## **CALTHORPE COMMUNITY GARDEN** # **ANNUAL REPORT 2021 CALENDAR** ## **CHAIR’S REPORT** **The Annual Report at Calthorpe is naturally a challenge to write; the task is to summarise the combined work of a multi-faceted, grassroots Community Charity in a succinct way whilst not omitting any of the myriad of activities, events, training, and support that is offered. It is a great pleasure as ‘Interim’ Chair to contribute and share with you my pride in our achievements.** **This has been a challenging year, especially for the poorest in our community. As a result, Calthorpe continued with its emergency foodbank ensuring that we did not let down any of the over 100 people depending on the service. We are truly indebted to our volunteers for maintaining this service. With lockdown restrictions ending we restarted our core programmes offering a huge variety of activities for our elderly clients as well as restarting our sessions aimed at young children, many of which were added to during the summer. Our work with children is particularly important to us as it not only provides young people with a safe and positive environment to learn and play but also gives us the opportunity to educate future generations about their environment, nutrition and cooperative working. These are skills and knowledge we hope will guide them for the rest of their lives. We are extremely proud of the sports development courses we run. On any visit to Calthorpe one cannot help but be warmed by the laughter and enjoyment that pours forth from the sports area.** **Beyond this there has been something much deeper driving us this year. To be able to fully reopen the garden and invite people, many of whom have been painfully isolated during the Covid-19 pandemic, has been incredible. We have all been reminded of the simple, but critical importance of protected community spaces. At Calthorpe, people of all backgrounds can come together, socialise and share experiences to benefit both physical and emotional wellbeing. These basic aspects of life at times are taken for granted; I hope one positive of our combined experience during the pandemic is we no longer do so.** **As you continue through the report you will see many impressive statistics regarding our impact. The great news is our ambitious governing board and leadership team have plans to further build on this and we hope to receive ever more visits to Calthorpe as we move forward. I would like to take this opportunity to ask you, the reader, to help us to spread the word of our mission and our offerings far and wide.** **Finally, a heartfelt thank you from myself and the Trustee Board to our diligent and creative staff lead by Director, Louise; our army of volunteers, donors, suppliers, supporters and above all our Users – we could not have managed any of the achievements in this report without your dedication, care and commitment.** ## _**Nicholas Luder**_ _**November 2021**_ ## **January** ## **Food bank** We continued to run our food bank throughout 2021, providing bags of healthy, fresh food to local residents in need of support, including older people, families with young children and others in need of some extra help. We believe everyone has a right to eat healthy, nutritious food and we focus on ensuring that everyone accessing our food service is able to do so with dignity. Food donations were kindly provided by The Felix Project and Kentish Town Vegbox and we were able to fill the bags with fresh fruit and vegetables every week along with hot meals - and even freshly baked cake. As the pandemic continued to impact the physical and mental wellbeing of so many in our communities, we worked closely with Camden Council and local charities to ensure that the service provided best met the needs of local people. We worked over Christmas and New Year delivering to people’s homes as the pandemic reached its peak. The demands posed by the pandemic meant that we needed to be flexible in working to ensure that our service was financially sustainable. This meant we had to switch from using paid workers to volunteers, who also cooked the weekly hot meals which are such an important part of our service. Volunteers have been at the heart of our food bank provision since we first set it up in March 2020, showing an incredible commitment to helping others and we could not have delivered the service without all of them. One of the members of our older people's group, Aldo ## **February** ## **March** ## **Working in Partnership** ## **Supported volunteers** In addition to running programmes of our own, our garden is a resource for other organisations working with the community. We now have 2 schools delivering forest school activities; Hugh Myddleton Primary bringing between around 30 children each week and The St Marylebone CE School who come with a smaller group of 6. Rain or shine, the children come to investigate plants and insects in the garden, create log shelters and make camp fires. We also host Kings Cross Explorer Scouts on Thursday evening who make use of the garden and building for young people aged 14-18 to make new friends, learn something new and take part in challenging activities. On Saturday morning we host Samba Soccer School who teach football skills to children aged 4-12. Our Social and Therapeutic horticulture sessions run throughout the year. We work in partnership with many disability and mental health service providers in Camden and further afield offering structured horticultural activities to clients they are supporting with everyday life. shine, the children come to investigate The gardening sessions are aimed at plants and insects in the garden, create helping people interact socially in log shelters and make camp fires. We groups as well as partaking in a also host Kings Cross Explorer Scouts physical activity and learning new on Thursday evening who make use of skills, although we understand that the garden and building for young some are reluctant to join in with a people aged 14-18 to make new group at first so we work one to one friends, learn something new and take with them until they feel ready to part in challenging activities. On work along with others. Saturday morning we host Samba _“Helps with my stress and anxiety_ Soccer School who teach football skills _““Coming here relaxes me ““Exercise_ to children aged 4-12. _helps me manage my pain” “Gets me out of the house, I would just sit_ Our Early Years facilities were home to _at home otherwise “_ “ _I enjoy_ Holborn Community Assn for 6 _meeting people “_ months, 2 mornings per week while These are some of the key phrases their own premises were being rebuilt. we hear when we ask our garden We also hosted Nakayoshikai (Japanese volunteers how they benefit from Friendship Group) monthly meet up the gardening sessions. Nature and Positive UK yoga group. based intervention has been shown to improve physical and mental During 2021, we welcomed back our wellbeing. Homeopath-in-residence, Toni _“Sharon is learning to develop her_ Douglas-Gooden who has been _fine motor skills by removing tiny_ offering consultations here for well _seeds from seed heads to store over_ over 10 years now. _winter for planting in the spring. She is also removing writing from plant_ Throughout the pandemic, Kings Cross _labels so they can be used again._ Church has continued to provide a _She can do this herself without much_ cooked breakfast every Sunday _support which gives her a sense of_ morning to homeless people in the _achievement._ area. Each week around 20 people have either a take away or sit down _“The regular sessions at Calthorpe_ meal here at the Calthorpe before we _help Sharon to recognise time_ open us for our Children’s Weekend _passing as the seasons are clearly_ Play Project. _defined in a garden and this helps with a specific autistic impairment;_ This year we welcomed the launch of a _that of imagination. This_ new partnership between ourselves _impairment means that Sharon is_ and UCL Evaluation Exchange. We are _unable to predict the future and so_ in the process of developing new _contributes to feelings of anxiety,_ methods of evaluating the impact our _which is why many people on the_ services have on our members. _autistic spectrum have a need for things to remain the same in order to feel safe. The fact that Sharon has_ Mazzini, stepped up to volunteer for the food bank in a way that we feel demonstrates the resilience and strength you will find in every member of our older people's group. Aldo, who is in his 80s, originally trained as an accountant in his native Argentina and retrained as a baker when he came to the UK twenty years ago. Although he was shielding, Aldo baked cakes for the food bank every week without fail. Another of our volunteers, Susan, delivered ingredients to his home and collected the cakes so that they could be included in our weekly bags. His delicious cakes were of course everyone's favourite item, the first thing to be searched for and enjoyed. For us, it's a story of sweet love and resilience, demonstrating a commitment that we are lucky to receive from so many volunteers. _been coming to the project for so many years and has worked with the same Volunteer Manager has helped to make this voluntary placement a safe space for her that she always wants to attend.”