Yealmpton Community Association Stray Park, Yealmpton, PL8 2HF : 01752 880 388 www.yealmpton.org admin@yealmpton.org Registered Charity No. 292854 ## **Trustees’ Annual Report for the year ended 31[st] March 2021 Presented to the Annual General Meeting on 12[th] October 2021** The Yealmpton Community Association has continued its work throughout a very difficult year when Covid19 prevented most community activities from being held. One of our key projects, publication of the Yealmpton Press, was able to extend its coverage to the entire village rather than to only subscribers with generous funding provided by Yealmpton Parish Council. This enabled vital information about the pandemic and local support to vulnerable members of the community to be disseminated effectively. Outdoor activities of ‘Bee Wild’ were able to carry on improving the appearance and ecology of the village and our befriending project, supporting the lonely and isolated in our area, maintained contacts as best it could. Men’s Shed also continued on a limited basis with strict measures to keep Covid-safe. Income from the many regular hirers of the Community Centre was, of course, severely curtailed and the Association was reliant on the government funded Covid support grants to maintain its viability and consequently we remain in good financial health with adequate reserves to carry forward. Opportunity was taken of the period of inactivity at the Community Centre to fully refurbish the kitchen after some 20 years of wear and tear so we are well equipped to rebuild our many social activities. The Trustees team remains unchanged and would welcome new members to help run this important community facility. The Yealmpton Community knoeiation Reeeipts and Payments Account General Purposes Fund For the year ended 31 March 2021 2021 2021 2020 2020 Income Colnmunity Lettings SHDC - Grants r¢ Covid 7.941 20,272 21,1I)3 Yealmpton Pre55 Income - Advertising Income - Sales 7,663 LKSS expense5 11.081 Fundraising Wildflower Project Total IDcome Expenses Admin and resourc¢: Telephone and internet Secretary's Honorarium Caretaker Honorariu Cleaning and Trade W&st¢ Insurance Printing and Stationery Sundry Expenses 767 1.961 3,132 1,820 6,557 500 3.286 3,410 509 963 585 1,126 14.161 16.633 Building Maintenance Equipment Purch&8es Ulilities: Electricity Water 68 1.281 359 1.645 2.084 839 Total expenditure Surplus for the year Movement on bank account: Balance at I st April 2020 Re-allocation of Funds SuTplus for the year Balance at 31 st March 2021 40.844 -3.716 39.413 Notes l. Th¢ General PUT￿SeS Fund now accoullts only for income from Community Centre. MUGA and The Parish R(K)m. 2. The Yealmpton Press is now accounted for separately in the attached accounts. 3. The Wildflower Project is now accounted for Sq￿ratelY &$ 'Bee Wild" in the attached accounts. The Yealmpton CoDUllUDity A880eiation Receipts and Pwients AeeouDt Buildings Fund For the year ended 31 M4reh 2021 2021 2021 2020 2020 Income Grant - Yealmpton Parish Council 2,000 Expendffithr¢ Kttchen Refit Buildings Maintena￿¢ 11,658 403 700 700 -Deficit I Surplus for the year Movement on bank account: Balance at 1st April 2020 -Deficit / Surplus for the year Balance at 31st Manh 2021 9,047 7,747 The Ye4lmpton Community Assoeixlion Reeeipts and PaymeDts Account Yealmpton and Brixham Caring Projeet For the year ended 31 March 2021 2021 2021 2020 2020 Income Donations Sundry receipts Total receipts 11,764 2,764 39 1,439 16,197 Expenditure SecretsriaI Printing & Stationery Post & Telecoms Sundry expenses Men's Shed Costs Venue Hire 5,333 157 149 l54 3,554 191 157 89 2,817 858 Total expenditure -Defi¢it I Surplus for the year 793 Movement on bank aeeountr Balance at 1st April 2020 Re-allocation of Fun(Ls -Deficit / Surplus for the year BalaDee at 31$t 2021 13,692 -2284 5,161 Notes The Mcn3' Shed 15 now accounted for sq>arntely in the attached accoun The Yealmpton Community Association Receipts and Payments A¢eouDt Yealmpton Press For the year ended 31 March 2021 2021 2021 Income Sales Advertising Yeajmpton Parish Council Total receipts 2,629 2,567 &656 Expenditure Secretarial Printing & Stationery Total expenditure Surplus for the year 2,180 Movement on bank account: Balance at 1st April 2020 Re-allocation of Funds Surplus for the year Balance at 31st March 2021 767 196 Iyotes In previous years The Yealmpton Press w&$ a￿unted for as part of The G¢neral Putposes Fund The Yealmpton Collllnunity Association Receipts aDd Payments Ae¢ouDt Mens, Shed For the year eDded 31 March 2021 2021 2021 Ineome Sundry receipts 112 Expendithre Utilities and Maintenance Equipment Total expenditure -Deficit for the yegr 611 193 804 Movement on bank AceouDt: Balance at 1st Aprtl 2020 Re-allocation of Funds -Deficit for the year Balance at 31st March 2021 -692 Notes In previous years The Mens, Shed was accounted for as part of The Yealmpton and Brixham Caring Project The Yealmpton Community A&gociation Receipts aud Payments A￿￿ullt Bee Wild For the year ended 31 March 2021 1021 2.021 Income Donations 200 Expenditure P1all￿ seeds bulbs and consumables Sundry expenses Total expenditure -D¢ficit for the year Movement on bAnk aecount: Balance at 1st April 2020 Re-allocation of Funds -Defi¢it for the year