Ashley Green and District Community Association.
For the year ended 31 March 2024.
The Trustees present their report and financial statements for the year ended 31 March 2024.
Charitable Objectives
The objectives of the Association, as set out in the Constitution dated 9 Jan 1985 are:
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To promote the benefit of the inhabitants of Ashley Green and District and the neighbourhood without distinction of sex or of political, religious or other opinions by association the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities, in the interests of social welfare, for recreation and leisure-time occupation, with the objective of improving the conditions of life for the said inhabitants.
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To establish or secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objectives.
Major repairs and refurbishments
Our major project this year has been the renovation of the Old School and associated buildings. All the rotten floorboards and joists were removed from the entrance area and hallway of the school building and replaced with new flooring. All damaged and rotted external timbers were replaced and the building was redecorated both internally and externally.
Repairs to and redecoration of another building in the Old School playground have also been carried out to enable a home-schooling group to take up sole occupation of the building. We carried out a number of other works including various electrical upgrades to the Village hall, installation of new lights, bulbs and shades and new switches to the electric heaters.
Reserves
The lettings for the Hall and Old School have been very busy and successful, raising an income of just over £41,700. The café on the Glebe has also had a successful year and provided the Association with a rental income of £10,345. We ended the year with a net income of £6692.
The Trustees have considered the risks to which the Association is exposed and used. This year’s surplus has resulted in sufficient reserves now being retained to meet any repairs and maintenance or other expenditure likely to arise. Funds are held in risk free investments.
On behalf of the Trustees Geoff Cullingham Chair
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Ashley Green and District Community Association (Charity Number 292478)
Financial Statements for the Year ended 31 March 2024
Receipts and Payments
| Receipts: Subs and donations Lettings- Memorial Hall Old School Total lettings Rent from Café Functions BCC Grant Lottery grant Donations for new playground Interest Deposits held |
2023/2024 2022/2023 £ £ 2,018 1,715 23,137 25,678 18,621 9,287 |
|---|---|
| 41,758 34,965 10,345 13,628 18,271 13,998 0 1,080 0 30,354 0 61 499 81 2900 4350 |
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| Total Receipts | 75,791 100,232 |
| Payments: Cost of services Caretaking & cleaning Administration (inc insurance) Repairs & renewals Functions Playground payments Good Neighbours'Group |
10,608 11,823 6,305 5,126 14,185 13,155 31,052 53,365 5180 6152 0 245 1,770 1,080 |
| Total Payments | 69,099 90,946 |
| Net receipts Cash at bank and in hand at 1 April |
6,692 9,286 54,614 45,328 |
| Cash at bank and in hand at 31 March | 61,306 54,614 |
Statement of Assets and Liabilities
| 31 March | 2024 | 31 March 2023 | |
|---|---|---|---|
| £ | £ | ||
| Cash Funds | |||
| Cash in hand | 224 | 250 | |
| Current Account | 24620 | 28401 | |
| Instant Access Account | 36,462 | 25,963 | |
| Total Cash Funds | 61,306 | 54,614 | |
| Liabilities: | |||
| Deposits held | 9,574 | 6,674 |
Independent inspection of Ashley Green and District Community Association Financial Statements and supporting documentation – 2023/24
I confirm my formal approval of the Trustees Report and Financial Statements. In addition, I am providing this document summarising the inspection activity.
The following documentation was provided to me for inspection:
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Financial Statements for year
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Bank statements
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Bank Reconciliations
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Records of income and expenditure relating to lettings, events, deposits etc.
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Record of expenses and lodgements
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Cashbook + detailed supporting pages
Conclusions from the inspection are that the accounts are thoroughly, accurately and meticulously recorded. Each of the items that I reviewed reconciled appropriately with the recorded documentation.
Details and observations arising from my review are summarised below:
CASH FUNDS
Bank statements and cash book reconcile accurately with the statement of assets and liabilities.
REVIEW OF RECEIPTS
I did not reconcile all of the individual receipts against the cash book, but I audited a number of higher value items. All items recorded appeared to be normal and expected transactions that would be incurred in the day to day operation of the community association.
Beverley Pomells 5 June 2024