BWKPS AGM 2024 - Report of the Chair
Broadmayne & West Knighton Preschool Management Committee Annual General Meeting Report of the Chair for Financial Year August 2023 – July 2024 Author: Rebecca Rimmer, Chair Date: 22[nd] May 2025 Previous AGM 21[st] March 2024
Firstly, we would like to sincerely apologise for the incredibly delayed timing of this AGM. Unfortunately, this has been a recurring issue in recent years. However, we are committed to making the necessary changes to ensure this does not continue, including updating our accounts to a digital system.
Overview
We began the academic year in September with a healthy number of children enrolled, and a waiting list of children due to start as they reached 2½ years old.
There was important discussion around the increasing number of children with Special Educational Needs (SEN), and how best to provide appropriate support while managing staffing and finances.
On 21st November, the Preschool was visited by Ofsted and received a glowing report, confirming the dedication and excellence of our team. The setting was rated ‘Good’ across all areas. Some highlights from the report include:
-
“They (the children) feel safe and secure in this welcoming preschool.”
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“They explore the many activities set out for them with enthusiasm.”
-
“They (the parents) describe the setting as an ‘extended family’.”
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“Children develop positive attitudes to their learning” and “make good progress in their learning and development.”
Sam noted that the Ofsted inspection was a positive and fair process. The inspector praised many aspects of the provision and made a few small suggestions for improvement. These were swiftly actioned by the manager and team to continually enhance the experience for both children and parents. We are incredibly grateful to the staff for their hard work in shaping the early years of our children.
Committee Changes
At the last AGM in March 2024:
-
Sarah Broadbridge stepped down as Chair, and Rebecca Rimmer (previously a committee member) stepped into the role.
-
Rachel Marsden stepped down as Secretary, and Laura Cox volunteered to take on the position.
-
Claire Willetts stepped down as Treasurer, with Pippa Kermani stepping in. Claire remained on the committee.
-
Paul Molyneux stepped down as a committee member.
-
Ally Castelli joined the committee.
All other members remained in place.
Staffing
Staff turnover was lower than the previous year but still presented logistical challenges.
Lin Jeanes joined in November 2023 as an additional Level 3 practitioner to support room operations when the manager and deputy were handling administrative duties.
Sam Bailey (Manager) and Jess Welch (Deputy Manager) continued in their leadership roles, and between them covered the administration side of the Preschool.
Unfortunately, Lin handed in her notice in the spring term and left in May 2024, resulting in increased pressure on the team.
In the absence of Lin, Laura Sealey (bank staff) helped when available. There were several rota changes for all staff. Sam increased to 4 days a week and Jemma worked 5 days a week. The committee also volunteered to support in the absence of staff.
At the end of the Summer Term, and after completing her Level 2 Qualification, Jemma Jarvis handed in her notice, moving on to another childcare setting.
The Preschool faced significant staffing pressure due to illness, resignations, and dependent care responsibilities. Despite efforts to recruit, few qualified applicants came forward. As a result, staff, bank staff, and committee volunteers worked hard to cover the summer term.
To address this, an open recruitment day was planned during the summer holidays.
At the end of the year, Sam confirmed she would continue her role as Manager with Jess as her Deputy. They agreed to continue to share administrative responsibilities. Additionally, the committee agreed to open a new bank account for the preschool to resolve ongoing access issues.
Fundraising
Both Committee and Preschool staff worked hard throughout the year to raise much needed funds for the Preschool.
In the autumn term the committee ran a cake sale which made over £100 with the inflation of cakes being sold at £1 each. We held a Sparkler Disco in November and Rachel Marsden also organized and ran a successful Christmas Wreath making event.
The Preschool staff held fundraising stalls at the FAB’s Christmas fair, they ran their annual ‘Tigger Bounce’ and started their Bedtime Story sessions! The Christmas Raffle went bigger this year with Sam and the parents asking all the local businesses to contribute. This was then drawn at the yearly Christmas Party at the Village Hall.
In the spring, the staff organized a Mother’s Day hamper raffle which started the fundraising for the sensory room project.
The committee organised a successful Easter trail and Easter Disco at Preschool, where children were encouraged to parade in their homemade Easter bonnets.
In the summer term we held a preloved sale at the Village Hall. Despite our best efforts, this was not well attended. However, we still raised over £200 for preschool and sold the remaining cakes after school the next day.
Finally, the Preschool Staff ran a Nerf-gun stall at the Broadmayne Village Fete and the committee sold refreshments and personalised tea towels at our Preschool Graduation.
