2022-09-30-accounts - South Eastern Shire Horse Association

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SOUTH EASTERN SHIRE HORSE ASSOCIATION

UNAUDITED ACCOUNTS FOR THE YEAR ENDED

30[th] SEPTEMBER 2022

Registered Charity Number 292389

SOUTH EASTERN SHIRE HORSE ASSOCIATION

GENERAL INFORMATION

YEAR ENDED 30[TH] SEPTEMBER 2022

TRUSTEES

William Langley – President Paul Bower – Chairman Barry Adler Christine Adler James Hick Molly Langley Sarah Jane Mumford Simon Neighbour Beth Noble Stephen Roper Steven Smith (Resigned February 2022) Hana Tisdall-Mitchell Annette Varker (Resigned February 2022

SECRETARY

Mrs. C Adler

HEAD OFFICE Southwood Farm Buckhouse Lane Westerham Kent TN16 2HR

INDEPENDENT ACCOUNTANTS

Brooks & Co. Chartered Accountants. Hampton House High Street East Grinstead West Sussex RH19 3AW

BANKERS

Lloyds TSB Bank plc 49 High Street Canterbury Kent CT1 2SE

REGISTERED CHARITY NUMBER 292389

2 .

SOUTH EASTERN SHIRE HORSE ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30[TH] SEPTEMBER 2022

The Trustees present their report and accounts for the year ended 30th September 2022. The report and accounts have been prepared in compliance with Charities Act 2011, the Statement of Recommended Practice “Accounting and Reporting by Charities” (FRS 102), and the Financial Reporting Standard FRS 102.

OBJECTIVES AND ACTIVITIES

The objects for which the Society is established are:

i) To improve the shire horse breed ii) To promote the breeding of the shire horse iii) To encourage and assist all heavy horse owners to achieve a high standard of care iv) To encourage the development and training of young people to become the next generation of heavy horse men and women

In shaping the charities objectives and planning activities, the trustees have complied with the duty in Section 17 of the 2011 Charities Act and have given consideration to the Charity Commission’s general guidance on public benefit.

The Trustees are of the opinion that they have met their obligations by holding demonstrations and staging an Annual Show where owners can meet and work their horses.

The Society relies on the income from entrants’ fees and show entry fees together with membership subscriptions and sponsorship to cover its operating costs. The trustees give careful consideration to the accessibility of the show to the public in order to encourage public awareness of the Shire horse breed.

ACHIEVEMENTS AND PERFORMANCE

The Association was able to hold its annual Heavy Horse & Country Show on May 1[st] 2022 at the South of England Showground. The Committee had previously decided to keep the show to one day due to concerns for COVID restrictions. The event was another great success and the Association made a considerable profit. As a result of the success the Association chose to donate a percentage of events profits to a local charity. The Committee chose to donate a sum of £1,000 to Chestnut Tree House.

At the start of 2022 the Association was generously given a very large donation from the former Working Horse Trust. This other local charity was dissolved at the end of 2021. The donation was a wide range of assets in the form of equipment, carts and vehicles that the Working Horse Trust has accumulated over their years of operating. The Committee made the decision to auction the majority of this donation to raise funds for future events and charitable activities. The Association made £7,710 from the auction.

After another successful annual show, the Association is planning its 2023 Heavy Horse & Country Show. The Committee made the decision to stick to a one day show for one more year before returning in 2024 to a two day event. The accounts are in a very satisfactory position and the Committee are expecting another profitable year from the next show.

SOUTH EASTERN SHIRE HORSE ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30[TH] SEPTEMBER 2022

FINANCIAL REVIEW

The Trustees report that the net movement in funds for the year was a gain of £18,136 (2021: gain of £6,208). The Balance Sheet at the year-end remains satisfactory with a total of unrestricted funds amounting to £36,109 (2021: £17,973).

It is the policy of the charity that funds should be maintained to ensure that in the event of a significant drop in funding they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised.

There are no uncertainties about the charities ability to continue as a going concern for the next 12 months.

