REGISTERED CHARITY NUMBER: 292446
Report of the Trustees and
Unaudited Financial Statements for the Year Ended 31 August 2021
for
First Stop Preschool
Simply Accounts & Tax Limited Epsilon House Ransomes Europark Ipswich Suffolk IP3 9FJ
First Stop Preschool
Contents of the Financial Statements for the Year Ended 31 August 2021
| Page | |||
|---|---|---|---|
| Report of the Trustees | 1 | to | 4 |
| Independent Examiner's Report | 5 | ||
| Statement of Financial Activities | 6 | ||
| Balance Sheet | 7 | ||
| Notes to the Financial Statements | 8 | to | 12 |
| Detailed Statement of Financial Activities | 13 | to | 14 |
First Stop Preschool
Report of the Trustees for the Year Ended 31 August 2021
The trustees present their report with the financial statements of the charity for the year ended 31 August 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
OBJECTIVES AND ACTIVITIES
Objectives and aims
The objective of the charity is to advance the education of children below compulsory school age in and around the district of Trimley St Mary.
This year, in order to meet its objective, the preschool has provided 62 children with between two and five half-day sessions each per week within a safe, secure and stimulating environment. Careful planning of staffing levels has ensured that each individual child benefited from the support they required in order to develop their potential at their own pace.
Sessions have been carefully planned so that children attending preschool will, by the time they reach school age, have had the opportunity to achieve the desirable learning outcomes set out by the Early Years Foundation Stage (EYFS 2017) and can progress with confidence. In spite of the Covid-19 lockdown beginning on 23 March, First Stop remained open for Key Worker children whilst there was a demand and during this period of disruption and uncertainty provided a safe and nurturing environment for children, whilst still providing appropriate play activities and a high level of adult input the following seven areas of learning, as set by the EYFS:
Prime Areas: Personal, Social and Emotional Development Physical development Communication and Language
Specific Areas: Literacy Mathematics Understanding the World Expressive Arts and design
Page 1
First Stop Preschool
Report of the Trustees for the Year Ended 31 August 2021
OBJECTIVES AND ACTIVITIES
Significant activities
September 2020
A Covid risk assessment was carried out and it was decided to continue to have parents drop off and collect children at the school gates and for everybody over 12 to wear a mask whilst on the school grounds.
October 2020
Rob Sambrook Photography came in for the day to take individual and family photographs with booked time slots. The preschool earned more than £200 in commission from the orders the parents made.
November 2020
The staff dressed up in red and sold lollies for the Poppy Appeal and raised £40 which was donated to the Poppy Appeal;
We also dressed up for Children in Need and made cakes . We raised £50 which we donated to Children in Need.
December 2020
Two Christmas parties were held at the Preschool - one in the morning for the morning session children and an afternoon party for the afternoon session children. The children decorated biscuits, played games and received a gift from Father Christmas.
March 2021
The AGM was held online. The children dressed up for World Book Day.
The staff dressed up for Comic Relief and raised £70 which was donated to Comic Relief.
April 2021
For St Georges Day the children made pizza flags.
May 2021
The Preschool took part in Pyjamarama coming into the preschool in our PJ's. We had a book raffle which raised £80, £40 of which was donated to the Book Trust. The remaining £40 was used to buy an outdoor book rack for the Preschool.
June 2021
We had live caterpillars from Insect Lore and watched them transform into butterflies before releasing them in the garden.
July 2021 We held a leavers party for the children going to school at Trimley St Martin Memorial Hall with a magician. Throughout the year we used our closed Facebook group to give parents/carers information, activity and game ideas for the home.
ACHIEVEMENT AND PERFORMANCE
The Preschool continues to invest in staff training, particularly Food hygiene, First aid and Safeguarding and continues to abide by the set policies covering Admissions, Behaviour Management Safeguarding, Complaints, Confidentiality, Equal opportunities, Health & Hygiene , Parental Involvement, Safety, Special Needs, Staffing, Employment and Student Placements.
In spite the challenges of the pandemic the Preschool has been able to manage itself in accordance with budgets set and continues to receive positive feedback from parents on the services it provides. The success of the Preschool is due to the high quality of care and educational stimulation provided by the Preschool staff, in particular the Manager who receives the support of the Finance Administrator, Management and Custodial Trustees.
Page 2
First Stop Preschool
Report of the Trustees for the Year Ended 31 August 2021
FINANCIAL REVIEW
Reserves: Unspent income of £127,098 in the bank as at 31 August 2021 these funds being adequate to ensure that the charity is able to meet all current and known liabilities and to guarantee the high quality of service required.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity.
Organisational structure
The Custodian Trustees have been in contact throughout the year, were present at the AGM and met once at the end of the financial year.
The Management Trustees met on five occasions during the year to deal with the general day to day running of the Preschool, and sub committees met on other occasions for specific purposes (e.g. carnival organisation).
REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number
292446
Principal address
2 Guston Gardens Kirton Suffolk IP10 0PN
Trustees
By agreement of all present at the AGM held on 8 March 2021 the following people were re-elected:
Holding (custodian) trustees Sarah Banham (chair) Lorinda Hall
Management Trustees (Committee) Sarah Banham Adam O'Connor Laura Skeffington Aimee Winterbone Sharon Bennett (Nominated OFSTED individual
New Management Trustees Amanda Erskine Nadine Jehan Lysette Filby
Independent Examiner
Simply Accounts & Tax Limited Epsilon House Ransomes Europark Ipswich Suffolk IP3 9FJ
Page 3
First Stop Preschool
Report of the Trustees for the Year Ended 31 August 2021
Approved by order of the board of trustees on ............................................. and signed on its behalf by:
................................................................. Trustee
Page 4
Independent Examiner's Report to the Trustees of First Stop Preschool
Independent examiner's report to the trustees of First Stop Preschool
I report to the charity trustees on my examination of the accounts of First Stop Preschool (the Trust) for the year ended 31 August 2021.
Responsibilities and basis of report
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
S D Sturman FCCA Simply Accounts & Tax Limited Epsilon House Ransomes Europark Ipswich Suffolk IP3 9FJ
Date: .............................................
Page 5
First Stop Preschool
Statement of Financial Activities for the Year Ended 31 August 2021
| 31.8.21 Unrestricted funds Notes £ INCOME AND ENDOWMENTS FROM Charitable activities General Activities 107,568 Other trading activities 2 200 Investment income 3 2 Total 107,770 EXPENDITURE ON Raising funds 4 - Charitable activities General Activities 103,184 Total 103,184 NET INCOME 4,586 RECONCILIATION OF FUNDS Total funds brought forward 265,327 TOTAL FUNDS CARRIED FORWARD 269,913 |
31.8.20 Total funds £ 109,801 725 148 |
|---|---|
| 110,674 600 99,289 |
|
| 99,889 | |
| 10,785 254,542 |
|
| 265,327 |
The notes form part of these financial statements
Page 6
First Stop Preschool
| Balance Sheet 31 August 2021 31.8.21 Unrestricted funds Notes £ FIXED ASSETS Tangible assets 8 143,000 CURRENT ASSETS Debtors 9 - Cash at bank and in hand 127,098 127,098 CREDITORS Amounts falling due within one year 10 (185) NET CURRENT ASSETS 126,913 TOTAL ASSETS LESS CURRENT LIABILITIES 269,913 NET ASSETS 269,913 FUNDS 11 Unrestricted funds 269,913 TOTAL FUNDS 269,913 |
31.8.20 Total funds £ 143,000 120 122,437 122,557 (230) 122,327 265,327 265,327 265,327 265,327 |
|---|---|
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
.............................................
Trustee
The notes form part of these financial statements
Page 7
First Stop Preschool
Notes to the Financial Statements for the Year Ended 31 August 2021
1. ACCOUNTING POLICIES
Basis of preparing the financial statements
The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Tangible fixed assets
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life.
Taxation
The charity is exempt from tax on its charitable activities.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
Pension costs and other post-retirement benefits
The charity operates a defined contribution pension scheme. Contributions payable to the charity's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
Page 8
continued...
First Stop Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
2. OTHER TRADING ACTIVITIES
| 2. | OTHER TRADING ACTIVITIES | ||
|---|---|---|---|
| 31.8.21 | 31.8.20 | ||
| £ | £ | ||
| Fundraising events | - | 500 | |
| Photographs - commission | 200 | 225 | |
| 200 | 725 | ||
| 3. | INVESTMENT INCOME | ||
| 31.8.21 | 31.8.20 | ||
| £ | £ | ||
| Deposit account interest | 2 | 148 | |
| 4. | RAISING FUNDS | ||
| Raising donations and legacies | |||
| 31.8.21 | 31.8.20 | ||
| £ | £ | ||
| Support costs | - | 600 |
5. TRUSTEES' REMUNERATION AND BENEFITS
There were no trustees' remuneration or other benefits for the year ended 31 August 2021 nor for the year ended 31 August 2020.
Trustees' expenses
There were no trustees' expenses paid for the year ended 31 August 2021 nor for the year ended 31 August 2020.
6. STAFF COSTS
The average monthly number of employees during the year was as follows:
| 31.8.21 | 31.8.20 | |
|---|---|---|
| Employees (full and part time) | - | 10 |
No employees received emoluments in excess of £60,000.
Page 9
continued...
