## **This is the 2023-24 financial workbook for the "Age Concern Northall and District " charity (Charity Number: 293080)** The charity is also known locally as "the Northall and District Day Centre" and "the Wednesday Club" ## **Context** The main activity of the charity is to provide older members of our community with a place to meet one a week – for at least 46 weeks each year. Most often, the meetings take place in the local village hall. However, throughout the year such meetings may be replaced with coach trips, canal boat trips, and other events. Members subscribe on a pay-per-visit basis. The venue is warm (especially important during the colder months), and they receive a hot 2-course lunch. Entertainment is provided, ranging from bingo (most weeks) to guest entertainers (mostly singers/musicians). The charity provides a mini-bus service, for those would would not otherwise be able to attend. The charity employs a Team Leader to organise and run the meetings, and the TL is supported by volunteers who undertake a range of tasks from cooking the meals, to chatting with and supporting the attendees. The subscriptions alone would not be sufficient to cover the costs of running of the club (e.g. hiring the hall, buying the food, paying for the electricity, running the mini-bus service, etc). Therefore, additional fund raising activities take place. During the meetings there is a nominal charge for those wishing to play bingo, and there is a bring and buy "Sales Table" where people bring along items they no longer want (mainly books), and others buy them from a nominal fee. Outside of the meetings, other fund-raising activities take place, such as a "Harvest Auction" (generously held in a local pub), and "Quiz Nights" held in the village hall. **Note:** From this year, the charity's finances will be aligned to the UK tax year (i.e. April 6th to April 5th). Therefore a "month" will refer to the 6th of that month to the 5th of the following month (e.g. "April" will refer to the 6th April to the 5th of May) **Structure of this Workbook** **The following Worksheets are included in this Workbook** Version Number VO.n vi.o **Description** Versions prior to initial release - i.e. NOT shared by the author First release to be reviewed externally ## **ntrol** |**Author**|**Date**|**Reviewed By:**|**Date**| |---|---|---|---| ||||| |Gary Freeman|Various|N/A|Various| |Gary Freeman|3/11/2025|Colin Siddons|3/20/2025| ||||| Status Ongoing Approved **The "Financial Statement" su** From the left t Rows are grouped together to reflect the main financ - 1: Income - 2: Expenditure - 3: Cash in Bank Consider each in turn The Charity Commission needs to understand the inco identify any risks associated with a changing financia - This charity's Financial Statement reflects those strea **1: DONATIONS AND LEGACIES** - **2: CHARITABLE ACTIVITIES** - **3: OTHER TRADING ACTIVITY** - **4: INCOME FROM INVESTMENTS** The Charity Commision also identifies a 5th stream: " As there is no requirement to split a charity's expend over time [e.g. year on year], and c) enable the owne The activities are: - **1: THE WEDNESDAY CLUB - includin** a) The meetings themselve b) The Bingo session held w c) The Sales Table held at **2: QUIZ NIGHTS** **3: ST. MARY's CARNIVAL STALL** - **4: HARVEST AUCTION** **5: MISCELLANOUS** Typically these are costs th (e.g. Training) This shows the balance at the start of each fiscal mon Note the row: "Current Account (adjusted)". This ## **ummarises the Age Concern (Northall and District) po** to the right, the data is organised chronologically from the start of a ial elements of the charity. Namely: ## **1: Income** ome stream(s) of any given charity. This helps to ensure that a charity is, and re l position over time - for example if there is an over-reliance on ad-hoc donation ams, and the elemets within each stream by giving a dedicated row to each elem "OTHER", but this charity does not have an "Other" entry this year ## **2: Expenditure** iture in a particular way, we have chosen to create streams that a) Reflect our m ers of each activity to be more informed about that activity's success ## **g:** es within most meetings most meetings hat are incurred outside of the above activities ## **4: Cash In Bank** nth, for each of the charity's 3 bank accounts reflects "end of year boundary adjustments". See cell comments for details. ## **sition for the charity's financial year.