Charity registration number: 292697
Hazrat Sultan Bahu Trust
Annual Report and Financial Statements for the Year Ended 31 March 2021
Hazrat Sultan Bahu Trust
Contents
| Reference and Administrative Details | 1 |
|---|---|
| Trustees' Report | 2 to 6 |
| Statement of Trustees' Responsibilities | 7 |
| Independent Auditors' Report | 8 to 10 |
| Statement of Financial Activities | 11 |
| Balance Sheet | 12 |
| Cash Flow Statement | 13 |
| Notes to the Financial Statements | 14 to 24 |
Hazrat Sultan Bahu Trust
Reference and Administrative Details Trustees Sultan Niaz-ul-Hassan Sultan Fiaz-ul-Hassan Mr Mohammed Zain Sultan Mr Ghulam Rasool Mr Mohammad Hassnain Sultan (appointed 16 October 2020) Principal Office 17-21 Ombersley Road Balsall Heath Birmingham West Midlands B12 8UR Registered Office 17-21 Ombersley Road Balsall Heath Birmingham West Midlands B12 8UR Charity Registration Number 292697 Bankers HSBC Bank plc 34 Poplar Road Solihull West Midlands B91 3AF Auditor Cooper Parry Group Limited Sky View Argosy Road East Midlands Airport Castle Donington, Derby DE74 2SA
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Hazrat Sultan Bahu Trust
Trustees' Report
The trustees present the annual report together with the financial statements and auditors' report of the charity for the year ended 31 March 2021.
Covid-19 has significantly impacted the running of The Charity. With many of our projects requiring a complete transition from face to face to online to meet the required government guidelines. Whilst we have faced extremely challenging times, we have also been able to use this time to support various different people and organisations during the Pandemic.
Objectives and activities
Objectives, strategies and activities
The principle objectives of The Charity are to advance the Islamic religion in accordance with the teachings of the Holy Qur'an and the practice of the Prophet Muhammad (Peace Be Upon Him), to further the spiritual and moral mission of Hazrat Sultan Bahu (RA), to promote the health, wellbeing, education, development and training of people of all ages in the United Kingdom, relieve poverty and aid victims of natural disasters in Pakistan and other developing countries.
In accordance with the objectives the activities undertaken vary and encompass all the above.
Education and development opportunities are provided to children and adults; in addition to Arabic and Islamic studies, English and Maths are also offered. A number of events are held throughout the year to celebrate key events of the Islamic Calendar and to celebrate the life of the Prophet Muhammad (Peace Be Upon Him) and of Hazrat Sultan Bahu (RA).
Facilities for worship are also provided and the charity is committed to engaging its users in a well-rounded understanding of the faith based on principles of peaceful and harmonious co-existence.
Fundraising disclosures
The Charity strives to adhere to relevant statutory regulations including the Data Protection Act (2018) and the Charities Act (2011). We are continually revising our policies and procedures as we grow and to keep up to date with changes in legislation and regulations.
We are registered with the Fundraising Regulator and have developed our procedures to comply with the Code of Fundraising Practice. HSBT is also a member of the Institute of Fundraising and our fundraising activities are legal, transparent, honest and respectful.
Our fundraising teams utilise a number of different approaches, which include the following:
Individual Donor Giving Major Donor Giving Corporate and/or Institutional Giving Community Fundraising Challenges Live TV Appeals Events Volunteers Direct Mail Online Giving Call Centres
Fundraising activities are carried out by our own staff, volunteers, partners and professional fundraisers.
Code of Fundraising Practice
ourselves to an internal audit of compliance. We have internal policies which staff must adhere to with regards to due diligence and speaker checks for fundraising events.
General Data Protection Regulation (GDPR)
From September 2017 we have provided training to all staff and GDPR training is ongoing for new staff and volunteers. We have Data Protection Policy and Privacy Statements.
Protection of Vulnerable People
volunteers are fully briefed about the code on conduct with regard to the protection of vulnerable people. Before any external facing fundraising
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Trustees' Report
activity is undertaken, we brief staff and volunteers on best practice and make them aware of the need to identify, respect, support and protect vulnerable people.
Complaints Handling
For instances where we do not meet the high standards, we set ourselves, we have a complaints policy in place. A complaint can be submitted to us either in person, by telephone, email or online via our website contact form. Complaints are dealt with in accordance with the process laid down in the policy and reported to the Fundraising Regulator through the annual return.
Public benefit
The section of this report above entitled and sets out the objects and aims of the charity. The Achievements and performance below discusses on how public benefit was achieved during the period.
The trustees confirm that they have complied with the requirements of section 17 of the Charities Act 2011 to have due regard to the public benefit guidance published by the Charity Commission for England and Wales.
Grant making policies
The charity makes grant to its partner charity in Pakistan to further its objectives to advance the Islamic religion in accordance with the teachings of the Holy Qur'an and the practice of the Prophet Muhammad (Peace Be Upon Him), to further the spiritual and moral mission of Hazrat Sultan Bahu (RA). The Charity funds many education projects of the partner charity.
Achievements and performance
The charity has continued to achieve its charitable purposes and meet its development targets this year. The process of upgrading systems, procedures and policies to ensure improved service delivery, openness, transparency and accountability has continued over the year and significant milestones have been reached.
The user base of the Charity has continued to grow and we are pleased to have increased user numbers significantly across all of our centres.
Expansion of Network
The Charity is a network of organisations and is constantly expanding and strengthening that network. The Charity has purchased a new property for Branch in Wolverhampton at Wanderers Avenue. The Charity has done a major extension work at Luton and Slough London Branch.