Thanks to these efforts, the preschool purchased:
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A new bench
-
A mud kitchen
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A new bike
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Indoor resources such as role play furniture, light-up tablets, a wooden farm set, and a large rug
We also thank Pippa for setting up a new Sum-Up account, allowing card payments again at fundraising events.
Maintenance
As a not-for-profit charity, we are grateful for the generous support of parents in helping maintain our facilities.
This year:
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The committee undertook several garden tidies, tip runs, and general maintenance.
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Reusable hand towels replaced paper ones, with parents volunteering to wash them, saving money. The washing machine can now be removed from the washroom, and permission was granted by Dorset Council to transform the room into a sensory space.
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We are still awaiting support from Dorset Council to resolve a damp issue before proceeding with the sensory room.
-
A new fridge was purchased for the lunchroom after two others failed.
Administrative Changes
The cost-of-living crisis and continual underfunding from the government is forever posing Preschool with significant financial challenges, which Sam and the Committee have been working hard to creatively overcome.
Staff made a link with the local Coop in Crossways, resulting in donations of food for the Preschool snack and benefiting preschool families.
This year we continued to ask for a resources fee to help alleviate some of the financial pressures.
A staff pay rise was implemented in April to remain above the increasing minimum wage.
The committee agreed to open a new bank account in the next academic year, to enable Sam to hold a card for purchases and make financial administration more efficient. Plans were made to integrate digital accounting software for invoicing and admin, aiming to ease the workload on Sam and Jess.
Closing thanks
We would like to extend our heartfelt thanks to the preschool staff for their continuous dedication. Every day, they make a meaningful difference in the lives of our children. Without their commitment and passion, we would not be able to offer such a nurturing and inspiring early years environment.
We also thank all parents, carers, and committee members for their time, energy, and support. We look forward to another year of learning together and building our preschool community.
We would like to extend our sincere thanks to Claire Willetts and Cat Salkeld, who are stepping down from the committee. As their children move on to first school, we are grateful for the time, dedication, and support they have given to the preschool. A special mention to Claire, who has been a valued member of the committee for many years, serving as Treasurer for the majority of that time. We are incredibly grateful for her wealth of knowledge she has passed onto us.
As children transition to the next stage of their education, it is essential that we maintain a strong committee, with the correct number of current family members in place. With this in mind, we are actively looking for new parents and carers to join the committee. Your involvement plays a vital role in shaping and supporting the management team, ensuring the continued success of the preschool.
If you are interested in becoming part of the team, please speak to a current committee member or get in touch with the preschool directly. Every helping hand makes a difference.
Broadmayne & West Knighton Preschool Management Committee Annual General Meeting Report of the Treasurer for Financial Year August 2023 – July 2024 Author: Pippa Kermani, Treasurer Date: 22.05.25
Introduction
The 2023/2024 AGM is, once again, delayed and taking place in the summer term. However, with shared responsibility for accounting now between Jess and Sam, our record-keeping is notably more streamlined. We expect next year’s accounts to be completed promptly, allowing the 2024/2025 AGM to return to the Autumn term.
Following last year’s Treasurer’s Report, I’m pleased to report that we remain in a stable operational position, thanks to the continued diligence of both the Preschool Management Team and the Committee in managing administrative and financial risks.
Staffing continues to be our biggest area of financial concern. Ratios between staff and children, alongside an increased number of SEN children, place additional pressure on both classroom and administrative resources. This occasionally leads to over-staffing, which strains the preschool’s finances. On the whole, greater awareness of staffing levels, funding, and expenditure has allowed for more open conversations around the financial implications of these decisions. Remaining ‘in the black’ continues to be a priority for the Preschool Management Team.
We’re also keen to note the significant contribution Sam and Jess have made in working closely with the Committee to highlight the time commitment involved in admin tasks. These tasks impact both finances and staff morale, as management are drawn away from the room to complete office work. While the Committee supports the allocation of extra admin time, it may be worth exploring the recruitment of a dedicated admin resource, independent of the Preschool Management Team, as a more cost-effective long-term solution.
Banking & Administration Update
As outlined in last year’s report, banking administration remained a challenge at the start of the year. A long-term solution is being actively pursued, including the proposed opening of a new account to ensure proper access, compliance, and modernised control. I remain committed to supporting this process until a satisfactory handover is complete.
