Warminster Scout Group
ANNUAL ACCOUNTS
for the year ending
31st March 2023
Charity Number
Warminster Scout Group
Trustees’ Annual Report for the year to 31 March 2023
Section A Objectives and activities
| Summary of the objects of the charity as set out in its governing document |
The objectives of the group is as a unit of the Scout Association. The purpose of scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. |
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| Summary of the main activities in relation to these objects |
The Group main function is to support the sections in achieving the aims of the Scout Association. As a Group the main activities during the last twelve months have been in supporting the community with our involvement in a number of events in the town. This along with traditional scouting activities an events across the sections has provided a wide ranging, fun filled year. Highlights being, success in the District Archery and Rifle Shooting, first place in the District Cub Scrapheap challenge, first place in the District Scouts Backwoods cooking, Beaver ready steady cook, and numerous sleepovers and camps held in the last twelve months, including 34 young people enjoying an activity camp in Cornwall (our biggest ever camp at section level). The Leadership teams have excelled yet again in providing a full programme, highlighting the continued growth of the Group to c.152 young people across seven sections. The Provision of Scouting within the Group is totally dependent on the contribution made by volunteers. |
| Public Benefit | The Trustees have paid due regard to the Charity Commission guidance on Public Benefit on deciding what activities the charity should undertake. Membership subscriptions are charged to cover the immediate running costs of the Group and these do not unduly restrict membership. The Group follows the principle that no one should be excluded because of their inability to pay membership subscriptions Two key principles demonstrate scouting’s aims are for the public benefit are that through the scout method young people develop towards their full potential and there is a clear link between the benefits for young people and the purpose of scouting. The safety of young people is taken very seriously and the benefits scouting activities provide far outweigh the risks. Any private benefits from scouting are incidental, other than to those as beneficiary. |
Section B Achievements and performance
| Summary of the main achievements of the charity during the year |
Over the past year, our organisation, serving of over 130 young people and their families, has been actively engaged in a wide range of activities that have not only provided leadership skills to young adults but also imparted environmental education and social responsibility to children. Our programmes are aimed at providing opportunities for young people and their families in our community, fostering personal growth, and instilling a sense of responsibility towards the environment. Leadership Development: Throughout the year, our scout group has focused on empowering young adults with essential leadership skills. We organized regular leadership training sessions, workshops, and team-building exercises to cultivate effective communication, decision-making, problem-solving, and collaboration abilities. These activities were designed to foster self-confidence, resilience, and a sense of responsibility among our members. Environmental Education: We recognize the importance of environmental education, and our scout group has made it a priority to raise awareness about environmental issues and inspire young people to become environmentally conscious citizens. We organized various initiatives such as nature walks, conservation projects, and workshops on sustainable practices. These activities aimed to educate children about the importance of protecting and preserving the natural world, promoting environmental stewardship within our community. Community Engagement: Each of our respective sections within our scout group has actively contributed to the betterment of our community by providing opportunities for young people and their families. We organized regular community service projects, such as volunteering at local foodbank, fundraising activities, and participating in community clean up. These initiatives fostered a sense of empathy, compassion, and social responsibility among our members, while also strengthening community bonds. Adventure and Outdoor Activities: To encourage personal growth and foster a love for the outdoors, groups have organized a variety of adventure and outdoor activities. These included camping trips, hiking, orienteering challenges, and outdoor skill-building. By immersing themselves in these activities, our members developed a greater understanding of effective teamwork, and self- reliance, while also gaining a deeper appreciation for nature. Cultural and Educational Experiences: Recognizing the importance of cultural understanding and lifelong learning, groups have |
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organized cultural field trips to local community theatre, and badge work on diverse topics. These experiences broadened our members' horizons, promoted inclusivity, and fostered a deep appreciation for different cultures and perspectives. In conclusion, our scout group has had a productive year filled with activities that have empowered young adults with leadership skills, provided environmental education to children, and offered opportunities for personal growth and community engagement. By focusing on these pillars, we have strived to create well-rounded individuals who are prepared to make a positive difference in their communities and protect the environment for future generations.
