Ashley Green and District Community Association.
For the year ended 31 March 2022.
The Trustees present their report and financial statements for the year ended 31 March 2022.
Charitable Objectives
The objectives of the Association, as set out in the Constitution dated 9 Jan 1985 are:
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To promote the benefit of the inhabitants of Ashley Green and District and the neighbourhood without distinction of sex or of political, religious or other opinions by association the local authorities, voluntary organisations and inhabitants in a common effort to advance education and to provide facilities, in the interests of social welfare, for recreation and leisure-time occupation, with the objective of improving the conditions of life for the said inhabitants.
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To establish or secure the establishment of a community centre and to maintain and manage, or to co-operate with any local statutory authority in the maintenance and management of such a centre for activities promoted by the Association and its constituent bodies in furtherance of the above objectives.
Major repairs and refurbishments
Our major project this year has been supporting the building of a new playground in the village and café. We collected over £61,000 donations towards the cost and passed these to the Parish Council.
We carried out a number of building works including new windows for the Village Hall and a fire detection scheme in the Old School. We purchased new chairs for the Old School and some IT equipment. Trees were cut back and lights purchased for the terrace as part of the playground project.
Reserves
We received further lockdown grants this financial year to compensate for reduced income arising from hall closures. We received two lots of payments over the year totalling £21,334 - £10667 for each of the two buildings and these helped to boost our reserves.
Once the halls could re-open, lettings were at a high level throughout the remainder of the year resulting in an income of nearly £19,000. These together with a small number of well attended events organised by the Association resulted in an end of year surplus of £45,328.
The Trustees have considered the risks to which the Association is exposed and used. This year’s surplus has resulted in sufficient reserves now being retained to meet any repairs and maintenance or other expenditure likely to arise. Funds are held in risk free investments.
On behalf of the Trustees
Rob Youngs Chair
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Ashley Green and District Community Association (Charity Number 292478)
Financial Statements for the Year ended 31 March 2022
Receipts and Payments
| Receipts: Subs and donations Lettings- Memorial Hall Old School Total lettings Rent from Café Functions BCC Grant Donations for new playground Interest Deposits held |
2021/2022 2020/2021 £ £ 2,654 2,015 13,865 5,277 5,047 895 |
|---|---|
| 18,912 6,172 4,961 0 16,718 195 21,334 43,332 61,236 25,346 1 3 4750 550 |
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| Total Receipts | 130,566 77,613 |
| Payments: Cost of services Caretaking & cleaning Administration (inc insurance) Repairs & renewals Functions Playground payments Good Neighbours'Group |
5,521 6,496 4,462 4,879 12,250 8,958 9,342 3,145 6972 0 110624 6000 140 24 |
| Total Payments | 149,311 29,502 |
| Net receipts Cash at bank and in hand at 1 April |
-18,744 48,111 64,072 15,961 |
| Cash at bank and in hand at 31 March | 45,328 64,072 |
Statement of Assets and Liabilities
| 31 March | 2022 | 31 March | 2021 | |
|---|---|---|---|---|
| £ | £ | |||
| Cash Funds | ||||
| Cash in hand | 147 | 43 | ||
| Current Account | 39300 | 58148 | ||
| Instant Access Account | 5,882 | 5,881 | ||
| Total Cash Funds | 45,328 | 64,072 | ||
| Liabilities: | ||||
| Deposits held | 7,074 | 2,324 | ||
| Youth club balance held | 0 | 1567 | ||
| Playground donations | 0 | 19346 |
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Independent inspection of Ashley Green and District Community Association Financial Statements and supporting documentation – 2021/22
I confirm my formal approval of the Trustees Report and Financial Statements. In addition I am providing this document summarising the inspection activity.
The following documentation was provided to me for inspection:
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Financial Statements for year
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Bank statements
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Bank Reconciliations
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Records of income and expenditure relating to lettings, events, deposits etc.
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Record of expenses and lodgements
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Cashbook + detailed supporting pages
Conclusions from the inspection are that the accounts are thoroughly, accurately and meticulously recorded. Each of the items that I reviewed reconciled appropriately with the recorded documentation.
Details and observations arising from my review are summarised below:
CASH FUNDS
Bank statements and cash book reconcile accurately with the statement of assets and liabilities.
REVIEW OF RECEIPTS
I did not reconcile all of the individual receipts against the cash book, but I audited a number of higher value items. All items recorded appeared to be normal and expected transactions that would be incurred in the day to day operation of the community association.