** Financial Year to its end emains, in a stable financial position; and also helps a charity to s (as these might decline in the event of say, a recession) ment. The 4 main streams are: main activities, b) enable us to monitor more easily those activities ||**AGE CONCERN**
**NORTHALL AND DISTRICT**||**Charity Number: 293080**|**Charity Number: 293080**|**Charity Number: 293080**|**Charity Number: 293080**||**Financial Statement 2023-24**|**Financial Statement 2023-24**|**Financial Statement 2023-24**||**Date: 11th March 2025**|**Date: 11th March 2025**||**V1.0**||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**INCOME**|**APRIL**|**MAY**|**JUNE**|**JULY**|**AUG**|**SEPT**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MARCH**|**TOTAL**|

|**TOTAL INCOME**
**£31,594.46**
**£31,594.46**|| ||**DONATIONS AND LEGACIES**
||||||||||||||||| ||~~**Grants & Donations**~~
~~**Received**~~
**Tax**|**£2.04**|
**£20.08**|**£140.02**|**£64.96**|**£0.00**|**£300.23**|**£1,255.00**|**£333.97**|**£500.24**|**£0.10**|
**£1.20**|**£25.34**|£2,643.18|||| ||**Reclaimed Under**|**£0.00**|
**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|
**£0.00**|**£344.74**|£344.74|||| ||**Subscriptions**
**Gift Aid**|**£898.00**|
**£1,260.00**|**£1,470.00**|**£900.00**|**£0.00**|**£1,380.00**|**£1,145.00**|**£1,450.00**|**£1,340.00**|**£1,370.00**|
**£1,485.00**|**£1,835.00**|£14,533.00|||| |||||||||||||TOTAL DONATIONS AN||D LEGACIES:|**£17,520.92**||| |
|**CHARITABLE ACTIVITIES**
||||||||||||||


||| |~~**G**~~
|~~**rants … for provision of**~~
~~**ods/services**~~
||||||||||||||||| |~~**g**~~|
~~**Swan Pub:**~~
~~**Coronation Memorabilia**~~||**£90.00**|||||||||||£90.00|||| ||**CBC: VCS COL Support**
|||||**£2,160.00**||||**£1,440.00**||||£3,600.00|||| ||**Charities Trust**|**£750.00**||||||**£750.00**||||||£1,500.00|||| ||**CBC: Warm Space Grant**||||||||||||**£500.00**|£500.00|||| |||||||||||||TOTAL CHARITABL||E ACTIVITIES:|**£5,690.00**||| ||**OTHER TRADING ACTIVITY**||||||||||||||





||| |**F**|**undraising Activity**||||||||||||||||| ||**Quiz Nights: Entry Tickets**||**£1,041.71**||||||**£570.00**|||**£640.00**||£2,251.71|||| ||**Harvest Auction: Winning Bids**|||||||**£3,088.00**||||||£3,088.00|||| |**S**|**ponsorship and Social Lotteries**||||||||||||||||| ||**Quiz Nights: Raffle Tickets**||||||||**£364.00**|||**£210.00**||£574.00|||| ||**St. Mary's Carnival: Tombola Tickets**|||**£535.00**||||||||||£535.00|||| ||**Wednesday Club: Bingo Tickets**|**£92.00**|
**£44.00**|**£131.40**|**£42.00**|**£0.00**|**£90.50**|**£83.50**|**£52.00**|**£49.50**|**£108.50**|
**£111.00**|**£113.30**|£917.70|||| ||**Wednesday Club: Raffle Tickets**|**£0.00**|
**£0.00**|**£0.00**|**£128.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|**£0.00**|
**£0.00**|**£70.65**|£198.65|||| ||**Wednesday Club: Sales Table**|**£37.97**|
**£16.00**|**£41.41**|**£38.76**|**£0.00**|**£81.55**|**£38.80**|**£137.90**|**£22.40**|**£26.30**|
**£34.46**|**£41.33**|£516.88|||| |**I**|**NCOME**|||||||||||TOTAL OTHER FUNDRAISI||NG ACTIVITY:|**£8,081.94**||| |

|
**FROM**
||||||||||||||||| |~~**I**~~|**Bank Interest**
~~**NVESTMENTS**~~|**£0.00**|
**£50.99**|**£0.00**|**£0.00**|**£66.16**|**£0.00**|**£0.00**|**£89.31**|**£0.00**|**£0.00**|
**£0.00**|**£95.14**|£301.60|||| |||||||||||||TOTAL INCOME FROM IN||VESTMENTS:|**£301.60**||**£31,594.46**| ||**TOTAL MONTHLY INCOME:**|**£1,780.01**|**£2,522.78**
**£2,317.83**
**£1,173.72**
**£2,226.16**
**£1,852.28**|||||**£6,360.30**
**£2,997.18**
**£3,352.14**
**£1,504.90**||||**£2,481.66**
**£3,025.50**||**======> Cros**|**scheck ======>**||| ||**EXPENDITURE**|**APRIL**|**MAY**|**JUNE**|**JULY**|**AUG**|**SEPT**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MARCH**|**TOTAL**|**(£18,387.30)**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**WEDNESDAY CLUB**||||||||||||||| ||**Wednesday Club(WC) Meetings**||||||||||||||| ||**Insurance: for the club**
|(£388.60)||||||||||||(£388.60)|| ||~~**NVT: Northall Village Trust**~~
