2023-03-31-accounts - The Yealmpton Community Association

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Chiltern University of the Third Age

Annual Report of the Trustees

Year Ended 31 March 2023

Reference and Administrative Information

Charity Name: Chiltern University of the Third Age (hereinafter referred to as “Chiltern u3a”) Charity registration number: 1082794

Trustees

The following served during the year:

Helen Beaumont David Bender Jennifer Susan Harold-Barry (Treasurer) Mike Hender Jenny Jobson (Vice-Chair) Sarah Jones (Chair) Ernest Newhouse (Secretary) Jean Routly Appointed 18 August 2022 Christian Scott Carolyn Spencer Resigned 18 May 2022 Linda Walton Wallace Wormley

All the trustees in office at the end of the year were still in office when this report was signed.

Location

Chiltern u3a does not have premises of its own. The majority of its activities take place at the Amersham Community Centre and the nearby Chiltern Lifestyle Centre, Chiltern Avenue, Amersham, Bucks, HP6 5AH. The latter will accept correspondence addressed to Chiltern u3a.

Bankers

CAF Bank Ltd, 25 Kings Hill Avenue, Kings Hill, West Malling ME19 4JQ. HSBC plc, 92 Sycamore Road, Amersham, HP6 5EW

Independent Examiner

Alex Hughes, ACCA, 95 Hundred Acres Lane, Amersham, Bucks. HP7 9BP.

Structure, Governance and Management

Governing Document

The Constitution of Chiltern u3a was adopted on 6 April 2000 and amended on 16 October 2002, 19 April 2004, 16 May 2012, 21 May 2014.and 24 February 2021.

Recruitment and Appointment of Trustees.

Trustees are elected for 2 year terms at the Annual General Meeting and may be re-elected. They are drawn from the membership of Chiltern u3a. When necessary, trustees may be coopted from the membership.

Risk Management

Risk Assessment procedures and appropriate insurances are in place. Appropriate protective software is installed on Chiltern u3a’s IT equipment and users are trained as necessary.

Objectives, Activities and Public Interest

The objectives of the charity are to advance the education of middle-aged and older citizens not in full time gainful employment and living in Amersham and Chesham and the surrounding locality; to provide facilities for leisure time and recreational activities aimed at improving the lifestyle and social welfare of those citizens.

Chiltern u3a traditionally holds one general meeting each month, at most of which a presentation by a member or an outside speaker is the main item on the agenda. A variety of interest groups meet, generally once or twice a month. These cover a range of academic, exercise, cultural and social matters according to the expressed wishes of the members and the willingness of organisers to come forward. Excursions are also arranged.

The trustees are satisfied that the objectives of the Trust meet the public interest.

Employees

Chiltern u3a does not have any employees.

Achievements and Performance

Following the end of the pandemic, the u3a’s activities have largely returned to their customary formats, with minimal use being made of Zoom. Those which took place in the former Amersham Leisure Centre have transferred into the new Chiltern Lifestyle Centre and teething problems are being ironed out. However, the Zoom ‘tea parties’, held 3 times a week have been continued and have been much appreciated.

It is pleasing to note that the decline in membership, noted in last year’s report, has largely been reversed. The membership at the year end was 1344 (Dec 22: 1338) [March 2022: 1245], near to the pre-pandemic level of 1352 at March 2021. At the end of the year there were 94 interest groups, including excursions, [March 2022: 93], ranging from Ancient Cultures to Yoga for Beginners. 4 new groups were formed and 3 were closed.

Chiltern u3a TAR 2023 Page 2 of 3

Plans for Future Periods

The trustees are continuing to maker particular efforts to attract new members, particularly from those recently retired. Particular efforts are being made to broaden the range of publicity outlets. They are also concerned about the difficulty of finding people to take on leadership roles in the various activities, which seems to be a common problem in many community groups.

