Trustees’ Annual Report: Year Ended 30 April 2025
The Trustees present their Annual Report together with the Treasurer’s Report and the independently examined financial statements for the year ended 30 April 2025.
Structure, Governance and Management
Woking Boys and Girls Club was registered as a charity on 8 May 1986 and operates under a Constitution, most recently amended on 26 June 2016.
During the year under review, Woking Town Football Club operated 35 teams with approximately 500 registered players across the Under-5 to Under-18 age groups. The Club was supported by 75 volunteers, together with professional coaches provided through its coaching partner, SkillZone.
The Club is a membership organisation. Membership comprises participating children, Trustees, Officers and volunteers. Parents or guardians hold constitutional proxy voting rights on behalf of their children.
Trustees
The Trustees who served during the financial year were:
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Michael Hodges – Chairman and Club Secretary (appointed July 2017)
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John Mould – Treasurer (appointed June 2023)
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Daniel Parmer (appointed July 2019)
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Jonathan Walpole (appointed March 2025)
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David Franklin (resigned during the year)
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Kevin Brunning (resigned during the year)
The Trustees collectively form the Club’s central Committee, which meets monthly and is responsible for the governance, management and strategic direction of the Club. Trustees are appointed or reappointed annually at the Annual General Meeting, with interim appointments made by the Board of Trustees as required.
Safeguarding of Children
Woking Town FC take the safeguarding of children extremely seriously, and in response to this critical issue and with the valuable input of our Child Welfare Officer, Michael Hodges, and the Surrey FA, we have reinforced our safeguarding procedures as follows:
The safeguarding and welfare of children remain a paramount priority for the Club. With guidance from the Surrey FA and the oversight of the Club’s Child Welfare Officer, Michael Hodges, the Club has continued to strengthen and maintain robust safeguarding procedures.
These include:
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Mandatory Enhanced Disclosure and Barring Service (DBS) checks for all individuals working with or coaching children and young people under the age of 18.
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Regular review and updating of the Club’s website and policies to ensure compliance with current safeguarding guidance issued by the Surrey FA.
The Trustees remain committed to ongoing monitoring and improvement of safeguarding arrangements to mitigate risk and ensure a safe environment for all participants.
Objectives and Public Benefit
The charitable objective of the Club, as set out in its Constitution, is:
“To provide and encourage recreation and leisure time activities and occupations for boys and girls who reside in or near Woking, to improve their conditions of life.”
In delivering this objective, the Trustees have due regard to the Charity Commission’s guidance on public benefit and ensure that all activities are planned and delivered in accordance with this guidance.
Activities
The Club’s principal activity is the provision of organised football coaching and playing opportunities for boys and girls. The programme is designed to promote physical activity, teamwork, discipline and social development.
Coaching provision begins at Under-5 level with a focus on fundamental movement and football skills, progressing through mini soccer and youth football with increasingly structured and intensive training appropriate to age and ability.
The Club operates a Benevolent Fund to provide financial assistance to children who may otherwise be unable to participate due to social or financial disadvantage. Applications are considered and administered in strict confidence.
During the year, the Club continued to provide financial support to families affected by economic hardship, including those impacted by the cost-of-living crisis, ensuring that financial constraints did not prevent participation.
In collaboration with the Club’s Child Welfare Officer, Surrey Police and Active Surrey, the Club has also actively supported children identified as being in need of additional assistance. Through targeted financial support and inclusion in sporting activity, the Club has observed positive outcomes in engagement, behaviour and wellbeing.
Achievements and Performance
The Club continued to develop its partnership with Westfield FC, establishing a structured pathway for players to progress into senior football. A shared long-term objective is the development of Westfield’s ground as a future home for the Club, including the installation of a 3G pitch. This project remains under active development.
The Club is proud to hold England Football 2 Star Accredited status, most recently renewed in November 2025. England Football Accreditation is the national framework for grassroots football clubs, recognising organisations that meet high standards of governance, safeguarding, inclusivity and sustainability.
Accreditation demonstrates the Club’s commitment to providing accessible football opportunities for players of all ages, genders and abilities in a safe, well-managed and respectful environment. It also serves as an important assurance to the local community of the Club’s professionalism and standards.
The Trustees record their sincere thanks to the Committee, volunteer coaches, parent representatives and wider volunteer base for their dedication and significant contribution throughout the year.
All volunteer coaches are required to complete The FA Introduction to Coaching Football qualification, and the Club actively supports The FA’s Respect programme, promoting positive behaviour from players, officials, parents and spectators.
Football Development
The partnership with Westfield FC has enabled the Club to establish a clear progression route into adult football, with the long-term ambition of becoming a feeder club to Westfield’s senior teams.
The Club has continued to expand its girls’ football programme, which now includes more than 60 registered players.
Player retention and development remained a strategic focus. The Club achieved its objective of providing professional coaching support at every age group, with professional coaches leading sessions and mentoring volunteer coaches to enhance coaching quality and consistency.
Facilities
Significant progress has been made in improving training and matchday facilities. The majority of teams now train on high-quality 3G pitches.
Home fixtures are primarily hosted at Woking College and St John the Baptist School, Woking. Training facilities include Eastwood Leisure Centre, Woking Leisure Centre, Woking College and Winston Churchill School.
The acquisition of a permanent home ground with a clubhouse and 3G pitch remains a key strategic objective. The Club continues to work with Westfield FC to secure planning permission and funding to realise this vision at their Woking Park site.