_ Every year our garden volunteers produce a large range of plants that we sell to visitors onsite, at community events and use to keep our own garden looking lovely all year. Volunteers learn every stage of the process and everything is grown from seed, plugs or propagated from plants in the garden. Volunteers choose what to grow, sow seeds and care for the plants throughout the year. This year our plant sales raised £2500 that is invested back into the programme. ## _Put these stats in a box:_ Between November 2020 and November 2021 we delivered 2731 grocery bags and 4186 cooked meals to 112 beneficiaries. 52 of these people were over 70 and 15 were families. ## **April** **Children’s Weekend Play** Over the past year 361 children aged 5-14 years registered with our Access to Nature Weekend Project. On average 60 children come each ## **June** ## **May** **Compost Centre Hands on Hearts** Hands on Hearts is a new 2021 was a significant year for the community bunting project which Calthorpe Closed Loop System in began at the Calthorpe and is now several ways. developing a life of its own. Saturday, 40 on Sunday to take part in gardening, arts, nature watch, football, table tennis, and badminton. All activities have been outdoors and the addition of the canopy over the festival area was vital during colder, wetter days. In addition we registered 279 early years children and parents who took part in activities indoors and out in our newly upgraded early years play garden. This year the children grew tomatoes, onions, corn, lettuce, and beetroot and learnt about soil maintenance and composting. We participated in bird, frog and butterfly counts. Children enjoy doing leaf and bird identifications. There was lots of pond dipping learning all about frogs, newts and the insects that live at the bottom of our garden. One of the things that parents say they love the most about Calthorpe is the space for children to run, play, explore and use their imagination. Making camps in the woody area, sitting by a fire, toasting marshmallows or just being with their friends, doing some arts and crafts or just chatting and making new friends. More work than usual went into keeping the space safe by following constantly changing government guidance. Staff also became a source of emotional safety at an uncertain and disrupted time. 3 Mums spoke about the difference the team had made to them : Hawa, Marya, Hayat _”The kids can play, they’re safe. Michele and Niki keep a good eye. We picnic here, sometimes the kids cook. There’s no other place which brings all the different aspects together and is so safe. Our children have been coming for 15yrs and have also been part of the holiday playscheme. It gives you a bit of normality during covid. They listen to Michele and she’s_ As a result of the work of previous years, we were able to use and It was borne out of the lockdown, promote seven different composting when one of our volunteers, methods in our garden, including the Helen McCormack, came to us traditional cold piles, a Ridan in-vessel wanting to find a way of helping our composter and the favourite of many older members feel connected to children - a wormery. We can manage the garden even if they couldn't be 150 kg of organic waste every week. here in person. This year, with the help of Garfield We supported her as she developed Weston Foundation we achieved our the project, asking our older long term goal and have created an members to create their own Organic Waste Management Tutorial bunting flags. Our elders worked on and launched our Community Compost their flags over the Winter months, Scheme, which includes all our putting their hands and hearts into knowledge about food waste their unique creations. Other management. This allows our staff, volunteers, visitors and staff then members and involved volunteers to added to the chain. bring their organic waste to our garden instead of throwing it away. Since The hands and hearts were brought working with waste can be risky in together to hang in the garden in many ways, we started small and at the the Spring, and have been delighting moment have 10 active members in their makers and visitors ever since. the program. Our plan is to offer this knowledge and method, we have Neighbouring community gained, to other communities, helping organisations, Coram Fields and them to divert organic waste from Holborn Community Association, landfills and working together to are now working on their chains and combat climate change. we are proud to support Helen as she develops the project to grow it The participants have agreed to follow in Bloomsbury and beyond. the steps we have developed for organic waste management and have One of our contributors, Lilian, agreed to sign a cooperation made her flag by crocheting agreement. From the organic material beautiful hearts. In August we came collected, various textured compost is together to celebrate Lilian's 90th made and the participants of the birthday and it was a joy to be able program can use it not only in the to gather together, surrounded by community garden, but are also able their beautiful creations. to take some for using it at home. Helen says: "The Hands on Hearts It is a special pleasure for us that project is about celebrating what we members of our Bangladeshi can achieve when we come together community have joined our initiative and support each other. and learned the basics of composting in a workshop and now they are _"I think that the Calthorpe is an_ bringing in their food waste and using _amazing example of that and it was_ the compost we produce locally. _the perfect place to have started the_ The next step of the program will be to _project. Mila, the older people's_ reach out and involve an even larger _worker, supported me to develop the_ audience, including educational _idea and bring it to life. It's been a_ institutions. _truly beautiful thing to see the incredible work those who love the_ Another significant event of 2021 was _Calthorpe have created._ the start of the re-development of the new micro scale Anaerobic Digester in _like a second parent, giving us advice and support. She’s amazing. All of them are amazing. They get to know people and children, that’s why we come.”_ ## **July Working with older people** Much of the focus of our work is supporting older people. We provide a wide range of activities Monday to Friday plus events and celebrations throughout the year. During 2021 we welcomed a number of younger volunteers taking part in our activities and helping to support older people. Of our 152 annual beneficiaries, 118 are aged 60+ and 34 are aged 25-60. Our older peoples’ groups are very intergenerational where everyone is welcome. Our work connects people from different backgrounds (Latin American, Bangladeshi, British and African), ages and abilities through shared activities and we have a strong track record of engaging vulnerable groups. We encourage and support the use of our urban community garden as a hub for social interaction, creating opportunities for volunteers to meet with people they may not normally connect with. During the lockdown months, we kept in touch via phone calls and our garden. The first model was _"The opportunity Calthorpe has_ installed in 2017 and the time for _given me has helped give me the_ replacement has come. After 5 years of _confidence to develop my own_ operation, we were able to actively _initiative, which I'm very grateful for._ participate in the development of the _I feel that something really special_ new model. The new setup will not _has been started at Calthorpe and_ only be more user-friendly but will also _it's a truly heartwarming thing to_ make our educational work more _see the project grow in Bloomsbury -_ spectacular. We aim to launch the new _and I hope, beyond!"