Balance at 31st March 2021 1949 406 Notes In previow years Bee Wild was accounted for part of The General Purp)ses Fund The YealmptOD Conmiunity Association Balance Sheet as at 31 Mareh 2021 Regtsieredclwty No. 292854 2021 2020 Fixed #ssets: see note beloiv Current aysets C&sh and Bank accounts Total assets Represented by: Gen¢ral Purposes Fund Buildtng Fund Yealmpton and Brixham c￿ltig Project Fund Yealmpton Press Mens, Shed Bee Wild 49.594 -1.014 7,054 963 1,592 40,844 9,047 13.692 Note8: Equipment The equipment bas been reviewed and the Conse[￿ of opinion is that much of our assets will be in need of replacemenL &s they are, in a lot of case4 &8 old &s the building itself. Th¢ decision has been taken that this has to ￿ done on an "&s and when ￿Ul￿a. b&sis. If there is a sufficient surplus. I￿￿fe[S are made from the Current Account to the Buildings and Equipment Fund. Property The fre¢hold tid¢ to the proFtty known as the Yealmpton Community and Resourc¢ Centre is vested in Devon County Council. The firehold titl¢ to the PaTish Room is vested in the Yealmpton Parish Council. Restricted Funds S¢veral of the activities administered by The Yealmpton Community Association have funds which are restricted to use on projects funded by particuIar donors. The separation of accounts for these activities is intended to clarify the funding and use of those funds. The Yealmpton Community Association Regisfered Chanty No. 292854 Independent eumiller's Re￿rt on the Accollats for the year ended 31 Mar¢h 2021 tive rog onsibilities of trustees and ¢umin¢r The charity's trustees are reswnsible for the preparation of the accounts. The charity's trust¢es Consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities A¢L • to follow the procedures laid down in the general Directions given by the Charity Commission (under Secti(￿ 145(5Xb) of the Charlties ACL and to state whether particular matters have come to my attention. Basis of independent examiner's statement My examination was carried out in acconlance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedur¢s undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report is Ilmited to those matters set OU¢ in the slatement below. Independent examiner's statement tn connection with my examinatio￿ no matter has amne to my attention which gives me re&sonable cause to believe that in. any material ￿spec( the requiTements: to keep accounting records in accordance with section 130 of the Charities Act: and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met. or 2. to which. in my opinion, attention should be drnwn in order to enable a proper understanding of the accounts to be reached. Tony O'Nei AccountanL Rose Cottage. Fore Str¢eL Yeaimpton, Devon PL8 2JW TREASURER'S DECLARATION l approve the Receipts and Payments A￿OUnts for the year 31 March 2021 and Balance Sheet at 31 March 2021. I acknowledge. as an offi(Yr of the charity. my resw)nsibility for the accounts and confirni to the best of my knowledge and belief that I have provided all the accounting records. inforniation and explanations required and that the accounts contsin a true reix)rd of all the financial I￿nsaCtIOnS relating to the charity for the year. . CraddocK Tr￿Vrer The Yealmpton Community Associalion Registered Charity No. 292854 Independent examiner'$ Report on the Acthunts for Ihe year ended 31 Mareb 2021 ve res nsibilitiol of trustee5 and enminer The charity's trustee5 a￿ responsible for the preparation of the aLxounts. The charity's trustees consider that an audit is not required for this year under secti(¥n 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: examine the accounts under section 145 of the Charities ACL • to follow the pr(Kedures laid down in the general Dire¢tions given by th¢ Charity Commission (under section 145(5Xb) of the Charities ACL and to state whether particular matters have ¢ome to my attention. Basis of independent eJ4miner'$ stslem¢nt My examination was carried out in ac￿rdanCE with general Di￿£tIonS given by the Charity Commission. An examination includes a ￿vIeW of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audiL and consequently no opinion is given as lo whether the accounts present a 'true and fair. view and the rewrt is limited to those matter5 set out in the slatement below. Independent examiner's statement In connection with my examination. no matter h&8 come to my attention which gives me reasonable Cause to believe that in, any material respec¢ the requirements: to keep accounting records in accordance with section 130 of the Charities Act; and to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not be¢n met" or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reachuj. Tony O'Nei AccountanL Rose Cottage, Fore StreeL Yea1mpto￿ Devon PL8 2JW TREASURER'S DECLARATION I approv¢ the Receipts and Payinents Accounts for the year ended 31 March 2021 and Balance Sheet at 31 March 2021. l acknowledge, as an otTicer of the charity. my reS￿nSIbIlity for the accounts and confim to the kst of my knowledge and beli¢f th& I have provided all the accounting records, inforn]ation and explanations required and that the accounts C￿ntain a true record of all the financial transactions relating to the charity for the year. . CraddocK Treasurer