Alongside the new account, we are recommending a transition to digital bookkeeping using accounting software such as Xero (or equivalent). The continued use of paper-based systems is not only time-consuming but also inconsistent with GDPR requirements. A digital system linked to the new bank account should help reduce admin hours and may also remove the need for an external bookkeeper.
This will be a key focus in the coming year. I will work with the Chair to implement these changes and consult with our accountant, Adele Russell, to ensure the new approach complies with Charity Commission standards.
We have also created a new SumUp account linked to the current bank account. This can now be used by the Committee for fundraising purposes, improving transparency and ease of use.
The Accounts
The financial performance for August 2023 - July 2024 reflects continued stability:
2023 £96,429 £93,045 £3,384 3.51%
2024 £110,624 £103,278 £7,346 6.64%
We have seen increases in both income and profit, largely due to higher DCC-funded fees (up to £92,487 from £71,449 last year), and careful cost control. While income from trips and fundraising was lower (£1,152), the uplift in core funding has made a material difference.
Evaluation of the Accounts
This year, turnover increased to £110,624 with a profit of £7,346 - our strongest performance since 2021. This has been supported by a consistent level of booked capacity and the Management Team’s strong understanding of funding patterns and attendance fluctuations.
The team has become increasingly confident in managing these flows, recognising trends such as increased hours once younger children settle and a rise in uptake during the summer term. Rota planning now takes a whole-year view, which is appropriate provided staffing versus child numbers continues to balance out.
Margins remain narrow. Even a modest increase in overtime or admin hours can tip Preschool into deficit. Payroll, rotas and administrative workloads must continue to be closely monitored.
There has been a shift in income sources, with DCC-funded fees rising and parental fees decreasing to £16,639 (from £21,097 in 2022–2023). To help bridge this gap, a voluntary resources fee of £1.50 per session has been introduced. While still being embedded, this fee is proving vital.
To ensure its continued effectiveness:
-
Parents must be educated about the purpose of the fee
-
Invoices should be issued each half term
-
Income should be reconciled into a “resources pot”
The Committee is also exploring the introduction of a reservation fee for new starters, deductible from the first invoice if taken up, but retained otherwise to protect finances.
Past conversations around expanding Preschool capacity have concluded that required building alterations are cost-prohibitive and offer limited value for money. The current space supports our staffing model and remains fit for purpose.
Running costs (excluding staff) remain in line with expectations. Operational fixed costs now consistently land between £13,000 - £14,000 and should form the basis for future budgeting.
We are very grateful for the partnership with the Coop that was made this year - resulting in the donation of foods, this is beneficial for preschool costs and also supporting our families.
Key costs this year included:
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Wages: £84,446
-
Pensions: £1,941
-
Classroom supplies and equipment: £2,881
-
Utilities: £3,593
-
Telephone: £1,104
-
Asset purchases: £2,428
Many improvements were made at no cost thanks to parent support. The Sensory Room remains a top development priority.
Items to Note
Despite positive results, we must continue to monitor the following:
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Fluctuating demand : Occupancy is influenced by local birth rates. The Preschool has a strong reserve to buffer against low-attendance years, but forecasting and planning remain vital.
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SEN pressures : Increasing enrolment age to 2.5 years has helped cohort management, but the rising number of children with additional needs puts pressure on both staffing and finances. The Management Team is proactive in applying for SEN funding where possible, and our reputation as an inclusive setting means this trend may continue.
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Staffing pressures : Retaining staff in Early Years remains challenging. The Committee is committed to offering annual wage increases aligned with the National Minimum Wage, provided Preschool finances can sustain them.
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Wage increase impact : With further increases to the National Minimum Wage likely, we must ensure staff-to-child ratios are tightly managed and resource fees are fully collected.
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Lease uncertainty : While the building remains rent-free under Council charitable use, unresolved lease negotiations still pose a risk.
National Minimum Wage Changes
Staff pay remains our largest single cost. The May 2024 rise was implemented in full. In response, the Committee has discussed:
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A sessional fee uplift
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Adjustments to the voluntary resources fee
-
Introduction of the reservation fee
Preserving financial stability while rewarding staff fairly remains central to our strategy.
Lease
We have not moved any further with the lease, however Pengilly’s is ready to advise when negotiations resume.
Grants & Fundraising
Fundraising generated £1,152.00 from community events and projects such as:
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Cake sales
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Tigger Bounce
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Preloved sales
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Seasonal raffles
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Tea Towels
-
End-of-term parties
These events remain important not just for income, but for community engagement. Looking ahead, the Committee aims to increase activity and explore grant opportunities - especially for the Sensory Room. Committee members are encouraged to assist with grant application drafting where possible.