Evening and Weekend Supplementary Education
The charity provides supplementary classes primarily for children between the ages of 6 and 11. The number of children attending these supplementary classes has substantially increased over the last few years and during the last year in the region of four thousand children attended classes throughout the network. Children are offered a broad based and traditional Islamic education based on the Sufi principles of enriching the spiritual state, serving humanity and peaceful co-existence with others.
The Charity is committed to developing users so that they can be upright Muslims and law-abiding citizens that make a valuable contribution to the UK. In addition, supplemental classes are offered in English and Maths to support achievement at school.
Internal assessments are carried out regularly and this has aided in measuring improvement and strategizing to build on the success of the achievements.
Birmingham Qur'an Academy
The Birmingham Qur'an Academy was set up under the auspices of the Charity to provide high quality tuition in the art of the recitation of the Holy Qur'an and in the Arabic Language. In less than a year the academy has grown from a fledgling operation to an Academy with over 600 students. The Charity has supported the Academy in sourcing highly qualified teachers from various countries. The Academy provides tuition regardless of age, background or ability.
their classes online. Their absolute priority was to ensure that these students did not miss out on their education and still had a safe place to communicate with their teachers.
Dars-e-Nizami
The Dars-e-Nizami classes have been running for a number of years at all centres. A number of new students were taken on this year and they were keen to learn both classical and modern texts taught now by both English and Urdu speaking scholars to broaden the student base.
Worship and Islamic Education
The Charity is committed to providing facilities for regular worship and to providing opportunities for its users to develop their knowledge and practice of Islam. It is also committed to bringing to its users a mature, well developed form of British Islam appropriate to the society in which they live and work.
In addition, the Charity runs a programme for the training of Imams and has contributed to the establishment of a fraternity of
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Trustees' Report
British Muslim Imams fully conversant with theological aspects of the faith of Islam and with the cultural, socio-political and pluralistic context of Britain.
The Grand Mawlid: Celebrating the Birth of the Prophet Muhammad (Peace Be Upon Him) & The Urs - Annual Celebration of the Life of Hazrat Sultan Bahu (RA)
The Grand Mawlid celebrates the birth of the Prophet Muhammad (Peace Be Upon Him) and is a regular feature of the annual calendar of the Charity. Generally, celebrations and events are held at all of the branches of The Charity, but due to the pandemic we have had to move all of our major gatherings online. These events offer users the opportunity to come together and join in the joyous celebrations and to reflect on the life of the Prophet Muhammad and his legacy to humankind - above all on his message of peaceful co-existence, harmony and striving for good in all aspects of life.
Another series of gatherings held each year is to celebrate the life and teachings of the Sufi Saint and Poet Hazrat Sultan Bahu (ra). Again, these celebrations take place in a number of centres, however due to the pandemic we have had to move all of our major gatherings online. As with all spiritual gatherings, many religious and traditional ceremonies take place.
Each online event hosted international spiritual leaders, notable Islamic Scholars, specialist Qur'an reciters, renowned Nasheed artists and singers. Presentations and addresses were made in English, Arabic, Urdu, Punjabi, Mirpuri and Saraiqi.
In addition, key members of the local community, civic leaders, and councillors drawn from a variety of backgrounds are invited to attend the gatherings online. This aids The Charity in promoting community cohesion and cementing links with other organisations and charities.
Self-Isolation Community Foodbank, Information, Advice & Guidance Centre
Since March 2020 till present, The Charity has provided a Self-Isolation Community Foodbank, Information, Advice & Guidance Centre open to people of all backgrounds or faith. The Charity distributed essential supplies to the most vulnerable during the initial lockdown and continue to support those having to self-isolate and those who are facing financial crisis. The Charity also provided Information, Advice and Guidance (IAG) on all matters concerning the community. The IAG is still running, supporting people from all faiths and backgrounds. Till date there have been more than 2000 people who have benefitted from this service.
Interfaith & Digital Platform
From March 2020 till present, The Charity has benefited in excess of 25 places of worship in Birmingham by supporting interfaith briefing meetings with Birmingham City Council. The Charity have been working with other faiths groups to make sure The Charity are all aware of and following current Government and Public Health guidance to keep all our respective congregations safe from the spread of the virus. During this time, The Charity has also provided Zoom facilities to Birmingham City Council, West Midlands Police and other faith groups by providing them with our Bahu Trust Zoom account facility, this has allowed The Charity for more flexibility to engage with an unlimited number of participants. This was crucial for the success of partners to engage with Mosques and other faith communities in a meaningful way. This also benefited 20 cross faith Organisations in Birmingham.
Mosque Briefings with BCC & Covid-19 Risk Assessment Training
During the start of the pandemic in March 2020 The Charity worked closely with Birmingham City Council to organize Birmingham wide Mosque briefings. Over 100 Mosques benefited from this service. The Charity also provided Covid-19 risk assessment training to 20 mosques. The Charity trained mosques on conducting Covid risk assessments and carried out visits and assessments to review all necessary actions taken.
Emergency Services Masjid Response & NHS support
From March 2020 to present, The Charity has supported our emergency services by providing them with hot meals. The beneficiaries The Charity Balsall Heath Police station, Highgate Fire Station and Queen Elizabeth Hospital. 200 people benefited from this service. In April 2020, The Charity was contacted by Penn Hospital in Wolverhampton who asked for support after hearing about our service. The Charity helped staff across the hospital struggling to purchase items due to panic buying or could those who could just not afford food and toiletries. In total, The Charity was able to help 80 people.