Financial Review

Reserves Policy

Budgeting is based on a policy of maintaining a reserve broadly equivalent to 6 months’ expenditure. This year it is significantly larger since, as a result of the pandemic, room hire costs have been significantly reduced.

Fixed Assets

Chiltern u3a has no Fixed Assets apart from computers and similar equipment, which are written off to expenditure on acquisition.

Results for the Period

The accounts for the year are presented with this report.

Statement of Trustees’ Responsibilities

The trustees are required to prepare accounts for each financial period which give a true and fair view of the state of affairs of the charity at the end of the financial period and of its surplus or deficit for that period. In preparing the accounts, suitable accounting policies have been used consistently and reasonable and prudent judgements made. The trustees are also responsible for maintaining accounting records, for safeguarding the assets of the trust and for preventing and detecting fraud and other irregularities. The trustees are satisfied that Chiltern u3a is a going concern.

Audit

Under the terms of the Charities Act 2011, the size of Chiltern u3a is such that the trustees may choose between an audit and an independent examination. The trustees have determined that the accounts should be independently examined and the corresponding report follows the accounts.

This report was approved by the trustees on 20 April 2023 and signed on their behalf by:

Sarah Jones Chair

Chiltern u3a TAR 2023 Page 3 of 3

The YelmplDtt COmmnity AJso¢i•tiott RtttipLI Dd Pxywtnts A¢¢ount Gener*1 Pury)DJes FuDd For tbe yur ended 31 Mxreh 2023 2023 2023 2022 2022 Income Community Ixlling5 SHDC - Grants 20.738 380 16,832 Tol81 Eipenj Admin and Tvourtt: Telephone and intmet Secretaws Honorarium Car¢tsker Honorarium SafeguardinB Honorarium Cleaning and Trade Walle 856 6J84 1200 S(Kl 4.857 631 655 5.986 600 300 3.862 598 .290 Printin8 and Ststionery Sundry Expenses 16.082 561 13,581 Equipment Building Mainienance 50 3.052 Electri¢ity Water 1.743 Totsl expenditur¢ -Defieit I Surylu• for the y¢Ar 414 MoYem¢nt on bADk a¢¢ount: Balan¢¢ at Isl April 2022 Transfer to Building Fund Tr8L8fer to Yealmpton Press -Deficit I Surplus for the year Balance at 31st March 2023 49.938 49,594 -3,500

The Yealmpton Communilv Assocition Rettipts •Dd PvmtTrts ACCOnI Buildin%J Fund For the var tnded 31 Mrch 2023 2023 2023 2022 2022 Income Grnit- Yealmplon PaTi5h cou11 2.000 Expendilure Cleanin8 and Trnde W&%te Buildin8s Maintenancc 125 975 -Defi¢it for tbt yur Mov¢m¢nt on bmk ceouDt: Balance ai Is¢ April 2022 Transfer from General Puryoses Fund Trdnsfer io M¢n's Shed -Lkfi¢ii for the year Balantt t 31st Mar¢h 21)23 -1114 -1,014 -3,000 -10

The Yulmpton Community knotiation Receipts nd PymeDts Accou1 Y¢¥lmptOD nd Briihm Community Friendship Projfft For th¢ ytr ended 31 Mmrth 2023 21111 2023 2022 2022 Grants Donations Sundry r¢c¢ipis Total reeeipts 7,350 576 5(Kl 4,492 8,426 4J67 ExpeDditsre Secretarial Printing & Stytio Equipment Post & T¢lecoms Sundry exrn5es Venue Hire 7.117 269 429 2,675 95 313 Tot41 expeDditsr¢ -Deficit I Surplus for the yeAr Mfyvement on b#nk ifcouut: Balance at la April 2022 -tkfi¢ii I Surplus for th¢ year BlAnce 131st Mar¢b 2023 8J62 7,054