~~**Hall Hire**~~|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£172.00)|(£190.00)|(£190.00)|(£190.00)|(£2,118.00)|| ||**Minibus: Insurance, MOT, and Tax**
|||||||(£223.00)|||||(£997.00)|(£1,220.00)|| ||**Minibus: Maintenance**|||(£271.00)||||(£663.92)|||||(£233.70)|(£1,168.62)|| ||**Minibus: Fuel**
|(£115.22)||||(£102.01)||(£91.02)||(£84.00)|(£97.00)|||(£489.25)|| ||~~**Coach/Canal Boat: for offsite**~~
~~**events**~~||£0.00||||||(£560.00)|||||(£560.00)|| ||**WC Leader and "on the day" deputy**
|(£656.66)|(£596.66)|(£716.66)|(£596.66)|(£416.66)|(£656.66)|(£656.66)|(£656.66)|(£656.66)|(£656.66)|(£656.66)|(£716.66)|(£7,639.92)|| ||**Setup and Tidy-up**
|(£80.00)|(£60.00)|(£100.00)|(£60.00)|£0.00|(£100.00)|(£80.00)|(£60.00)|(£60.00)|(£80.00)|(£80.00)|(£80.00)|(£840.00)|| ||~~**Weekly Spend**~~
~~**(Food Paers etc)**~~|(£180.02)|(£511.19)|(£257.46)|(£118.02)|£0.00|(£257.15)|(£290.31)|(£685.39)|(£492.00)|(£239.96)|(£248.85)|(£320.86)|(£3,601.21)|| ||**Sundries**
~~**, p,**~~|(£2.50)|(£5.44)|(£93.98)|£0.00|£0.00|(£10.40)|£0.00|£0.00|£0.00|(£181.08)|(£30.63)|£0.00|(£324.03)|| ||**Fees for Sum-Up**||||||||||(£10.55)|(£12.05)|(£15.07)|(£37.67)|| |||TOTAL EXPENDITURE ON WednesdayClub(||||||||||||WC)Meetings:|**(£18,387.30)**| ||**EXPENDITURE**|**APRIL**|**MAY**|**JUNE**|**JULY**|**AUG**|**SEPT**|**OCT**|**NOV**|**DEC**|**JAN**|**FEB**|**MARCH**|**TOTAL**|**(£571.43)**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**WC Bingo**
||||||||||||||| ||~~**Cost**~~
~~**of Prizes**~~|(£36.89)|(£59.56)|(£30.62)|£0.00|£0.00|(£97.43)|(£32.73)|(£3.70)|(£60.64)|(£42.30)|£0.00|(£35.84)|(£399.71)|| ||**Sundries**
||(£44.47)||||||(£80.00)|||(£10.00)|(£37.25)|(£171.72)|| |||||||||||TOTAL EXPENDITURE||||ON WC Bingo:|**(£571.43)**| ||**WC Sales Table**||||||||||||||| ||**Sundries**||(£495.00)||||||(£115.00)|||||(£610.00)|| |||TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|TOTAL EXPENDITURE ON W|C Sales Table:|**(£610.00)**|**(£20,472.59)**
**(£20,472.59)**
**TOTAL**
**EXPENDITURE**|**(£20,472.59)**
**(£20,472.59)**
**TOTAL**
**EXPENDITURE**| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| ||**QUIZ NIGHTS**||||||||||||||||| ||**Hall Hire**|(£98.00)|£50.00|£0.00|(£98.00)|£0.00|£0.00|£50.00|£0.00|£0.00|(£100.50)|£50.00|£0.00|(£146.50)|||| ||**Sundries**|£0.00|(£113.71)|£0.00|£0.00|£0.00|£0.00|(£100.03)|£0.00|£0.00|£0.00|(£123.00)|£0.00|(£336.74)|||| |||TOTAL EXPENDITURE ON||||||||||||QUIZ NIGHTS:|**(£483.24)**||| ||**ST MARY'S CARNIVAL STALL**||||||||||||||||| ||**Hire ofpitch on thegreen**||||||||||||(£25.00)|(£25.00)|||| |||TOTAL EXPENDITURE ON ST MARY'S CAR||||||||||||NIVAL STALL:|**(£25.00)**||| ||**HARVEST AUCTION**||||||||||||||||| ||**Food**|£0.00|£0.00|£0.00|£0.00|£0.00|(£17.15)|(£49.87)|£0.00|£0.00|£0.00|£0.00|£0.00|(£67.02)|||| |||TOTAL EXPENDITURE ON HARVE||||||||||||ST AUCTION:|**(£67.02)**||| ||**MISCELLANEOUS**||||||||||||||||| ||**"Thank You" Gifts**|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|£0.00|(£55.98)|£0.00|£0.00|£0.00|£0.00|(£55.98)|||| ||**Training**|||||||||(£108.00)||||(£108.00)|||| ||**Postage**||||||||||(£17.35)|||(£17.35)|||| ||**Fuel**||||||||||(£52.47)|||(£52.47)|||| ||**Other**|||||(£94.80)||||||||(£94.80)|||| |||TOTAL EXPENDITURE ON MISC||||||||||||ELLANEOUS:|**(£328.60)**||**(£20,472.59)**| ||**TOTAL MONTHLY EXPENDITURE**|**(£1,729.89)**
**(£2,008.03)**
**(£1,641.72)**
**(£1,044.68)**
**(£785.47)**
**(£1,310.79)**
**(£2,309.54)**
**(£2,388.73)**
**(£1,633.30)**
**(£1,667.87)**
**(£1,301.19)**
**(£2,651.38)**||||||||||||**======> Crosscheck ======>**|||| ||**Operating Monthly P&L:**
**Curent Account (adjusted)**
**Curent Account (adjusted)**
**Savings Account #1**
**Savings Account #2**
**TOTAL**|**£50.12**
**£514.75**
**£676.11**
**£129.04**
**£1,440.69**
**£541.49**
**£4,050.76**
**£608.45**
**£1,718.84**
**(£162.97)**
**£1,180.47**
**£374.12**
**---------------------------------------------------------------------------------------- 2023 – 2024 ------------------------------------------------------------------------------------**||||||||||||5th Apr
£10,812.51