Eid Gifts & Eid For Special Needs Children
During Eid-al Fitr in 2020, The Charity benefited over 2000 households by delivering sanitized Eid gifts of sweets and goodies to all households neighboring the Mosque. Another initiative during Eid 2020 and 2021 was to provide a Special Eid prayer service for families with special needs children. These families normally do not pray Eid Salah in a Mosque, for many it was their first time reading in a Mosque behind the Imam. This has now become a regular fixture for us and incorporate this into our timetable during Eid-al Adha and Eid-al Fitr. This directly benefited 100 people.
V ideo Messaging
From March 2020 till present The Charity reached over 35,000 people when The Charity was commissioned by Pubic Health (Birmingham City Council) to help create a series of animated video messages covering Urdu. Punjabi, Arabic, Bangla and Sylheti languages. This reached out to many minority communities who have been hardest hit throughout the pandemic.
Covid-19 Guidance Officer
From April 2021 till present our Community Guidance Officer have increased the range of accessible information for hard to reach and vulnerable groups within Birmingham. This includes holding events and speaking at community and faith events to give guidance on test and trace and vaccinations. The Charity is Holding weekly surgeries at places of worship so the community can come and receive guidance and literature. The Charity has been working with the local authority on any
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Trustees' Report
hotspots in the Birmingham area especially targeting south Asian or Muslim areas. The Community Reassurance Officer has been engaging with health partners to get the most up to date guidance around COVID and use social media to dispel myths in communities. This has benefited over 1000 people.
Gift of Iftar & Ramadan Online
During Ramadan 2020 and 2021, The Charity provided hot Iftar meals to anyone upon request. The Charity wanted to make sure people did not feel forgotten and the normal meal they would have eaten at the Mosque was delivered to their houses. This directly benefited 3500 people and whilst many of these people were Muslims, there were also non-Muslims who benefited from this service. During this time, The Charity was also able to benefit 1000 people by encouraging them to stay home and show to stay in touch with our local community. This was also a way of providing the community with some sense of normality through these extremely challenging times.
Organized Community Q&A
In January 2021, The Charity organized numerous online myth buster Q&A sessions on COVID-19 and getting vaccinated, bringing together leaders and medics within the Muslim Community to answer questions from the community. This benefited 2000 people.
Healthy Body Healthy Mind & Interfaith Memorial Service
From Nove through the grief of loss helped support in excess of 500 people. The Charity continues to support people with funeral arrangements and They have a team of trained volunteer befrienders from all backgrounds and faiths to support anyone in need. During January and February 2021, The Charity also organized online health and fitness sessions upon request of the local community, some of whom were feeling depressed and struggling with their mental health. This helped to get people back on track through exercise sessions led by a local influencer and fitness instructor. This helped 300 people across all faiths. The Charity also organized an online interfaith memorial service for all the NHS staff and local people who had passed away during the Covid-19 pandemic with an audience of 500.
Feed The Homeless
From April 2020 to June 2020, The Charity worked with partners such as the Balsall Heath Development Trust, reaching out to the homeless, providing food provisions and meeting their needs. The Charity was able to support 200 people of all backgrounds.
Covid Faith Forum - The Charity Midlands Police
Our ongoing project in the West Midlands is being Part of the interfaith forum set up by West Midlands Police to inform and advice on the challenges faced by faith groups during the Covid-19 pandemic.
Financial review
During the year HSBT received total income of £2.1m (2020: £2.34m). After incurring expenditure of £1.84m (2020: £2.26m), the net movement in funds was £227k (2020: £76k). The year-end carried forward reserves stood at £5.5m (2020: £5.31m) of which £5.53m (2020: £5.27m) is Unrestricted and £14k (2020: £42k) is Restricted.
Policy on reserves
The charity reserves are deemed sufficient to cover the support costs for the next year. The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Going concern
The trustees consider that there are no material uncertainties about the Charity's ability to continue as a going concern.
Structure, governance and management
Nature of governing document
The charity is an unincorporated charity, formed under a deed called constitution on 8th September 1985 and amended on 14 April 2007. The charity is registered with the Charities Commission under reference number 292697 on 4th October 1985.
Recruitment and appointment of trustees
The Trustees are appointed by the Board of Trustees and serve for a period of five years after which period they may put themselves forward for re-appointment. The constitution provides for a minimum of 4 Trustees and a maximum of 9 Trustees due for re-appointment in any one year.
Arrangements for setting key management personnel remuneration
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Trustees' Report
The Trustees do not receive any remuneration, and are reimbursed for expenses relating to the charity.
Organisational structure
The charity has a number of branches including those in London, Slough, Nottingham, Blackburn, Luton, Wolverhampton, Hall Green, Leeds and Nelson. The accounts incorporate the financial results from all the branches.
Relationships with related parties
Islamic Help
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Islamic Help, a registered charity (No.1160490).
Ward End Community College
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Ward End Community College, a registered charity (No.1120769).
Sultan Bahu Centre
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Sultan Bahu Centre, a registered charity (No.1137312).
Major risks and management of those risks
Cash flow and lack of funds
Poor cash flow and lack of funds can hinder the ability of the Trust to deliver many of its services.
The Trust has embarked on a cost reduction programme. As part of this activity, the Trust has reduced its overheads and its costs associating to broadcasting.
Financial instruments
Objectives and policies
he use of ich provide written principles on
the use of financial derivatives to manage these risks. The charity does not use derivative financial instruments for speculative purposes.
Cash flow risk
s of changes in foreign currency exchange rates and interest rates.
