**Trustees' Annual Report for the period**
Period start date Period end date 01 08 2022 31 07 2023 **From To**
## Section A Reference and administration details
## **Charity name** Woodchester Playgroup
**Other names charity is known by**
**Registered charity number (if any)**[292714 ] **Charity's principal address**
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||
|---|
|Church Road|
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North Woodchester
Stroud **Postcode GL5 5PD**
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
13|**Trustee name**|**Office (if any)**|**Dates acted if not for a whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**|
|---|---|---|---|---|
||Rachel Jane Lee|Chair|01.10.20 - Present||
||EmilyBirch|Member|25.11.21 - Present||
||Erin Windless|Treasurer|28.05.2022 – Present||
||Sam Hart|Member|02.10.2022 – Present||
||Menna Jenkins|Member|02.10.2022 - Present||
||Rachael Merrett|Secretary|02.10.20 – 02.10.2022||
||Rose Anna Mitchell|Member|01.08.19 – 02.10.2022||
||Rebecca Anthony|Member|25.11.21 – 02.10.2022||
||Rosa Barratt|Member|29.04.21 – 16.11.2022||
||Ellie Gillingham|Member|29.04.2021 – 23.02.2023||
||||||
||||||
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
**Name of chief executive or names of senior staff members (Optional information)**
**TAR**
1
2023
## **Section B**
## **Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adopted 17 April 1985 as amended 9 November 2000, 10 Type of governing document June 2008 and October 2019 (eg. trust deed, constitution) Association How the charity is constituted (eg. trust, association, company) The Trustees are elected at the annual AGM Trustee selection methods (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
Woodchester Playgroup is a member of PATA, a membership You **may choose** to include organisation with member groups drawn from the childcare sector in additional information, where Gloucestershire. relevant, about:
- The Committee Handbook is annually reviewed to enable a complete
- policies and procedures adopted for the induction and handover of information and an in-depth introduction to the roles and responsibilities of the Committee.
- training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
PATA Training is also made available for members to undertake throughout the year.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C**
## **Objectives and activities**
To enhance the development, care and education of children primarily under statutory school age and children and young people of school age by encouraging parents to understand and provide for the needs of their children through community (voluntarily managed) groups and by
(a) offering appropriate play facilities and training courses, together with the right of parents to take responsibility for and become involved in such **Summary of the objects of the** groups' activities, ensuring that such groups offer opportunities for all **charity set out in its** children, whatever their race, culture, religion, means or ability. **governing document**
(b) encouraging the study of such needs of such children and their families and promoting public interest in and recognition of such needs in the local area.
- (c) instigating and adhering to and furthering the aim of PATA.
**TAR**
2
2023
|**Summary of the main**
**activities undertaken for the**
**public benefit in relation to**
**these objects (include within**
**this section the statutory**
**declaration that trustees have**
**had regard to the guidance**
**issued by the Charity**
**Commission on public**
**benefit)**|Preschool children between the ages of 2 years, 9 months and 4 years
can learn through play at the playgroup. The playgroup helps children
learn essential communication, problem-solving, and social interaction
skills. It also allows children to make friends and develop a sense of
community. It provides parents with a safe and supportive environment
for their children to learn and grow.
Playgroup sessions are held five days a week during term time in
Woodchester and the surrounding villages.
All decisions are made with due regard to the guidelines on public
benefit. Furthermore, these sessions are designed to positively impact
the local community, fostering a safe and supportive environment for
families.|
|---|---|
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR**
3
2023
## Section D
## **Summary of the main achievements of the charity during the year**
## Achievements and performance
22/23 was a successful year for the playgroup. Over the year, the playgroup has achieved a full staff complement, providing children with better and more personalised care, which is essential for the development of children.
The Playgroups numbers continue to grow and continues to have a waiting list. this is a testament to the Play leader's continued efforts to ensure that we operate in one of the best settings in the area.
We have now fully completed the upgrade to our vibrant outdoor space with additional of further canopy cover to allow outside play in all seasons and weather.
In March 2023 the Playgroup achieved a rating of ‘Good’ from Ofsted, where we were commended for our SEND work with it noted that our Staff implement consistent strategies to support children and ensure the setting is fully inclusive for children with limited communication skills.
Our toddler group continues to be held in the school holidays, and the sessions continue to be an excellent success and very popular.
**TAR**
4
2023
## **Section E**
## **Financial review**
£30,000 (a term's running costs) is reserved to cover any **Brief statement of the** significant unforeseen costs. This amount would comfortably cover **charity’s policy on reserves** statutory redundancy payments for all staff.
## **Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The bank balance at the yearend was comfortably more than the required reserves. Detailed cash flow forecasts are maintained, and we are confident that the playgroup remains sustainable going forwards.
