EASTNEY AREA COMMUNITY ASSOCIATION tr• ANNUAL REPORT AND INDEPENDENTLY EXAMINED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2025 ANNUAL GENERAL MEETING: th 27 November 2025 EACA is committed to providing social, recreational and educational opportunities, without discrimination, for its friends and neighbours Surthy7thDt(emt¢i 2025 DON@JO Ipm-2.45prn Supported by Portsmouth City Council Registered Charity No. 292346 Annual Report and Independently Examined Financial Statements of Eastney Area Community Association for the year ended 31st March 2025 CONTENTS ANNUAL REPORT Reference & Administrative Details structure, GovernanGe & Management Association Activities {ivl Licen￿ Holders Baby Sensory Hub b) Pure Ground Bransbury Coffee Shop {v) Trustees, Reports {vil Financial Review INDEPENDENTLY EXAMINED FINANCIAL STATEMENTS OF THE ASSOCIATION Eastney Area Community Association REP RT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2025 The llustees present iheir report with the financial statements of the charity foy the year ended 31. March 2025 The truslep.s have adopted the provisions of the Statement of Recommended PraLlice {SORPI 'AccoLinting and Reporting by Cl)arities' issued in March 2005. REFERÉNCE AND ADMINISTRATIVE DETAILS Registered Charity Number 292346 Address Bransbury Park Bransbury Road Soulhsea P04 9SU Contact Details Telephone. 02392 864306 Emai5'. easlriey.cc@,.orYiail.r.oin l-_aLebo()k. F.asliip.y C.i)I111 Ill.Iiiili/ L'ei-lli-p Trustees Chair.. Vice-chair.. Secretary.. Treasurer., steve Pitt Julie Boulter (original EACAI Marjorie Davies (original EACAI Leslie Eyers Susan Heather Angela Barnes Sheila Porter Cllr Nicholas Donnington staff Centre Manager.. Allison Udy (Joint MVCA) Admin Assistants.. Debbie Laycock Kimberly Barrett (Joint MVCA} Angela Needle Sandra Gofton Liz Smith Bridget Tregoning Paul Pritchard Alan Gibbs Cleaners.. PCC Members, Appointed Representative Cllr Peter Candlish PCC Llalson Offl¢er Chris Richards Independent Examiner Mr Paul Tallack Office Hours: Monday to Friday 9.30am to 12.30pm Bank Lloyds Bank Palmerston Road Southsea GOiIERNANCE, STRUCTURE AND MANAGEMENT Easlney Area Community Association {EACAI became a regislerod charity in 1985 and is registered as siich in England under No. 292346. The charily is controlled by ils governing document, a conslilulion, registered with the Charity commission Our ch8rilable objects are as follows., lil To promote the benefit of the Inhabitants of the city of Portsmouth particularly the area of Eastney. Southsea and Milton and the neighbourhood wilhoul distinction of sex or of political, religious or other opinions, by associating together the local aulhorilies, voluntary organisalions and inhabitants in a common effort to advance education and lo provide facilities in the interests of social welfare for recreation and lelsure-lime occupation with the object of improving the conditions of life for the said inhabitants., lil) To establish or lo secure the establishment of a Community Centre and lo maintain and manage, or to co-operate with any local slalulory authority in the maintenance and mallagement of such a centre for activities promoted by the Association and it5 constituent bodies in furtherance of the above objects The Association is non-party in politics and non-sectarian in religion. Although the building belongs to Portsmouth City Council, the Association is an independent communily i association and leases the building Ltnder a peppercorn rent. A Service Level Agreement is in place between Portsmouth City Council and the Association and slates the leims and conditions of operation and who is responsible for what- for example the council maintain the building structure and provide support and advice lo staff and volunteers and the Asso¢ialion maintains the interior and agrees lo provide a broad and balanced programme lo users. The Association Is mar¢aged by a volur¢leer management committee (Irusleesl that meets once a month and responsibilities include the health & salely of users, maintenance of the interior of the building. hiring policies, programme of activities, employment of staff and managing the finances. Trustees are elected following nomination and approval al the Annual General MeetiNg. A Iiuslee induction pack has been produced and training is made available. At present, the Committee ha$ 12 individuals made up of individual members and appointed represenlalives. Since 1st February 2023, the trustees of Milton Village Community Association IMVCAI have joined the remainillg Iruslees of EACA lo help to continue lo manage the Association. These trustees now manage both Associations, bul the finances and charitable 51aluses of each Association remain independent for now. The Manager and clerical staff of MVCA now have additional hours. funded by EACA, to help run the centre. The Charity's Trustees are responsible for the preparallon of the accoLfnts. The charity is entilled lo exemption from Audit under section 145 of the Charities Act 