First Stop Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
7. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES
| INCOME AND ENDOWMENTS FROM Charitable activities General Activities Other trading activities Investment income Total EXPENDITURE ON Raising funds Charitable activities General Activities Total NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD 8. TANGIBLE FIXED ASSETS Fixtures and fittings £ COST At 1 September 2020 and 31 August 2021 16,500 NET BOOK VALUE At 31 August 2021 16,500 At 31 August 2020 16,500 |
Building £ 110,000 110,000 110,000 |
Shed £ 3,000 3,000 3,000 |
Unrestricted funds £ 109,801 725 148 110,674 600 99,289 99,889 10,785 254,542 265,327 Canopy Totals £ £ 13,500 143,000 13,500 143,000 13,500 143,000 |
|---|---|---|---|
Fixed asset traditional were not depreciated under the receipts and payments method. Having changed to accruals, the charity has continued not to depreciate its assets for consistency.
Page 10
continued...
First Stop Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
| 9. DEBTORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade debtors 10. CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR Trade creditors Taxation and social security 11. MOVEMENT IN FUNDS At 1.9.20 £ Unrestricted funds General fund 265,327 TOTAL FUNDS 265,327 Net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 107,770 TOTAL FUNDS 107,770 |
31.8.21 31.8.20 £ £ - 120 31.8.21 31.8.20 £ £ 1 121 184 109 185 230 Net movement At in funds 31.8.21 £ £ 4,586 269,913 4,586 269,913 Resources Movement expended in funds £ £ (103,184) 4,586 (103,184) 4,586 |
|---|---|
Page 11
continued...
First Stop Preschool
Notes to the Financial Statements - continued for the Year Ended 31 August 2021
11. MOVEMENT IN FUNDS - continued
Comparatives for movement in funds
| Net movement At 1.9.19 in funds £ £ Unrestricted funds General fund 249,149 9,976 Building restoration 2,500 - Outdoor play area 65 - SCC additonal special grants 2,228 - Pupil Premium 600 809 254,542 10,785 TOTAL FUNDS 254,542 10,785 Comparative net movement in funds, included in the above are as follows: Incoming resources £ Unrestricted funds General fund 109,865 Pupil Premium 809 110,674 TOTAL FUNDS 110,674 |
Transfers between At funds 31.8.20 £ £ 665 259,790 1,000 3,500 (48) 17 (345) 1,883 (1,272) 137 - 265,327 - 265,327 Resources Movement expended in funds £ £ (99,889) 9,976 - 809 (99,889) 10,785 (99,889) 10,785 |
|---|---|
12. RELATED PARTY DISCLOSURES
There were no related party transactions for the year ended 31 August 2021.
Page 12
First Stop Preschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| INCOME AND ENDOWMENTS Other trading activities Fundraising events Photographs - commission Investment income Deposit account interest Charitable activities Fees - parents Fees - Government Fees - special needs SCC additional grant Donations Total incoming resources EXPENDITURE Charitable activities Wages Pensions Rates Insurance Light, heat and water Advertising and fundraising Housekeeping and consumables Toys, books and equipment Gifts to leavers and staff Maintenance and renovation Training, courses and T Shirts Uniforms Sundry expenses Travel Subscriptions Licences, registrations & DBS |
31.8.21 31.8.20 £ £ - 500 200 225 200 725 2 148 9,713 10,310 96,945 94,987 904 - - 4,434 6 70 107,568 109,801 107,770 110,674 91,080 88,037 679 - 112 - 1,436 1,375 1,099 847 147 147 1,574 1,151 2,464 2,371 245 392 591 2,602 1,100 753 - 114 46 13 - 8 - 130 863 615 101,436 98,555 |
31.8.21 31.8.20 £ £ - 500 200 225 200 725 2 148 9,713 10,310 96,945 94,987 904 - - 4,434 6 70 107,568 109,801 107,770 110,674 91,080 88,037 679 - 112 - 1,436 1,375 1,099 847 147 147 1,574 1,151 2,464 2,371 245 392 591 2,602 1,100 753 - 114 46 13 - 8 - 130 863 615 101,436 98,555 |
|---|---|---|
| 725 148 10,310 94,987 - 4,434 70 |
||
| 109,801 | ||
| 110,674 88,037 - - 1,375 847 147 1,151 2,371 392 2,602 753 114 13 8 130 615 |
||
| 98,555 |
Support costs
This page does not form part of the statutory financial statements
Page 13
First Stop Preschool
Detailed Statement of Financial Activities for the Year Ended 31 August 2021
| Detailed Statement of Financial Activities for the Year Ended 31 August 2021 |
||
|---|---|---|
| Support costs Management Postage and telephone Stationery, printing & copying Governance costs Accountancy and legal fees Total resources expended Net income |
31.8.21 31.8.20 £ £ 663 452 485 282 1,148 734 600 600 103,184 99,889 4,586 10,785 |
|
| 734 600 |
||
| 99,889 | ||
| 10,785 |
This page does not form part of the statutory financial statements
Page 14