The charity uses foreign exchange forward contracts and interest rate swap contracts to hedge these exposures. Interest bearing assets and liabilities are held at fixed rate to ensure certainty of cash flows.
Credit risk
The principal financial assets are bank balances and cash, trade and other receivables, and investments. The presented in the balance sheet are net of allowances for doubtful receivables. An allowance for impairment is made where there is an identified loss event which, based on previous experience, is evidence of a reduction in the recoverability of the cash flows. The credit risk on liquid funds and derivative financial instruments is limited because the counterparties are banks with high credit-ratings assigned by international credit-rating agencies. The Charity has no significant concentration of credit risk, with exposure spread over a large number of counterparties and customers.
Liquidity risk
In order to maintain liquidity to ensure that sufficient funds are available for ongoing operations and future developments, the charity uses a mixture of long-term and short-term debt finance.
Further details regarding liquidity risk can be found in the Statement of accounting policies in the financial statements.
Disclosure of information to auditor
Each trustee has taken steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the charity's auditor is aware of that information. The trustees confirm that there is no relevant information that they know of and of which they know the auditor is unaware.
The annual report was approved by the trustees of the charity on ....................... and signed on its behalf by:
......................................... Sultan Niaz-ul-Hassan Trustee
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Hazrat Sultan Bahu Trust
Statement of Trustees' Responsibilities
The trustees are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
The law applicable to charities requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgements and estimates that are reasonable and prudent;
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the applicable Charities (Accounts and Reports) Regulations, and the provisions of the constitution. The trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
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Hazrat Sultan Bahu Trust
Independent Auditor's Report to the Members of Hazrat Sultan Bahu Trust
Opinion
We have audited the financial statements of The Hazrat Sultan Bahu Trust (the 'charity') for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet, the Cash Flow Statement and notes to the financial statements, including a summary of significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
In our opinion the financial statements:
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give a true and fair view of the state of the charity's affairs as at 30 September 2021 and of its incoming resources and application of resources for the year then ended;
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have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and
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have been prepared in accordance with the requirements of the Charities Act 2011.
Basis for opinion
We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. financial statements section of our report. We are independent of the charity in accordance with the ethical requireme have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.
Conclusions relating to going concern
accounting in the preparation of the financial statements is appropriate.
Based on the work we have performed, we have not identified any material uncertainties relating to events or ng concern for a period of at least 12 months from when the financial statements are authorised for issue.
Our responsibilities and the responsibilities of the trustees with respect to going concern are described in the relevant sections of this report.
Other information
the annual report.
Our opinion on the financial statements does not cover the other information and, except to the extent otherwise explicitly stated in our report, we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives
rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.
We have nothing to report in this regard.
Matters on which we are required to report by exception
We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 require us to report to you if, in our opinion:
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statements; or
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sufficient accounting records have not been kept; or
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the financial statements are not in agreement with the accounting records; or
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we have not received all the information and explanations we require for our audit.
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Hazrat Sultan Bahu Trust
Independent Auditor's Report to the Members of Hazrat Sultan Bahu Trust
Responsibilities of trustees
As explained more fully in the Statement of Trustees Responsibilities, the trustees are responsible for the preparation of the financial statements which give a true and fair view, and for such internal control as the trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error.
In preparing the financial statements, the trustees are responsible for assessing the charity's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the trustees either intend to liquidate the charity or to cease operations, or have no realistic alternative but to do so.
l statements
We have been appointed as auditor under section 144 of the Charities Act 2011 and report in accordance with regulations made under section 154 of that Act.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
Irregularities, including fraud, are instances of non-compliance with laws and regulations. We design procedures in line with our responsibilities, outlined above, to detect material misstatements in respect of irregularities, including fraud. The specific procedures for this engagement and the extent to which these are capable of detecting irregularities, including fraud are detailed below:
Our assessment focussed on key laws and regulations the charity has to comply with and areas of the financial statements we assessed as being more susceptible to misstatement. These key laws and regulations included but were not limited to compliance with the Charities Act 2011, taxation legislation, data protection and anti-bribery.
We are not responsible for preventing irregularities. Our approach to detecting irregularities included, but was not limited to, the following:
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obtaining an understanding of the legal and regulatory framework applicable to the charity and how the charity is complying with that framework, including agreement of financial statement disclosures to underlying documentation and other evidence;
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obtainin control procedures, through discussions with Trustees and other management;
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risk of fraud; and
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performing audit testing to address the risk of management override of controls, evaluating the business rationale of significant transactions outside the normal course of business and reviewing accounting estimates for bias.
Whilst considering how our audit work addressed the detection of irregularities, we also considered the likelihood of detection based on our approach. Irregularities arising from fraud are inherently more difficult to detect than those arising from error.
Because of the inherent limitations of an audit, there is a risk that we will not detect all irregularities, including those leading to a material misstatement in the financial statements or non-compliance with regulation. This risk increases the more that compliance with a law or regulation is removed from the events and transactions reflected in the financial statements, as we will be less likely to become aware of instances of non-compliance. The risk is also greater regarding irregularities occurring due to fraud rather than error, as fraud involves intentional concealment, forgery, collusion, omission or misrepresentation.
A further description of our responsibilities for the audit of the financial statements is located on the Financial report.
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Hazrat Sultan Bahu Trust
Independent Auditor's Report to the Members of Hazrat Sultan Bahu Trust
Use of our report
and Reports) permitted by law, we do not accept o trustees as a body, for our audit work, for this report, or for the opinions we have formed.