£0.00
#
£10,812.51
#
£12,435.09
#
£13,248.48
**#**
**£36,496.08**||**£11,121.87**
**Profit / (Loss)**
**In Year**|| |||6th April|6th May|6th June|6th July|6th Aug|6th Sept|6th Oct|6th Nov|6th Dec|6th Jan|6th Feb|6th March|5th Apr|||| ||||||||||||||||||| |||£1,223.80|£2,180.24|£2,621.87|£2,937.90|£2,251.24|£3,804.99|£3,449.31|£7,244.65|£8,383.78|£7,853.12|£9,879.52|£9,963.22|£10,812.51|||| |||(£597.59)|||||||||||£184.80|£0.00|||| |||£626.21|£2,180.24|£2,621.87|£2,937.90|£2,251.24|£3,804.99|£3,449.31|£7,244.65|£8,383.78|£7,853.12|£9,879.52|£10,148.02|#
£10,812.51|||| |||£11,699.09|£11,299.76|£11,185.95|£11,122.79|£11,122.79|£12,863.80|£12,863.80|£12,413.80|£11,457.31|£12,897.31|£11,829.31|£11,875.09|#
£12,435.09|||| |||£13,090.88|£13,090.88|£13,118.17|£13,118.17|£13,118.17|£13,153.32|£13,153.32|£13,153.32|£13,199.12|£13,199.12|£13,199.12|£13,248.48|#
£13,248.48|||| |||**£25,416.18**|**£26,570.88**|**£26,925.99**|**£27,178.86**|**£26,492.20**|**£29,822.11**|**£29,466.43**|**£32,811.77**|**£33,040.21**|**£33,949.55**|**£34,907.95**|**£35,271.59**
|**#**
**£36,496.08**|||| ## **Detailed Position" worksheet contains the base data from which the associated "Fi** From the top to the bottom, the data is organised chronologically from the start of a Financi Rows (i.e. specific dates) are only included if/when a financial transaction takes place on that date Columns are grouped together to reflect the main activity steams of the charity. Namely: - 1: The main "Wednesday Club" (WC itself) - 2: The "Bingo session" from that WC - 3: The "Sales table" from that WC Historically, the above 3 items have been managed separately. The aim being that the "Bingo" and "Sales table" e relatively small amounts of cash (over and above the membership subscriptions) that could then provide members discretion of the Wednesday Club Leader (WCL) One benefit being that WCL could treat these funds as "petty cash" without having to frequently ask the Treasurer small amounts - however, even then, the process and finances would be audited at least one a year. However, the success of these ventures has resulted in the "petty cash" sums becoming larger and, sometimes, g cover for sums held " ff it " Th T i i i th it ti i d t d d d t "T f R f " f 4: Stand-alone Fundraising Activities. The main ones being: - a) Quiz Nights - b) St Mary's Church - Annual Carnival - c) Harvest Auction - 5: Miscellaneous - i.e. matters not covered above. Consider each in turn ## **1: The "Wednesday Club"** ## **EXPENDITURE Section** |**NVT: Northall**
**Village Trust**
**Hall Hire**|**Minibus**
|**Coach/Canal**
**Boat: for**
**ofsite**
**events**|**WC Leader**
**Salary**|**Deputies**|**Setup and**
**Tidy-up**|**Weekly**
**Spend**
**(Food,**
**Papers,**
**etc)**|**Sundries**| |---|---|---|---|---|---|---|---| - The above 8 categories cover the expenses that are associated with providing "The Wednesday Club" (for which the m 1: Hall Hire: including electricity, etc. This is a reduced annual fee spread equally over 12 months - even when no m 2: The WC were donated a minibus some years ago, and this column is for insurance, MOT, tax, fuel, etc 3: Coach / Canal Boat Hire: recorded separately to enable the charity to more easily monitor such expenditure 4: The WC Leader is employed by the charity - fixed monthly payment, based upon the NLW (for a nominal 12 hou 5: The WCL has a pool of deputies to help manage the day. Whoever does it gets a "thank you" - 6: Someone has to ensure that the hall is ready for the members, and to tidy up at the end of the day. Whoever do - 5: Weekly Spend - these are variable, on a per meeting, costs - 8: Sundries - i.e. non regular costs for breakages, wear and tear replacements, etc Note that the first 3 categories have a grey background. This is because these costs are managed centrally, either tho claims from the charity's volunteer Minibus Manager. You'll see how the charity uses this distinction in the **cash-flow** ## **INCOME Section** Each year, charities have to submit an "Annual Return **Membership subscriptions <=====** "Income" has to be categorised against the CC's spec **+ sponsorships** of the "Detailed Position" Worksheet, the Income colu category to help facilitate the creation of a) the Finan **Cash Card Sum-Up Fee** charity's Annual Return to the CC Similarly, the above 3 categories are for the incomes received each week. For most of the year, only cash was accepted. Then a trial began using a "Sum-up" machine that allowed the chari payments. Of course, the fee charged by Sum-up for providing their service is not an "income". However it's positi those payments ## **CASH-FLOW Section** |**CASH**
**Position**
**in-week**|**CASH**
**Position**
**(running**
**total)**|**Internal**
**WC Transfers**|**Money**
**passed to**
**Treasurer to**
**be Banked**|
**CASH**
**Position**
**C-F**| |---|---|---|---|---| In any given week, costs are incurred (e.g. buying fresh food) _before_ the meeting takes place. In addition, there is alw WCL phoning d t t bli h th b f b h i t di t th t k) th ill b f tt d lti In addition, the process of accessing bank funds and/or subsequently depositing funds into the bank is time consumin operates on a monthly rather than weekly banking cycle With this in mind, this section is used to reflect the cash-flow in any given week. **1: CASH Position in-week** reflects the amount of cash **income** (i.e. NOT card payments) _**minus**_ the **expenditur** boxes above - **2: CASH Position (running total)** is the addition of the CASH Position in-week to the previous week's Cash Posit from the previous week. **3: Internal WC Transfers** are those to/from either the WC Bingo and/or WC Sales Table activities - **4: Money passed to Treasurer to be Banked** typically takes place at the end of a month, but may take place a **5: CASH Position C-F** reflects the values in the previous four cells, and will be used in the following week's cash fl And, with a "Belt and Braces" mindset, the WCL is also given a "float" of £200 (called the "WC Float") just to cover any is shown |b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**|b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**|b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**|b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**|b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**|b f
d
ft
th
b
ti
f ll
**B-F**
**WC Float**
**EXPENDITURE**
**Section**
**INCOME**
**Section**
**CASH FLOW**
**Section**
**C-F**
**WC Float**| |---|---|---|---|---|---| ||**B-F**
**WC Float**|**EXPENDITURE**
**Section**|**INCOME**
**Section**|**CASH FLOW**
**Section**|**C-F**
**WC Float**| **B-F WC Float** is the "Brought-Forward" float from the previous week's entry **EXPENDITURE Section** is as described above. **INCOME Section** is as described above. **CASH FLOW Section** is **C-F WC Float** is the "Carried-Forward" float into the next week's entry nb: if the CF entry is less that the nominal float value (i.e. £200) then it might be that the WCL exp and will rebalance the float in that way (e.g. by banking less cash than is available, and using the s ## **2: The "Bingo Club Session"** ## **EXPENDITURE Section** |**Cost**
**of Prizes**|**Sundries**
(see cell
comment for
details)| |---|---| The Bingo sessions are valued by the members as a form of entertainment. They also help to raise funds for additiona **Cost of Prizes** is self evident. The prizes are not expensive; they're "a bit of fun" **Sundries** include things like paying for a coach trip, buying cakes for an outing, tipping coach drivers and restaura ## **INCOME Section** |**"Other**