STRUCTURE, GOVERNANCE AND MANAGEMENT

South Eastern Shire Horse Association was registered as a charity on 6[th] August 1985 charity registration number 292389. The governing document is the Rules of Association (last amended November 2010).

The Trustees at 30[th] September 2022 and who served during the period under review are listed on Page 1. Recruitment of trustees is made on recommendation from the existing Trustees if and when a vacancy occurs on the Committee. Any new trustee is briefed on the aims of the Society and how it is run before appointment.

SOUTH EASTERN SHIRE HORSE ASSOCIATION

ANNUAL REPORT OF THE TRUSTEES

FOR THE YEAR ENDED 30[TH] SEPTEMBER 2022

RESPONSIBILITIES OF THE TRUSTEES

The Charity's Trustees are responsible for preparing the Trustees Annual Report and the Financial Statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England and Wales requires the Trustees to prepare Financial Statements for each financial year which give a true and fair view of the state of affairs of the Charity and of the incoming resources and application of resources of the Charity for that period. In preparing these Financial Statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
prepare the Financial Statements on the going concern basis unless it is inappropriate to presume that the Charity will continue in operation.

The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the Charity’s transactions and disclose with reasonable accuracy at any time the financial position of the Charity and enable them to ensure that the Financial Statements comply with the Charities Act 2011 and the Charity (Accounts and Reports) Regulations 2008. The Trustees are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Independent Examiner

A resolution for the appointment of Sundry Sundaran of Brooks & Co., Chartered Accountants, as the Company’s Independent Examiner will be proposed at the Annual General Meeting.

Paul Bower

Chairman of the Trustees

Dated:

SOUTH EASTERN SHIRE HORSE ASSOCIATION

INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF SOUTH EASTERN SHIRE HORSE ASSOCIATION

I report on the accounts for the year ended 30[th] September 2022 as set out on pages 6 to 10.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011(the 2011 Act).

It is my responsibility to:

examine the accounts under section 145 of the Charities Act 2011;
to follow the procedures laid down in the General Directions given by the Charity Commissioners (under section 145(5)(b) of the 2011 Act); and
to state whether particular matters have come to my attention.

Basis of independent examiners report

My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the account, and the seeking of explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a “true and fair view” and the report is limited to those matters set out in the next statement:

Independent examiner’s statement

In connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act; and
to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the 2011 Act

have not been met

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Sundry Sundaran ACA, FCCA Brooks & Co. Dated:

Hampton House High Street West Sussex RH19 3AW

SOUTH EASTERN SHIRE HORSE ASSOCIATION

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 30[TH] SEPTEMBER 2022

	Notes	Unrestricted	2022	2021
		Fund	Total Funds	Total Funds
Income
Donations	2	9,209	9,209	777
Charitable activities	2	31,790	31,790	21,088
Investment income	3	2	2	1
Total Income		41,001	41,001	21,866
Expenditure on
Charitable Activities	4	22,865	22,865	15,658
Net Movement in Funds		18,136	18,136	6,208
Fund Balances at 1stOctober 2021		17,973	17,973	11,765
Fund Balances at 30th September 2022		36,109	36,109	17,973

The results for the year derive from continuing activities and there are no gains or losses other than those shown above.

SOUTH EASTERN SHIRE HORSE ASSOCIATION

STATEMENT OF FINANCIAL POSITION

AS AT 30[TH] SEPTEMBER 2022

Notes INTANGIBLE ASSETS Goodwill 5 CURRENT ASSETS Stock 6 Debtors 7 Cash at bank and in hand CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR 8 NET CURRENT ASSETS Unrestricted Funds CAPITAL AND RESERVES Unrestricted Funds The notes on pages 8 to 10 form part of these accounts. Approved by the trustees on		2022 2021 - - - - - 38773 19,413 38773 19,413 2,664 1,440 36,109 36,109 36,109 and signed on their behalf by:

Paul Bower Chairman of the Trustees

SOUTH EASTERN SHIRE HORSE ASSOCIATION

NOTES TO THE ACCOUNTS

YEAR ENDED 30[TH] SEPTEMBER 2022

GENERAL INFORMATION

The Charity is registered in England. The address of the head office is Southwood Farm, Buckhouse Lane, Westerham,Kent, TN16 2HR.