Cooper Parry Group Limited Statutory Auditors Sky View Argosy Road East Midlands Airport Castle Donington Derby DE74 2SA Date: 28 January 2022
Cooper Parry Group Limited is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006.
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Hazrat Sultan Bahu Trust
Statement of Financial Activities for the Year Ended 31 March 2021
| Income and Endowments from: Note Donations and legacies 2 Other trading activities 3 Other income Total Income Expenditure on: Raising funds 5.1 Charitable activities 6 Total Expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 21 Income and Endowments from: Note Donations and legacies 2 Other trading activities 3 Total Income Expenditure on: Raising funds 5.1 Charitable activities 6 Total Expenditure Net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward 21 |
Unrestricted funds £ 1,800,675 235,756 26,249 2,062,680 (7,180) (1,801,498) (1,808,678) 254,002 5,271,222 5,525,224 Unrestricted funds £ 2,040,674 298,034 2,338,708 (106,638) (2,143,182) (2,249,820) 88,888 5,182,334 5,271,222 |
Restricted funds £ - - - - - (27,500) (27,500) (27,500) 41,887 14,387 Restricted funds £ - - - - (13,000) (13,000) (13,000) 54,887 41,887 |
Total 2021 £ 1,800,675 235,756 26,249 |
|---|---|---|---|
| 2,062,680 | |||
| (7,180) (1,828,998) |
|||
| (1,836,178) | |||
| 226,502 5,313,109 5,539,611 Restated Total 2020 £ 2,040,674 298,034 |
|||
| 2,338,708 | |||
| (106,638) (2,156,182) |
|||
| (2,262,820) | |||
| 75,888 5,237,221 5,313,109 |
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Hazrat Sultan Bahu Trust
(Registration number: 292697) Balance Sheet as at 31 March 2021
| Note Fixed assets Tangible assets 14 Investments 15 Current assets Debtors 16 Cash at bank and in hand 17 Creditors: Amounts falling due within one year 18 Net current liabilities Total assets less current liabilities Creditors: Amounts falling due after more than one year 19 Net assets Funds of the charity: Restricted income funds Restricted funds Unrestricted income funds Unrestricted funds Total funds 21 |
2021 £ 9,086,114 1,852,826 10,938,940 291,511 210,454 501,965 (2,434,590) (1,932,625) 9,006,315 (3,466,704) 5,539,611 14,387 5,525,224 5,539,611 |
2020 £ (restated) 9,503,648 1,852,826 |
|---|---|---|
| 11,356,474 | ||
| 266,458 145,802 |
||
| 412,260 (3,142,318) |
||
| (2,730,058) | ||
| 8,626,416 (3,313,307) 5,313,109 41,887 5,271,222 5,313,109 |
The financial statements on pages 11 to 24 were approved by the trustees, and authorised for issue on .......................... and signed on their behalf by:
......................................... Sultan Niaz-ul-Hassan Trustee
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Hazrat Sultan Bahu Trust
Cash Flow Statement for the Year Ended 31 March 2021
| Cash flows from operating activities Note Net cash income Adjustments to cash flows from non-cash items Depreciation 5 Working capital adjustments (Increase)/decrease in debtors 16 (Decrease)/increase in creditors 18 Decrease in deferred income 19 Net cash flows from operating activities Cash flows from investing activities Purchase of tangible fixed assets 14 Sale of tangible fixed assets Net cash flows from investing activities Cash flows from financing activities Repayment of loans and borrowings 18 Repayment of capital element of finance leases and HP contracts 20 Net cash flows from financing activities Net increase/(decrease) in cash and cash equivalents Cash and cash equivalents at 1 April Cash and cash equivalents at 31 March |
2021 £ 226,502 283,528 510,030 (25,053) (432,433) - 52,544 (238,934) 372,940 134,006 (180,653) 58,755 (121,898) 64,652 145,802 210,454 |
2020 £ (restated) 75,888 271,771 |
|---|---|---|
| 347,659 86,479 570,033 (60,000) |
||
| 944,171 | ||
| (1,147,973) - |
||
| (1,147,973) | ||
| 241,891 (51,847) |
||
| 177,199 | ||
| (58,716) 204,518 145,802 |
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Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
1 Accounting policies
Statement of compliance
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
Basis of preparation
Hazrat Sultan Bahu Trust meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
Going concern
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
Income and endowments
Voluntary income including donations, gifts, legacies and grants that provide core funding or are of a general nature is recognised when the charity has entitlement to the income, it is probable that the income will be received and the amount can be measured with sufficient reliability.
Donations and legacies
Donations and legacies are recognised on a receivable basis when receipt is probable and the amount can be reliably measured.
Grants receivable
Grants are recognised when the charity has an entitlement to the funds and any conditions linked to the grants have been met. Where performance conditions are attached to the grant and are yet to be met, the income is recognised as a liability and included on the balance sheet as deferred income to be released.
Deferred income
Deferred income represents amounts received for future periods and is released to incoming resources in the period for which, it has been received. Such income is only deferred when:
-
The donor specifies that the grant or donation must only be used in future accounting periods; or
-
The donor has imposed conditions which must be met before the charity has unconditional entitlement.
Donated services and facilities
Where services or facilities are provided to the charity as a donation that would normally be purchased from our suppliers, this benefit is included in the financial statements at it's fair value unless it's fair value cannot be realiably measured, then at the cost to the donor or the resale value of goods that are to be sold.
Investment income
Dividends are recognised once the dividend has been declared and notification has been received of the dividend due.
