TRUSTEE'S 9TH REIGAT YEAR E Buckland Road. Lower Kingswood, T Scout Registration No. 19520 Registered Charity No. 292417 CONTENTS Page Trustee's Report Independent Examinerfs Report on the A¢counts Accounts Approval I Ann This outd Our level asc initia Duri Bea temi and mee Cub Asa expe Our indiv Pre The reno 20 January 2022 Aamir Rizvi ## FCCA 21 Suningdale Road, Sutton, SM1 2JU ACCOUNTS Incomg and Expendlturè X2Dr21 2Q1WIO T¢tsi 10 B*l*¢• SubSCrtWs 31lk 1.796.62 4.181.r•J F￿0 i8n59 d8 27241.QO Gnp Total In¢ome Categ¢)rto8 2.4eo.x5 3Q510.07 12,246.78 29.IB 2￿7(L55 143.59 ioe.12 1,014_ 1.167.7 00A0 66D.69 737_ro I￿.52 1DBg.Dl 419.>J rn Hut PAalDI•r￿n Mapx P[4￿& 12.78D.(O 4O2Aa 193.60 37 71.42 Y.J21.35 115.10 51.78 F￿d Raisthw È*FxnE•s Totol Exponso Cate orlès 17 098.25 ,813.17 Income 108$ Ex endlturo 13411.82 33.61 J597Z92 1. PresentatTon: FigU￿S are shown for the year 1 April 2020 to 31 March 2021 with previous year figures alongside for comparison. 2. Overall Financial Results: The financial results for the year ending 31 March 2021 are not those of a normal year due to the impact of the COVID 19 pandemic. Wilh the usual activity programme moving on-line due to the pandemic, we agreed to redu￿ the subscriptions and cover a number of costs from historic fundraising activities. We also decided to continue with the replacement of the long planned new roof and other essential maintenance. We knew that this would hit our financial reserves hard but we decided tt was essential to do this to ensure the long-term survival of the Group. The fundraising al Christmas proved very welcome and the completely unexpected re￿ipt of grants has resulted in the Group having surplus incom8 over expenditure for the year of £13,412 {2020: £3,434 surplus). This significant level of funding is not going to happen in future. At the end ofthe year, the Group has £35,973 in the bank of which £660 is due ta be used for equipment as part of a previous grant. Given the grants re￿iVed in the year, the Executive have set aside £30,000 for the long-temi future of the Group. The free funds of ¢ir¢a £5,000 will be utilised to support the ongoing activities of the various sections in the Group. 3. Subscrlptions & Capitation: Due to the impact ofthe COVID 19 pandemic, the Executive agreed to a one-off redudion in the annual subscriptions despite the knowledge that the subscriptions charged would not cover the costs that we would have to pay the District and National Scout Association for capitation fees. The actual subscription income received has been lower than expe¢ted at just £310 for the year down from £3,360 in YE20. The ￿pitatIon fees actually increased slightly to £1,168 (YE 20 £1,014), resulting in a shortfall of£858 being funded from Group funds. 4. Fund Raising and Grants: Our sole fundraising activity this year was the sale of Christmas tree which provided a nel income of £1,714 (2020.. £1,437} due to the way the trees were sourced and sold. We were very fortunate to receive a number of one-off grants from Reigate & Banstead Borough Council amounting to £27,241. This huge sum was made up of £2,000 from two local CounGillors which was put towards the new fire door to the hut, £5,000 from Reigate & Banstead Borough Council following a nomination from an unknown party in relation to funding from a local infrastructure fund. As business rate payers, we were contacted by the Council to apply for grants in relation to the COVID 19 pandemic and as a result have been extremely fortunate to have re￿iVed various grants amounting to £20,241. S. Hut Hire: Unlike other years, the hut could not be hired out due to the pandemic. 6. Donations: £150 (2020.. £225) was received from the Ewell Trust and we wrote to thank them again for this. The remaining donations relaled to £120 from the sale of old canoes and £15 from Am820n (2020.. £62 from park run). 7. Gift ald: No gift aid was received in the current year. In the prior year an exercise was undertaken to reclaim gift aid for the previous 4 years. We thank all of those people who have completed the gift aid declarations regarding subs which has allowed us to reclaim this amount at no cost to the individuals apartfrom the time to complete the fomi. 8. S¢outing Activities: The pandemic curtailed our nomal face to fa￿ activities and camps. As such our expenditure during the year was minimal due to the on-line meetings. 9. Scoutlng Equlpment: No major expenditure was made during the year on long temi equipment. 10. Utilities: These costs are IncU￿ed irrespective of us using the hut or not and were slightly down purely due to the lower use ofthe hut. 11. Hut Malntenance & Major repairs." An on-going programme of repairs is on-going to keep the hut serVi￿able and has been continued thoughout the year. Major expenditure has been undertaken during the year on a new roof and new fire doors. Further work is planned to ensure thal the premises an Gontinue to provide a base for the Group. 12. Administration: Administration costs relate to the Cost of the website, leader training costs and the AGM. Bank charges relate to the taking of electronically rather than by cash or cheque for activities and events. 13. Financial Targets for 2021122: The main cost ov&r the forth¢oming years will be the continued Maintenan￿ of an aging hut, replacement of some of the tents and also continuing to subsidise the varied activities of the sections within the Group. Whilst the end of the year finds the Group wilh significant cash resetves, there are still significant costs to be incurred to ensure the long term future of the premises and Ihe Group. I would like to thank all Leaders and volunteers for seeking grants and donations. Wrth their efforts the Group are keeping the cost of Scouting extremely reasonable and making the activities accessible to all. APPROVAL The Trustees declare that they have approved the above Trustee's Annual Report of the gih Reigate Scout Group forthe year ended 31 March 2021. Signed for and on behalf of the Trustees on 10 J7WLyW ￿￿)￿{ Name: LLf4ri. for) ILLI Trustee Na Trustée