Section C Financial review
| Policy on Reserves | The Group policy on reserves is to hold sufficient resources to continue the charitable activities of the district should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 12 months running costs, approximately The Group held free reserves of approximately£30,000 against this at year-end |
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| Further financial review details | The Group does not have sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies |
Section D Structure, governance and management
| Type of governing document | The Group governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy Organisation and Rules of The Scout Association |
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| How the charity is constituted | The Group is a trust established under its rules which are common to all Scouts |
| Trustee selection methods | The Trustees are appointed in accordance with the Policy Organisation and Rules of The Scout Association |
| Additional governance issues | The Group is managed by the Group Executive Committee, the members of which are the “Charity Trustees” of the Scout Group that is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as applicable |
The committee consist of 20 Independent members who meet 6 times a year Ex – officio - 14 Chairperson, Treasurer, Secretary, Group Scout Leader Nominated 0 Elected Members 5 NB nominated members cannot be a greater number than elected members This Group Executive Committee exists to support the Group Leaders in meeting the responsibilities of their appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected. The Group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered
Section E Reference and administration details
| Charity Name | Warminster Scout Group |
|---|---|
| Charity Number | 292471 |
| Charity’s principal address | 3 Ruskin Drive, Warminster, BA12 8HS |
Names of the charity trustees who manage the charity
| Trustee Name | Office | Dates acted if not for whole year |
|
|---|---|---|---|
| Ex Officio | |||
| 1 | Mike Beckley | Chairperson | From July 2022 |
| 2 | Michelle Meadow | Secretary | |
| 3 | Wendy Neate | Treasurer | |
| 4 | Russell Cane | Group Scout Leader | |
| 5 | Nigel Hodges | Beaver Leader | |
| 6 | Elizabeth Williams | Beaver Leader | |
| Stef Hodson | Beaver Leader | ||
| Maxine Severn | Beaver Leader | ||
| Pam Blair | Cub Leader | ||
| Ellie Neate | Cub Leader | ||
| Alan Meadow | Scout Leader | ||
| Adam Turvey | Scout Leader | ||
| Denise White | Scout Leader | ||
| Duncan Brown | Scout Leader | ||
| Elected Members | |||
| Pete Owen |
| Peter Wellstead | |||
|---|---|---|---|
| James Church | Parent | ||
| Beck Murphy | Group Communications | ||
| Joan Davies | Cub Leader |
Name and address of advisor
| Name and address of advisor | ||
|---|---|---|
| Type of advisor | Name | Address |
| Independent Examiner | Paul Hedley |
Section G Declaration
The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature | |
|---|---|
| Full name | Michelle Meadow |
| Position held | Group Secretary |
| Date | 26/6/2023 |
Insert Scrutineer’s Report or Independent Examiner’s Report here, fully signed.