The YulmptTrn Cornmunity knocitiDn Receipts •nd Paymtttts Aeeount Yulmpton Press For tbe yer ended 31 M•r¢h 2023 2023 21123 2022 2022 Ineome Advertising Sponsorship Ye8lmpton Parish Cow)cil Donation5 Totxl reeeipts 7,305 1.040 8.5(M) 7,5 165 16,7(16 14,970 ExpeDdits Sccrctariai Priniing & Stsiio Totsl expenditsre Surplu$ l-Defi¢ii for the yeAr 2.880 807 2.200 77 Movement •Jt bAttk ecouDt: Balance at 1st April 2022 3.463 963 3,500 Surplus l-Deficii for th¢ year Blnee at 31st Mr¢h 2023

Tht ycalmpto C•mmvvtlv AssocilioD Receipts and PAvmenLI Aecoun¢ Menj. Shed For ibt year ¢Ddtd 31 Mxreh 2023 2023 2023 2022 2022 Ineome Sundry re£eipts .332 508 Expenditu Equipm¢n¢ and Materials Suftdry ex]seS Total exndItUr¢ Surplus l-Deficit for th¢ yer 453 452 633 Movemell¢ ott bADk a¢¢oynt: Balanc¢ ai IM April 2022 Transfer from Buildin8 Fund Surplu5 1-Defi¢ii for the year BAIDCe t 31st M•reb 2023 4.467 1.592 280 -12

The Yelrnplon CDmmunity Ajsociition Rercipt nd Pa)'ments Acf•unt Ilce Wild For the ytar ended 31 Mreh 2023 2023 2023 2022 2022 Incnme Ciranls Donations ond Sundry reccipis 1.225 2(M) 1,225 EIp¢Dditurt Plants. seeds bulbs and ronsumablc8 Sundry exns¢S Total exnditUTe -Dcfici¢ I Surplus lor iht yur 1.456 Movem¢nt on bnk cfouNt: 13alunee ai I sl April 202? -Deficit I surp18 for the ye4r Balan¢¢ At 31st mAh 2023 2.585 56 2.543 42

The Yealmpton Commvnilv A0¢11110 Ree¢ip(i and Pavm¢Dts Attoun¢ For the vtar ended 31 March 2023 2023 2022 lttcome Community Ixttings Surplus for the year 25 31 Movement on bank aecount: Balance ai Isi April ?022 Surplu5 for ihc ycor Balance a¢ 31Jt 21J23 -163 25 475 312

The Ye3lmpton Commvnity Aiwci#¢ion Rcccipts PavmcnL8 Account Priqh Room For the yer ended 31 M•r¢h 2023 2023 2023 2022 2022 lrtcome Community L£ttings 1.858 242 Expcnditu Clcaning and Trade Wast¢ Sundry CXFell5eS Tolal cxpcndilu Surplus l-Deficit for tbe year 573 20 492 20 593 512 Movement on b4Dk teouDt". Ba]ancc at Isi April 2022 -Deficii for the year Bl¥Jnce a¢ 3151 M#ttb 2023 284 554 70

Tbt Vealmpttsn Communily ASS•4¢1 Receipt5 nd PvmenlJ Account SUMMARY For the year endeil 31 March 2023 Bank Bank Bjlxnce Bal8nce 01104n2 -Deficit 31103n3 General Puryjo5 Fund Building Fwid Yealmpion and Brixham Community Friendship Projccl Yeaimpton Press Mens, Shed B¢¢ Wild MUGA The Parish R(M)m 49.938 -2.114 8.362 3,463 4.467 2.585 -163 284 -296 49,642 -2.856 4.970 -797 7,565 19 3.482 280 4,747 -656 1.929 25 -138 1.265 1,549 43,016 £63106 To¢*1 £66122

