THE SUSSEX AREA OF THE TIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES Charlty Numb•r 292377 REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2028 THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2025 Cont8nts Pago8 Trustees, report Independent Examiners Report Statement of Flnanclal Athlty (SOFA) Balance sheet Notes to the financlal statements 9-11 THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES TRUSTEES. REPORT FOR THE YEAR ENDED 30th SEPTEMBER 2028 Charlty Nam•: Sussex Area of Nat'onal Association of Flower Arrdn9ement Societies opérating under the name of Flower Arranging & Design Sussex Rogistralion No: 292377 Addre8• Fox Hlll, Waslward Lane, West Chllfjnglon, We81 Susgex RH20 2PA Gaenor Clrcus- Chalmian Brenda Bull, Vice Chaimian and Treasurer Barbara Caldecourt- Chainnan of the JDS&E Committee (Judges, Domon8lrator8, Sp88k8r8 and Educatlon) Tru8t••* . VACANT- Sècretary Margaret H8yes- Titheting Officèr Margaret Moores- PrDgramme Secretary VACANT- Media Officer Struetur•, Gov•mane• & Managèment The Executlve Committee of Sus8ex Afaa Is made up of individual volunteers voted onto the Executlve by Council. As well as belng the members of the Area Executive Commltteg, they are also the Trustees of the charlty. Councll conslsts ol representatives from all member clubs throughout Sussex. The members of those clubs are affiliated to the national organisation. i.e. FAS INat¢onal Assocration of Flower Arrangemgnt Societies). After the Exe¢Lrtlve, the prln¢lpal commRtee of Sussex Area Is the JDS&E committee, th8 Chalman of whlch18 an Exècutivè Committee member and a trustee. The role of th18 committee Is lo be responsible for the education and training of members in respect of the v8rkyJ8 di8CiPlin88, 1. Judges, Demonslrdlors. Speakers and Educatson. Sub-eommittees can be set up to organlstr events such as fl¢)wer festlvals, COmFed￿on8 otc. whlch the general public are able to attend. The oblects of Sussex Area are to advance publlc awarene88 and educ8tton in the art otftower arranglng and related subjects In the Sussex Area and lo lurth8r 8ny other ¢harllable purpose or purposes. Chalrni4n'• Report Throughout my thlrd year In offlce a5 Su55ex Area Chalman, I have much enjoyed contlnulng to visit every club. It is with sadness though when I have had to report on the passing of long- stsnding members who have given so much to their clubs and our area. We remember wtth affertion Pat Wright (l￿le Common). Lyn Stratman {Bur8ess Hlll), Chrlstlne Mitchell {Steynin81, Judy Grout (West Bo8norl, Janice Smith IWe5t Bognor), Joan Wright (West Bognorl and Sue Oliver (Horsham). Club Closure: It was with a hea￿ heart that Worthing flO￿￿r club decided to close in January after 70 years. Unfortunately, there wa5 no one who could take on any of the officer roles, Some of the THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES TRUSTEES. REPORT FOR THE YEAR ENDED 301h SEPTEMBER 2025 Area Days We have held three Area Days this year, one belng Presidenvs Day. These days contlnue to be very successbJl and well supported. Area Show This was our firstArea Showsince 2018 and waswell attended wlth many memberstsklng part In the competition. A won(ierful demonstratlon in the afternoon was given by National demonstrator, Chrlstopher whlte from Ireland. My thanks to Lesley Etherton {Competltlons Secretary). Carol Lathlelff and Mar8aret Moores for all thelr help on the commlttee, to the Executive, members of Henfield Flower Club and many other member5 from other clutss who helped to make the show a success. JDSE ¢ommlttee: In October 2024. the commlttee contlnued the 5-week serles of Beginner Classes. which had started In September. In Novemberchrlstlna Curtls and Unda Porretr ran a Jolnt Chrlstmas workshop. A multi4isclpllne refresher daywas held in March 2025 with Michael Bowyer. In April a