2011, nevertheless an independent examiner's report is required. The Trustees acknowledge their responsibilities for il ensuring that the charity keeps proper accounting records in accordance with section 130 of the 8Ct. ill preparing financial statements that give a true and fair view of the financial health of the charity at the end of the financial year and of its income and expenditure for the year. Rlsk Management The trustees have a duly to identify and review the iisks lo which the charity is exposed and lo ensure appropriate controls aTe in place to provide reasonable assurance against fraud and error. The trustees have in pla￿ the necessary policies and procedures for the effective operation of the Association and have identified the following as potential risks to the long term susl8inability= Introduction of rent payable for the building by the council Increasing competition from nearby venues Covid-19 and other infectious diseases Untenable costs iv) ASSOCIATION ACTIVITIES We have. two members, groiips reinainillg.. Tuesday Bingo Club are a large group who meet weekly in the large hall on Tuesdays 1 prn - 2.45 pm for a weekly social game of binqo. Special events are pul Dn al Easter and Clirislmas for the Inembers. Bransbury Art Group are a sniall group that meets weekly in the small hall on Fridays 10.15 ai)I own individual pieces broughl from home in a friendly social atmosphere. 11.45 am. Members paint their In addilioii lo the members, groups, there are regular groups who use the cenlre's facilities. These currently include., Connors, Toy l.ibrary Mixed Martial Arts Various Yoga Classes Dog Training BMX Flatland Beating Ihe Blues Endeavour Twirl Team Various Pilales Classes Ska Choir Zumbalzumba Gold Forro Dance Dog Training Private Dance Lessons Adult KickboxirTrg Wiggle & Giggle Toddler Group Diabetes Prevenlion GroLIP Royal British Legion (Kil Bags Live Onl Eastney Area Community Association is a membership organisation. As at 0111112025 there were 66 members. LICENCE HOLDERS We are pleased that we have two Licence Holders based al Easlney Community Centre that both provide important services to our community." Baby Sensory Hub and Pure Ground Bransbuyy Coffee Shop. They can both operate up lo 7 days a week, having permanent areas for their exclusive use al designated limes by agreement. Both licence holders pay a lixed monthly fee lo the centre and the licences are reviewed and renewable every year. Baby Sensory Hub The Baby Sensory Hub joined the centre in October 2019 and occupies the two first floor spaces, one spacious room above the studio and anolher room plus office space al the back Df the cenlre, via a rear staircase, It offers a complete approach lo learning and development for mum8 l& dad81 and their babies with lols of activities including Reading Fairy, sleep sessions, musi¢, dance, physical skills and sensory play plus, of course, lols of advice. The owner, Emily, and her staff, currently deliver the programme of 13 daylime classes per week over Tuesday to Friday with special events and aclivilies during school holidays. The hub brings a lol of foot fall into the cenlre, many of whoim, we ale pleased lo see, also enjoy other centre facililieslservices, including the coffee shop and hiring the halls for birthday parties and celebrations. We look fotward lo continuing lo work in partnership with this great community resource for many years lo come. Puro Ground Bransbury Coffee Shop ON 7 June 2023, the newly rejuvenated Pure Ground Bransbury Coffee Shop opened ils doors. The coffee shop is open Monday lo Saturday 0930-1430 through the summer and Monday to Friday 0930-1430 during the winter months, and oflers outdoor as well as indoor seating. Originally, a limited menu of hot drinks, sandwiches, sausage rolls and assorted home-made cakes was offered bul the menu is slowly expanding and now includes hot sandwiches and loaslies, which have been well received. 11 continues to offer a welcoming, friendly space to enjoy a good quality cup of Coffee and a bite to eat with friends, or before or after for those allending classes and group meetings at the centre, and we look forward to seeing its continuing development and success. TRUSTEES, REPORTS Statement froin the Chair iiiaiiileii£3llLe johs t11ey t would be in the region of £2K. Based on the accounts for the year ended 31 March 2025, 0 months core cost would amount lo £16.5K and therefore 8 months would be around £33K. TkTre Irustee's aim is thei-efore to have be*ween £18.fJKx and £35Yi of free reseives. At 31 March 20?5 the Comirunify Centre had free reserves of £38.5K. The 1p.vel of free rpsetwes is sufficient comply with the reseriies policy. No fuilher action is required other than the regulai- moni'Loring of the finaiicial health of the Community centre in the iioi-lmal way Porfoimasice & Achievemeiits - Ireasuypr's Re Please see the Financial Report eiiclosed in this pack Alaii Gibbs Honorary Treasurer Report of Ilie Ti-ustees agi-eed and signed on their behalf Signed Dated Eastney