1 ACCOUNTING POLICIES

1.1 Basis of preparation
The financial statements are prepared under the historical cost convention in accordance with the Charities SORP (FRS102), and the Charities Act 2011. The accounts have been prepared on a going concern basis as there are no uncertainties as to the Charity’s ability to continue.

1.2 Incoming resources

All incoming resources are included in the statement of financial activities when the charity is entitled to the income and the amount can be quantified with reasonable accuracy.

1.3 Resources expended

Expenditure is recognised on an accrual basis as a liability is incurred. Expenditure includes any VAT which cannot be recovered and is reported as part of the expenditure to which it relates.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the accounts fees and costs linked to the strategic management of the charity.

1.4 Donated services

Donated services are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain those services; a corresponding amount is recognised as expenditure is the same period.

1.5 Fund Accounting

The general charitable fund is an unrestricted fund which is available for use at the discretion of the Trustees in furtherance of the general objects of the Charity and which has not been designated for other purposes.

1.6 Financial instruments

A financial asset or a financial liability is recognised only when the entity becomes a party to the contractual provisions of the instrument.

Financial assets that are measured at cost or amortised cost are reviewed for objective evidence of impairment at the end of each reporting date. If there is objective evidence of impairment, an impairment loss is recognised in profit or loss immediately.

9 .

SOUTH EASTERN SHIRE HORSE ASSOCIATION

NOTES TO THE ACCOUNTS

YEAR ENDED 30[TH] SEPTEMBER 2022

2.CHARITABLE INCOME ANALYSIS Show income Dinner income Sponsorship 3. INVESTMENT INCOME Bank interest 4. RESOURCES EXPENDED Charitable activities Show expenditure Dinner costs Support costs	2022 £ 31,790 - 9,209 40,999 2 18,129 0 3,512 21,641	2021 £ 21,088 - 777 21,865 1 11,905 0 3,753 15,658

Show and event costs include all of the costs associated with the staging and managing of the Heavy Horse Show. Support costs include all administration and other related costs, including the website.

Governance costs of £1,224 (202 £1,224) payable to the Independent Examiner in respect of their report on the financial statements, are included with support costs.

5. GOODWILL

Goodwill was paid for on 1[st] October 2016 in relation to advertising rights relating to the Blindley Heath Show. The cost was £6,000 and has been amortised over five years

6.STOCK Stocks of rosettes and badges 7. DEBTORS Prepayment 8. CREDITORS Accruals	- - 2,664	- - 1,440

9. TRANSACTIONS WITH THE TRUSTEES

During the year none of the Trustees received remuneration in respect of services as a trustee (2021:£Nil).

One trustee claimed expenses, amounting to £874 (2021: £1,065), both relating to various reimbursement of expenses.

10.

SOUTH EASTERN SHIRE HORSE ASSOCIATION

DETAILED INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 30[TH] SEPTEMBER 2022

Notes Income Charities activities Trade stand fees Entry fees Public admission fee Programme sale Members subscriptions Sundry Donations Sponsorship Donations Interest received Total incoming resources Less Resources expended on charitableactivities Venue hire First aid Rosettes and prize money Stabling Hire of equipment Fundraising Costs Demonstrations Travel allowance Sub-contractors & showground costs Bank charges Advertising & website Printing, postage & stationery Insurances Newsletter Judges expenses Goodwill amortisation Donations, subsidies and affiliation fee Independent Examiners’ remuneration Net Gain for the year	2022 £ 4,848 2,010 23,369 267 966 312 4,800 715 807 3,160 2,785 - 750 2,174 1,048 135 1,753 298 617 384 325 1,890 1,224	£ 31,772 1,300 7,927 2 41,001 22,865 18,136	2021 £ £ 2,412 2,381 14,234 120 1,629 312 21,088 777 1 21,866 1,830 715 1,755 3,010 1,016 216 350 890 883 391 943 433 505 257 - 1,200 40 1,224 15,658 6,208