_ version at the very beginning of 2022! You can find out more about the story of the chain on an Instagram account we set up to tell the story of the chain @calthorpebunting@gmail.co m To find out more about Hands on Hearts project visit: http://handsonhearts.net/ ## **September** ## **August** ## **Children’s Holiday Activities & Food Programme** ## **Harvest Festival** This year we took part in Capital Growth's 12th annual Urban Harvest. 130 people took part in the event launched by Les Levidow, Senior Research Fellow at The Open University screening short films made by participants in various community-gardens. The films stimulated a discussion about volunteers’ experiences, especially getting to know different kinds of people, sharing their skills, feeling more healthy, and spreading cultivation more widely. The school Holiday Activities & Food Programme was a busy time in the garden with our Sports Camp running throughout Easter and the month of August for primary school children who live in Camden and are eligible for free school meals. In collaboration with the Young Camden Foundation and Camden Council, we aimed to engage 25 young people per day increasing physical activity and awareness of healthy eating. We ran various activities from football to cage cricket, table tennis plus arts and crafts. Each child received a healthy 2-course meal freshly prepared by our team of chefs. One day per week the children helped to prepare their meals. We produced a pamphlet with recipes for the meals cooked over the summer so the children could encourage parents to recreate them at home. This was followed by an immersive workshop on the spiritual and historical journey of corn in South America that included Phaxsi Coca music and tamales making with Cecilia Cruz which won first prize as the 'Most enterprising activity'. children could encourage parents to Members of our Bangladeshi recreate them at home. Women’s Group ran a workshop on how to make vegetable curry and Our HAFP programmes engaged almost lentil dahl. Thanks to Taslima and twice as many children as anticipated Amina for their hard work preparing with an average of 40 attending daily. food for all our guests. We are grateful to John Lyon’s Charity who awarded us additional funding to Zoom meetings. We hosted many ensure no children were excluded. The sharing of recipes and food is Zoom parties, including a Christmas With this funding we were able to run one of the best ways of bringing party, where our dedicated our summer programme from 12-7pm. people together from different volunteers Cecilia Cruz organised All the activities took place outside for cultures. entertainment and Sagrada Familia Covid reasons and we were lucky that “I can show off to my friends now performed live. For International the weather was kind and the rain held that I can make lentil dahl just like Women’s Day we baked scones for off. We’d like to celebrate the hard the restaurants, actually better”. our older beneficiaries and work of the staff (sports coaches and delivered these to their homes. chefs) who made the HAFP programmes an amazing success and _“All these magic moments keep us a_ giving young people a safe and fun _little less lonely and sane despite_ environment to build confidence and _the circumstances”._ self esteem. _“All these magic moments keep us a little less lonely and sane despite the circumstances”._ From May we resumed most of our activities in the garden as we believe social interaction, fresh air and physical activity are key for health and well-being. We ran activities outdoors or in well ventilated rooms. We ran two food growing sessions a week that ended with a shared al fresco lunch giving participants the opportunity to chat and socialise. We increased the range of activities available, in most cases due to the kindness and talents of volunteers. We would like to thank the following people for sharing their skills with us. Annika Miller Jones- Tai Chi Maria Entrena- Art classes Gordo Irujo- soap making Phaxsi (Jeanette Rojas), Kanti (Carlos Saldana) & Raymi (Sagrada Familia)– Guitar classes and concerts Ana Carrasco Frutos– Meditation and tennis Peter Bodnar– Flower arranging Sadia Rahman- Bangladeshi women’s group Helen McCormack- Hands on Hearts bunting project We also worked in partnership with: Camden Adult Learning , delivering creative textile classes Joygun Nehar, BA textil designer delivering a project entitled the Joy of Weaving. Ind￿endent -Grants Fund THE FRANCIS CRICK INSTITUTE ## **October** ## **Sport** It’s been a rocky road back to normality in regards to sports at Calthorpe over the past year. However we have endeavoured to reopen as many of our services/sessions as possible and engaged well over 100 people in sport since March 29th when sport facilities were finally allowed to reopen. We now deliver regular weekly sessions including women’s football, walking football (over 50’s), football for people with disabilities, children’s after school football, adult tennis sessions and partnership programmes for young people at Westminster Kingsway College. Recently, we have begun working with Afghan families who are temporarily housed in local hotels. We run sessions twice weekly, mostly for children to give them much needed exercise away from their hotel rooms. This also gives parents time to help them settle into their new situation. The coming year will focus more on existing partnerships such as Westminster Kingsway college, KCB and HCA. As well as developing new partnerships and engagement with local organisations with a similar ethos to ours. We’re aiming to relaunch lunchtime leagues when local businesses return in the coming months. ## **November** ## **Cooking and preserving** This year our weekly cooking classes have covered food preservation, foraging and healthy cooking. The classes have enabled our service users to socialise with others from a range of diverse cultures and learn together whilst having fun. _“The cooking classes have been an immense help to my mental wellbeing during this coronavirus pandemic. Jackie is an excellent tutor ‘. ‘Oh dear! What can we do without the holistic cooking classes and Jackie. It’s a day we all look forward to every week. The class is both a fun place to be and cook where we share cooking and taste a variety of food across the world and share ideas about food/cooking and social activities”._ We used lots of produce from the garden to make preserves and products to sell – we harvested and foraged the following : Tomatoes, herbs, wild garlic, sloe berries, rosehips, pumpkin, chard, rocket, courgette, apples, nettles etc to make our own products including – tomato and apple chutney, wild garlic pesto, piccalilli, sloe gin, sloe and apple jam, sauerkraut and rosehip syrup. During covid we had to move some cooking classes online. We used zoom for 6 weeks to offer cooking classes to people isolating at home. Our online classes covered things like : how to preserve vine leaves and make dolmades. Other classes included - healthy cooking using jackfruit as a meat substitute, plant based burgers, using nettles in baking ( nettle and lemon cake), pizza making, healthy baking etc ## **December (2020) List of supporters** Over the past 12 months staff have worked with 1001 individual service users. We’ve recorded a total of 14,500 attendances which counts registered individuals coming a number of times and unregistered groups such as garden visitors and visiting groups. We use the Time to Spare data recording system which has a particular function for comparing