EASTNEY AREA
COMMUNITY ASSOCIATION
4stnEyCommunlty
C4YIV•
ANNUAL REPORT AND INDEPENDENTLY EXAMINED
FINANCIAL STATEMENTS
FOR THE YEAR ENDED 31ST MARCH 2024
ANNUAL GENERAL MEETING:
st
21 November 2024
EACA is committed to providing social, recreational and educational
opportunities, without discrimination, for its friends and neighbours
Prjit 2
DOL￿￿0
CHRISI"MAS -,
FAIR
T¥•Jd•y'BlpM-2.4Sp
iUfftNYPUMD
Supported by Portsmouth City Council Registered Charity No. 292346

Annual Report and Independently
Examined Financial Statements of
Eastney Area Community Association
for the year ended 31st March 2024
CONTENTS
ANNUAL REPORT
Referen￿ & Administrative Details
Structure, Governance & Management
Association Activities
Li￿nCe Holders
(iv)
Baby Sensory Hub
b)
Pure Ground Bransbury Coffee Shop
Trustees, Reports
(v)
(vi)
Financial Review
INDEPENDENTLY EXAMINED FINANCIAL STATEMENTS
OF THE ASSOCIATION

Eastney Area Community Association
REPORT OF THE TRUSTEES FOR THE
YEAR ENDED 31ST MARCH 2024
The trustees present their report with the fi'nancial statements of the Charity for the year ended 31°
March 2024. The trustees have adopted the provisions of the Statement of Recommended Practice
(SORP) 'Accounting and Reporting by Charities, issued in March 2005.
REFERENCE AND ADMINISTRATIVE DETAILS
Registered Charity Number
292346
Address
Bransbury Park
Bransbury Road
Southsea
P04 9SU
Contact Details
Telephone.. 02392 864306
Email..
eastne
cc
mail.com
Fa¢ebook.' Eastney Community Centre
Staff
Centre Manager:
Allison Udy (Joint MVCA)
Admin Assistants: Debbie Laycock
Kimberly Barrett {Joinl MVCAI
Angela Needle
Sandra Gofton
Trustees
Chair..
Bridget Tregoning
Vice-chair.. Valerie Peach
Secretary.. Paul Pritchard
Treasurer.. Alan Gibbs
Valerie Peach
Bridget Tregoning
Leslie Eyers
Susan Heather
Angela Barnes
steve Pitt
Sheila Porter
Julie Boulter (original EACA)
Marjorie Davies (original EACA)
Cleaners:
PCC Members, Appointod Representative
Cllr Gerald Vernon-Jackson
PCC Liatson Officer
Chris Richards
Independent Examiner
Paul Tallack
16 Milton Park Avenue
Southsea
P04 8JG
Offlce Hours:
Monday to Friday 9.30am to 12.30pm
Bank
Lloyds Bank
Palmerston Road
Southsea

