THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES Chadty Nurnbpr 292377 REPORT OF THE TrLISTEEgAND FINANCLIL STATEMEMTS FOR THE YEAR ENDED 30th SEPTEMBER 2021
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES CONTENTS OF THE FINANCIAL STATEMENTS FOR THE YEAR ENDED Joth SEPTEMBER 2021 Contsnts P¥g•s Trustees. reFK)rt Indep2ndent Exatniners Rfrwrt Statsmentof Finartial Actwty ISOFAI Balance sheet Noiesto the finamal statements
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES TRUSTEES, REPORT FOR THE YEAR ENDED 30th SEPTEMBER 2021 Chaty 14am•'. Su88ex Area of National Association of FlowerArrangemenl Swelies operaiing underiha of Flower Arranging & OesvJn Sussex Regl8tratlon No.. 292377 Address 5 08 Sl John'$ 79 Matsham Sl LOon,SwIp 4SB Jill Sarah Griffin, ChaitTnan Gaenor Circus, Vice Ch8imian Brenda Bull, Treasurer Patncia Bridgman Lesltry Elherton ma3ret Eltiabelh Hayes Carol Lath1 Stephanie Jane Maynar¢ StrUCtre, Governance & Management Every TFusiee and every member ofsub-committees is a vdunleer. The Trustees fom the Execulwe Committee, members of which are voted lorby Council. CDuncil c¥)mprises representation from all the member ¢lvb$ 8¢ros$ Easi and West Sussex Membership ofthe Su$sex Area of NAFAS indudes affili8led membership lo the N¥t)al Associatk)n of Fk)wer Arrangement SocEties INAFASI. of which the Sussex Area is a member. The powerh¢u Dfthe structure is Ihe Judges, Detnonstrators. Speaker8 & Education CDmmittee IJDS&EI, Ihe ch8irman of whh is a Trustee on the Executive Th sub4ommrttee overseès Iht training and educalion of members In the art of flower arranging and fior81 design as well as In the four disciplines ofiudging flor818rt. demon$tr8ling floww arr8ngin9, public sp8aking and leaching fiower arranging A¢ hoc sub committees are set up lo organise 8pecific events, e.g. flower festiva. rpetits0ns. elo which the general public attend. The objects of the Association are to advance puNic awareness and education in Ihe 8rt of flower arranging and ralatsd subjects In the Sussex Area and to furtherany 01hercharitab purpose or purpose& Chalrnian'8 Report As knckdovm per$i¥iBd al the start of ouryear. we continued to operate virhjalty. Our Executive meetsrFgs, sub-committee meebng$, and Council meetings, which kw Iht Su8ts8x Area lunGtiOning. wefe all held by ZODM. We hgld our first Virtual AGM. 81 which were 6le¢tsd a n Treasurer and ProgrammeAdminislr81or These undertook our trustee Inducknon shortty afterwards. AtourAGM. we also welcomed our newArea Pslent Supwrt to the flo%ver clubs was providèd by a Club ChairTnen's Forum where Club Ch31Tmen meet tnore infomially and discuss common Is$ue8. We also pn 8 Club OffirS, week gring advice and good praGlice to the different role holders on dub committees. W&81s0 uniinued to GasGade infomialion received from Ihfr N81h)nal Association. Thanks to tsur ¢ar6ful fiscal poIy, we had 5uffKienl reseNe5 to pay for the Nabon¥l Affiliaiy)n fg forall our members as well a$ waiving Ar&4 Affiliation fees. W8 musl attemptto buikl back funds to enable us lo cope Y4iih future Se5 and 5VStwn ftnanoal resllien.
