Farningham Village Hall ; Chair’s Report - 87th AGM Feb.25th 2026
The Hall is owned by the Farningham Parish Council and run by a Management committee of volunteers representing the main regular users of the hall - the Women’s Institute , the Axstanes Players and the Guitar Club. These representatives are ; Terry Payne (Axstanes), Andy Lord (Guitar Club), Sally Socki and Linda Fitzsimons (Women’s Institute); Carol Salmon and Daryl Burns represent and report to/ from the Parish Council. Three other essential members who volunteer a great deal of extra time, expertise and commitment are Mick Turpin -our treasurer, Debi, our bookings secretary and Vic Clarke our caretaker. The hall could not function without our excellent management committee.
The Village Hall is very busy and is booked for frequent weekly and one-off special events. The hire fees are required to meet all maintenance and running costs of the hall. Market Meadow may be hired, with the hall, for a maximum of 12 events yearly. Our website shows the main facilities and improvements made which include the following.
In April we replaced and significantly upgraded both main doors to the hall and reissued keys to all hirers entitled, and needing, to use them. Recently Sevenoaks discontinued collection of our waste and this meant finding a replacement (RTS). When our fire alarm servicing by the installer became erratic we reverted to Morgan Fire ( previously Victory) ) who were dependable. Our website has a page link to FVH policies. Management and usage of water and power is monitored and heating controls devolved to rooms. New electric sockets were added to the stage area and all our exterior lighting was reviewed and supplemented. Installation of a radiator in the JA room has greatly improved its heating and hiring possibilities. We paid £1000 towards the refurbishment of the flint wall boundary to Market Meadow to limit its possible deterioration during the winter.
We have budgeted for the refurbishment of the main hall flooring and stage floor and arranged May 22-30[th] for this work by Elms Flooring, whose work we have experienced previously. This necessitated suspending all hall bookings for this period. The hall exterior was reviewed, refurbished and repainted during 2025, it now looks very clean and smart.
The committee still lacks a social secretary and would benefit from a regular committee secretary to service correspondence and meetings.
Thanks are due to our committee members and all our regular hirers for their commitment to, and efforts spent on, running and contributing to a wide range of well attended village activities. ( Viv Parker Chair FVH 29.1.26)
Chairs Report for 87th AGM on Feb. 25 2026 Viv Parker (29.01.26) pg. 1
Farningham Village Hall
Charity Number 293265
Receipts and payments accounts - 2025
For the period from 01/01/2025 To 31/12/2025
A - Receipts and payments
Unrestricted Restricted Funds Funds[1] Total This year This year Last year 2025 2025 2024 to the nearest £ to the nearest £ to the nearest £
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Receipts
Non Contract Hire - Non Residents 6,505 5,481
Non Contract Hire - Residents 2,508 1,743
Sub total Non Contract hire 9,013 7,224
Contract Hire - Non Residents 7,772 7,560
Contract Hire - Residents 7,176 6,273
Sub total Contract hire 14,948 13,833
Sub total Hall hire 23,961 21,057
Fundraising 0 -
Donations 0 -
Bank Interest 1,760 1,845
Sub total (Gross income for
25,720 0 22,902
AR)
Payments
Broadband 363 296
Cleaning & Materials 384 661
Contracted Services 11,561 10,122
Electric 1,697 1,258
Fundraising 0 -
Gas 2,789 3,575
Insurance 733 722
Postage & Stationery 50 49
Publicity 165 315
Repairs & Maintenance 12,910 7,970
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Subs & Licences 273 166
Sundry 394 215
Trade Waste 584 676
Water 257 286
Sub total 32,160 0 26,309
Net of receipts/(payments) (6,439) 0 (3,407)
Cash funds last year end 52,495 0 55,902
Cash funds this year end 46,055 0 52,495
Total restricted & unrestricted 46,055
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B Assets and liabilities at the end of the period
Cash funds
| This year | This year | This year | |||
|---|---|---|---|---|---|
| Details | 2025 | ||||
| to the nearest | £ | ||||
| Bank Current Account | 7,655 | ||||
| Charity 100 Day Notice Account | 38,401 | ||||
| - | |||||
| Total cash funds | 46,055 | ||||
| (agree balances with receipts and payments | |||||
| account(s)) |
Assets retained for the charity’s own use[2]
Hall Contents 26,133
Liabilities
Deposits Held 250
C Notes
1 Restricted Funds refers to monies set aside for a particular purpose
2 Assets include the hall contents and the adjoining Market Meadow. The figures shown for hall contents represent the index-linked insurance cover as updated for 2025.
Signed by one or two trustees on behalf of all the trustees
Signature 1
2 of 3
Print Name Date of approval Signature 2 Print Name Date of approval
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INDEPENDEKf EXAMINER'S REPORT TO THE TRusfEES OF THE FARNINGHAM VILLAGE HALL Re istered Chari No. 293265 I report on th¢ Accounts of the Farningham Village Hall for the year ended 3 1st December 2025. Respective responsibilities of the Tnlets and Examiner The Association's Trustees are responsible for th¢ prepaTation of the Accounts. They Consider that an audit is not required for this period under Section 144 of the Clwiti¢s Act 2011 (the Charities Act) and that an independent examitLation is needed. It is my SponsIbl11ty to.. Examine the Accounts (under Section 145 of the Charities Act). To follow the procedures laid down in the General Directions given by the Charity Commissionets (under Section 145(5)(b) of the chariti Act)" and To stale whether particular matters hav¢ come to my attention. Basis of the Independent ExamiDer'$ report My examination was carried out in accordance with the General Dire¢tions given by the Charity CommissioneTS. An examination includes a review of the accounting records kept by the Association and a comparison of the Accounts presented with thos¢ records. It also includes consideration of any unusual items or dis¢losures in the Accounts and seeking explanations from you as Trustees wn¢erning any such matters. The pedureS undertaken do not provide all the evidence that would be required in an audit, and coDsequ¢nily no opinion is given as to wh¢ther the accounts present a 'the at)d fai view aThl the report is limited to those matters set out in the statemellt below. Illdependent Examiner's statemeut Jn Connection with my examination. no matter has o)m¢ to my attention: which gives me reasonable caus¢ to Ixlieve that in any material respect the following requirements have not been met.. to k¢¢p accounting Tewrds in accordance with Section 130 of the Charities ACL to prepare Accounts which a¢¢ord with th¢ accounting records. and to comply with the accouoting requirements of the Charities Act and the regulations made thereunder b) which, in my opiJ)ioll. attention should be dra in order to enabl¢ a prorKr undtandIng of the Accounts to k reached. Name: Alan Copleston BA FCA Address." 9 West End, Kemsin& Sevenoaks. Kent TN15 6PX Date- 19th February 2026