workshop was led by Elloulse Hasler-stott from Kent Floral Art at Broad OaK and a second &week 8e8lnners 2 serles of classes in April / May with Barbara Hoy as tutor. In July, Llnda Porrett led a Petlte workshop in Thakeham. Area Demonstratoys Three Sussex members passed thelr demonstrators, test In June. Con8ratulatlons to Brenda Bull, Mo Dorklng and Duncan Ward. Natlonal Judge Congratulatlon5 to Llnda Porrett who passed her Natlonal Judges, test In June. Natlonal Show In fjloucqstor Cathedral-septemtser 2025 Many con8ratulatlons to all our Sussex members who cornpeted at thls show, three of whom plcked up major awards: Linda Porrett Best In Showand two IrtAwards Stephen McDonnell-Daly- l>t Award In the Area Class Very Hi8hly Commended with Best Use of Colour Award Ann Kennedy- 8est Use of Creativity Award and 1st Award THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES TRUSTEES. REPORT FOR THE YEAR ENDED 30th SEPTEMBER 2025 Our other competltofs were: Barbara Hoy aftd Paula Rlchardson {Club Class) Brenda Bull- 3rd Sue Flight-very Hlghly Commended Maggie Hayes Wendyjacques Jennifer Noble-very Highly Commended Wendy Parsons- Commended Newsletter Duncan, our newsletter editor, continues to produce colourful and interesting monthlydlgitsl newsletters for our members to enjoy. Club Annlversarles Three of our clubs celebrnted annlversarles thls year: Crowborou8h- 45 years Seaford Evening-45 years Steyning- 60 years Club Offlcers. day5 We tend to hold these twice a year- once in the spring and the other In the autumn, and they are well attended. Dlsafflllatlon Followin8 an earlier member meetin8 in June this year, we held an EGM in Au8USt at which member clubs Voted by a wlde rna￿1n for Sussex Area to dlsafflllate from NAFAS. Notlce was glven to NAFAS followlng the decision at the EGM and we are now working towards a disaffiliation date of 315t December 2025. The Sussex Kldney Trust Thi5 is a charity which wa5 founded in 1967 by the Sussex Area of NAFAS and it is still run by a voluntary committee of our Area. Althou8h we are not In a position to give direct financial support, we do give them every encouragement whenever the opportunlty arfses. In November. we say goodbye to Vanessa (Jeffries), our Flower Arranger Officer and Jenny IFoster- Smith). our Publicatlons OfFlcer who have both fully embraced thelr roles. We shall mlss them very much a5 Part of the team. I would Ilke to thank Ruth ICollingrid8el, our Area PresidenL for the support and encouragement she has given me. My thanks also 80 to the EXec￿1ve for their support- Brenda (Bull). Area Treasurer. Barbara Icaldecourtl. JDS&E Chalrman. Margaret Imooresl. Area Programme Secretary. Maggie (Hayesl. ficket Officer. and also Christina ICurti51 for helping me with the Minutes at our Council meetlng& Pa￿) THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FL ARRANGEMENT SOCIETIES WER TRUSTEES, REPORT FOR THE YEAR ENDED 30th 8EPTEMBER 2025 Duncan {Wardl, the Editor of our Area Newsletter, does sterling work in producing a brllliant monthly digital new51etter for u5 all to enjoy. Thank you Duncan, and also ft>r your support. In partlcular, I would like to say how very much S appreciate the wlse counsel of Bart)ara (Harris) who helped wirh the re-draftlng of our Constitution. and also Jean {Plaskett}. And last, but certalnly not least, a blg thank you to all our members who have fulty played thelr part in the pro￿sseS surroundln8 our dlsaffiliatlon from NAFAS. And a special word of thanks to those clubs who did not vote for di5affiliation but have accepted the decision and wish to contlnue belng Involved In Sussex. l appreclate thls very much and my thanks to you all for the support you have given me. I know how much work you all put In to keeplng your clubs actlve and It has been a pleasure vlsltlng every tlub on my'club crawls, this year and belng invlted to numerous Open evenln8S and special annlversary events which have all been so enjoyable. 