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOIIIER ARRANGEMENT SOCIETIES TRUSTEES. REPORT FOR THE YEAR ENDED 30th SEPTEAIBER 2021 To meet our objects and the need for publK benefft, the trustees are mindful of their oblwts.ons and Overs many aGtwthes to this end. Th& Area New5W8rs were reduced 10 monthty puth1on, and clubs wère superb ill ellsuring any of their members with no Inl6met recer¢ed a prin Copy. These are aLso availab on our website. and we knowthey have 8 national 8nd intem8iK)nal readerthip. Despite the chalknges oftechnobgy. we managed to run two virtual Members. Day events, wth usual speaker in the moming followed by a NAFAS Demonstr8lor in the afternoon showing us a vanety of exhibits where we could newtechniques and pick up tips The rtlfiGated NAFASIOCN Level 2 In Flower Arranging classes restarted online before resuming In Ftrson The Area subsidisets this Coursa. Wè have hiyh hopes of a d02en pwple qu81ifying by the end of 2021. Area Workshops started online and were much enjoyed by those who attende¢ We ran a free lulorial Qn CDtnpeling ITr ordei lo en(x)urage parhupalion in OUT Virtual fli)wer arrangirig cotnpelthons, the results ol which appèared in our Area Ne¥¥sletters as well 8$ on website 8nd social mlia. broadening our reach 10 the genèral public. Weèlso ran a Basic Trainlng Coutsa. enabling tsvo $u(Les8ful members lo reyi8leroD ourArea List of LEisure Tutors. Three members qualified Indep2ndenlly as a NAFAS Trainer. This intrease in our lulor numbers will enable the Are8 lo offer more eduotional das5es workshops across the Sussex Area ID the future. Fivtr ofour membprs represented the National AssocHtion at the RHS Chelsea Fh)wer Show. a¢hieviny a gold medal. This Show has SUGtt broad coverage In print, TV and online Ihal we're COnfent that the appeal of this art fom h8s been widened. pièce de resistance ofthe year wa5 our Trlebratyon ofthe Sussex Area's 60th anniversary wth an OLrtdtyJr flowerfestival held al Leonardslee Lakes & Gardens Two years In the planning, this show gave our members the opportLJDty to display their skills in floral art lo thousands ol members of the general as well as the 80¢1¥1 benefrt of m&6ling up wlh each Olherforlhe first lime In eighteen months Wetsok the opportunity lo prDFTrDte Dur Ilowerclubs offering non-members a goodie b¥g 8nd a free visit to a club. Thewh¢l Asswalion is yratsful to and thanks the FILvwei Powei commkttee for th&r dèd¢ètson and hard work Mtrmbers of our clubs are actwe supporting Charita ¢au$es. nol least the Sussex Kidney TTUSt, charity In 118 ovm ri9hl. which the Su5sexArea of NAFAS fomed In 1967. The Charity. Still by volunteer members of the Association, this year bought a further 51x reclinerchairs for home ttialy$is a ¢osl of Dearly ¥2.500 This brings the total expenditure on equipment to over onè Tnillion pounos since Ils foundation. When our activities return lo normal. wt look foNard lo resurrecting our mentorship prramme for competitors and rolling itoul lo demonslralors, judges, speakets. and teachers as well as club officers Wewill also be linking up with neighbouring a5swalions for relrasher dayB fordemonstrators and judges.
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES TRUSTEES. REPORT FOR THE YEAR EP4DED 301h SEPTEMBER 2021 Wtr8rè awartr that the CDronavirus will affectourc1ubs and meinbers. Village and GorTrmunity ha116 are Increasing their fees. Some members are still cautious abDUt rnIng lo dubs Club$ are finding rt dthcull lo fill committee roles It is diffUtt lo attraGt younger membprs We fearthat some clubs will have to c$& However. we rernain optimistic and passionate about ourwonderful art form As our members bcome more¢onfidani about mixin9 Socially, we bok lorward 10 resuming our acbvilie$ to en¢ourg& edu¢alion ant awareness in the art of flowerarranging with. hopEfully. another flowerfeslival and an arede flower arfanging compelth.on aswell asour usu81 demon¥traiions. workshops, cLqs¥es, 8nd meetings. R•serV Pollcy It Is the policy of the chanty lo maintain re5etve5 al a level that equates lo apprDximalely 18 months of expenditu Thi$ providas SUfflent fvnds lo cover opwating $xponss rtlaied to planned events The charity gener8lly looking fopNard 18 months lo 2 years and hence maintrins reserves to coverthis peri The r&$8rve$ and reser5 policy and revwod regularfy. Trustees. Rospon8lbllY(les Charity law requires the Trustees to prepare financiel statements foreach finala1 yearand