GOVERNANCE, STRUCTURE AND MANAGEMENT
Eastney Area Community Association IEACA) became a registered charity in 1985 and Is registered as such
in England under No. 292346. The charity is controlled by ils governing document, a constitution. regislered
with the Charity Commission
Our charitable objects are as follows..
li) To promote the benefit of the inhabitants of the city of Portsmouth particularly the area of Eastney,
Soulhsea and Milton and Ihe neighbourhood without distinction of sex or of political. religious or other
opinions, by associating together Ihe local authorities, voluntary oiganisalions and inhabitants in a
common effort to advance education and to provide facilities in the interests of social welfare for
recreation and leisure-lime occupation with the object of Improving the conditions of life for the said
inhabilanls.,
{lil To establish or to secure the eslablishmenl of a Community Centre and to maintain and manage, or
to co-operate with any local statutory authority in the maintenance and management of such a centre
for activities promoted by the Association and its consliluent bodies in furtherance ofthe above objects
The Association is non-party in politics and non-sectarian in religion.
Although the building belongs to Portsmouth City Council, the Association is an independent communtiy
association and leases the building under a peppercorn rent. A SeNiee Level Agreement is in place between
Portsmouth CFIY Council and the Association and slates the term5 and conditions of operalSon and who is
responsible for what- for example the council maintain the building structure and provide support and advice
lo staff and volunteers and the Association maintains the interior and agrees lo provide a broad and balanced
programme lo users.
The Association is managed by a volunteer managemenl committee (Irusleesl that meèts once a month and
responsibilities include the health & safety of users, maintenance of the interior of the building, hiring policies,
programme of aclivilies, employment of staff and managing the finances. TTUStees are elected following
nomination and approval at the Annual General Meeting. A trustee induction pack has been produced and
training is made 8vailable. At present. the Committee has 14 individuals made up of individual members and
appointed represenlalives.
Since 1 February 2023, the trustees of Milton Village Community Association IMVCAI have joined the
remaining trustees of EACA to help to continue to manage the Association. These Iruslees now manage both
Associalions, bul the finances and charitable slatuses of each Associalion remain independent for now. The
Manager and clerical staff of MVCA now have additional hours, funded by EACA, to help run the centre.
The Charity's Trustees are responsible for Ihe preparation of the accounts. The charity is entitled to
exemption from Audit under section 145 of the Charities Act 2011, nevertheless an independent examinecs
report is required.
The Trustees acknowledge their responslbilllies for
il ensuring that the charity keeps proper accounling records in accordance with section 130 of the acl.
ii) preparing financial slalement5 Ihat give a true and fair view of the fiTiancial health of the Gharity at the
end of the financial year and of ils income and expendiluTe for the year.
Rlsk Management
The trustees have a duty lo identlfy and review the risks lo which the charity is exposed and to ensure
appropriate controls are place to provide reasonable assurance against fraud and error. The trustees have
in place the necessary policies and procedures for the effective operation of the Association and have
identified the following as potential risks to the long term sustainability:
Introduction of rent payable for the building by the council
Increasing competition from nearby venues
Covld-19 and other infectious diseases
Untenable costs
iv)

ASSOCIATION ACTIVITIES
We currently have two members, groups..
Tuesday Bingo Club
are a large group who meet weekly in the large hall on Tuesdays 1 pm- 2.45 pm for a weekly social game
of bingo. Special events are put on at Easter and Christmas for the members.
Bransbury Art Group
are a small group that meets weekly in the small hall on Fridays 10.15 am- 11.45 am. Members painl their
own individual pieces brought from home in a friendty, social atmosphere.
In addition to the members. groups. there are a good variety of regular groups who use the centre's
facilities. These currently include:
Connors, Toy Library
Mixed Martial Arts
Various Yoga Classes
Dog Training
BMX Flatland
Beating the Blues
Endeavour Twirl Team
Various Pilales Classes
Organic Hill (Hlgh Intensity Interval)
Training
Zumbalzumba Gold
Beginners, Line Dancing
Activ8 Minds (Junior SportslArts)
Private Dan￿ Lessons
Adull Kickboxing
Portsmouth Apostles
Ante Natal Classes
Ska Choir
Southsea Sewn
Diabetes Prevention
Disability Football
Assoclatlon Events
This summer we were pleased to start an Association Events programme that included three activities in
the large hall - a lovely Sea Shanties Concert, a fLJn evening of Skillles & Scampi and a fabulous Night with
Elvisl All the events were gold out and it was great lo see Ihe large hall packed outl
Membership
Eastney Area Community Association is a membership organisation. As at 0111012024 there were 47
members.

LICENCE HOLDERS
We are pleased that we have two Licence Hc)Iders based at Eastney ComTnunity Centre that both provide
important services to ourcommunily,. Baby Sensory Hub and Pure Ground Bransbury Coffee Shop.
They can both operate up lo 7 days a week, having permanenl areas for their exclusive Ljse at designated
times by agreement. Both licence holders pay a fixed monlhly fee to the ￿￿tre and the licences are
reviewed and renewable every year.
Baby Sensory Hub
The Baby Sensory Hub joined the centre in October 2019 and occupies the two first floor spaces, one
spacious room above the studio and another room plus office space al the back of the centre, via a rear
staircase. It offers a complete approach lo learning and development for mums l& dads) and their babies
with lots of activities including Reading Fairy, sleep sessions, music, dance, physical skills and sensory
play plus, of course, lots of advice. The owner, Emily, and her staff, currèntly deliver the programme of 13
daytime classes per week over Monday to Friday with special events and activities during school holidays.
The hub brings a lol of foot fall into the centre, many of whom, we are pleased lo see, also enjoy other
ntre facililieslservices, including the coffee shop gnd hiring the halls for birthday parties and celebrations.
We look fotward to continuing to work in partnership with this great community reSOu￿e for many years to
come.
Puye Ground Bransbury Coffee Shop
Pure Ground Bransbury Coffee Shop started at Milton Village Hall and expanded to Eastney Community
Centre in Spring 2023. It is set up as a CIC so the profits can only be ploughed back into the coffee shop
service or into the community association. The coffee shop is open Monday to Salurday 0930-1430 and
offers outdoor a5 well as indoor seating Despite a limited menu of hot drinks, sandwiches, sausage rolls,
toasties and assorted home-made cake5, It has traded well over the past year and continues to offer
welcoming, friendly space to enjoy a good quality cup of coffee and a bile lo eat with friends, or before or
after for those attending classes and group meetings at the centre. We look fO￿ard to seeing its
continuing development and success.