Thanks to all staff, Committee members and parents who made these events a success.
Cash Reserve & Investments
Cash reserves increased from £59,439 to £66,786. This strong reserve provides a financial safety net for:
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Unexpected drops in income
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Increases in operating costs
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Wind-down costs if needed
This reserve also positions Preschool well to make strategic investments in the year ahead.
Looking Ahead
With full enrollment expected and a stable funding model in place, we are in a strong position. However, key risks remain:
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Cost-of-living increases
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Further minimum wage rises
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Potential lease changes
The Committee will continue to monitor and manage these pressures closely.
Conclusion
The audited accounts for 2023–2024 (appended) present a clear and accurate picture of Preschool’s finances. With prudent planning and strong demand, Broadmayne & West Knighton Preschool remains viable and well-positioned.
As I continue as Treasurer, my focus will be on maintaining this stability, modernising banking and accounting systems, and supporting the Preschool in meeting its financial and operational goals.
This report will be appended to the minutes of the meeting for reference.
Figures in the Treasurer's Report and reference in the Accounts
| Item | Figure in | Source in Accounts |
|---|---|---|
| Report | ||
| Total Income (Receipts) | £110,624 | Section A1: Total receipts = £110,624 |
| Total Outgoings | £103,278 | Section A3 + A4: £100,850 + £2,428 = £103,278 |
| (Payments) | ||
| Profit (Net | £7,346 | Net of receipts/(payments) = £7,346 |
| receipts/payments) | ||
| Cash Reserves (Year | £66,786 | Section B1: Total cash funds this year end = |
| End) | £66,786 | |
| DCC Funded Fees | £92,487 | Section A1: DCC funded fees = £92,487 |
| Other Fees | £16,639 | Section A1: Other fees = £16,639 |
| Fundraising Receipts | £1,152 | Section A1: Fundraising receipts = £1,152 |
| Staff Wages | £84,446 | Section A3: Staff wages = £84,446 |
| Purchases of Assets | £2,428 | Section A4: Asset purchases = £2,428 |
Financial Progression of Preschool
| YEAR | INCOME | OUTGOINGS | PROFIT | % |
|---|---|---|---|---|
| 2014 | £83,100 | £73,000 | £10,100 | 12.15 |
| 2015 | £77,600 | £83,400 | £5,700 | 7.35 |
|---|---|---|---|---|
| 2016 | £79,400 | £83,400 | (£4,000) | -5.04 |
| 2017 | £79,300 | £71,900 | £7,400 | 9.33 |
| 2018 | £69,200 | £75,200 | (£6,000) | -8.67 |
| 2019 | £78,780 | £100,808 | (£21,938) | -27.85 |
| 2020 | £58,504 | £54,226 | £4,238 | 7.24 |
| 2021 | £95,915 | £68,914 | £27,001 | 28.15 |
| 2022 | £95,620 | £89,905 | £5,715 | 5.98 |
| 2023 | £96,429 | £93,045 | £3,384 | 3.51 |
| 2024 | £110,624 | £103,278 | £7,346 | 6.64 |
Broadmayne and West Knighton Pre-School Knighton Lane, Broadmayne, Dorchester, Dorset, DT2 8PH Telephone Number: 01305 853303 | E-mail: admin@bwkps.co.uk or committee@bwkps.co.uk Registered Charity Number: 292766 | PLA Registration Number: 13962 | Ofsted No:139324
Broadmayne & West Knighton Pre-School AGM
AGM Meeting Minutes
Thursday 22nd May 2025
| Attendees: | |||
|---|---|---|---|
| Becca Rimmer (Chair) | BR | Madi Gardiner | MG |
| Pippa Kermani (Treasurer) | PK | Claire Willetts | CW |
| Laura Cox (Secretary) | LC | Ally Castelli | AC |
| Sam Bailey (Preschool Manager) | SB | Sapphire Blakeman | SB |
| Jess Welch (Deputy Manager) | JW | John Blakeman | JB |
| Cat Salkeld (ONLINE VIA TEAMS) | CS | ||
| Sophia Hobbs(ONLINE ON TEAMS) | SH | ||
| Apologies: |
| 1.0 | MATTERS ARISING FROM PREVIOUS AGM | Actions |
|---|---|---|
| 1.1 | - No matters arising | |
| 2.0 | WELCOME | |
| 2.1 | - Introductions of committee | |
| 3.0 | REPORT FROM CHAIR | |
| 3.1 | - See attached document - Appendix 1 - Apologies for the late date for this AGM - the aim is to have the next AGM in November 2025 |
|
| 4.0 | REPORT FROM TREASURER | |
| 4.1 | - See attached document - Appendix 2 | |
| 5.0 | COMMITTEE CHANGES | |
| 5.1 | - Sapphire Blakeman and John Blakeman agreed to join the committee as of this month, with IT and admin support expertise. |
Add new members to WhatApp group. |
| 6.0 | ANY OTHER BUSINESS | |
| 6.1 | - Pre-school fundraising will happen at the School Sports Evening - 13th June - PK to borrow equipment from Preschool - Research whether being over £100K turnover has an impact with the Charity Commission - PReschool new parents evening Friday 6th June 6:30pm-7:30pm - Preschool Stay and play 7th June 9:30am-10:30am - Next Committee meeting - vote via WhatsApp |