**Trading**
**Activity"**|**"Donations**
**"**|**<=====**
| |---|---|---| |**Bingo Card**
**Sales**|(see comments
for details)|| Each year, charities have to submit an "Annual Return" to the Charit "Income" has to be categorised against certain criteria. In the Inc Position" Worksheet, the Income columns are headed with the releva creation of a) the Financial Statement worksheet, and b) the charity ## **Bingo Card Sales** is self evident **Donations** is more nuanced than it might appear. For example, sometimes the charity might lend a person a piec after an accident and, when they return it, they might make a donation as a "thank you". In other cases some mem something (e.g. a bingo card) than it's price, and they'll say: "it's only a few pence - keep it". In contrast, another m enough, and we'll say don't worry (in which case it's a negative donation). **Internal** **Internal WC Transfers** are those to/from either the WC itself and/or WC Sales Table **Internal WC Transfers** are those to/from either the WC itself and/or WC Sales Table **WC Transfers** ## **3: The "Sales Table"** ## **EXPENDITURE Section** **Sundries** (see cell **Sundries** include things like paying for a coach trip, etc comment for details) ## **INCOME Section** |**"Selling**
**Donated**
**Goods"**|**"Social**
**Lotteries"**|**"Grants for**
**the provision**
**of goods …to**
**benefciaries"**|
|**"Donations" **|**<=====**
Each year, charities have to submit an "
Commission.
"Income" has to be categorised against
sections of
the "Detailed Position" Worksheet, the I
relevant|

n| |---|---|---|---|---|---|---| |**Sales Table**|**Rafe**|||(see comments
for details)||| **Sales Table** is the selling of items (typically from members) to raised additional funds - and is the main purpose f **Raffle** is included in this section as it is neither a core feature of the Wednesday Club itself, nor the "Bingo" sectio **Grants … to beneficiaries** is a one-off this year. A local pub donated a grant specifically to provide the members Charles III 's coronation **Donations** - as above. Going forward we're looking to centralise all donations in our reporting, and not to group th being undertaken when they were received **Internal WC Transfers** **Internal WC Transfers** are those to/from either the WC itself and/or WC Bingo activ ## **4a: "Quiz Nights"** The charity holds several Quiz Nights each year - they are fund raisers targeted at the local community. The majority although they would, of course, be welcomed. ## **EXPENDITURE Section** ||**EXPENDITURE**|**Section**|||| |---|---|---|---|---|---| ||**Hall Hire**||||| ||(see cell
comments for|**Food**|||| ||details)||||| ||**Hall Hire **- this|includes hiring: the hall, crockery, and cutlery. Note the column also includes some "income" - whi|||| ||**Food**- (e.g. cheese, wine, pasta) is included in the price of the entry ticket||||| ||**INCOME Section**||||| ||**"Fundraising**
**Events"**||**"Social**
**Lotteries"**|**<=====**|Each year, charities have to submit an "Annual Return
"Income" has to be categorised against certain criteri| ||||||"Detailed Position" Worksheet, the Income columns a| ||**Cash /**
**Cheque**|**Card**|**Rafe**||to help facilitate the creation of:
a) the Financial Statement worksheet, and b) the cha| **Cash / Cheque / Card** - price of the entry ticket **Raffle** - sometimes a Raffle is held during an evening ## **4b: "St Mary's Church - Annual Carnival"** This annual event is held each year on the first Saturday of July. Our charity usually has fundraising stall (e.g. Tombol ## **EXPENDITURE Section** This annual e **Pitch on the green** **Pitch on the green** - this is the fee, payable to St Marys, to allow the charity to have a pitch. Note, sometimes, so behalf. They might donate to us, and we pay for the pitch, or they might pay St. Marys directly. Ether way (and for consis donation to ## **INCOME Section** **"Social Lotteries"** Each year, charities have to submit an "Annual Return **Tombola "Donations" <=====** "Income" has