TRUSTEES, REPORTS
Statement from the Chair
I feel this year has gone well for Eastney Community Centre. This has notjust happened, it is
through hard work, so I musl thank Debbie, Julie and Derek Bouller, for all that they have done
and do.
The bookings for parties, and other groups that use the Cenlre, are all going very well and, in fact,
the number of regular groups have increased. Sadly. we've had to increase hire rates this year as
expenditure continues to increase with minimum wage rises and cost of living. And with yet more
large minimurn wage increases on the horizon, we may have to increase them againl But we
continue to monitor local rates to ensure that we remain Competitive.
Allison arranged some lovely centre events which were very popular and it was great having the
much larger hall at Easlney to host theml It not only created a great atmosphere with a packed
audience but helped keep the cost per head down with a larger capacity. We look forward to
arranging more.
Unfortunately, there have been a lot of building issues this year, partly due to the age of the
building bLtt also because of the ongoing 'battle' with local youthsl Steve Pitt very kindly arranged
a site safety
security survey by the poli￿, as a result of which, additional roof proteGtion is being
installed and we were successful in obtaining a CIL grant for 500k of the cost towards a brand new
CCTV system that would include monitoring. Hopefully, the new security measures will help
reduce the problems with the youth.
Pure Ground Coffee Shop at Bransbury Park is thriving and, at times, gets very busy. It is ajso
helping lo attract people into the Centre, which is an excellent way fon￿ard.
The other person, I have to thank is Allison, who oversees Eastney CommLrnity Centre, and works
in the Offi￿ some Wednesdays, Allison, has had to undertake a lot of extra work, and I cannot
thank her enough for all her hard work, over the last ￿e1ve months.
I look forward to another successful year, and hopefully the bmo Centres will eventually join
together and become one.
Bridget Tregoning
Chairman of Milton and Eastney Community Centres

Trustee Report
As a long-standing Trustee, l am pleased to report that this has been a successful year for
Eastney Community Centre due to the continued support of Allison Udy and her team of
Committee members at Milton Village Community Association. With their help and with the
ongoing support of Portsmouth City Council and our local Councillors, the Centre has
continued to thrive, The current Trustees thank all concerned for their time, effort and
expertise in taking us forward.
Although inexperienced in Health and Safety issues, I have enthusiastically attempted a
monthly reportto the Committee, hiEhliEhting any issues that effect the safe use of the
Centre. This is continually supported by Debbie Laycock, our Centre Co-ordinator, and her
daily checks as well as Councellor Pitt, who takes a keen interest in the fabric of the
building. This year we were happy to refurbish the Meeting Room to provide another
facility for hire.
We would like to thank Patricia Dalton and Karen Young for continuing to run the Tuesday
Bingo Club, always popular with their regular players. Of course there's always a friendly
welcome for new members. Thanks also to Marjorie Davies who l ads the enthusiastlc
Bransbury Arts Club on Friday mornings. Their talented members
ip has grown to 14 but
they would always welcome more members to their friendly group.
Huge thanks must also go to Debbie, who not only runs the office with all that that entails,
but always has a friendly Smile makingthe Centre a welcoming place. This year has seen
many new groupsjoining our existing, well established programme of groups and activities
and both halls remain popular for family celebrations. Having Milton Village supporting LIS
has been such an advantage as prospective hirers get the choice of availability at the two
Centres.
A positive development has been the successful use of Eastne¢s large hall for very popular
social events organized by Allison. The Shanty Men, the Skittles Evening and The Elvis
entertainment were all sold out events, We look forward to future social events next year.
We are currently planning our Annual Christmas Fair in December, to welcome all ages to
the Centre, to have fun, pick up a bargain, a cake and a visit to Santa, while raising much
needed funds to improve the facilities we have to offer, Thanks again to everyone involved
with Eastney Community Centre and we look forward to an even more successful year
ahead.
Julie Boulter, supported by Derek Boulter and her family.