where beneficiaries live with the Indices of Deprivation. The system tells us that 100% of our interactions with beneficiaries come from the 90% most deprived areas in London. We are proud of our staff team of 7.34 full-time equivalent for their hard work and dedication in support of our community (this figure doesn’t take into account staff on furlough). We are grateful to the following trusts, charities and companies who have supported us during the year. Camden Giving City Bridge Trust Derwent Community Fund Tech Belt Fitzdale Trust Garfield Weston Hans and Julia Rausing Trust Independent Age London Borough of Camden Matrix Law St Andrew Holborn Charity The Francis Crick Institute The National Lottery Community Fund Young Camden Foundation ## **We would like to thank the following Trustees for their support** Nicholas Luder Chair Michael Parkes Rudolph Champagnie Vice Chair Dr Marina Chang Chair (April-September) Annika Miller Jones Parminder Athwal Lynne Sander Christopher Emmott Treasurer ## **We would like to thank the staff team** Director: Louise Gates (ft) Volunteer Manager: Gaven Duffy (ft) Café/Food Bank Manager & Older People’s Programme Manager: Milagros Campoy (ft) Finance Manager: Sheila Njoku (pt) Sports Development Manager: Ray Ansah-Adjapong (ft) Closed Loop Manager: Katalin Patonay (pt) Closed Loop Support: Jaqueline Nunn (pt) Weekend Play Team: Michele Galasiak & Niki Barnett Henry & Nasmur Rahman (pt) Early Years Educator: Joanne Shuffler (pt) Cleaner: Luz Delia Cardona (pt) Holiday Hub Team: Tyreek Heerah-Campbell, Lorent Bunga, Jarson Jaganathan, Jacqueline Nunn, Maria Navarrete, Carolina De Barba @calthorpecommunitygarden @CalthorpeCG @calthorpecommunitygarden Calthorpe Community Garden, 258-274 Gray’s Inn Rd, London WC1X 8LH. Phone 020 7837 8019 www.calthorpecommunitygarden.org.uk info@calthorpecommunitygarden.org.uk Registered charity number 292578. Company number 188835 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **Registered company number: 01888351 Registered charity number: 292578** **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **UNAUDITED** **COUNCIL OF MANAGEMENT'S REPORT AND FINANCIAL STATEMENTS** **FOR THE YEAR ENDED 31 MARCH 2021** DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **CONTENTS** ||Page| |---|---| |**Reference and administrative details of the charity, its Council of management and**|1| |**advisers**|| |**Council of management's report**|2 - 5| |**Council of management's responsibilities statement**|6| |**Independent examiner's report**|7| |**Statement of financial activities**|8| |**Balance sheet**|9| |**Notes to the financial statements**|10 - 24| DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS COUNCIL OF MANAGEMENT AND ADVISERS FOR THE YEAR ENDED 31 MARCH 2021** |**Council of management**|P Athwal| |---|---| ||L Sander| ||R Champagnie, Vice Chair| ||M Parkes| ||M Chang| ||S Boddy (resigned 19 August 2020)| ||A Miller Jones| ||C Emmott (appointed 19 August 2020)| ||N Luder, Chair (appointed 23 September 2020)| ||L Gray (resigned 1 April 2020)| |**Company registered**
**number**
01888351
**Charity registered**
**number**
292578
**Registered office**
258 - 274 Grays Inn Road
London
WC1X 8LH
**Director**
Louise Gates
**Independent Examiner**
MHA MacIntyre Hudson
Chartered Accountants
Boundary House
4 County Place
Chelmsford
Essex
CM2 0RE
**Bankers**
Unity Trust Plc
Nine Brindleyplace
Birmingham
B1 2JB
CCLA Investment Management Ltd
Sentor House
85 Queen Victoria Street
London
EC4V 4ET
**Solicitors**
Russell-Cooke Solicitors
2 Putney Hill
Putney
London
SW15 6AB|| Page 1 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** **COUNCIL OF MANAGEMENT'S REPORT FOR THE YEAR ENDED 31 MARCH 2021** The council of management present their report together with the financial statements of the Calthorpe Community Garden (the charity) for the year ended 31 March 2021. The council of management have adopted the provisions of the Statement of Recommended Practice (SORP) 'Accounting and Reporting by Charities” (FRS 102) in preparing the annual report and financial statements of the charity. The reference and administrative information set out on page 1 forms part of this report. ## **Structure, governance and management** The charitable company is limited by guarantee and is governed by its Memorandum and Articles of Association adopted on 20 February 1985 (updated 2015). The members each agree to contribute £1 in the event of winding up. Any surplus remaining must be transferred to charities with similar objectives. The council of management, who are also members of the company, administer the charity. The members receive no remuneration. The members of the council of management are updated on a regular basis on issues of relevance to the charity. These briefings are augmented by the council members' personal research and reading. The staff of the charity assist the council members in ensuring that they are up to date on information relevant to the charity. The Director is appointed by the council of management to manage the day-to-day operations of the charity. Council of management meetings are held regularly and are attended by the Director. The organisational structure of the charity comprises of the following: Council of Management (Trustees) – 8 Staff – (full time) Director, Volunteer Manager, Sports Development Manager, Food Bank & Older People's Activities Manager Staff – (part time) Admin/Finance Manager, Bookings and Spaces Manager, Weekend Play Team, Living Lab Co- ordinator, Living Lab Support Staff – (sessional) holiday play workers, Cleaner Volunteers – (96 individuals, 12 corporate) ## **Appointment and retirement of council members** All members of the council of management must retire at the Annual General Meeting, but all retiring members shall be eligible for re-election. ## **Objectives and activities** “An inner-city oasis – a community garden and centre where people grow and learn together taking care of each other and the environment”. The Calthorpe Community Garden is unique in providing a one-acre back garden for the Kings Cross community that is safe and fully staffed and where all cultures can interact together. The Calthorpe Community Garden is a ½ hectare community garden in the heart of King’s Cross. The site contains an early years and community building, a flood-lit five-a-side sports pitch, polytunnels, allotments and gardens. The site demonstrates a closed-loop food cycle microsystem. ## The objects of the charity, as per its Memorandum and Articles, are: - To promote the benefit of the inhabitants of the King's Cross area without distinction of sex or of political, religious or other opinions by association of the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. - To establish or secure the establishment of a community centre, and to maintain and manage, or to cooperate with any local statutory authority in the maintenance and management, such a centre for the Page 2 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021** activities promoted by the company and its constituent bodies in furtherance of the above objects. ## **Achievements and performance** Recognised as an inner-city oasis, Calthorpe Community Garden brings together people of different ages, cultures, and abilities to enjoy open green space and recreational facilities. The Covid-19 pandemic of 2020/2021 was a period of upheaval and uncertainty around the world. At a local level, Calthorpe Community Garden was quick to respond to new and emerging need. When both the lockdown and subsequent social distancing and mask wearing began, we determined to continue the spirit of people supporting each other and feeling connected to a community. We moved learning online, posted downloadable resources, delivered food and seeds to doorsteps and kept in touch via e-newsletters, social media and telephone calls. Above all, we kept the garden open to enable access to green space and much needed respite from small flats. We worked closely with the London Borough of Camden, identifying and meeting hyper-local need and joined new partnerships and collaborations including the South Camden Strategic Partnership, Food Network and the Camden Food Poverty Alliance. Revised strategic