Warminster Scout Group - Accounts for 2022-23
| Start of Year - 1st April 2022 | ||||||
|---|---|---|---|---|---|---|
| HSBC Community Account | £17,527.82 | |||||
| HSBC Money Manager | £21,263.73 | |||||
| OpeningBalance | £ 38,791.55 | |||||
| Income | Expenditure | |||||
| Budget | Actual | Budget | Actual |
| Start of Year - 1st April 2022 | |||||||||
| HSBC Community Account | £17,527.82 | ||||||||
| HSBC Money Manager | £21,263.73 | ||||||||
| OpeningBalance | £ 38,791.55 | ||||||||
| Income | Expenditure | ||||||||
| Budget Actual |
Budget | Actual | |||||||
| Subscriptions | £11,876.50 | £13,159.00 | Maintenance | £3,000.00 | £4,524.96 | ||||
| Donations | £500.00 | £250.00 | Rent / Storage | £68.00 | |||||
| Fundraising- Event 1 |
£500.00 | £1,607.60 | Scout Levy (2019- 20) |
£5,500.00 | £6,319.00 | ||||
| Fundraising- Event 2 |
£500.00 | £104.00 | Heat / Light | £1,500.00 | £1,854.24 | ||||
| Fundraising- Event 3 |
£500.00 | £0.00 | Water | £250.00 | £98.84 | ||||
| Bank Interest | £5.00 | £26.30 | Insurances | £795.00 | £978.29 | ||||
| Rental Income | £0.00 | £0.00 | Training | £100.00 | £100.00 | ||||
| Activities & Events | £6,000.00 | £18,764.25 | Uniform | £650.00 | £582.56 | ||||
| Gift Aid | £1,000.00 | £0.00 | Hut Lease | £0.00 | |||||
| Other | £0.00 | £1,454.61 | Equipment | £2,300.00 | £3,004.26 | ||||
| Fire / Safety Inspect |
£400.00 | £0.00 | |||||||
| Section Activities | £5,938.25 | £11,137.66 | |||||||
| Camp costs | £1,000.00 | £5,478.64 | |||||||
| Donations | £0.00 | ||||||||
| AGM + Trustee exp |
£250.00 | £66.26 | |||||||
| Travel / Mileage | £500.00 | £88.50 | |||||||
| Other | £700.00 | £3,512.81 | |||||||
| Support Fund | £1,500.00 | £0.00 | |||||||
| Subs bad debt 15% |
£0.00 | ||||||||
| Sub-Total | £20,881.50 | £35,365.76 | Sub-Total | £24,383.25 | £37,814.02 | ||||
| Income v Expenditure | -£2,658.05 | ||||||||
| End of Year - 31st March 2023 | |||||||||
| HSBC Community Account | £17,840.19 | ||||||||
| HSBC Money Manager (Savings) | £0.32 | ||||||||
| Lloyds | £18,292.99 | ||||||||
| Closing bank balance | £36,133.50 | ||||||||
| Cheques written but not yet presented in | 2022-23 | ||||||||
| Cash at bank balance | £36,133.50 | ||||||||
| Spreadsheet checksum verification (should be zero) | £ - |
Warminster Scout Group - Accounts for 2022-23
| Start of Year - 1st April 2022 | |||||||
| HSBC Community Account | £17,527.82 | ||||||
| HSBC Money Manager | £21,263.73 | ||||||
| OpeningBalance | £ 38,791.55 | ||||||
| Income | Expenditure | ||||||
| Budget Actual |
Budget Actual |
||||||
| Subscriptons | £11,876.50 | £13,159.00 | Maintenance | £3,000.00 | £4,524.96 | ||
| Donatons | £500.00 | £354.00 | Rent / Storage | £68.00 | |||
| Fundraising- Event 1 | £500.00 | £1,607.60 | Scout Levy (2019-20) | £5,500.00 | £6,319.00 | ||
| Fundraising- Event 2 | £500.00 | £0.00 | Heat / Light | £1,500.00 | £1,854.24 | ||
| Fundraising- Event 3 | £500.00 | £0.00 | Water | £250.00 | £98.84 | ||
| Bank Interest | £5.00 | £26.30 | Insurances | £795.00 | £978.29 | ||
| Rental Income | £0.00 | £0.00 | Training | £100.00 | £100.00 | ||
| Actvites & Events | £6,000.00 | £18,764.25 | Uniform | £650.00 | £582.56 | ||
| Gif Aid | £1,000.00 | £0.00 | Hut Lease | £0.00 | |||
| Other | £0.00 | £1,454.61 | Equipment | £2,300.00 | £3,004.26 | ||
| Fire / Safety Inspect | £400.00 | £0.00 | |||||
| Secton Actvites | £5,938.25 | £11,137.66 | |||||
| Camp costs | £1,000.00 | £5,478.64 | |||||
| Donatons | £0.00 | ||||||
| AGM + Trustee exp | £250.00 | £66.26 | |||||
| Travel / Mileage | £500.00 | £88.50 | |||||
| Other | £700.00 | £3,512.81 | |||||
| Support Fund | £1,500.00 | £0.00 | |||||
| Subs bad debt 15% | £0.00 | ||||||
| Sub-Total | £20,881.50 | £35,365.76 | Sub-Total | £24,383.25 | £37,814.02 | ||
| Income v Expenditure | -£2,658.05 | ||||||