Expenditure
All expenditure is recognised once there is a legal or constructive obligation to that expenditure, it is probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a basis consistent with the use of resources, with central staff costs allocated on the basis of time spent, and depreciation charges allocated on the portion of the use. Other support costs are allocated based on the spread of staff costs.
Page 14
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
Raising funds
These are costs incurred in attracting voluntary income, the management of investments and those incurred in trading activities that raise funds.
Charitable activities
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Grant provisions
Provisions for grants are made when the intention to make a grant has been communicated to the recipient but there is uncertainty about either the timing of the grant or the amount of grant payable.
Support costs
Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, for example, allocating property costs by floor areas, or per capita, staff costs by the time spent and other costs by their usage.
Governance costs
These include the strategic management meetings and reimbursed expenses.
Government grants
Government grants are recognised based on the accrual model and are measured at the fair value of the asset received or receivable. Grants are classified as relating either to revenue or to assets. Grants relating to revenue are recognised in income over the period in which the related costs are recognised. Grants relating to assets are recognised over the expected useful life of the asset. Where part of a grant relating to an asset is deferred, it is recognised as deferred income.
Taxation
The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.
Tangible fixed assets
Individual fixed assets costing £1,000 or more are initially recorded at cost, less any subsequent accumulated depreciation and subsequent accumulated impairment losses.
Depreciation and amortisation
Depreciation is provided on tangible fixed assets so as to write off the cost or valuation, less any estimated residual value, over their expected useful economic life as follows:
Asset class Depreciation method and rate Buildings 50 years - Straight line method Fixtures & Fittings 15 years - Straight line method Motor Vehicles 3 years - Straight line method
Investment properties
Investment property is carried at fair value, derived from the current market prices for comparable real estate determined annually by external valuers. The valuers use observable market prices, adjusted if necessary for any difference in the nature, location or condition of the specific asset. Changes in fair value are recognised in profit or loss.
Page 15
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
Trade debtors
Trade debtors are amounts due from customers for merchandise sold or services performed in the ordinary course of business.
Trade debtors are recognised initially at the transaction price. They are subsequently measured at amortised cost using the effective interest method, less provision for impairment. A provision for the impairment of trade debtors is established when there is objective evidence that the charity will not be able to collect all amounts due according to the original terms of the receivables.
Cash and cash equivalents
Cash and cash equivalents comprise cash on hand and call deposits, and other short-term highly liquid investments that are readily convertible to a known amount of cash and are subject to an insignificant risk of change in value.
Borrowings
Interest-bearing borrowings are initially recorded at fair value, net of transaction costs. Interest-bearing borrowings are subsequently carried at amortised cost, with the difference between the proceeds, net of transaction costs, and the amount due on redemption being recognised as a charge to the Statement of Financial Activities over the period of the relevant borrowing.
Interest expense is recognised on the basis of the effective interest method and is included in interest payable and similar charges.
Borrowings are classified as current liabilities unless the charity has an unconditional right to defer settlement of the liability for at least twelve months after the reporting date.
Fund structure
Unrestricted income funds are general funds that are available for use at the trustees's discretion in furtherance of the objectives of the charity.
Restricted income funds are those donated for use in a particular area or for specific purposes, the use of which is restricted to that area or purpose.
Pensions and other post retirement obligations
The charity operates a defined contribution pension scheme which is a pension plan under which fixed contributions are paid into a pension fund and the charity has no legal or constructive obligation to pay further contributions even if the fund does not hold sufficient assets to pay all employees the benefits relating to employee service in the current and prior periods.
Contributions to defined contribution plans are recognised in the Statement of Financial Activities when they are due. If contribution payments exceed the contribution due for service, the excess is recognised as a prepayment.
Financial instruments
Classification
Financial assets and financial liabilities are recognised when the charity becomes a party to the contractual provisions of the instrument.
Financial liabilities and equity instruments are classified according to the substance of the contractual arrangements entered into. An equity instrument is any contract that evidences a residual interest in the assets of the charity after deducting all of its liabilities.
Recognition and measurement
All financial assets and liabilities are initially measured at transaction price (including transaction costs), except for those financial assets classified as at fair value through profit or loss, which are initially measured at fair value (which is normally the transaction price excluding transaction costs), unless the arrangement constitutes a financing transaction. If an arrangement constitutes a financing transaction, the financial asset or financial liability is measured at the present value of the future payments discounted at a market rate of interest for a similar debt instrument.
ally enforceable right to set off the recognised amounts and the charity intends either to settle on a net basis, or to realise the asset and settle the liability simultaneously.
Financial assets are derecognised when and only when a) the contractual rights to the cash flows from the financial asset expire or are settled, b) the charity transfers to another party substantially all of the risks and rewards of ownership of the financial asset, or c) the charity, despite having retained some, but not all, significant risks and rewards of ownership, has transferred control of the asset to another party.
Financial liabilities are derecognised only when the obligation specified in the contract is discharged, cancelled or expires.