1am sure as we all work towards a new Independent Sussex In 2026, our great clubs and talented members will stand us in good Stead RM&rv•6 Pollcy It is the policy of the charlty to maintaln reseNes at a level that equatss to 2ppr0￿MateIY 18 months of expenditure. Thi5 provides sufficient funds to cover operatin9 expenses related to planned events. The charlty Is generally looking forward 18 months to 2 years and hen¢a maintain& rtte to cover this p&riod. The reserves and reserves policy and reviewed regukrfy. P4g•4 THE SUSSEX AREA OF THE NAT ARRANGEMENT SOCIETIES ONA ssoc WE TRUSTEES. REPORT FOR THE YEAR ENDED 30th SEPTEMBER 2025 Tru8loes' Ro6pon61billti Charity law reqL¢ires the Trustees to prepare financial statemènts for each financial year and to show a lyue ad fair stale of the affairs of the charity at the end of the financial pervjd and of the Incoming resources and application of the ￿OUrceS in the period. In preparing these finan¢ial ststements, the trustees are requlred to.. - select suitable accounting wlicies and then appty them consistentl￿, - make judgements and accounting 88ts"mates that are r8asonable and prudent,. - Slate whether applicable axounting stsndards and statements of recommended practice have been followed 8ublect to any matsrlal departures d18c108ed and explalnod in the finan¢tal statements - prepaffj the financial stat&ments on the going ¢oncem basis unle98 it is inappropriatg to presuma that the company will ￿ntInue In buslne$$ The Trustees are responsible for keeping adequale accountlng records that are sufflc18nt to show and explain the charitys transactions and disclose with reasonable a¢¢uracy at any time the financial position of the charty and enable them to ensure that the finanGial statements Compty with the Charllie8 Act 2011. Th￿ arn r88pon¥lbl8 for Safeguardlng the assets ol the charity and hence for tskln9 reason8ble steps for the preventlon and deteotloft of fraud and other Irregularlll88. Approved by tho board ofTru8tees and Signèd on its b9hall by Gaenor Clrcus Area Chelnnan Charfty Contact Addr8&8- Fox Hill, We8tsvard Lane, West Chlltington, We8t Su888x RH20 2PA Pag•J INDEPENDENT EXAMINERS REPORT TO THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES This report is on the financaal statements of SussexArea of the Natlonal Assoclatton of FIov+W Arrangement So¢ieties for the year end￿ 30th September 2025. eclive res nslbililtes of Tru8tees and th In The Charity's trustees are respon$lble for the preparatton ofthe ff nancial statements. The Charitys truslees consider thal an audit is not required for thls year (under section 145111 of the Charities Act 20111th8 Act)) and that an independent examination is needed. It Is my résponsibility to.. - ex8mlne the finandal statement8 (under section 14511} of the Act) - lo follow the guidelin88 lakl down by Ihe Guidance for Auditors and Independent Examiners12012} given by the Charity Commission. - to slate whether particular matters have come to my attention. In nt xaminers re ort My 6￿mInatIOn was carried out In a¢¢ordance wtth the Gengral Guldance 95von by the Charlty Commlssloner8. An examination Indudes a revlew of the ac¢ounlng records képt by the charty and a comparfson ol the financial statements presented with those records vith the financial statements. It also includes considering any unusual items or disclosures in tho acc¥Junts and seeking explanations from you as trustees concerning Such matters. The PTocedures undertaken do not provlde all the evldenc¢ that would be requirad by an audil and con8aquently I do not axpress an audlt oplnlon on the vkw glven by the Itnanclal 8tstements. In o)nnection wtth my examlnation no matter has come to ry attenllon (a) which gives me reasonable cause to bèliève