| End of Year - 31st March 2023 | |||||||
| HSBC Community Account | £17,840.19 | ||||||
| HSBC Money Manager (Savings) | £0.32 | ||||||
| Lloyds £18,292.99 |
|||||||
| Closing bank balance | £36,133.50 | ||||||
| Cheques writen but not yet presented in 2022-23 | |||||||
| Cash at bank balance | £36,133.50 | ||||||
| Spreadsheet checksum verifcaton (should be zero) | £ - |
Point of Interest
Scout Levy amount is for previous year payment (cheque is written end March but presented in April). Scout Levy for current year is shown on Year End District Accounts
Notes on the accounts: Opening and closing balances on the bank accounts are taken from the bank statements Details of Income and Expenditure are tracked via category codes - shown over
| Income Categories | Income Categories | Income Categories |
|---|---|---|
| There are 15 categories of income in use in the accounts, covering the following areas. All income is atributed to one of the categories when it is entered into the accounts |
||
| Subscriptons | Comprises subscriptons paid for I-005 Beavers, I-006 Cubs, I-007 Scouts, I-008 Explorers, I-009 Leaders, I-010 Others |
|
| Donatons | Comprises donatons given I-011 for general donatons, and I-012 for task specifc donatons (such as roof repair) |
|
| Fundraising | Comprises money raised from specifc fund raising events, I-002, I-003, I-004. | |
| Bank Interest | Comprises money received in bank account interest, I-001 | |
| Rental Income | Comprises money received from rental or letngs, I-015 | |
| Actvites and Events | Comprises contributons received towards additonal actvies, I-016 | |
| Gif Aid | Comprises money received from reclaiming Gif Aid, I-013 | |
| Other | Comprises money received from non specifc other areas, I-014 |
Expenditure Categories
There are 24 categories of expenditure in use in the accounts, covering the following areas. All expenditure is attributed to one of the categories when it is entered into the accounts
| Expenditure Categories | ||
| There are 24 categories of expenditure in use in the accounts, covering the following areas. All expenditure is atributed to one of the categories when it is entered into the accounts |
||
| Maintenance | Comprises money paid for general maintenance, E-003 | |
| St Georges | Comprises money paid towards Warminster hostng St George's parade 2019 E-004 | |
| Rent / Storage | Money paid for rental or storage costs, E-012 | |
| Scout Levy | Money paid to the Scout Associaton, E-023 based on the number of members in the group at census tme |
|
| Heat / Light | Costs for heatng and lightng, E-009 | |
| Water | Cost for water and sewerage, E010 | |
| Insurances | Cost of building insurance, E-006, Contents Insurance, E-007, and Public Liability, E-008 | |
| Training | Costs for Leader training, E-014 and Other training, E-015 | |
| Uniform | Uniform and badge purchase costs, E-016 | |
| Lease | Lease cost for the scout hut, E-011 | |
| Equipment | Cost for equipment replacement, E-018 | |
| Fire Safety | Fire and Safety inspectons for hut, E-005 | |
| Subs to Sectons | Each secton is returned a porton of the subscriptons. This is Beavers - E-019, Cubs - E- 020, Scouts - E-021, Explorers - E-022 |
|
| Camp Costs | Group contributon towards annual camp costs, E-001 |
| Donatons | Any outgoing donatons, E-002 | |
|---|---|---|
| AGM + Trustee | Costs associated with AGM and trustee expenses, E-013 | |
| Other | Other costs - Advertsing, E-017, and Miscellaneous items, E-024 | |
| Travel / Mileage | Mileage costs on Scout business - E-026 | |
| Hardship | This is a budget set-aside which can be used for subscriptons payments if a parent / carer is facing fnancial hardship, E-025 |
|
Note: Sub-Total for Expenditure does not include 'Support fund' as this is a purely internal transfer of funds from Group <-> Section and the receipt / payment is covered within other categories
