## **Trustees Annual Report Year Ending 30[th] April 2023** The Trustees present this report accompanied by the Treasurer's Report and independently examined accounts for the year ended 30[th] April 2023. ## **Structure, Governance and Management** Woking Boys and Girls Club registered as a charity on 8[th] May 1986 governed by its Constitution, last amended on 26[th] June 2016. This year the Woking Town Football Club consisted of 25 teams and 300+ players across the U5 to U18 age groups and 47 volunteers plus four Skillzone coaches. As a membership organisation, our members comprise of the children, Club Trustees, Officers and other Volunteers, with Parents or Guardians holding constitutional proxies to vote on behalf of their children. The Trustees who served during this Financial Year were: 1. Michael Hodges, Chairman & Club Secretary, appointed 6[th] July 2017 2. David Franklin, the Treasurer, was appointed on 16[th] June 2015 3. Kevin Brunning, Membership Secretary, appointed 16[th] June 2015 4. Daniel Parmer, the Quartermaster, was appointed in July 2019 5. Tim Butler, Facilities Co-ordinator, appointed 26[th] June 2016 These Trustees currently comprise the central club Committee, which meets monthly and is responsible for its management and operation. They are appointed or re-appointed annually at our AGM, with interim appointments made as necessary by the Board of Trustees. All Trustees, Officers and other volunteers give their time freely and receive no remuneration or additional benefit. ## **Safeguarding Children** Woking Town F.C. take the safeguarding of children extremely seriously, and in response to this critical issue and with the valuable input of our Child Welfare Officer, Michael Hodges, and the Surrey FA, we have reinforced our safeguarding procedures as follows: - The Enhanced Disclosure and Barring Service (DBS) across the whole Club have been in a state of ongoing review, and it has been ensured that all Trustees, Officers and other Volunteers have an up-to-date DBS check. - For those volunteers that were coaching children, DBS checks were completed. - All Club officials have been issued with an official Club jacket or training top so that children and parents can easily recognise the Club representatives at any time they are involved with footballing activities - The Club website has been updated to ensure it is in line with the current guidance given by - the Surrey FA regarding safeguarding children - Under the Surrey FA guidance, all-volunteer referees who regularly referee in Mini Soccer must complete a DBS by the Club. Page 1 of 6 WTFC Trustees Annual Report 30th April 2023 As a Club, we take our responsibilities towards safeguarding children very seriously and will continue to monitor and update any aspect of the Club's running where it is considered there may be a potential risk, however small. ## **Objectives and Activities** ## Our Constitution defines our charitable objective as _**"to provide and encourage recreation and leisure time activities and occupations for boys and girls who reside in or near Woking, to improve their conditions of life".**_ In furtherance of this objective, our Trustees and Officers are aware of the Charity Commission's guidance on Public Benefit and plan activities accordingly. Our activities' focus remains the provision of football coaching to boys and girls, targeting the development of their Football, team and interpersonal skills. This currently starts with our youngest Under-five age group essential skills development. Our mini soccer age groups continue through increasing skills training and development and progress to youth football with more intensive training and development. Our Benevolent Fund is a complementary activity for providing financial support to enable children who may be socially excluded due to difficult circumstances to participate in our football programme and is administered in strict confidence. The Club continues as it has always done to help those in trouble or deprived of Football, and we continue to offer generous funding to children in the Woking area. We also made funds available for any families impacted by the cost-of-living crisis and we continue to support families who need assistance. We have taken this one step further by as a club and working with the CWO officer taking active participation within the Community through Surrey Police and Active Surrey where we have identified children struggling in their environments and requiring financial aid. We have integrated them into the club and given them support through participating in sports. We have seen this activity bring some huge rewards in changing behaviour and providing valuable support Page 2 of 6 WTFC Trustees Annual Report 30th April 2023 ## **Achievements and Performance** The Charter Standard Scheme is the best practice guide that sets coaching, administration, and child protection standards for all clubs outside the Football League and Premier League. Our necessary ongoing focus is on the annual Charter Standard re-accreditation and maintaining our Development Club status. The Club was granted re-accreditation for Development Club status on 1[st] January 2023. Our thanks go out to the Committee that moves the Club forward and embrace change and innovation. We thank all the coaches, and parents' reps who put in many hours to ensure training and games are played. We will be embarking on activity into next season to bring almost 12 coaches up to Level 1 to support our coaching development. The F.A.'s RESPECT Code requires everyone's conduct/behaviour to comply with good practice requirements and expectations at all national and international football levels. To meet these requirements and ensure that we do not compromise our Development Club accreditation level, we strive for full club compliance from officers and players to parents and spectators. ## **Football