to be categorised against certain criteri "Detailed Position" Worksheet, the Income columns a to help facilitate the creation of: **Cash /** (see comments for **Card** a) the Financial Statement worksheet, and b) the cha **Cheque** details) ## **Cash / Cheque / Card** - total income from Tombola tickets bought **Donations** - as above. Going forward we're looking to centralise all donations in our reporting, and not to group th being undertaken when they were received ## **4c: "Harvest Auction"** This is the charity's single biggest fundraiser each year. It takes place in the local pub, and items donated by individu Neither the pub nor the professional auctioneer charge the charity for their services ## **EXPENDITURE Section** ## **Food** **Food** - some food (e.g. salad) is provided for helpers on the night, but hungry guests buy their own food from the ## **INCOME Section** |**COME Section**|**COME Section**||| |---|---|---|---| |**"Fundraising Events"**
**Purchases**||**"Donations"**|**<=====**| |**Cash /**
**Cheque**|**Card**|(see comments for
details)|| Each year, charities have to submit an "Annual Return "Income" has to be categorised against certain criteri "Detailed Position" Worksheet, the Income columns a to help facilitate the creation of: a) the Financial Statement worksheet, and b) the cha **Cash / Cheque / Card** - total paid for lots bought **Donations** - as above. Going forward we're looking to centralise all donations in our reporting, and not to group th being undertaken when they were received ## **5: Miscellaneous** ## **EXPENDITURE Section** **Recipient** (see cell **Amount** comments for details) As this section contains a variety of payments, the first cell describe who received the money, and the adjacent ce ## **INCOME Section** |**COME Section**|**COME Section**||||||| |---|---|---|---|---|---|---|---| |**_"Tax reclaimed on_**
**_amounts received under_**
**_Gift Aid"_**||**_"Grants that provide core_**
**_funding_**
**_or are of ageneral nature"_**||~~**Income from investments [such**~~
**as… ] dividends,interest**
**receivable, **
~~**andrent…**~~|||**_"Dona_**| |**Source**|**Amount**|**Source**|**Amount**|Current
Account|
Savings
Account
(****3849)|Savings
Account
(****4230)|**Source**| Each year, charities have to submit an "Annual Return "Income" has to be categorised against certain criteri "Detailed Position" Worksheet, the Income columns a to help facilitate the creation of: a) the Financial Statement worksheet, and b) the cha As this section contains a variety of sources of income, the first cell describe who received the money, and the adj was received. **nancial Statement" is cre** ial Year to its end elements could be used to raise s with additional "treats" at the r for authorisation to spend relatively reater than the charity's insurance h l t l ith i t members pay their subscriptions), meetings take place (e.g. August) r week, of 46 meeting per year) oes it gets a "thank-you" ough standing orders or via expense **w** section below. n" to the Charity Commission. cific criteria. In the Income sections umns are headed with the relevant ncial Statement worksheet, and b) the ity to accept credit/debit card on here reflects its association with ways the possibility that (despite the i i l b i ti th ng. Therefore, the Wednesday Club **re** in the five white (i.e. NOT grey) tion (C-F) - i.e. "carried forward" at the end of any week flow calculation. y extra rare, but urgent, needs. This s as described above pects income to exceed expenditure, surplus to adjust the float). al activities such as coach trips ant staff, etc ty Commission. come sections of the "Detailed ant category to help facilitate the y's Annual Return to the CC ce of equipment (e.g. a wheelchair) mbers might give us more for member might not have quiet e activities aLLIVILlf> Annual Return" to the Charity certain criteria. In the Income ncome columns are headed with the for this section n s with memorabilia related to King hem according to