**Ashley Green and District Community Association.** 

## **For the year ended 31 March 2023.** 

The Trustees present their report and financial statements for the year ended 31 March 2023. 

## **Charitable Objectives** 

The objectives of the Association, as set out in the Constitution dated 9 Jan 1985 are: 

- To promote the benefit of the inhabitants of Ashley Green and District and the neighbourhood without distinction of sex or of political, religious or other opinions by association the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities, in the interests of social welfare, for recreation and leisure-time occupation, with the objective of improving the conditions of life for the said inhabitants. 

- To establish or secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objectives. 

## **Major repairs and refurbishments** 

Our major project this year has been the renovation of the village hall. This started with the installation of new windows part of which were carried out in the previous financial year. Other works included installation of new cladding and painting of all the woodwork. 

We were awarded a grant from the National Lottery towards the cost of all the works which totalled £30,353. The association paid the remaining costs for the hall improvement programme, just over £13,500. 

We carried out a number of other works including installation of insulation in the hall loft and improvements to the surface of the hall car park. We purchased new chairs for the Old School and carried out repairs to the Old School roof and to the toilets. 

## **Reserves** 

The lettings for the Hall and Old School have been very busy and successful, raising an income of nearly £35,000. The café on the Glebe has also had a very successful year, thereby providing the Association with a rental income of £13,628. We ended the year with a net income of £9286. 

The Trustees have considered the risks to which the Association is exposed and used. This year’s surplus has resulted in sufficient reserves now being retained to meet any repairs and maintenance or other expenditure likely to arise. Funds are held in risk free investments. 

On behalf of the Trustees Geoff Cullingham Chair 

2 



## **Ashley Green and District Community Association (Charity Number 292478)** 

## **Financial Statements for the Year ended 31 March 2023** 

## **Receipts and Payments** 

|**Receipts:**<br>Subs and donations<br>Lettings-<br>Memorial Hall<br>Old School<br>Total lettings<br>Rent from Café<br>Functions<br>BCC Grant<br>Lottery grant<br>Donations for new playground<br>Interest<br>Deposits held|**2022/2023**<br>**2021/2022**<br>**£**<br>**£**<br>1,715<br>2,654<br>25,678<br>13,865<br>9,287<br>5,047|
|---|---|
||34,965<br>18,912<br>13,628<br>4,961<br>13,998<br>16,718<br>1,080<br>21,334<br>30,354<br>0<br>61<br>61,236<br>81<br>1<br>4350<br>4750|
|**Total Receipts**|**100,233**<br>**130,566**|
|**Payments:**<br>Cost of services<br>Caretaking & cleaning<br>Administration (inc insurance)<br>Repairs & renewals<br>Functions<br>Playground payments<br>Good Neighbours'Group|11,823<br>5,521<br>5,126<br>4,462<br>13,155<br>12,250<br>53,365<br>9,342<br>6152<br>6972<br>245<br>110624<br>1,080<br>140|
|**Total Payments**|**90,946**<br>**149,311**|
|**Net receipts**<br>Cash at bank and in hand at 1 April|**9,286**<br>**-18,745**<br>45,328<br>64,073|
|**Cash at bank and in hand at 31 March**|**54,614**<br>**45,328**|



## **Statement of Assets and Liabilities** 

||**31 March**|**2023**|**31 March 2022**|
|---|---|---|---|
||**£**||**£**|
|**Cash Funds**||||
|Cash in hand||250|147|
|Current Account||28401|39300|
|Instant Access Account||25,963|5,882|
|**Total Cash Funds**||**54,614**|**45,328**|
|**Liabilities:**||||
|Deposits held||6,674|7,074|



**0** 



## **Independent inspection of Ashley Green and District Community Association Financial Statements and supporting documentation – 2022/23** 

I confirm my formal approval of the Trustees Report and Financial Statements. In addition, I am providing this document summarising the inspection activity. 

The following documentation was provided to me for inspection: 

- Financial Statements for year 

- Bank statements 

- Bank Reconciliations 

- Records of income and expenditure relating to lettings, events, deposits etc. 

- Record of expenses and lodgements 

- Cashbook + detailed supporting pages 

Conclusions from the inspection are that the accounts are thoroughly, accurately and meticulously recorded. Each of the items that I reviewed reconciled appropriately with the recorded documentation. 

Details and observations arising from my review are summarised below: 

## **CASH FUNDS** 

Bank statements and cash book reconcile accurately with the statement of assets and liabilities. 

## **REVIEW OF RECEIPTS** 

I did not reconcile all of the individual receipts against the cash book, but I audited a number of higher value items. All items recorded appeared to be normal and expected transactions that would be incurred in the day to day operation of the community association. 

**Beverley Pomells 13 June 2023**