plans, risk strategies and renewed Governance and infrastructure took advantage of reduced operational pressures and enabled us to face the future with confidence. The series of lockdowns has had a long-lasting negative effect on income generation through our own social enterprises. The cafe closed and has yet to reopen. We were unable to hire out the pitch for long periods and when offices closed and staff began working from home we lost all revenue from room hire. Regrettably we were forced to make our Bookings and Spaces Manager redundant as a result. Fortunately, Calthorpe Community Garden benefited from Government policies aimed at supporting organisations who were providing services as part of the national coronavirus response. We received several grants from the London Community Response Fund towards core costs and the food bank. We also made use of the Coronavirus Job Retention Scheme. Once again St Andrew Holborn Charity provided their support, this time for our emergency food response. We are also grateful to The Julia and Hans Rausing Trust, Independent Age, City Bridge Trust, The National Lottery, Derwent, Camden Giving and London Borough of Camden. Despite the challenging circumstances, Calthorpe Community Garden continued to provide services for the benefit of the residents of Kings Cross, Camden and the wider community. Our core services attracted more than 926 beneficiaries as follows: - Children and family services – including weekend and holiday play provision, Explorer Scouts, early - years and Hugh Myddleton Primary Forest School – 338. - Social & Therapeutic Horticulture – including disabled volunteers, allotment holders, closed-loop - volunteers and older volunteers – 162. - Sports development – including football training for young people, women’s football training and walking - football – 207. - Food bank – cooked 3020 meals and delivered 2000 food parcels to 66 households weekly. - Zoom connections – weekly Zoom meetings for 43 older people unable to access the garden. - Growing from home –delivering seeds, compost and microgreen kits via post and cargo bike - 110. ## Children and family services Our children’s holiday and weekend play activities offer valuable respite to families living in overcrowded conditions. Our staff team provide activities and supervision to enable families to enjoy sport, nature and arts together. During the first 3 months of lock down, staff provided online activities and fitness videos and posted art materials to families. In July 2020 we combined our Early Years Stay & Play with our weekend programme to provide better, all round family support. We welcomed Holborn Community Association Early Years two mornings per week while their building was being renovated. Explorer Scouts run their programme from our premises on Thursday evening for young people aged 14-18 years. During August we ran a Camden Holiday Page 3 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021** Hubb sports and healthy eating programme to support families in financial difficulty during school closure. ## Social & Therapeutic Horticulture Throughout the pandemic, our garden remained open to allow vulnerable people to get much need access to green space. This was possible because a number of staff live walking distance from the garden and therefore avoided traveling by public transport. Our group programmes closed for 3 months but we supported individual gardeners following a detailed risk assessment and health and safety protocols. Our small allotment holders came according to a rota system allowing for social distancing. For those who couldn’t travel to the garden, we posted or delivered seeds and compost to enable people to grow at home. We started Zoom sessions with older service users so they could still enjoy seeing their friends. ## Food Bank Sadly, we had to close our café but we plan to open it again soon. In its place, we started a food bank thanks to ongoing weekly deliveries from the Felix Project distributing food from the catering industry. We started delivering to 13 households where older people were told to self-isolate. By Christmas and New Year, we were delivering to 66 households as the number of people contracting Covid-19 reached its peak. We received funding to employ 2 cooks to create vegetarian meals using donated food and vegetables grown in the garden. ## Sports Development At the beginning of 2020 our pitch was closed to allow the fence to be moved inwards by 2.4 meters along our boundary with Eastman’s Dental Hospital in preparation for the hospital demolition. By the time this work was completed, lockdown meant our pitch had to remain closed. During the periods it was open, we welcomed our weekly walking football team, women’s team and our corporate evening teams. ## **Plans for the future** During the year Eastman’s Dental Hospital, on our southern boundary, was demolished. As part of the Eastman Community Liaison Group we are kept informed on upcoming phases of the construction of the centre of excellence for UCL neuroscience. Our next opportunity is the development of a new business strategy which will identify improvements to the building and landscape and deliver new methods of income generation. This will boost delivery of our critically needed services as an asset of community value in Kings Cross. ## **Public benefit** The management committee have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the charity's aims and objectives and in planning its current and future activities. In particular, the management committee consider how planned activities will contribute to the aims and objectives they have set. The charity will seek support to deliver projects that meet these aims and objectives by raising funds in the communities we operate in, and by seeking supporters who share these aims and objectives. All activities have been undertaken to further the charity's public benefit. ## **Financial review** Total income for the year was £440,558 (2020: £386,752). Expenditure was £340,339 (2020: £401,968). Net income for the year was £100,219 (2020: net expenditure of £15,216). ## **Reserves policy** The Calthorpe Project holds free reserves to enable it to develop new services on a pilot basis or when there are urgent needs for services, to meet timing variations in income or unforeseen expenditure, and to provide for contingencies. The council of management regularly reviews the charity's need for reserves in line with guidelines issued by the Charity Commission, the operating environment prevailing at that time, and the Page 4 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **COUNCIL OF MANAGEMENT'S REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2021** general levels of reserves held by similar charities for this purpose. Staff and the council of management aim to accumulate reserves equal to three months unrestricted expenditure (approximately £100,492) by fundraising for unrestricted funds. Unrestricted funds currently stand at £109,040. The unrestricted reserves include amounts tied up in fixed asset balances totalling £9,700. ## **Risk statement** Staff and the council of management have performed a review to assess the key risks faced by the organisation and to establish ways to mitigate them. Specific plans have been put in place to deal with the key risks. ## **Preparation of this report** In preparing this report, the council of management have taken advantage of the small companies exemptions of the Companies Act 2006. Approved by order of the members of the board of council of management and signed on their behalf by: ................................................ **N Luder** Chair Date: 3 December 2021 ................................................ **C Emmott** Treasurer Page 5 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **STATEMENT OF COUNCIL OF MANAGEMENT'S RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2021** The council of management (who are also the directors of the charity for the purposes of company law) are responsible for preparing the Council of management's report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). Company law requires the council of management to prepare financial statements for each financial year. Under company law, the council of management must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charity and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the council of management are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles of the Charities SORP (FRS 102); - make judgments and accounting estimates that are reasonable and prudent; - state whether applicable UK Accounting Standards (FRS 102) have been followed, subject to any material departures disclosed and explained in the financial statements; - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business. The council of management are responsible for keeping adequate accounting records that are sufficient to show and explain the charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by order of the members of the board of council of management and signed on its behalf by: ................................................ ................................................ **N Luder C Emmott** Chair Treasurer Date: 3 December 2021 Page 6 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31 MARCH 2021** ## **Independent examiner's report to the council of management of Calthorpe Community Garden Limited ('the charity')** I report to the charity council of management on my examination of the accounts of the charity for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the council of management of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe in any material respect: 1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Dated: 8 December 2021 Cara Miller ACCA MHA MacIntyre Hudson, Boundary House, 4 County Place, Chelmsford, Essex CM2 0RE Page 7 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING INCOME AND EXPENDITURE ACCOUNT) FOR THE YEAR ENDED 31 MARCH 2021** |**Note**
**Income from:**
Donations
3
Charitable activities
4
Other trading activities
5
Bank interest receivable
**Total income**
**Expenditure on:**
Raising funds
7
Charitable activities
8
**Total expenditure**
**Net income/(expenditure)**
Transfers between funds
16
**Net movement in funds**
**Reconciliation of funds:**
Total funds brought forward
Net movement in funds
**Total funds carried forward**|**Unrestricted**
**funds**
**2021**
**£**
**136,184**
**35,014**
**15,985**
**35**
**187,218**
**38,961**
**62,508**
**101,469**
**85,749**
**8,547**
**94,296**
**14,744**
**94,296**
**109,040**|**Restricted**
**funds**
**2021**
**£**
**25,508**
**227,832**
**-**
**-**
**253,340**
**19,703**
**219,167**
**238,870**
**14,470**
**(8,547)**
**5,923**
**171,549**
**5,923**
**177,472**|**Total**
**funds**
**2021**
**£**
**161,692**
**262,846**
**15,985**
**35**
**440,558**
**58,664**
**281,675**
**340,339**
**100,219**
**-**
**100,219**
**186,293**
**100,219**
**286,512**|_Total_
_funds_
_2020_
_£_
_57,218_
_277,058_
_52,298_
_178_
_386,752_
_36,601_
_365,367_
_401,968_
_(15,216)_
_-_
_(15,216)_
_201,509_
_(15,216)_
_186,293_| |---|---|---|---|---| The Statement of financial activities includes all gains and losses recognised in the year. All income and expenditure derive from continuing activities. In the prior year, of the total cost of raising funds of £36,601, £4,060 was allocated to restricted funds and £32,541 to unrestricted funds. Of the total expenditure on charitable activities of £365,367, £164,936 was allocated to restricted funds and £200,431 to unrestricted funds. The notes on pages 10 to 24 form part of these financial statements. Page 8 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED** ## **(A company limited by guarantee) REGISTERED NUMBER: 01888351** ## **BALANCE SHEET AS AT 31 MARCH 2021** |**Note**
**Fixed assets**
Tangible assets
13
**Current assets**
Debtors
14
Cash at bank and in hand
Creditors: amounts falling due within one
year
15
**Net current assets**
**Total net assets**
**Charity funds**
Restricted funds
16
Unrestricted funds
16
**Total funds**|**27,621**
**188,757**
**216,378**
**(15,574)**|**2021**
**£**
**85,708**
**85,708**
**200,804**
**286,512**
**177,472**
**109,040**
**286,512**|_26,853_
_80,414_
_107,267_
_(22,825)_|_2020_
_£_
_101,851_| |---|---|---|---|---| |||||_101,851_
_84,442_| |||||| |||||_186,293_| |||||_171,549_
_14,744_| |||||| |||||_186,293_| The charity was entitled to exemption from audit under section 477 of the Companies Act 2006. The members have not required the company to obtain an audit for the year in question in accordance with section 476 of Companies Act 2006. The council of management acknowledge their responsibilities for complying with the requirements of the Act with respect to accounting records and preparation of financial statements. The financial statements have been prepared in accordance with the provisions applicable to entities subject to the small companies regime. The financial statements were approved and authorised for issue by the council of management and signed on their behalf by: ................................................ ................................................ **N Luder C Emmott** Chair Treasurer Date: 3 December 2021 The notes on pages 10 to 24 form part of these financial statements. Page 9 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **1. General information** Calthorpe Community Garden is a charitable company and is registered with the Charity Commission (Charity Registered Number 292578) and Registrar of Companies (Company Registration Number 01888351) in England and Wales. In the event of the Charity being wound up, the liability in respect of the guarantee is limited to £1 per member of the Charity. The address of the registered office is given in the Charity information on page 1 of these financial statements. ## **2. Accounting policies** ## **2.1 Basis of preparation of financial statements** The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. Calthorpe Community Garden Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy. The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the Charity and rounded to the nearest pound. The significant accounting policies applied in the preparation of these Financial Statements are set out below. These policies have been consistently applied to all years presented unless otherwise stated. ## **2.2 Going concern** The financial statements have been prepared on a going concern basis as the Council Members believe that no material uncertainties exist, including the impact of COVID-19. The Council Members have considered the level of funds held and the expected level of income and expenditure for 12 months from authorising these financial statements. The budgeted income and expenditure is sufficient with the level of reserves for the Charity to be able to continue as a going concern. ## **2.3 Income** All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably. Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued. Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable. Page 10 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2. Accounting policies (continued)** ## **2.4 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use. Expenditure on charitable activities is incurred on directly undertaking the activities which further the charity's objectives, as well as any associated support costs. All expenditure is inclusive of irrecoverable VAT. ## **2.5 Government grants** Government grants relating to tangible fixed assets are treated as deferred income and released to the Statement of financial activities over the expected useful lives of the assets concerned. Other grants are credited to the Statement of financial activities as the related expenditure is incurred. ## **2.6 Interest receivable** Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the institution with whom the funds are deposited. ## **2.7 Taxation** The charity is considered to pass the tests set out in Paragraph 1 Schedule 6 of the Finance Act 2010 and therefore it meets the definition of a charitable company for UK corporation tax purposes. Accordingly, the charity is potentially exempt from taxation in respect of income or capital gains received within categories covered by Chapter 3 Part 11 of the Corporation Tax Act 2010 or Section 256 of the Taxation of Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes. Page 11 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2. Accounting policies (continued)** ## **2.8 Tangible fixed assets and depreciation** Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably. Tangible fixed assets are initially recognised at cost. After recognition, under the cost model, tangible fixed assets are measured at cost less accumulated depreciation and any accumulated impairment losses. All costs incurred to bring a tangible fixed asset into its intended working condition should be included in the measurement of cost. Depreciation is charged so as to allocate the cost of tangible fixed assets less their residual value over their estimated useful lives, using the straight-line method. Depreciation is provided on the following basis: |Freehold property|-|5% Straight-line| |---|---|---| |Early year's (U5's) extension|-|5% Straight-line| |Office equipment and furniture|-|33% Straight-line| |Site improvements|-|20% Straight-line| ## **2.9 Debtors** Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. ## **2.10 Cash at bank and in hand** Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. ## **2.11 Liabilities and provisions** Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide. Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised in the Statement of financial activities as a finance cost. Page 12 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **2. Accounting policies (continued)** ## **2.12 Financial instruments** The Charity only holds basic Financial Instruments. The financial assets and financial liabilities of the Charity are as follows: Debtors – trade debtors are basic financial instruments and are debt instruments measured at amortised cost as detailed in Note 14. Prepayments are not financial instruments. Cash at bank – is classified as a basic financial instrument and is measured at face value. Liabilities – trade creditors and accruals will be classified as financial instruments, and are measured at amortised cost as detailed in Note 15. Deferred income is not deemed to be a financial liability, as in the cash settlement has already taken place and there is simply an obligation to deliver charitable services rather than cash or another financial instrument. ## **2.13 Pensions** The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year. ## **2.14 Fund accounting** General funds are unrestricted funds which are available for use at the discretion of the council of management in furtherance of the general objectives of the charity and which have not been designated for other purposes. Restricted funds are funds which are to be used in accordance with specific restrictions imposed by donors or which have been raised by the charity for particular purposes. The costs of raising and administering such funds are charged against the specific fund. The aim and use of each restricted fund is set out in the notes to the financial statements. Investment income, gains and losses are allocated to the appropriate fund. ## **2.15 Judgements and key sources of estimation uncertainty** The following judgements (apart from those involving estimates) have been made in the process of applying the above accounting policies that have had the most significant effect on amounts recognised in the financial statements: - Depreciation rates for tangible fixed assets - Allocation of support costs Page 13 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **3. Income from donations** |**Unrestricted**
**funds**
**2021**
**£**
Donations
11,202
Grants
124,982
136,184
_Unrestricted_
_funds_
_2020_
_£_
Donations
_20,218_
Grants
_25,000_
_45,218_|**Restricted**
**funds**
**2021**
**£**
-
25,508
25,508
_Restricted_
_funds_
_2020_
_£_
_10,000_
_2,000_
_12,000_|**Total**
**funds**
**2021**
**£**
**11,202**
**150,490**| |---|---|---| |||**161,692**| |||_Total_
_funds_
_2020_
_£_
_30,218_
_27,000_| |||_57,218_| ## **4. Income from charitable activities** |**Unrestricted**
**funds**
**2021**
**£**
Activities
32,209
Play
60
Early Years (U5s)
-
Garden
342
Festival
2,403
35,014|**Restricted**
**funds**
**2021**
**£**
52,304
46,694
-
128,834
-
227,832|**Total**
**funds**
**2021**
**£**
**84,513**
**46,754**
**-**
**129,176**
**2,403**| |---|---|---| |||**262,846**| Page 14 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **4. Income from charitable activities (continued)** |Activities
Play
Early Years (U5s)
Garden
Festival|_Unrestricted_
_funds_
_2020_
_£_
_60,818_
_25_
_510_
_50,116_
_13,518_
_124,987_|_Restricted_
_funds_
_2020_
_£_
_12,368_
_44,447_
_2,000_
_93,256_
_-_
_152,071_|_Total_
_funds_
_2020_
_£_
_73,186_
_44,472_
_2,510_
_143,372_
_13,518_| |---|---|---|---| ||||_277,058_| Included within income from charitable activities is grant income of £227,832 (2020: £131,128). ## **5. Income from other trading activities** |**Unrestricted**
**funds**
**2021**
**£**
Room hire
15,174
Facilities hire
811
**Total 2021**
15,985
_Total 2020_
_52,298_|**Total**
**funds**
**2021**
**£**
**15,174**
**811**
**15,985**
_52,298_|_Total_
_funds_
_2020_
_£_
_46,465_
_5,833_| |---|---|---| |||_52,298_| |||| Page 15 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **6. Grant income** |City Bridge Trust
Greater London Authority
John Lyon's Charity
Matrix
St Andrews Holborn Charity
The Mercers' Company
The National Lottery Fund
Camden Giving
London Community Foundation
Bromfield Educational Charity
Thornton
Francis Crick
Positively UK
Job Retention Scheme
Derwent
Fitzdale Trust
London Borough of Camden
Julia & Hans Rausing Trust
Garfield Weston
Tesco
Young Camden Foundation
Independent Age|**2021**
**£**
**76,900**
**-**
**-**
**3,000**
**19,200**
**2,000**
**65,942**
**8,000**
**28,820**
**-**
**22,500**
**2,824**
**-**
**41,313**
**5,000**
**3,000**
**40,000**
**28,094**
**10,000**
**500**
**6,260**
**14,969**
**378,322**|_2020_
_£_
_37,725_
_1,687_
_4,000_
_3,000_
_500_
_31,401_
_39,947_
_1,000_
_10,000_
_2,000_
_22,500_
_3,000_
_1,368_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_
_-_| |---|---|---| |||_158,128_| During the year, £Nil (2020: £1,687) was received from Greater London Authority, £40,000 from the London Borough of Camden and £65,942 (2020: £39,947) was received from the BIG Lottery Fund, all of which are considered to be funding from government sources. There are no unfulfilled conditions and no other contingencies attached to these grants. A total of £41,313 (2020: £Nil) was also received through the Job Retention Scheme. Page 16 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **7. Analysis of raising funds** |Activities undertaken directly
Support costs|**2021**
**£**
**45,839**
**12,825**
**58,664**|_2020_
_£_
_28,712_
_7,889_| |---|---|---| |||_36,601_| ## **8. Analysis of expenditure by activities** |Activities
Play
Early Years (U5s)
Garden
**Total 2021**|**Activities**
**undertaken**
**directly**
**2021**
**£**
53,711
33,120
4,990
75,178
166,999|**Support**
**costs**
**2021**
**£**
20,541
19,069
6,618
68,448
114,676|**Total**
**funds**
**2021**
**£**
**74,252**
**52,189**
**11,608**
**143,626**| |---|---|---|---| ||||**281,675**| |Activities
Play
Early Years (U5s)
Garden
Festival
_Total 2020_|_Activities_
_undertaken_
_directly_
_2020_
_£_
_46,850_
_34,149_
_9,445_
_122,523_
_21,600_
_234,567_|_Support_
_costs_
_2020_
_£_
_20,612_
_22,887_
_6,638_
_79,006_
_1,657_
_130,800_|_Total_
_funds_
_2020_
_£_
_67,462_
_57,036_
_16,083_
_201,529_
_23,257_| |---|---|---|---| ||||_365,367_| Page 17 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **9. Support costs** |Rent and rates
Repairs and maintenance
Legal and professional fees
Cleaning
Insurance
Other expenses
Governance costs
Wages and salaries
Other staff related costs
Depreciation|**2021**
**£**
**8,912**
**14,720**
**5,331**
**634**
**3,335**
**18,508**
**6,180**
**59,794**
**2,236**
**7,851**
**127,501**|_2020_
_£_
_14,272_
_11,618_
_2,664_
_4,836_
_2,834_
_15,906_
_7,854_
_64,760_
_3,790_
_10,155_| |---|---|---| |||_138,689_| ## **10. Governance costs** |Independent examiners' remuneration - current year
Independent examiners' remuneration - under-accrual of prior year
Wages and salaries|**2021**
**£**
**3,900**
**240**
**2,040**
**6,180**|_2020_
_£_
_5,760_
_-_
_2,094_| |---|---|---| |||_7,854_| ## **11. Staff costs** |Wages and salaries
Social security costs