which activity was vities of attendees are not members, ch is actually a "breakages deposit" b n" to the Charity Commission. ia. In the Income sections of the re headed with the relevant category rity's Annual Return to the CC ## a) on the green event is held each year F148:Q152on the omeone will pay for the pitch on our stency), this will be recorded a) as a n" to the Charity Commission. ia. In the Income sections of the re headed with the relevant category rity's Annual Return to the CC hem according to which activity was als and charities are auctioned off. pub. n" to the Charity Commission. ia. In the Income sections of the re headed with the relevant category rity's Annual Return to the CC hem according to which activity was ell details how much they received. _**tions"**_ **Amount** n" to the Charity Commission. ia. In the Income sections of the re headed with the relevant category rity's Annual Return to the CC iacent cell details how much **----- Start of picture text -----**
QUIZ NIGHTS ST MARY'S CARNIVAL STALL HARVEST AUCTION MISCELLANEOUS
EXPENDITURE INCOME EXPENDITURE INCOME EXPENDITURE INCOME EXPENDITURE INCOME
comment for Hall Hire (see cell details) comment for Sundries (see cell details) ChequeCash / "Fundraising Events"Card Lotteries""Social Raffle on the greenHire of pitch ChequeCash / "Social Lotteries"TombolaCard "Donations" (see comments for details) Food "Fundraising Events" ChequeCash / Purchases Card "Donations" (see comments for details) (see cell comments Recipient for details) Amount Source under Gift Aid" "Tax rec amounts received la Amount imed on core funding or are of "Grants that provide Source a general nature" Amount AccountCurrent Savings A/C(****3849) Income Savings A/C(****4230) Source "Donations" Amount
(£98.00)
CBCT £750.00
BHIB Insurance (£388.60)
(£98.00) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 (£388.60) £0.00 £0.00 £750.00 £0.00 £0.00 £0.00 £0.00
(£113.71) ###
Refund for overpayment £25.00
£50.00
### £23.70
£50.00 (£113.71) ### £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £25.00 £0.00 £0.00 £0.00 £27.29 £23.70 £0.00
St George's Day Club ###
£0.00 £535.00
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £535.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 ###
(£98.00)
(£98.00) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
CBC ###
Sumup (£94.80)
### £31.01
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 (£94.80) £0.00 ### £0.00 ### £31.01 £0.00
(£17.15)
£300.00
£0.00 £0.00 £0.00 £0.00 £0.00 £300.00 (£17.15) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
**----- End of picture text -----**
**----- Start of picture text -----**
(£49.87) £1,266.00 £1,822.00 £85.00
"Coach" £420.00
£750.00 CBCT £750.00
(£100.03) £570.00 £364.00
£50.00
£50.00 (£100.03) £570.00 £0.00 £364.00 £0.00 £0.00 £0.00 £0.00 (£49.87) £1,266.00 £1,822.00 £835.00 £0.00 £0.00 £750.00 £0.00 £0.00 £0.00 £420.00
"Thank You" Gifts (£55.98)
Sum-Up £4.92
### £43.51
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 (£55.98) £0.00 £0.00 £0.00 ### £43.51 £4.92
First Aid Training (£108.00)
CBC ###
John Lewis ###
Age Concern ###
£0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 (£108.00) £0.00 ### £0.00 £0.00 £0.00 ###
(£100.50) Lyn Simpson Fuel (£52.47)
(£100.50)
£100.50
Stamps + Postage (for HMRC Gift Aid) (£17.35)
(£100.50) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 (£69.82) £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
(£16.00)
(£107.00)
£570.00 £70.00 £210.00
**----- End of picture text -----**
**----- Start of picture text -----**
£50.00
£50.00 (£123.00) £570.00 £70.00 £210.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00 £0.00
(£25.00) £25.00 ### £45.78
HMRC £344.74
CBC £500.00
£0.00 £0.00 £0.00 £0.00 £0.00 (£25.00) £0.00 £0.00 £25.00 £0.00 £0.00 £0.00 £0.00 £0.00 £344.74 £500.00 £0.00 ### £45.78 £0.00
### ### ### £70.00 £574.00 (£25.00) £535.00 £0.00 £325.00 (£67.02) ### £1,822.00 £835.00 ### ### £5,600.00 £0.00 £157.60 £144.00 ###
**----- End of picture text -----**