Flnancial Revlew
Introductlon
The day-to-day recording of income, the invoicing and Ihe payment of bills is carried out on
site by Ihe office staff and all records are passed on to the Treasurer who prodU￿S the
monthly finance reports for the Committee. The Treasurer alsb prepares the accounts for the
year end Independenl Examinalion, and the subsequent Charity Commission submissions.
These accounts contained in this pack have been independently examined, and the
certificate to o)nfirm this is allached.
Reserves Pollcy
The trustees have detemiined that there should be sufficient free resenjes to allow an
orderly winding up of the Community Centre should il ever be required, plus 3 to 6 months
core expenditure lo allow time for the trustees to work through any short term financial
shocks, such as IDSS of income or, if the Ioss is permallent, to identify new sources of
income or to implement appropriate cost reductions
The trustees have established that the winding up costs (redundancies, lease commilments,
dilapidations and professional fees) would be in the region of £3K. Based on the accounts
for the year ended 30 March 2024, 3 months core cost would amount to £14K and therefore
6 months would be Iround £28K. The trustees aim is therefore to have between £17K and
£31 K of free reseNes.
At 31 March 2024 the Community Centre had free rese￿e8 of £42K.
The level of free reserves is sufficient comply with the reseNes policy.
No further oction is required other than the regular monitoring of the financial health of th8
Community ￿ntre in the normal way
Perfomiance & AGhievements- Treasurer's Report
Please see the Financial Report endosed in this pack
Alan Gibbs
Honorary Treasurer
Report of the Trustees agreed and signed on their behalf
Signed
Name
Position

Eastney Area Community Association
Registered Charity 292346
Financial Report 2023124
Introduction
The Association faced a major crisis during 22123 which meant that there was the
real possibility that the Association would ￿aSe, and the Community Centre would
close.
The remaining Trustees called for support and the Trustees of Milton Village
Community Association (MVCA) were added to the remaining Eastney trustees in
January 2023 in order to attempt to remedy and rectify the situation.
l am pleased to report that the during 2023124 the situation has been turned around,
and the Community Association has remained open and has significantly recovered
from the position that it was in.
There was a t￿mendouS amount of hard work undertaken by Allison, Kimberley and
Debbie, supported by old 8nd new Trustees, to ensure that systems and procedures
were either replaced or improved so that many of the past problems should not re-
occur.
Many of these solutions incurred necessary costs (e.g. New Computers etc) and are
shown in the Accounts as recovery costs, with the expectation being that such one-
off costs will not be repeated in the future.
The Association made a Deficit in the year of £1 k {£10.6k Defi'cit) which redU￿S the
total accumulated funds at the end of the year to £43.5k (£44.5k). The balance in the
National Savings Account remained at £21 k (£21 k)
NB previous year's figures are in brackets for comparison

Independent Examination
The above accounts have been independent5y examined or audited, and the
certificate to confirm this is attached.
Conclusion
The finances of the Association have decreased from £44.5k as at March 2023 to
£43.5k Ss at March 2024,. a decrease of £1k.
Thanks are due to Portsmouth City Council for its continued support of the
Association,. and my personal thanks go to Allison., her staff,. 8nd my fellow
Committee members for all their help and support during the year
Alan Gibbs
Honorary Treasurer EACA

