## **Trustees’ Annual Report for the period**
**From 01/09/2019 Period start date To 31/08/2021 Period end date**
## **Charity name: Willow Bank Preschool**
## **Charity registration number: 293012**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To Provide early years education to
purposes of the charity children 2 1/2 to 5 years to an
as set out in its excellent standard
governing document
Summary of the main Para 1.17 and Children from all backgrounds are
1.19
activities in relation to able to access care across 5 days a
those purposes for the week with access to lunch club on
public benefit, in site, if desired. The environment
particular, the activities, created is safe, stimulating and
projects or services caring, promoting learning through
identified in the play.
accounts.
Statement confirming Para 1.18 Trustees regard the provision as a
whether the trustees public benefit in line with guidance
have had regard to the issued by the charity chair
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other **Achievements and Performance** SORP reference **See attached minutes** Summary of the main Para 1.20 achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.
## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The charity’s financial position at the
financial position at the end of the period is very health
end of the period
Statement explaining Para 1.22 Reserves are held against unforeseen
the policy for holding circumstances requiring the winding
reserves stating why down of the charity and any
they are held associated costs or future
replacement of the facilities
Amount of reserves held Para 1.22 £155,059
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 PLA Pre School Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 Parent Association
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 Elected at AGM by Preschool
methods including parents
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Willow Bank Preschool
Other name the charity
uses
Registered charity 293012
number
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Charity’s principal Duffield Road
address Woodley
Berkshire
RG5 4RW
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Jennifer Fox Chairperson October 2020
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
Declarations
Slgn•d on b•haJf of th• charlty'• Iru•lw•
SlpTr•turn(¥)
Full n•nrfs)
Posltion (•g S•cr•tary.
Chalr. •tcl
Dat•
14
J¢li
AGM MINUTES
## Tuesday 6[th] October 2020 Via Zoom @ 8.00pm
## 1. Welcome
Attendees were:
Staff: Ketaki, Kay, Emma, Bianca, Diane
Committee: Jennifer, Elaine, Andy, Sophie, Emma, Hannalize, Wesley
Parents: Charlotte Shone, Gilli, Robyn Anderson, Nick Ledge, Anna, Louise White, Robert Tait, Emma Hamilton
## 2. Committee Annual Update
Andy briefly outlined that the preschool is run as a registered charity, and responsibility for its overall management rests with the committee. As per our signed constitution, the committee must consist of a minimum of 5 people, up to a maximum of 12 and 3 of these must be elected officers, Chair, Treasurer and Secretary. A minimum of 60% of the members must have children in attendance at the preschool.
The committee is responsible for the smooth running of the Pre-School, dealing with issues, such as legislation, OFSTED, child protection, policies and procedures, staffing, wages, maintenance of the building and public relations to name but a few, along with, of course, the ever-important fundraising.
Andy thanked all staff who have led preschool and worked hard during this very difficult time during Covid. Andy announced this was last year he will be chairman.
Andy updated the meeting attendees with a few highlights from the year 2019/2020.
November and December 2019 were busy preparing for the fair after Christmas Nativity. This is always one of our main fundraising events of the year. Just over £800 was raised from the various stalls and raffle.
The committee had several events planned for Easter but before that could be done Covid hit. A huge thank you was given to Ketaki and her team for adapting very quickly and enabling the Pre-School to stay open for Key Worker children. Over the next few months guidance kept changing and the Pre-School kept adapting so we could welcome more children back. We were very pleased to welcome all new and returning children from September.
3. Managers Annual Update Ketaki presented her report -
In the Moment Planning was explained to the meeting attendees. It was a new concept, and staff attended training in January 2020, and they are now practicing In the Moment Planning.
In the Moment Planning is child led, with staff picking up learning opportunities when they see it.
Letter is sent home for parents to input what child is doing at home
Meeting is then set up between preschool and parents to discuss whether learning is in line with what parent expects.
New EYFS coming from September 2021, changes made sits well with In the Moment Planning
Ketaki praised her loyal staff. Welcomed Vanessa and Bianca back from maternity leave. Praised current committee and said she felt supported by them.
Committee members standing down are Andy and Hannalize. Emma, Elaine, Sophie & Jennifer all staying on committee for another year.
There was investment moving to more natural toys, ie. Wooden, but due to cleaning ease they have had to return to plastic toys for now.
## 4. End of Year Accounts
Elaine took the attendees through the pre-school accounts spreadsheet and read out the report given by the pre-school’s accountant. The report from the accountant read as follows:
- Session fees up from previous year
- Fundraising down due to Covid-19
- Salaries have remained constant
- Increase in cabin equipment partly due to investment in new coat racks etc in Sept but also additional spend on COVID compliance
- Repairs & Maintenance increased for same reasons
- Safety/Inspections/DBS less than last year but may be some items that need recoding when all queries resolved.