that in any m818rfal respect the r8qulrements to keep proper accounting roGord$ and to prepare financlal statements whlth accord vrith the accounting records and compty y￿th th8 2011 Act have not been met or {bl to which, in my opinion, attenllon should be drawn in order to enable a proper undor3t8nding of the Iln8nclal ststements to be reached Andr￿ Cunningham Dale.. 7/1112air gvfj THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES STATEMENT OF FINANCIAL ACTivrrY FOR THE YEAR ENDED 30th SEPTEMBER 2025 UnrestTlcl•d Funds Rostricted Funds Total 2025 Total 2024 Voiuntary Income 100 A¢tivltle$ for Generatlng Funds 28,594 26,594 27.708 Investment Income 648 27,242 145 27.953 27,242 Actmlles In furthernnce of the Charty'$ objectives 13,793 13,793 10,228 Tot*1 In¢omlng R•8ourc 41.035 41,0 38.18 ou Co•t of Gon•rntlng Fund8 Voluntary Inwme A￿￿￿e8 for gen8ralng funds 19,472 19,472 19,472 19,472 16,174 16,174 Actlvltle8 In furth•rnne• of Ih charity's objocllvo8 17,414 17,414 11,171 Support Co•t• 1,983 1,983 1,200 ov•rnanc• Cost• 1,317 1,317 1.395 other Ro8our¢o9 •xpgnd•d Total Resour¢•s •xponded 40.186 40,186 29,940 Not Incomlngl(Outgoingl r•sour¢os (before Iransfèrn Gross Transfar between fund8 849 8,241 Net Ineomlngl{Outgolng) rn8ourc•• before other rncognlsod g•ln•nos6e8 8,241 Gain•lloMo• (on r•valuationlass•tsl Net movomont In funds 8,241 Total fund• brouqht fornaffl 61,189 61,169 52,928 Total funds carried forward 62,018 82,018 61,169 Pa￿7 THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES BALANCE SHEET AS AT 30th SEPTEMBER 2026 Unre8tri¢ted Funds Restricted Fund8 Total 2025 Total 2024 FIX￿ A88frts 508 508 Currnnt As8ets Cash at bank Cash on Deposit Cash in hand stock In han 10,093 10.093 54,864 230 590 85.777 11,421 53,216 167 784 65,588 230 590 65,777 Cr•dltorn {amounts falllng du• wlthln 1 y•ar) Affllialion feés In advance Creditors 4,287 4.267 4.267 4,267 4.267 4,927 N•t Curr•nt AM•ts 61,510 81,510 80,661 Total A¥s•ts1•88 Current Li•bilitl•• 62,018 62,018 61,169 relnsented by Funds of the Gharlty Balance brought forward Surplusl{d8ficit) In the ye8r Balan￿ carried forward 81,169 81,189 52,928 8,241 61,169 62.018 62,018 THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2025 1 Bag18 of PTeparatlon la 8asls of accounllng The financial statements have been prepar&J on the accruals basis and in xcordance with applicab accounting standards as s6t out in the guidelines laid down by the Guidance for Audiiors and Indop6nd&nt Examiners12012) gfven by the Charfiy Comm18s10n. 1b Change in b8sls of ac¢ountlng There ha5 been no change to the accounting policies (valuatson rul8s and m8thods of accounting) sir)ce tast year. 1¢ Ch8nge to prevlous fin8nclal st8tements There has been no change to the previous ythff8 financial 8tatsments or th81r fom18L 1d Accounting pollc Unrestricted fvnds are avallable ft>r the usa at the dlscretion of the Tru8te88. I[￿oMe is recognised in the Statement of Finandal of Activrties ISOFAI on an awuals basis Income for spedfic events is recognlsed as income when it is attrbutable to the event Intemt ari8ing on thé bank dérMlStts18 Cred￿ to the financlal ststements when li 18 recefvgd All liabiliti￿ aro recognised as Soon as thoro 1$ a legal or ￿nStruCtI￿ obllgetion camrnitting th8 Charity Governance costs Include cost8 of prepara￿on and examination of the Statutory finan¢K91 statements, the costs lo pay out Trust885 meeting and costs of ary legal advlce to the Truste&8 on gov8mance or cOnS￿tU11onal matters. Support costs have not been allocaied to activity cost (*9orles. 19 Tanglble fixed assets Tangible fixèd assets for the use by the Charity are capitalised where they be used for more than one year and if their ¢ategory cost more Ihan £500.They are valued at cost or. if grfted, at the value to the Charity of their cash in hand valLÉe, or probate value 11 Siock st