Eastney ￿e0 Communlty Associatlon
Income and E¥pendlture Account for the yeay ended 31 Marth 2024
Incomlng Resources
Maln Account
Rentsl Ineome/ Membership Fees
Sundry
Café Income
GTants etc
Total Income
Notes
31103123 31103123
31103124 31103124
47,105.62
0.00
3,3(Kl.00
0.00
54,065.74
911.00
3,000.00
1,500.00
50,405.62
59,476.74
Resour￿ Expended
Main Account
Salarles etc
Management Fee
Cheques Written
Premlses Costs
Electricity
Ga5
Services
PCC Rates
R8fuse & Cleaning costs
Office Costs
Office Supplies & Publicity
Broadband Etc
39,191.02
0.00
11,764.62
25,230.68
13.895.71
0.00
5,298.74
2,257.88
1,467.45
460.80
4.242.65
1,992.82
951.64
434.93
4.132.85
158.34
416.88
1,897.25
558.65
482.64
448.59
716.46
1,678.84
3,814.51
Insurance
Repairs & Renewals
iscellaneous
Christmas Falr
Recovery Costs
Total Expenditure
0.00
0.00
0.00
6¥015.73
60,47&22
SuYplus/(Defldt) for the year
-10,610.11
-1,001.48

Eastney Area Communlty Assoclatlon
Balance Sheet as at 31 March 2024
Notes
31103123 31103123
0.00
0.00
31103124 31104124
0.00
0.00
Non current a55ets
Current assets
Bank
NSI Account
Debtor5 and Prepayments
Accruals
15,345.89
20,988.64
12,543.72
0.00
48,878.25
21,642.78
20,988.64
4,455.07
0.00
47,086.49
Current Llabllltles
Creditors
Accruals
Third Party income
Receipts in advance
4,386.03
0.00
0.00
0.00
4,386.03
3,595.75
0.00
0.00
0.00
3,595.75
Cuyrent Assets id Current Lalbllltles
44.492.22
43,490.74
Total Assets
44,492.22
43.490.74
rinanced By:
Accumulated Fund Main Account
Surpluslldeficitl
Balance CIF
55,102.33
-10,610.11
44,492.22
,491,22
-1,001,48
43,490,74

Eastney Area Communlty Association
Notes to the Accounts
l Accounting policles
These accounts have been prepared in accordance with the Statement of
recommended pyactice ISORPI for Charities and the Charlties Act 2011.
2 Financial Instruments
Uoyds Bank Account
NSI Account
Debtors and Prepayments
Creditors
31103123
15,345.89
20,988.64
12.543.72
-4,386.03
44,492.22
0.00
31103124
21,642.78
20,988.64
4,455.07
-3,595.75
43,490,74
o.oo
3 Statement of Movement in Reserves
Balance as at 114122
SurplL151ldefl¢ltl for the year
Balance as at 3113123
Total
55,102.33
-10,610,11
44,492.22
Balance as at 114123
Surplus/{deflcltl for the year
Balance as at 3113124
44.492.22
-1,001.48
43,490.74

CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's
report on the accounts
Section A
Independent Examiner's Report
Report to the trustoesl
members of
rAST￿ty aoMhvN(Y'/ rt£sociA1T
On accounts for the year
ended
31131x4
Charity no
(If any)
29234G
Set out on pages
s sÈrour TUÉ
&NtQLpftL @E-PO Lrs PA-&(
I report to the trustees on my examination of the accounts of the above
charity {"Ihe Tiusv,) for the year ended
Responslbllltlos and As the charity trustees of Ihe Trust, you are responsible for the prepafalion
basis of report of the aC￿unts in accordance with the requiremenls of the Charities Act
2011 {Ihe Acti.
I report in respect of my examlnation of the TTUSt's accounts carrled out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed the applicable Directions given by the Charlty Commission
under sectlon 145{5){b) of the Act.
I have completed my examination. I confirm that no material matters have
come to my attGntion (
') in connection wlth
the examination which gives me cause to belleve that In, any materlal
respect:
accounting Tecords were not kept in accordan￿ with sectÉon 130 of
the Act or
the ac¢ounts do not accord wlth the accountlng records
Independent
examinerfs statement
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in order to enable a
proper understanding of the accounts to be reached.
° Pleasg delets the words in the brdckets if they do not apply.
Slgned:
Date:
Name:
fAL)u TA
Relevant professlonal
quallfl¢atlon(s) or body
(If any):
Address:
SouTHa £
HAthPtyfHI&E fo+ 8
IER
October 2018

Section B
Disclosure
Only complele if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts= direclions and guidance for
examiners).
Gfve here brief detai15 of
ony items that the
examiner wishes to
disclose.
IER
October 2018