-2448.26
Dr Paul Hedley 34 Glebe Road, DAdcot. OXI 18PN | 01235 811914 | paulshedley@gmail.com Date 23 June 2023 Warminster Scout Group Wiltshire To Whom It May Concern I have serutinised both the 2021-22 and 2022-23 Accounts for this Scout Group. checking Opening atld Closing Balances. Proflt & Loss figures. and accounting records, and checking small samples of income and expendirure Items agnSt both reeords and bank statemeThts. In my work I have not seen any concernlng evldence. and flnd the aecounts to be satlsfactory. A slightly more detw'led report has been Pdssed to the indivldual responslble for aceountlng maintenance. Slneerely. Paul Hedley
Paul Hedley- 2316123 Financial Year 2021-22 l. Establish the opening and dosing balances. HSBC Money Manager accounL Opening and Closing balances reconciled with HSBC statement. HSBC Community account. Openll and Closing balances reconciled with HSBC statement. 2. Check paperwork supporting income (e.g. the group's invoices. lette OT emails confirn]in8 grants. and copies of Teceipts issued by the treasurer). Income Sample Cash Ancome4rom fundraise - £810 Cheques paid in foT Monopoly - £240 Legacy donation - £2000 Difficult to reconcil subscription income without details of fees and numbers. 1515122 2812122 2018121 reconciled to HSBC reconciled to HSBC reconciled to HSBC Expenditure sample 2013122 1519121 115121 1112121 1112122 NFU Mutual insurance - cheque £733.70 Cheque- float- 101019- £16 Opus eneTgy- £113.62 Cheque- CavAng- £176 Cheque- World Jamboree - £600 reconciled to HSBC reconciled to HSBC reconciled to HSBC reconciled to HSBC reconciled to HSBC No concerning evidence visible. P&L figures across detail records. Accounts are Satisfactory. Financial Year 2022-23 l. Establish the opening and closing balances. Lloyds account opened during year. Closing balance reconciled with Lloyds statement. Transfer of fun(Ls also traced in records. HSBC Community account. Opening and Closing balance5 reconciled with HSBC statement. HSBC Money Manager. Opening balaoce does not match amount stated in the account- £30 discrepancy. Closing balance reconciled. 2. Check paperwork supporting income (e.g. the group's Invoices. letters or emails confinning grants. and copies of receipts issued by the treasurer).
tncome sample 3011123 Donation from Westerleigh Group £500 verified to Lloyds BACS statements 2316122 Insurance claim from NFU Mutual £1454.61 Verified to HSBC Statement 10110122 Parent covitributions for Scout Dev Cavnp £110 4 £41)verified to Lloyds statement Day to day income very djfficult to verify from spreadsheet to fortn to bank as paying in slips and collations of income illto incotne transactiolls at the bank were not provided. and income forn]s rarely have a cheque number or banking date. Withou subscription records/numbers, and with rnost paying by BACS, it is impossible tis iEconcile subscription income to the bank. Expenditure sample 2013123 712123 2212123 511123 29111123 219122 916122 1316122 Census £6319 Monopoly Run live £244.40 DK Groundwords £765 Denise White £649.83 Matravers School £96.60 GrahattL Dopbeide £226.98 M Seveme £56.55 R Cane £136.84 verified to Lloyds BACS payment verified to Lloyds BACS payment verified to Lloyds BACS payment verifÉed to Lloyds BACS payment verified to Lloyds BACS payment verified to Lloyd5 BACS payment verified to Lloyds cheque payment verified to Lloyds cheque payment No concerniTrg evidence visible. All composlte IteMdalS are supported by receipts, and where individual elements are daime& supporting inforn]ationlevidence is provided (e.g. specific mobile charges for pre]nium rate calls. P&L figures mary acmss detail recoTds. Accounts are satisfactory, though record keeping on income needs to improve to ensu figures are reconcilable. Paul Hedley 2316123