PK to liaise with SB and JW |
| END OF MINUTES |
Enclosures:
Appendix 1 Chair's Report
Appendix 2 Treasurer’s Report
Broadmayne & West Knighton Pre-School
Charity Number: 292766
Receipts & Payments Accounts
for the Year Ended 31 July 2024
AR Accounting (Dorset) Ltd 16 Fisherbridge Road Weymouth Dorset DT3 6BT
Broadmayne & West Knighton Pre-School Contents
| Broadmayne & West Knighton Pre-School Contents |
|
|---|---|
| Independent Examiner’s Report | i |
| Receipts and Payments Accounts | |
| Section A – Receipts and payment | 1 |
| Section B – Statement of assets and liabilities at the end of the period | 2 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Broadmayne & West Knighton Pre-School members of On accounts for the year 31 July 2024 Charity no 292766 ended (if any) Set out on pages 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 23 May 2025 | ||
| Adele Russell | ||
| Member of the Institute of Chartered Accountants in England & Wales | ||
| AR Accounting (Dorset) Ltd | ||
| 16 Fisherbridge Road, Weymouth | ||
| Dorset, DT3 6BT |
i
----- Start of picture text -----
Charity Name No (if any)
Broadmayne & West Knighton Pre-School 292766
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01 August 2023 31 July 2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
DCC funded fees 92,487 - - 92,487 71,449
Other fees 16,639 - - 16,639 21,097
Trips, lunches and clothes 119 - - 119 1,413
Fundraising receipts 1,152 - - 1,152 1,756
Bank interest 228 - - 228 119
Sundry receipts and donations - - - - 595
Sub total (Gross income for AR) 110,624 - - 110,624 96,429
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 110,624 - - 110,624 96,429
A3 Payments
Staff wages 84,446 - - 84,446 74,644
Staff pensions 1,941 - - 1,941 1,662
Staff training and checks 1,099 - - 1,099 417
Uniform 190 - - 190 748
Milk & Groceries 1,123 - - 1,123 1,216
Classroom supplies & equipment 2,881 - - 2,881 2,293
Sundry expenses 907 - - 907 731
Repairs and maintenance 1,738 - - 1,738 945
Utilities 3,593 - - 3,593 4,290
Insurance - - - - 796
Telephone 1,104 - - 1,104 899
Professional fees 1,274 - - 1,274 1,074
Bank charges 69 - - 69 71
Trips - - - - 80
Independent examiner fee 220 - - 220 215
Fundraising costs - - - - 270
Subscriptions & registrations 265 - - 265 154
Sub total [ 100,850 ] - - 100,850 90,505
A4 Asset and investment
purchases, (see table)
Purchases of assets 2,428 - - 2,428 2,540
Sub total [ 2,428 ] - - 2,428 2,540
Total payments 103,278 - - 103,278 93,045
Net of receipts/(payments) 7,346 - - 7,346 3,384
A5 Transfers between funds - - - - -
A6 Cash funds last year end 59,439 - - 59,439 56,055
Cash funds this year end 66,786 - - 66,786 59,439
----- End of picture text -----
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Indoor furniture and equipment Examiner's fee Sundry creditors Details HSBC current account HSBC savings account Cash Details Total cash funds (agree balances with receipts and payments account(s)) Trade Debtors Details Details Details Outdoor equipment, sheds, bench etc |
Unrestricted funds Restricted funds to nearest £ to nearest £ 53,776 - 13,006 - 3 - 66,786 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 126 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 22,554 Unrestricted 10,169 - - - - - Fund to which liability relates Amount due (optional) Unrestricted 220 Unrestricted 3,128 - - - Print Name Pippa Kermani |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - Current value (optional) - - - - - Current value (optional) 4,815 817 - - - - - When due (optional) Date of approval 22/05/2025 |
2
Broadmayne & West Knighton Pre-School
Charity Number: 292766
Receipts & Payments Accounts
for the Year Ended 31 July 2024
AR Accounting (Dorset) Ltd 16 Fisherbridge Road Weymouth Dorset DT3 6BT
Broadmayne & West Knighton Pre-School Contents
| Broadmayne & West Knighton Pre-School Contents |
|
|---|---|
| Independent Examiner’s Report | i |
| Receipts and Payments Accounts | |
| Section A – Receipts and payment | 1 |
| Section B – Statement of assets and liabilities at the end of the period | 2 |
Independent examiner's report on the accounts
Section A Independent Examiner’s Report
Report to the trustees/ Broadmayne & West Knighton Pre-School members of On accounts for the year 31 July 2024 Charity no 292766 ended (if any) Set out on pages 1 and 2 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 July 2024.
Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
-
accounting records were not kept in accordance with section 130 of the Act or
-
the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
| Signed: Name: Relevant professional qualification(s) or body (if any): Address: |
Date: | |
|---|---|---|
| 23 May 2025 | ||
| Adele Russell | ||
| Member of the Institute of Chartered Accountants in England & Wales | ||
| AR Accounting (Dorset) Ltd | ||
| 16 Fisherbridge Road, Weymouth | ||
| Dorset, DT3 6BT |
i
----- Start of picture text -----
Charity Name No (if any)
Broadmayne & West Knighton Pre-School 292766
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01 August 2023 31 July 2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
DCC funded fees 92,487 - - 92,487 71,449
Other fees 16,639 - - 16,639 21,097
Trips, lunches and clothes 119 - - 119 1,413
Fundraising receipts 1,152 - - 1,152 1,756
Bank interest 228 - - 228 119
Sundry receipts and donations - - - - 595
Sub total (Gross income for AR) 110,624 - - 110,624 96,429
A2 Asset and investment sales,
(see table).
- - - - -
Sub total - - - - -
Total receipts 110,624 - - 110,624 96,429
A3 Payments
Staff wages 84,446 - - 84,446 74,644
Staff pensions 1,941 - - 1,941 1,662
Staff training and checks 1,099 - - 1,099 417
Uniform 190 - - 190 748
Milk & Groceries 1,123 - - 1,123 1,216
Classroom supplies & equipment 2,881 - - 2,881 2,293
Sundry expenses 907 - - 907 731
Repairs and maintenance 1,738 - - 1,738 945
Utilities 3,593 - - 3,593 4,290
Insurance - - - - 796
Telephone 1,104 - - 1,104 899
Professional fees 1,274 - - 1,274 1,074
Bank charges 69 - - 69 71
Trips - - - - 80
Independent examiner fee 220 - - 220 215
Fundraising costs - - - - 270
Subscriptions & registrations 265 - - 265 154
Sub total [ 100,850 ] - - 100,850 90,505
A4 Asset and investment
purchases, (see table)
Purchases of assets 2,428 - - 2,428 2,540
Sub total [ 2,428 ] - - 2,428 2,540
Total payments 103,278 - - 103,278 93,045
Net of receipts/(payments) 7,346 - - 7,346 3,384
A5 Transfers between funds - - - - -
A6 Cash funds last year end 59,439 - - 59,439 56,055
Cash funds this year end 66,786 - - 66,786 59,439
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| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B1 Cash funds B2 Other monetary assets B4 Assets retained for the charity’s own use B5 Liabilities B3 Investment assets |
Signature Indoor furniture and equipment Examiner's fee Sundry creditors Details HSBC current account HSBC savings account Cash Details Total cash funds (agree balances with receipts and payments account(s)) Trade Debtors Details Details Details Outdoor equipment, sheds, bench etc |
Unrestricted funds Restricted funds to nearest £ to nearest £ 53,776 - 13,006 - 3 - 66,786 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ 126 - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) Unrestricted 22,554 Unrestricted 10,169 - - - - - Fund to which liability relates Amount due (optional) Unrestricted 220 Unrestricted 3,128 - - - Print Name Pippa Kermani |
Endowment funds to nearest £ - - - |
| - | |||
| OK | |||
| Endowment funds to nearest £ - - - - Current value (optional) - - - - - Current value (optional) 4,815 817 - - - - - When due (optional) Date of approval 22/05/2025 |
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