lo show a true ad fairstate of the aftairs ol the charity al the end of the fin¥nryal perd and of the In¢oming resources and applKalion of the resourTrs In the perK)d. In preparing these finawal swemenls, the Irusiees 8re required to seleci suiiabla a¢couTrtin9 Policies and then apply theTn consistently, - make judgements and a¢¢ounting e8knTDalBS th are reasDn8bl8 and wlent. - Slate whether applicable accountin9 stsndards and statements of recommended 8¢11¢6 have been followed subject lo any maleThal departures disc105ed and explained In the Iinanaal st8lèm8nis - prepare th6 financial statements on the going basis unless it is inappropriate to presume thai th8 cotnpanywill Gontinue in busifiess The TNsiees are responsible for keeping adequate coUnting reo)rds that are suft¢ienl to showand axplain th6 charivs IransaGIion5 and disdose ¥%rylh reasonable accurdcy ktany time the finan¢Eal position of the char¢y and en8ble Ihtm 10 ensure that the fin¥nBial statsmenls complywrth the Chaiilies Act 201 Y They are responsib for safeguarding the assets of the ¢h8rily and henctr foriaking r&8$onatle slep5 forthe prevention and detection of fraud and Olher Iiregul8nii*. Approved by the board of Trus12e& d 5vJn on Ils behalf by an 8th DècÈmbèr2021 Charity ContactAddre5s- 5 08 St John's. 79 Marsham Sl, London SW1P 4SB
INDEPENDENT EXAMINERS REPORT TO THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES This report is on the financ1 stalertbpnts of the Sussex Ar&a of the National Assoc&8bon of Fk)w8r Arr8ngement So¢ties forthe year ended 30th SeptemtÉr2021. esofTr The Charity's tru51ees are responble for the preparation of the financial statements The Charity's truslee5 GOnSert£t an audit Is not required forthis year lunderseGtK)n 14411 of the Charities Act 2011 lthe Actll and that an indepènd6ntexamin¥tioll 1$ needed. 1115 my SponSibl11ty lo. examine the financial statements lundersedion 145111 of the Acti - lo fo1kx the gJtdelines131d down by the Guid8Thce for Auditors and Independent Examiner$120121 given by the charity Commission - to 5tstewhelher parUlar matters have come to my attention Basis 01 ind ndenl examiners re My examination was carried out in 2Ccordan7th the General Gu1dance grien by the Charity CommissK)ners. An examination includès s revitrw of the ¥¢¢ounbng rewrds k$pi byihtr ¢harty and 8 Companson of the financial statements presented with those records with the finan8[ stslements. 11 also includes considering any unusual items OrdisGlosuS in the accounts and seeking explanations from you as trust&5 concerning such matters. The procèdu undertaken do not prO¥e 811 the evidence that would be required by an audit alld con5equenly l ¢Jo notexpres$ 8n audit opiThh)n on the VW given by the finan¢i81 statements. dent examin 5 Statsment In connection wlh my ex8minalKJTr no matter has come ID my attenlK)n lal whh gives me reasonab cause lo believe that In any rngtenal respect the re4uifeTnEnls to keep proper accountin9 records and to prepare financial st*menls ¥yhich &ccord with the axouniing records and compty wlh the 2011 Act have nDI been met or Ibl towhich, In my opinion, aitenuon should be drawn orderto 8nable a proper understanding of the financial stslements ID be reached Andrew Cunningham 8th Drnber221
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES STATEMENT OF FINANCLIL ACTMTY FOR THe YEAR ENDED 30th SEPTEMBER 2021 Unre5tsict Futhd6 Restricted Fund¥ Totsl 2021 Total Incomln Voluntsry Inc¢me soo 500 A¢tivilie¥ for Generatlng Funds 1.T14 1,774 29,317 Investsneni Income 100 2.374 loo 2,374 29.428 Activit in furtherance of the Charivg objectives 27,048 27.048 13,805 Total It)¢omlng Re¢8 29,422 29.422 43,233 Resouru8 Ex ndtd Ct of Generaiiny FurKI8 Voluntary Income Activities lor genefabng fund5 Investment Income 50 17.496 14.523 14,$23 14,523 14,523 17.546 Activ101 in furih•rdnco of the thArW obl•tUv•s 24.992 24,992 18,670 support Cts 1.23 1,238 Governan¢8 Costs 1.388 1,388 1,718 Cxhgr RBBoufcBB •Xnd@ Totsl Resources expended 42,141 42,141 39,600 N81 Outgolnglln¢omlthg reBourceB Ibefore tranBf&rsl GFos6 Transfer btheen funds 3,633 Net 0utgolngfln1n9 rewur¢ before other recognised gainsAosseB 3,633 Gainsllosses {on rovaluatlonla•s&tsl Net 0Vernet in funds 112.7191 3.633 Totsi fund8 broughtlorward 62,917 62,917 59,284 Total fund3 Garried forward 50.198 50.198 62.917