Administration and Governance
The Committee, supported by a strong volunteer base, remains focused on effective governance and operational efficiency.
Key administrative practices include:
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Monthly Committee meetings, open to members wishing to raise agenda items or attend
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Three coaches’ meetings per season
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Ongoing financial monitoring and forward planning
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Regular liaison with facilities providers
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Routine review of website content
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Development of internal communications through WhatsApp groups
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Dissemination of key information via social media platforms
The Trustees acknowledge the vital contribution made by volunteers and record their gratitude for the time and commitment given in support of the Club’s charitable activities.
Financial Review
The Club’s professional advisers during the year were:
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Independent Examiner (Year-End Accounts): Hilary Dickenson
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Bankers: Barclays
Further details of the Club’s financial performance are contained within the Treasurer’s Report, together with the Income and Expenditure Account, Balance Sheet and Independent Examiner’s Report.
On behalf of the Board of Trustees,
Michael Hodges Trustee
Date: 16 February 2026
WOKING BOYS & GIRLS CLUB
| Statement of Financial Activities | 2024/2025 | 2023/2024 |
|---|---|---|
| 30th April 2025 | (12 months) | (12 months) |
| Income | ||
| Annual subscriptions | 127,052 | 90,623 |
| HMRC Gift Aid | 20,528 | 36,286 |
| Grants, Donations, Sponsorships | 14,393 | 1,700 |
| Bank Interest | 1,083 | 510 |
| Other income | 138 | 13 |
| TOTAL INCOME | 163,194 | 129,132 |
| Expenses | ||
| Pitch Hire | 58,956 | 45,865 |
| Professional coaching | 29,433 | 22,094 |
| Club equipment | 11,199 | |
| Match & Training Kit | 17,455 | 33,412 |
| Coaching equipment | 4,690 | |
| Coaching Courses & DBS fees | 3,262 | 30 |
| Referees | 8,664 | 6,642 |
| Trophies | 32 | 3,122 |
| Registrations & memberships | 3,672 | 2,343 |
| Football Fines | 885 | |
| Insurance | 1,564 | 624 |
| Technology & website | 1,761 | |
| Project Expense | 702 | |
| Other expenditure | 3,140 | 5,959 |
| TOTAL EXPENDITURE | 145,414 | 120,091 |
| NET INCOME(EXPENSE) | 17,780 | 9,041 |
WOKING BOYS & GIRLS CLUB
| Balance Sheet | 30 April 2025 | 30 April 2024 |
|---|---|---|
| ASSETS | ||
| Cash & Bank Accounts | ||
| - Barclays Bank Club Treasury Account | 21,651 | 4,637 |
| - Barclays Bank Club Deposit Account | 55,000 | 54,233 |
| TOTAL ASSETS | 76,651 | 58,870 |
| LIABILITIES | - | |
| EQUITY | ||
| - Club Reserves | 69,495 | 51,714 |
| - Benevolent Reserves | 7,156 | 7,156 |
| TOTAL LIABILITIES & EQUITY | 76,651 | 58,870 |
Approved by the Treasurer John Mould 10 February 2026
Honorary Treasurer’s Report
For the Year Ended 30 April 2025
Woking Boys and Girls Club (“the Club”), also known as Woking Town FC, is a registered charity (No. 292342) constituted by Deed of Trust in England and Wales.
Accounting Basis
The accounts have been prepared on a Receipts and Payments basis , in accordance with Section 42(3) of the Charities Act 1993 (as amended). The Statement of Financial Activities therefore reflects cash transactions only and reconciles directly to the year-end cash and bank balances. No accruals or prepayments are included.
The Club is not registered for VAT and all expenditure is stated inclusive of VAT. The Club has no liability to Income or Corporation Tax.
The accounts for the year were independently examined on 23 February 2026. The Independent Examiner’s report accompanies the annual accounts.
Financial Review
The Club generated an operating surplus of £17,780 for the year ended 30 April 2025 (2024: £9,041).
Income increased by 26%, primarily due to a 40% rise in membership to a record 500 members. Subscription fees were held at 2023/24 levels.
Expenditure increased by 21%, reflecting higher pitch hire and coaching costs required to support increased membership and rising venue rates. During the year, the Club transitioned from Nike to Joma as kit supplier to improve cost efficiency.
The Club continues to rely on volunteer support. All volunteer coaches hold appropriate DBS clearance and safeguarding, first aid and coaching qualifications.
Reserves Policy and Financial Position
At 30 April 2025, the Club held cash reserves of approximately £76,000 .
The Trustees’ policy is to maintain sufficient unrestricted reserves to:
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Cover at least 6–9 months of operating expenditure
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Provide financial stability in the event of unexpected reductions in income or increases in costs
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Enable continued support for underprivileged children
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Contribute towards strategic projects, including facility development
The Trustees consider the current level of reserves to be appropriate given the Club’s growth, exposure to rising pitch hire costs, and planned investment in a 3G pitch in partnership with Westfield FC.
Outlook
Subscription fees for the 2025/26 season have been held at the current level, marking the third consecutive year without an increase. The Trustees aim to manage cost pressures through prudent financial oversight and continued growth in membership.
The Club remains committed to providing accessible, high-quality coaching and facilities, supporting player development while maintaining long-term financial sustainability.
John Mould Honorary Treasurer 23 February 2026