | 8,571 | |
| Ministries | 1,832 | 7,777 | 7,078 | (327) | - | 2,204 | |
| Totals | 8,777 | 83,359 | 75,852 | (5,509) | - | 10,775 |
The nature and purpose of each restricted fund is as follows:
Members – funds raised in the UK towards our team member costs. Ministries – consists of several different projects in Cambodia.
Transfers between funds relate to administration charges levied on affiliates and members income.
17
SOUTHEAST ASIAN OUTREACH (OPERATING AS CAMBODIA ACTION)
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30 SEPTEMBER 2020 (CONTINUED)
12. ANALYSIS OF NET ASSETS BETWEEN FUNDS
| 2020 Debtors Cash at bank and in hand Creditors Net assets Previous Year comparison: 2019 Debtors Cash at bank and in hand Creditors Net assets |
Unrestricted Funds £ 1,829 19,979 (1,493) 20,315 Unrestricted Funds £ 1,805 19,464 (1,502) 19,767 |
Restricted Funds £ 445 12,739 (3,832) 9,352 Restricted Funds £ 618 11,265 (1,108) 10,775 |
Total £ 2,274 32,718 (5,325) 29,667 Total £ 2,423 30,729 (2,610) 30,542 |
|---|---|---|---|
13. COMMITMENTS
At 30 September 2020 the charity had no annual commitments under non-cancellable operating leases. (2019; nil)
14. PENSION CONTRIBUTIONS
The charity pays pension contributions to the personal pension schemes of UK staff and expatriate team members. At the balance sheet date £189 was outstanding (2019 £189).
18