Cash funds includes a separate line for the cheques and cash received during lockdown that could not be banked. They are included in revenue for this year but having a separate line will give some clarity for next year.
This is an exceptional year and as funding for the children continued but opportunities to spend were limited, the profit is exceptionally high for the year. It is hoped that some of the planned spending will be soon able to go ahead, for example, replacing some of the very old play equipment and tables.
However, with the Preschool maintaining a good bank balance, there is no uncertainty in our future ability to run the preschool and provide all we need to for the wellbeing, engagement and development of the children.
5. Committee Election
Andy took the attendees through how the committee works and what the committee meetings consist of. New committee members are welcomed at any time.
Committee meets 5-6 times a year for 1-1.5 hours. Committee ‘s role is to look at fundraising opportunities, sourcing of prizes for the raffle and organisation of events.
It was approved by members of the meeting for the following people to take on the following committee roles –
- Treasurer – Elaine Propert-Lewis
- Secretary – Robyn Anderson
- Chair – Jennifer Fox
- Safeguarder – Emma Starling
- Committee Members – Charlotte Shone Louise White Emma Hamilton Sophie Bungey
## 6. AOB
Next Committee meeting will be arranged by new committee soon.
## **Willow Bank Pre-school Registered Charity No. 293012**
|Receipts
Session Fees
Lunch Club
Administration Fees
Fruit/Snack Money
Fundraising Income (NET)
Salary subsidies/tax refunds
Bank Interest
Total Receipts
Payments
Salaries/PAYE
Training
Professional Fees
Cabin Consumables
Cabin Equipment
Water Rates
Insurance/PLA
Electricity
Ground Rent
Repairs & Maintenance
Registrations/Subscriptions
Safety/inspections/DBS
Telephone/Broadband/SMS
Website/Advertising
Printing/postage/photocopying
Bank Charges
Miscellaneous expenses
**Total Payments**
**Net Receipts/(Payments)**
**Cash funds last year end**
**Cash funds this year end**
**Receipts a**|**2019-20**
**£**
153,098
2,198
260
800
1,203
-
39
**157,597**
100,269
820
983
1,171
4,889
370
1,583
1,560
694
4,176
781
135
779
778
471
215
44
**119,717**
**37,880**
**117,178**
**155,059**
**nd Payments Accounts for 01/09/19 - 31/08/20**|101,566
1,087
1,058
2,150
1,491
424
2,144
1,560
925
1,597
189
1,594
759
350
468
253
115
**117,730**|**2018-19**
**£**
125,743
978
510
1,171
2,518
197
45
**131,163**
**13,433**
**103,745**
**117,178**|
|---|---|---|---|
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Signature:
(Independent Examiner)
06/09/2020
Signature: Signature:
(Chairperson) (Treasurer)
Date: ____________________________ Date: _____________________________
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CHARITY (OMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Chafity Na
Willow Bank Pre-school
On accounts for the year
ended
31 August 2020
Charity no
(If any)
293012
Set out on pages
Irefflembw to includ* the pap Iiiimbers of dddthonal shéelsj
I report to the trustees on my examination of the accounts of the above
charily I'the Trust") for the year ended 31/0812
20.
As the charity's Irustees, you are responsible for the preparation of the
accounts in ac¢ordance with the requirements of the Charities Act 2011
("the Act.).
Responsibilities and
basis of reporti
I report in resped of my examination of the Twst's a¢¢ounts carried out
under section 145 ofthe 2011 Act and in catrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 14515)(b) of the Act.
Independent
examiner's statement
I have completed my examination. I confirm that no material matters have
Come to my attention in Connection with the examination (other than that
disclosed below ") which gives me cause to believe that in, any material
respect..
the accounting records were not kept in accordance with section 130
of the Charities Act., or
the account5 did not accord wilh the accounting records- or
the accounts did not comply with the applicable requirements
concerning the form and content of accounls set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a Irue and fair, view which is not a matter
considered as part of an independent examination.
I have no Goncerns and have come across no other matters in connection
with the examination lo which attention should be drawn in this report in
order to enable a proper understanding ofthe accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
0610912021
Name:
Gisela Sharpe FCCA
Relevant wofessional
qualification(s) or body
{If anyl:
Association of Chartered Certrfied Accountants
IER
Oct 2018
Address:
16 Lincoln Gardens
Twyford
Reading RG10 9HU
Section B
Disclosure
Only complete rf the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts.. directions and
guidance for examiners).
Give here brief detsils of
any itsms that the
examiner wishes to
disclose.
IER
Oct 2018