Area ommunity Association Registered Charity 292346 Financial Report 2024125 Introduction The finances for the Association continued to stabilise during 202A125. During the year the Association undertook significant planned works both to upgrade the CCTV system and make improvements to Ihe kitchen equipment at 8 total cost of £5.61(. These costs exceeded the day to day running surplus which resulted in the Association made a Deficit in the year of £Sk {£1 k Deficit} which redutrs the tota5 accumulated funds at the end of the year to £38k (£43.5k). NB previous year's figures are in brackets for comparison Independent Examination The above accounts have been independently examined or audited, and the ceriificate to confirm this is attached. Conclusion The Net Reserves of the Association have decreased from £43.5k as at March 2024 to £38.5k as at March 2025., a decrease of £5k. Thanks are due to Portsmouth City Council for its continued support of the Association., and my personal thanks go to Allison., her staff,. and my fellow Comniittee members for all their help and support during Ihe year Alan Gibbs Honorary Treasurer EACA Eastn@y Ar@a Community Ai50ri&tion Income and Exp@iiditure Account for thp year ended 31 March 2025 Incoming Resources Main Account Rental Incomel Membership Fees Sundry Cafe Income Grants etc Total Income Notes 31103124 31103124 31103125 31103125 54,065.74 911.(M) 55,596.84 321.00 4,800.00 0.00 3,000.00 1,500.00 59,476.74 60,717.84 Resources Expended Maln Account Salaries etc Maiiagemenl Fee Premise5 Costs Electri£itv Services PCC Rates Refuse & Cleaning costs Office Costs Office Supplies & Publicity Broadband Etc 25,230.68 13,895.71 24,287.30 15,183.89 6,235.47 951.64 434.93 9,677.29 1,931.84 270.40 4,025.95 4,132.85 1,897.25 558.65 482.64 1,858.66 05.04 494.71 473.87 Insurance Repairs & Renewals Miscelloneous CCTV Upgrade New Oven Recove¥y Costs Total Expenditure 2,395.30 0.00 1,357.22 4,540.00 1,083.66 0.00 0.00 3,814.51 60,478.22 65.689.83 Surplus/lDeficltl for the year -1,001.48 -4,971.99 Eastney A.I'ea Communi'ty Assuciation Balance Sheet as at March 2025 Notes 31103124 31103/2 0.00 0.00 31103125 31103125 0.00 0.00 Non cu¥rent assets Current assets &anl<- Old ank-New Sl Account Debtors and Prepayment5 Accruals 21,642.78 0.00 6,823.99 12,946.77 20,988.64 1,271.15 0.00 42,030.55 20,988.64 4,455.07 0.00 47,086.49 Current Liabilltles Creditors Accruals Third Party income. Receipts in advance 3,595.75 0.00 o.oo 0.00 3,595.75 3,511.80 Current Assets less Curyent Lalbilities 43.490.74 38.518.75 Tot81 Assets 43,490.74 38,518.75 Flnanced By: Accumulated Fund Main Account 5urpluslldeficitl Bal3nce C/F 44,492.22 -1,001.48 43,490.74 43,490.74 -4,971.99 38,518.75 Eastney Area CDmmunlty Assoclatlon Notes to the Accounts l A￿OUntIng policies These accounts have been prepared in accordance with the Statement of recommended practice1SORPI for Charities and the Charities Act 2011. 2 Financial Instruments Lloyds Bank Account- Old Lloyds Bank Account- New NSI Account Debtors and Prepayments Creditors 31103124 21,642.78 0.00 20,988.64 4.455.07 -3,595.75 43,490.74 0.00 31103125 6,823.99 12,946.77 20,988.64 1,271.15 -3,511.80 38,518.75 0.00 3 Statement of Movement In Reserves Balance as at 114123 Surplus/ldeficitl for the year Balance as at 3113124 Totsl 44,492.22 -1,001.48 43,490.74 Balance as at 114124 Surpluslldeficitl for the yea Balance as at 3113125 43,490.74 4,971.99 38,518.75 ITY CO E"NCILANllI ANI) VIIALLS niin nih Report to the trusteesl Meinbors of On ac¢ounts Chartty no {If any? end8d Set out on pages I report to the trustees on my examination of the accounts of the abov8 haiity I'the Trust") for the year ended onsibllltle5 an As Ihe charity tfilstees of tlie Trust, you are responsible for the preparation basi5 of report of the accounts in accordance with the requirements of the Charities Act 2011 {"the Act.). Res I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Direction5 given by the Chaiity Commission under section 145{5}{b) of tho Act. I have completed my examinalion. I confirm that no material matters have come to niy attention (other than that disclosed bèlow ' l in connection with the exaMin8tioii which gives ine cause to believe thst in, any material respect: accounting records were not kept in accordance wilh section 130 of the Act or the accounts do not a¢¢ord with lh8 accounting records Indepen ent examlnei's statement I have no concems and have come across no other matters in connection with the examination to which attention stiould be drawn order to enable a propor understandin9 of the accounts to be reached. Please delple the words in the brack@ts if they do not apply. igiied: ame: élevant pKofesS1 nal qUalificalB0￿(8) or ody (if any): Ye$s'. ctob$B' 2018 Sectioty..B. . Dtsclosure Only complete if the examiner needs to highlignt Iriatters ol coriGf.ri) (see. LP32, Independenl exciminalion of charity 8¢COtJnls'. directions and guidance for raxaminers). Ive here brief de any itenis that the examinor wlshes IsclLèse. 115 tobe