Following identification of a small number of non-material omissions by the independent examiner, the prior year comparators have been updated.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F**
## **Other optional information**
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Erin Windless Full name(s) Rachel Lee Position (eg Secretary, Chair Treasurer Chair, etc)**
**Date** 30/05/2024
**TAR**
2023
5
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Woodchester Playgroup 292714
Receipts and payments accounts CC16a
For the period 01/08/2022 31/07/2023
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Grants 79,242 - - 79,242 77,680
Fees 13,091 - - 13,091 9,619
Hall Hire 2,860 - - 2,860 2,794
Other 249 - - 249 97
Fundraising 744 - - 744 1,621
Donations 429 2,680 - 3,109 619
- - - -
- - - -
Sub total (Gross income for 96,616 2,680 - 99,296 92,429
A2 Asset and investment sales,
- - - -
- - - - -
Sub total - - - - -
Total receipts 96,616 2,680 - 99,296 92,429
A3 Payments
Employment Costs 62,709 - - 62,709 56,823
Premises Costs 24,158 2,680 - 26,838 3,485
Trips - - - -
Professional Fees 6,009 - - 6,009 4,686
Insurance 2,612 - - 2,612 2,311
Refreshments 536 - - 536 947
Consumables 733 733 1,527
Subscriptions 44 44 211
Fundraising Costs 47 47
Printing, Postage and Stationary 225 225 190
Other Costs 592 - - 592 215
- - - -
- - - -
Sub total 97,666 2,680 - 100,346 70,396
A4 Asset and investment
Equipment 540 - - 540 604
- - - -
Sub total 540 - - 540 604
Total payments 98,206 2,680 - 100,886 71,001
Net of receipts/(payments) - 1,589 - - (1,589) 21,429
A5 Transfers between funds - - - - -
A6 Cash funds last year end 80,323 - - 80,323 58,894
Cash funds this year end 78,734 - - 78,734 80,323
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26/05/2024
CCXX R1 accounts (SS)
1
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|**Section B Statement of assets and liabilities at the end of the period**
|
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
**B3 Investment assets**
**B1 Cash funds**
**B5 Liabilities**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**|Laptopn - HP
Ipad
Sand and Water Play Table
**Details**
Outside Play equipment
**Details**
Bank Account
(agree balances with receipts and payments
account(s))
**Details**
Payroll
PAYE
Garden Improvments
Signature
Fees Owing
**Details**
Original Cost of Rollalong Building
Building refurbishment
Garden Refurbishment
Free Flow Curtain
Digital Camera
9 Bin organiser
Kitchen Equipment
Play Equipment
Learning Books
Shed
Laptops
Cash Balances
**_Total cash funds_**
**Details**|**Unrestricted**
**Restricted**
**to nearest £**
**to nearest £**
**78,665**
**-**
**69**
**-**
**-**
**-**
**78,734**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**53**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
Unrestricted
**4,500**
Unrestricted
**52,733**
Unrestricted
**33,011**
Unrestricted
**359**
Unrestricted
**100**
Unrestricted
**151**
Unrestricted
**261**
Unrestricted
**658**
Unrestricted
**1,065**
Unrestricted
**292**
Unrestricted
**910**
Unrestricted
**711**
Unrestricted
**429**
Unrestricted
**530**
Unrestricted
**138**
**Fund to which**
**Amount due**
Unrestricted
**5,185**
Unrestricted
**1,051**
Unrestricted
**5,000**
Unrestricted
**-**
Print Name
Erin Windless
Rachel Lee|**Endowment**
**to nearest £**
**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
19 August 2023
09 October 2023
Sep-23
Date of
30/05/2024
30/05/2024|
26/05/2024
CCXX R2 accounts (SS)
2
## **Independent examiner's report on the accounts**
|**Section A**
**Independent Examiner’s Report**|**Section A**
**Independent Examiner’s Report**|
|---|---|
|**Report to the trustees/**
**members of**
**On accounts for the year**
**ended**
**Set out on pages**
**Responsibilities and**
**basis of report**|Charity Name
Woodchester Playgroup
31stJuly 2023
**Charity no**
**(if any)**
292714
1-7
(remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above
charity (“the Trust”) for the year ended**31/ 07 / 2023**.
As the charity's trustees, you are responsible for the preparation of the
accounts in accordance with the requirements of the Charities Act 2011
(“the Act”).
I report in respect of my examination of the Trust’s accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.|
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
|**Signed:**
**Name:**
**Relevant professional**
**qualification(s) or body**
**(if any):**
**Address:**|**Date:**|26 May 2024|
|---|---|---|
||||
||Leah Farrer, Farrer Financials Limited||
||||
||||
||Chartered Institute of Management Accountants (CIMA)||
||||
||Brook House, Toadsmoor Road, Brimscombe, Stroud, Gloucestershire, GL5
2TB||
1
**IER**
**Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the** There are no material matters to disclose. **examiner wishes to disclose** .