Page 16
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
| 2 Income from donations and legacies Donations and legacies; Donations to major appeals Gift aid reclaimed Grants, including capital grants; Government grants Grants from other charities Management Services 3 Income from other trading activities Property rental income Other income from other trading activities 4 Other income Gains on sale of tangible fixed assets for charity's own use |
Unrestricted funds General £ 979,498 60,000 675,207 61,970 24,000 1,800,675 Unrestricted funds General £ 225,742 10,014 235,756 |
Unrestricted funds General £ 979,498 60,000 675,207 61,970 24,000 1,800,675 Unrestricted funds General £ 225,742 10,014 235,756 |
Total 2021 £ 979,498 60,000 675,207 61,970 24,000 1,800,675 Total 2021 £ 225,742 10,014 235,756 Unrestricted funds General £ 26,249 |
Total 2020 £ 1,915,674 100,000 - - 25,000 2,040,674 Total 2020 £ 253,118 44,916 |
|||
|---|---|---|---|---|---|---|---|
| 235,756 | 298,034 | ||||||
| Total 2021 £ 26,249 |
5 Expenditure on raising funds
| a) Costs of generating donations and legacies Donations |
Unrestricted funds £ 7,180 |
Total 2021 £ 7,180 |
Total 2020 £ 106,637 |
|---|---|---|---|
Page 17
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
6 Expenditure on charitable activities
| Faith & Worship Education |
Activity undertaken directly £ 1,606,301 18,911 1,625,212 |
Grant funding of activity £ - 27,500 27,500 |
Activity support costs £ 176,286 - 176,286 |
Total 2021 £ 1,782,587 46,411 1,828,998 |
Restated Total 2020 £ 2,117,563 38,619 2,156,182 |
|---|---|---|---|---|---|
£1,801,498 (2020 - £2,143,182) of the above expenditure was attributable to unrestricted funds and £27,500 (2020 - £13,000) to restricted funds.
In addition to the expenditure analysed above, there are also governance costs of £51,210 (2020: £17,405) which relate directly to charitable activities. See note 7 for further details.
7 Analysis of governance and support costs
Governance costs
| Audit fees Audit of the financial statements Legal fees Other governance costs |
Unrestricted funds General £ 6,000 40,710 4,500 51,210 |
Total 2021 £ 6,000 40,710 4,500 51,210 |
Total 2020 £ 6,000 7,625 3,780 17,405 |
|---|---|---|---|
8 Grant-making
Analysis of grants
| Analysis Islamic Help Bewal International Hospital Community The support costs associated with grant-making are £Nil (31 March 2020 - £Nil). |
Grants to 2021 £ institutions 2020 £ 27,500 11,300 - 1,700 27,500 13,000 |
Grants to 2021 £ institutions 2020 £ 27,500 11,300 - 1,700 27,500 13,000 |
|---|---|---|
| 13,000 | ||
9 Net incoming/outgoing resources
Net incoming resources for the year include:
| Depreciation of fixed assets | 2021 £ 283,528 |
2020 £ 271,771 |
|---|---|---|
Page 18
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
10 Trustees remuneration and expenses
During the year the charity made the following transactions with trustees:
Mr Ghulam Rasool
Mr Ghulam Rasool received remuneration of £Nil (2020: £21,500) during the year.
No trustees have received any reimbursed expenses from the charity during the year.
11 Staff costs
The aggregate payroll costs were as follows:
| Staff costs during the year were: Wages and salaries Social security costs Pension costs |
2021 £ 833,573 20,982 3,569 858,124 |
2020 £ 949,433 84,155 12,231 1,045,819 |
|---|---|---|
The monthly average number of persons (including senior management team) employed by the charity during the year expressed as full time equivalents was as follows:
| Admin & Finance Teachers Clergy |
2021 No 14 69 24 107 |
2020 No 14 105 21 140 |
|---|---|---|
No employee received emoluments of more than £60,000 during the year
12 Auditors' remuneration
| Audit of the financial statements | 2021 £ 6,000 |
2020 £ 6,000 |
|---|---|---|
Page 19
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
13 Taxation
The charity is a registered charity and is therefore exempt from taxation.
| 14 Tangible fixed assets Land and buildings Furniture and equipment £ £ Cost At 1 April 2020 12,010,937 473,278 Additions 238,934 - Disposals (380,551) - At 31 March 2021 11,869,320 473,278 Depreciation At 1 April 2020 2,849,417 131,150 Charge for the year 244,997 38,531 Eliminated on disposals (7,611) - At 31 March 2021 3,086,803 169,681 Net book value At 31 March 2021 8,782,517 303,597 At 31 March 2020 9,161,520 342,128 15 Fixed asset investments Investment properties Investment properties Cost or Valuation At 1 April 2020 Provision At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 There has been no valuation of investment property by an independent valuer. |
14 Tangible fixed assets Land and buildings Furniture and equipment £ £ Cost At 1 April 2020 12,010,937 473,278 Additions 238,934 - Disposals (380,551) - At 31 March 2021 11,869,320 473,278 Depreciation At 1 April 2020 2,849,417 131,150 Charge for the year 244,997 38,531 Eliminated on disposals (7,611) - At 31 March 2021 3,086,803 169,681 Net book value At 31 March 2021 8,782,517 303,597 At 31 March 2020 9,161,520 342,128 15 Fixed asset investments Investment properties Investment properties Cost or Valuation At 1 April 2020 Provision At 31 March 2021 Net book value At 31 March 2021 At 31 March 2020 There has been no valuation of investment property by an independent valuer. |
Motor vehicles £ 61,049 - - |
Motor vehicles £ 61,049 - - |
Total £ 12,545,264 238,934 (380,551) 12,403,647 3,041,616 283,528 (7,611) 3,317,533 9,086,114 9,503,648 2020 £ 1,852,826 Investment properties £ 1,852,826 |
|
|---|---|---|---|---|---|
| 61,049 | |||||
| 61,049 - - |
|||||
| 61,049 | |||||
| - | |||||
| - | |||||
| 2021 £ 1,852,826 |
|||||
| - | |||||
| 1,852,826 1,852,826 |
|||||
Trustees have considered the value of investment properties at the year-end and consider it to still be at market value.