The Yealmpton Community Ass1tiOn S¢A¢emen¢ of AJ5tls and Li4bilities as 131 Mr¢h 2023 Rcgtsieredchority 292854 2023 2022 Funds Reeoneili*tioD C&sh at Bank 1st April 2022 -Deficit I Surplus for year B818n¢e at 3 Isi Mawh 2023 66,822 60.732 Bank Balancej Bank Current Account Liabiliti Ga5, Ele¢¢ricity and Insurw £7.496 r4ote8: Equipm¢DI The equipment b&$ been reviewed and the Consen of opinion is that much of our assets will be in need of replacem¢nL as they ¥re. in a lot of c4s¢& old the building itself. The decision h&$ been tsken thai this has lo done on "8 and when r¢quired' basis. If there is a suificient surplus, trnnsfers are made from the General PuTtx)s¢s Fund to Other Funds as and when required. Property Th¢ freehold title to th¢ proFW kno1 &8 the Yealmpton Community and ReyJur¢e C¢ntre is vested in Devon County Council. The fre¢lhold titl¢ io the P8rish Room is vested in the Yealmpton Parish Council. Restrict¢d FuDdJ Seve[81 of the activities admini5fftd by The Yea1mOn Community Asg)ciation have fimds which r¢stricted to use on projects fund¢d by particular donors. The separation of accounts for these adivities is intended to clarify th¢ funding and us¢ of those fillMIs.

The Yealmplon Community Asso¢i4tion Regisleredclwrity No. 292854 Indtptndent exJmiTrer's Report on ih¢ for the year ended 31 March 21123 tive res n.4ibilili¢8 ofi¥u$tees ex#miner The chariiy's Irustccs arc TL'swinsiblc for ihL pparall0n of the accounts. The Charity's trusttts consider thai an audii is noi required for this year under seciion 144 of the Ch8rilics Aci 2011 (Ihe Churities Act) Ihal an indwdeni examinotion is needed. It is my rcsponsibilily IO.. ¢x4mine ihe accounts under 5cdion 145 of th¢ Charilics Act. to follow ihe procedurcslgid down in thc general Dirccli(ms given by the Charity Cornmission {under stttion 145(5Mb) of the Chariiics Act. and to st01¢ whether particular maiiets have io my aitention. Bsis of ind¢pendtnt exmStter'i sl*tm¢Trl My examination e8Tricd oul in accordance with Bcnernl Dire¢lion5 grven by the Charily Commission. An examinalion inclu(ks a rcvicw of thc Kcounting record5 kepi by Ihc charity ond a mparison of the accounls prwnicd with thosc records. li also in¢l1c5 consideration of unusual ilem5 or disclosures in ihe accoun1& and 5eekin8 expl&nalions from the injsiees con¢¢rnin8 8ny such matl¢r5. Th¢ PToccduTcs undertaken do not provide all ihe evidence ihal would bc required in an audit, and Con5U¢nIjY no opinion is 8iven as io whethLY the accounts present a'true and fair. view and the reEx)rt is limi1 to those matters Set oul in the sthiemeni below. IDdepettdtttt etsmkn¢r'J $tstem¢tti In ¢onnwtion with my examination. no matter come 10 rny aiierttion which 8ivts me reasonable cause io believe ihat in. any material resprt ihe requirements: io keep accouniin8 records in accordance with sedion 130 of the Chariiies ACL and io prepare accounts which accord with the xcountin8 tecords and comply with the accountin8 requirements of the Charities Act have noi been mrf or 2. 10 which, in my opinion. •tt¢niion should be drnwn order w ¢nthl¢ 4 pn)per understsndin8 of the accounts to be reached. Tony O'Neill Ac¢ountsnL Rose Cotta8e, Fore Street. YealmptoN Devon PL8 2JW 1(7L TREASURF.R'S DECLA114TION l appro the Receipts and Payments Accoun for ihe year ended 31 March 2023 and Statem¢ni of Assets and Liabilities at 31 March 2023. l acknowledge, as an otTicer of the chwity. my s)nSibL11ty for th¢ 4c¢ounts and confirni to the best of my knowledge and belief that I have provided all th¢ acwunting record& infomation and explanations required and the accounts contain a In record of dl the finwKial tsansaction$ relating to the clwity for the yw. G. Crad(knL Tr¢a5urer