THES SSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES BALANCE SFIEET AS AT 30th SEPTEMBER 2021 Unr¢¥trlcttd Funds Rostricted Fut)ds Total 2021 Total 2020 Flxed Atrstrts 508 508 Ctsrront A$$&ts Cash ai bank 8nd in hand P¢payment NSI Dep05il acUnt Stock in hand 41.354 41.354 14,{9 451 55,874 14,069 451 55.874 13,*9 66,738 CreditOT5 (amount8 ialllng duowlthin l yèarl Acctuals 1.917 Creditors 4,267 6,184 1,917 4,287 6.184 82 4,267 4,329 Nèt CurrentAs8•ts 49.690 49.690 62.409 Total A6ts0ts1888 Curront LIabIleS 50,198 50,198 82,917 represented by Funds olthg Charity Balance brought forwar¢ SurplJsl1defitI In ihe year Balance ¢¥rred f¢r4vard 62.917 12.719 50.198 62,917 59.284 3,633 62,917 50.198
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2021 t èa51s of Prgparatio 18 8¥sis of accountsn9 Thefinancial statement8 have been prepared on the a¢cruaL4 basis and aCcOtanCe1h applible a¢wunting standards as sel out in the guidelines ld down by the GUKlan ftsrAudilors and Independent Examinets120121 given by the Charity Commissb)n 1b Change in basis ol arLounling There h¥¥ been no change to the accounting polve5 (valuation ruksand methods accountsnyl since 1c Change 10 pravlous finanty81 staternents There has b8en no change to the pr)uS years financHI statements or theirformal. 1d Attounling wlicies Unresiricled funds are avaikble forthe use al the dIScretiD of tha Trustees. Income is recognised in the Statsmentof Financial of Activiliets ISOFAI on an awruals basis. IncLynefor specific events Is recogntsed as ifbcomewhen it is attributableto the event Interest arising on the bank de[rtS Is credited 10 the financ& $lalements when il is recèwed I Ik8bilili&s are reTre 95 as thare is a leg81 orconstructrve obligatn Comrnitting the charity sourTrs Govemance costs Indude costs of pparation and exatnination Qfthe StatuloryfinancI ststements. the costs 10 pay OJlTrustees meeting and CDstsof any gaI adVe tothe Trustees on gOV8mance or Stiluinap maliers Support Costs h¥¢e not been 811(Kaled to acbvity ¢OSt¢alegories. 18 Tangible fixed 888els Tangible fixed ¥3sels forth¢ use bythe Charity are capitalised where they can be lor more thafi one year and ifiheircale9OryCOSt Is more than £500 They are valLEd atcost or, if gifted, atlhe velutr 10 th* Charity of theirrash in hand value. or probate value. 1f Stock Stock is valued al the lower of cost or its re81isabè value
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARRANGEMENT SOCIETIES P40TES TO THE FINAP4CIAL STATEMENTS FOR THE YEAR ENDED 31th SEPTEMBER 2021 Unts8trl¢lod Funds Re8trf¢ted FundB Total 2021 Total 20 2 Incomlng R68oiir¢88 2a Voluntary Income Oonations & Grfts- Gener81 $00 500 2b Actlvitièts for goner•tlon fund8 Metnbers Days Affiliation Fees 1,774 1,774 11,420 17.897 29.317 1.774 1.774 2¢ Activlil•$ In IrtherEco of th• Charftys objectNe8 Are8 Show Flower Arranger J.D S E Training J.D.S.E WorkshDP PubliGation51Sa Raffle Sundrie$ LeOnardse Lsncing College Vvorkshops 5,537 2.535 1,440 650 5,537 2,535 1.440 6,270 2,825 1,870 673 223 16.715 16,775 1,650 27,048 27.048 13,805 2d Investnwnt In¢om8 Other investsnenl Income 100 100 100 100 Unrestrictsd Funds Re8tr1cted Fundts Totsl 2021 Total 2020 3 Ro•ources Expond8d 3a Voluntary In¢om6 DonalK)ns and Gifts- General 50 3b AvIES for 92ratIng fur Members Da Affiliation F*$ 1.523 13.000 14,523 1.523 13,000 14,523 4.225 17,496
THE SUSSEX AREA OF THE NATIONAL ASSOCIATION OF FLOWER ARK4NGEMENT SOCIETIES NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 30th SEPTEMBER 2021 Unrostrlct Fund5 3¢ Aclivities in furtherancè of thg Ch•rW8 obl•¢t Chairman's Forum Contsiitulion Designer Of the Year Downland Weald Workshops FIo4¥er Artsnger Flower Arranger Bursary J.D S E Beyond Ba$idA Stsp Further J D S E Expenses J.D.S.E Training Leonardslee LanGing ce Media NAFAS Black¥xx>l Salss and Publications Malvem Spriag Show WAFA Elim Comp Restrfctod Funds Total 2021 Total 2020 104 1.402 1,402 5.604 8.221 1,610 86 B28 IS.231 88 828 15,231 2,769 3,511 2,697 1,184 1,164 571 571 968 104 24,992 24.992 18,670 3d Investment Incomg Bank Intest Olher Invetstment Income 4 Support Costs Ac¢SvlV•g In lurthoran¢o of the CharW$ obloctlves Hire of halls 156 Insurance 1.082 1.238 673 1,082 1.238 S Govemanc& Costs Exe¢utivtr Committee'5 Expenses lTrdependenl Examlnels Fee Pnnting. Statnery and Admin Sundry Exp8n8es 598 365 979 365 126 248 1.718 265 166 259 1.388 259 1.388 6 Gross Tran8fer¥ fund8 During the year no amountswere transferred beiweÈn funds 7 Gains and losses lon r•valuatlonlatssots1 There were no assets disposed of or revalued duringthe year