2
**IER**
## **Chairs Report – October 2023**
I am pleased to present the annual report for Woodchester Playgroup, highlighting our achievements, challenges, and future endeavors.
**Staffing and Achievements:** I am proud to announce that Woodchester Playgroup continues to have a full complement of dedicated staff who tirelessly work to provide the best learning environment for our children. Their commitment and efforts were recently validated when, in March 2023, we achieved a ‘GOOD’ Ofsted rating. This accomplishment stands as a testament to the hard work and dedication of our staff members. I am also delighted to say that as a committee we delivered 90% of our planned activities for this year. We have recruited a full complement of staff; the outdoor space has been completed and we have recruited new committee members. The upgrading of the bathroom facilities is still in our future plans but we are aware that we need to plan this in line with our financial stability.
## **Training and qualifications**
Throughout this year, Staff have undertaken training. They have completed training in GDPR, the revised EYFS (Sept 2021), Assessment, Child Development, SEND, Designated Safeguarding and numerous other short courses that have particularly interested induvial staff.
**Financial Overview:** In the past financial year, fundraising efforts faced challenges, resulting in lower than anticipated income. However, we are grateful for the generous £500 donation from Tesco and thank those who do take part in our fundraising activities, including our weekly Severn Lottery.
Despite facing financial hurdles, we have completed a significant upgrade to our outdoor space. With this improvement completed, our committee's primary focus is now on rebuilding our surplus funds for future sustainability.
**Challenges Ahead:** Planned government changes to funding pose a significant challenge to our Playgroup. However, our dedicated committee is committed to ensuring that necessary funds are sourced to sustain our operations. We are determined to navigate through these changes while maintaining the high standards of care and education that define our Playgroup.
**Looking Ahead:** As we move forward, our focus remains on providing exceptional care and education to the children in our community. We are committed to overcoming financial challenges and adapting to changing regulations to ensure the continued success of Woodchester Playgroup.
Thank you to our staff, volunteers, supporters, and committee members for their unwavering dedication and support throughout the year.
As a reminder to all parents/carers, we are a charity committee-led setting which relies on a committee of volunteers to stay open, regardless of the strength of our finances and how well we perform with Ofsted; without a committee, the setting cannot run. We always welcome interest from new committee members and any time they can offer.
## **Woodchester Playgroup - Treasurer's Report 2022/23**
The accounts to 31 July 2023 are currently being finalised and will be examined by an independent accountant after the AGM.
The bank balance as at 31 July 2023 was £78,665 (2022: £80,135).
Draft annual income 2023: £99,296 (2022: £92,429) Draft annual expenses 2023: £100,346 (2022: £70,396)
Draft loss of £1,589 (2022: £21,429 profit)
Based on a revised reserve fund of £30,000, to reflect staff changes in the year and inflationary increase to running costs, available funds at 31 July 2023 we’re healthy at £48,665. The rising rate environment provides opportunity for reserves to be held in an interest earning savings account.
Reserves were held for a term’s running costs plus estimated redundancy costs are held in reserve to cover any unforeseen costs or events. It is important that required reserves are recalculated regularly as the amount will increase as running costs increase and as staff lengths of service increase.
Given the age and condition of the playgroup building, before any significant one-off expenditure is considered, a detailed building survey should be undertaken, to ensure that sufficient funds are retained to cover any building works that may be required in the short-to medium term. This is essential to safeguard the future of the playgroup.
## **Income:**
There was an overall increase in income of £6,867 this year.
Grant income increased slightly from £77,680 to £79,242. Grant income varies year on year dependent on the proportion of children eligible for funding compared to those paying fees.
Fee income increased slightly this year from £9,619 to £13,091 although this is reflective of age mix and free hours funding entitlement.
The Playgroup also benefited from over £3,109 of donations this year. £744 was raised through fundraising.
Income from hall hire this year was £2,860 vs £2,794 last year as Woodpeckers use the playgroup for after school club.
## **Costs:**
Employment costs increased this year by £5,886. At £62,709 (2022: £56,823) employment costs make up the vast majority of the playgroup’s running costs. This is to be expected in an early years setting where appropriately qualified and experienced staff are key to the stated objectives of development, care and education of children. Staff wages are benchmarked using data provided by PATA and the committee is comfortable that the hourly rates are appropriate.
The main expenditure of note this year was £21,288 for garden works to replace decking in disrepair, improve the outdoor space and provide shelter to enable better use of the out door space all year round
If you’d like more details or to see copies of the accounts, I would be happy to provide you with them.