Contribution to defined contribution pension schemes|**2021**
**£**
**226,286**
**11,070**
**4,766**
**242,122**|_2020_
_£_
_239,916_
_12,899_
_5,063_| |---|---|---| |||| |||_257,878_| Page 18 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **11. Staff costs (continued)** The average number of persons employed by the charity during the year was as follows: ||**2021**|_2020_| |---|---|---| ||**No.**|_No._| |Employees|**16**|_20_| No employee received remuneration amounting to more than £60,000 in either year. The total amount of employee benefits received by Key Management Personnel was £40,807 (2020: £41,881). The Charity considers its Key Management Personnel to comprise: - Council of Management - Director ## **12. Council of management's remuneration and expenses** During the year, no Council Member received any remuneration or other benefits _(2020 - £NIL)_ . During the year ended 31 March 2021, no council member expenses have been incurred _(2020 - £NIL)_ . Page 19 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **13. Tangible fixed assets** |**Cost or valuation**
At 1 April 2020
At 31 March 2021
**Depreciation**
At 1 April 2020
Charge for the year
At 31 March 2021
**Net book value**
At 31 March 2021
_At 31 March 2020_|**Freehold**
**property**
**£**
**184,199**
**184,199**
**184,199**
**-**
**184,199**
**-**
_-_|**Early year's**
**(U5's)**
**extension**
**£**
**165,843**
**165,843**
**81,543**
**8,292**
**89,835**
**76,008**
_84,300_|**Office**
**equipment**
**and**
**furniture**
**£**
**8,937**
**8,937**
**8,937**
**-**
**8,937**
**-**
_-_|**Site**
**improve-**
**ments**
**£**
**185,072**
**185,072**
**167,521**
**7,851**
**175,372**
**9,700**
_17,551_|**Total**
**£**
**544,051**| |---|---|---|---|---|---| ||||||**544,051**| ||||||**442,200**
**16,143**| ||||||**458,343**| ||||||**85,708**| ||||||_101,851_| ## **14. Debtors** |**Due within one year**
Trade debtors
Other debtors
Prepayments and accrued income|**2021**
**£**
**24,231**
**-**
**3,390**
**27,621**|_2020_
_£_
_5,112_
_18,807_
_2,934_| |---|---|---| |||| |||_26,853_| Page 20 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **15. Creditors: Amounts falling due within one year** |Trade creditors
Other creditors
Accruals|**2021**
**£**
**6,927**
**4,076**
**4,571**
**15,574**|_2020_
_£_
_9,488_
_4,532_
_8,805_| |---|---|---| |||| |||_22,825_| Page 21 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **16. Statement of funds** ## **Statement of funds - current year** |**Balance at 1**
**April 2020**
**£**
**Unrestricted funds**
General Funds
**14,744**
**Restricted funds**
Garden
**47,553**
Play
**27,009**
Early years
**605**
Other restricted grants
**11,010**
Activity
**85,372**
**171,549**
**Total of funds**
**186,293**|**Income**
**£**
**Expenditure**
**£**
**187,218**
**(101,469)**
**128,834**
**(122,285)**
**46,694**
**(45,127)**
**-**
**(5,222)**
**25,508**
**(32,379)**
**52,304**
**(33,857)**
**253,340**
**(238,870)**
**440,558**
**(340,339)**|**Transfers**
**in/out**
**£**
**8,547**
**(7,899)**
**(1,916)**
**9,529**
**(50)**
**(8,211)**
**(8,547)**
**-**|**Balance at**
**31 March**
**2021**
**£**
**109,040**| |---|---|---|---| ||||**46,203**
**26,660**
**4,912**
**4,089**
**95,608**| ||||**177,472**| ||||**286,512**| Garden fund - The Calthorpe Community Garden has funders who fund certain aspects of work within the garden, including the City Bridge Trust, who fund the Volunteer Manager's salary, materials and volunteer expenses for those workng on projects within the garden. The Thornton Charitable Trust covers the salary cost, expenses and capital costs for the Closed Loop programme. Mercers Charitable Trust and Independent Age cover salary and expenses for the Older People's Activity Programme. The London Community Response Fund has provided funding for additional staff to support social and therapeutic horticulture sessions. Play fund - This relates to funding received for children's play, which covers the salary and materials for weekend and holiday play activities. The National Lottery Community Fund covers the salaries for three weekend play staff, materials and running costs. Activity fund - This relates to funding for community activities such as Garfield Weston for the support of Project Development, Matrix for promotion and volunteer expenses and LB Camden, St. Andrews Holborn, Francis Crick and the London Community Response Fund for the support and running of the Foodbank. Early years fund - This relates to funding from the Fitzdale Trust and Postcode Community Fund for improvements to outdoor play facilities. Transfers have been made within the restricted funds in the year following a review of the restricted fund categories by Key Management Personnel, to better reflect the nature of the restrictions identified. A transfer has also been made to unrestricted funds to recognise the proportion of depreciation relating to restricted tangible assets. Page 22 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **16. Statement of funds (continued)** ## **Statement of funds - prior year** |**Unrestricted funds**
General Funds
**Restricted funds**
Garden
Play
Early years
Other restricted grants
Activity
**Total of funds**|_Balance at_
_1 April 2019_
_£_
_25,035_
_57,405_
_20,606_
_28_
_3,070_
_95,365_
_176,474_
_201,509_|_Income_
_£_
_222,681_
_93,256_
_44,447_
_2,000_
_12,000_
_12,368_
_164,071_
_164,071_|_Expenditure_
_£_
_(232,972)_
_(103,108)_
_(38,044)_
_(1,423)_
_(4,060)_
_(22,361)_
_(168,996)_
_(401,968)_|_Balance at_
_31 March_
_2020_
_£_
_14,744_| |---|---|---|---|---| |||||_47,553_
_27,009_
_605_
_11,010_
_85,372_| |||||_171,549_| |||||_186,293_| ## **17. Analysis of net assets between funds** ## **Analysis of net assets between funds - current year** |**Unrestricted**
**funds**
**2021**
**£**
Tangible fixed assets
9,700
Current assets
145,265
Creditors due within one year
(45,925)
**Total**
109,040|**Restricted**
**funds**
**2021**
**£**
76,008
101,464
-
177,472|**Total**
**funds**
**2021**
**£**
**85,708**
**246,729**
**(45,925)**
**286,512**| |---|---|---| Page 23 DocuSign Envelope ID: 5F5F7802-A356-49B2-88EF-1052A7BBB4B2DocuSign Envelope ID: 80D82622-E912-418E-8F58-7908237579AA ## **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2021** ## **17. Analysis of net assets between funds (continued)** ## **Analysis of net assets between funds - prior year** |Tangible fixed assets
Current assets
Creditors due within one year
**Total**|_Unrestricted_
_funds_
_2020_
_£_
_17,551_
_20,018_
_(22,825)_
_14,744_|_Restricted_
_funds_
_2020_
_£_
_84,300_
_87,249_
_-_
_171,549_|_Total_
_funds_
_2020_
_£_
_101,851_
_107,267_
_(22,825)_
_186,293_| |---|---|---|---| ## **18. Operating lease commitments** At 31 March 2021 the charity had commitments to make future minimum lease payments under noncancellable operating leases as follows: ||||**2021**|_2020_| |---|---|---|---|---| ||||**£**|_£_| |Not later than|1|year|**677**|_677_| ## **19. Related party transactions** There were no related party transactions during the period (2020: £NIL). Page 24 # **CALTHORPE COMMUNITY GARDEN LIMITED (A company limited by guarantee)** ## **INDEPENDENT EXAMINER'S REPORT** ## **FOR THE YEAR ENDED 31 MARCH 2021** ## **Independent examiner's report to the council of management of Calthorpe Community Garden** ## **Limited ('the charity')** I report to the charity council of management on my examination of the accounts of the charity for the year ended 31 March 2021. ## **Responsibilities and basis of report** As the council of management of the charity (and its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act'). Having satisfied myself that the accounts of the charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charity's accounts carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's statement** Since the charity's gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe in any material respect: 1. accounting records were not kept in respect of the charity as required by section 386 of the 2006 Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination; or 4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Cara Miller Dated: 8 December 2021 Cara Miller ACCA MHA MacIntyre Hudson, Boundary House, 4 County Place, Chelmsford, Essex CM2 0RE