Page 20
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
16 Debtors
| Trade debtors Gift Aid 17 Cash and cash equivalents Cash on hand Cash at bank |
2021 £ 169,007 122,504 291,511 2021 £ 1,412 209,042 210,454 |
2020 £ 166,418 100,040 266,458 2020 £ 232 145,570 145,802 |
|---|---|---|
18 Creditors: amounts falling due within one year
| Bank loans Finance Lease Advance payment Other taxation and social security Other creditors Accruals Deferred income |
2021 £ 312,037 51,895 - 19,783 1,968,051 74,418 8,406 2,434,590 |
2020 £ (restated) 485,835 109,650 76,400 23,130 2,350,642 88,255 8,406 3,142,318 |
|---|---|---|
Creditors due within one year includes the following liabilities, on which security has been given by the charity:
| Bank Loan Finance Lease 19 Creditors: amounts falling due after one year Bank loans Other loans Finance leases Other creditors |
2021 £ 312,037 51,895 363,932 2021 £ 2,933,319 360,000 129,643 43,742 3,466,704 |
2020 £ 336,809 109,650 446,459 2020 £ 2,882,419 360,000 70,888 - 3,313,307 |
|---|---|---|
Creditors amounts falling due after more than one year includes the following liabilities, on which security has been given by the charity:
Page 21
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
| Bank Loan Finance Lease |
2021 £ 2,933,319 129,643 3,062,962 |
2020 £ 2,882,420 70,888 2,953,308 |
|---|---|---|
Bank loans and overdrafts are secured by a first priority legal charge of all Freehold and Investment Property held by the charity. Liabilities under finance lease agreements are secured on the individual assets concerned.
20 Obligations under leases and hire purchase contracts
Operating lease commitments
Total future minimum lease payments under non-cancellable operating leases are as follows:
| Land and buildings Within one year 21 Funds Unrestricted funds General Restricted funds Total funds Unrestricted funds General Restricted funds Total funds |
Balance at 1 April 2020 £ 5,271,222 41,887 5,313,109 Balance at 1 April 2019 £ 5,182,334 54,887 5,237,221 |
Incoming resources £ 2,062,680 - 2,062,680 Incoming resources £ 2,338,708 - 2,338,708 |
2021 £ - Resources expended £ (1,808,678) (27,500) (1,836,178) Resources expended £ (2,249,820) (13,000) (2,262,820) |
2020 £ 7,800 |
|
|---|---|---|---|---|---|
| Balance at 31 March 2021 £ 5,525,224 14,387 5,539,611 Balance at 31 March 2020 £ (restated) 5,271,222 41,887 5,313,109 |
The specific purposes for which the funds are to be applied are as follows:
The restricted funds relate to the charity work on Education projects in Pakistan.
Page 22
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
22 Analysis of net assets between funds
| Tangible fixed assets Fixed asset investments Current assets Current liabilities Creditors over 1 year Total net assets Tangible fixed assets Fixed asset investments Current assets Current liabilities Creditors over 1 year Total net assets 23 Analysis of net funds Cash at bank and in hand Net debt Cash at bank and in hand Net debt |
Unrestricted funds General £ 9,086,114 1,852,826 487,578 (2,434,590) (3,466,704) 5,525,224 Unrestricted funds General £ 9,503,648 1,852,826 370,374 (3,142,318) (3,466,704) 5,271,222 At 1 April 2020 £ 145,802 145,802 At 1 April 2019 £ 204,518 204,518 |
Restricted funds £ - - 14,387 - - 14,387 Restricted funds £ - - 41,887 - - 41,887 Financing cash flows £ 64,652 64,652 Financing cash flows £ (58,716) (58,716) |
Total funds 2021 £ 9,086,114 1,852,826 501,965 (2,434,590) (3,466,704) 5,539,611 Total funds 2020 £ 9,503,648 1,852,826 412,261 (3,142,318) (3,466,704) 5,313,109 At 31 March 2021 £ 210,454 210,454 At 31 March 2020 £ 145,802 145,802 |
|
|---|---|---|---|---|
Page 23
Hazrat Sultan Bahu Trust
Notes to the Financial Statements for the Year Ended 31 March 2021
24 Financial instruments
Categorisation of financial instruments
| Financial assets measured at fair value through profit or loss Financial assets that are debt instruments measured at amortised cost Financial liabilities measured at fair value through profit or loss |
2021 £ 210,454 291,511 501,965 (5,901,294) |
2020 £ 145,802 266,459 412,261 (6,455,625) |
|---|---|---|
25 Related party transactions
Islamic Help
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Islamic Help, a registered charity (No.1160490).
Rental income £112,000 (2020: £112,000) Donation towards projects £120,000 (2020: £120,000) Other Creditors within 1 year £214,825 (2020: £214,825) Other Creditors over 1 year £360,000 (2020: £360,000)
Ward End Community College
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Ward End Community College, a registered charity (No.1120769).
Charitable donation £Nil (2020: £Nil)
Sultan Bahu Centre
Sultan Fiaz ul Hassan and Sultan Niaz ul Hassan, trustees of HSBT are also trustees of Sultan Bahu Centre, a registered charity (No.1137312).
Rental income £12,000 (2020: £12,000) Management charges £12,000 (2020: £12,000)
26 Prior Year Restatement
During the year, the Trustees have reviewed the finance lease loan during the year and noted that the loan liability balance in the prior year was misstated. This has been corrected and resulted in a increase in the prior year creditors balance by £44,958. The amendment decreased the prior year by £12,845 and decreased funds brought forward in the previous year by £32,113.
The total restatement of opening reserves in the current year is £44,958.
Page 24