Development** We have invested heavily in the lower age groups and we expect that we will have over 25 kids in the U7 for the 2023-24 season. It is also one of the objectives of the club to drive the development of girls' football and we hope to have at least three teams in the 2023-24 season. We continue to look to partner with a Football Development Partner to build out an academy at one level and develop pathways at all levels for those of lesser ability who want to pursue football as a sport. We see our target as having Professional Coaches at every age group level across the club and in some of the larger groups more than one supported by volunteers. Our many volunteers' continued dedication, supported and strengthened by our coaching partners, Skillzone, reflects developing team spirit and strength across age groups. It is gratifying to see our teams playing so well and, most importantly, enjoying their Football. Page 3 of 6 WTFC Trustees Annual Report 30th April 2023 ## **Facilities** The Club has made a big push to upgrade the training and match day facilities which have led to increases in the fees. But we are now proud to say that all our teams now train on 3G enhancing the playing experience for the children we now utilise Eastwood Leisure Centre for our training needs on Thursday, and Friday and the younger age groups on Saturday. We also use the 3G at Woking College for matches on Sunday. The club continues to play home matches at Woking College and St Johns The Baptist in Woking. Weekday training is held at the 3G sites at The Sports Box and Winston Churchill. We continue to look for a permanent site across Woking for our Football and target the development of a 3G site if we can secure funding which will be a major watershed for the club. We have put together an internal committee to drive this initiative and we look forward to progressing it into 2024. ## **Administration** Recruiting active volunteers, managing ongoing kit issues, and improving communications, both internal and external, have been significant areas of focus for the Board of Trustees and Officers of the Club this year. It has been evident again to the Trustees/Officers this year that there is a requirement to support and manage the younger age groups much more closely, and we need to ensure the set-up of the younger age groups is sustainable for the coming season. This is currently a work in progress, but the following are significant improvements that the Board has undertaken in the year to 30[th] April 2023: - Regular (at least quarterly) Trustee/Officers and Coaches meetings - Improvements to the Club administration, including the maintenance of the Whole Game System and DBS checks for all Club Coaches and Officers for Charter Standard status - Ongoing comprehensive financial management with an annual budget and regular reviews of current spend - Introduction of a more thorough process for player registration, payment and timelier issuance of improved and updated annual membership forms - Development of internal communications via WhatsApp groups and a new website - Development and discussion of pitch improvements at match day playing sites at Woking College and SJB for the 2023/24 season Our extensive body of member volunteers continues to make an invaluable contribution to the success of our Club. As ever, we are indebted and grateful for the many hours they spend working on behalf of our young players. We are conscious as a Board, however, that the constant encouragement of more volunteers is an ongoing requirement and must be factored in, particularly in the younger age groups. We find it challenging to encourage more parents to volunteer, so we would encourage all club members to spread how rewarding volunteering is and the significant contribution it makes to the Club and particularly to all our young players. Page 4 of 6 WTFC Trustees Annual Report 30th April 2023 ## **Club Objectives and Key Results for the next 3 years** ## **The Committee will continue to target the Clubs with the following Objectives :** |No|Key Objective|Key Result in
2023-2024||Current Status||Status| |---|---|---|---|---|---|---| |Objective 1|Build on the membership
of the club to support
growth and facility build-
out.|Target 400+
membership in
2023-2024||Achieved 320
membership (Dec 2023)
an increase of 30%||Green| |Objective 2|Build out a Football
Development roadmap
with a partner to facilitate
and support this growth|Roll out Stage 1
of 3 to the teams
below U12||Although we have
professional coaches for
every age group and
implemented a
Development program
we are still at Stage 1 of
three||AMBER| |Objective 3|Locate or secure money
to provide a permanent
home for the club and its
players|We have not yet
identified a viable
site and secured
any funding from
the Football
Foundation or
other bodies||We have identified a
club and facility and we
look to progress in 2023-
2024||RED
At risk| |Objective 4|Provide professional
training at all levels of
football development|All teams are
provided with
Professional
Coaching||~~Completed~~||~~Done~~| |Objective 5|Develop an Equal
number of Girls Teams
vs Boys|Target 6 Girls
Teams||Currently at 10% of boys
3/27||GREEN| |Objective 6|Support the children
through their
development and above
all ensure they enjoy
playing football in a safe,
inclusive environment
with the best-in-class
facilities|1. All our teams
playing
matches on 3G
2. 50% of
Coaches at
Level 1
3. All Coached
DBS and SG
registered||1. 3 teams
2. 30%
3. 100%||AMBER| Page 5 of 6 WTFC Trustees Annual Report 30th April 2023 ## **Financial Review** Our Professional Advisors during this financial year were: 1. Independent Examiner (Year End Accounts) – Hilary Dickenson 2. Bankers – Barclays and PayPal. For financial performance details, refer to the separate Treasurer's Report with Income and Expenditure Sheet, Balance Sheet and Independent Examiner's Report, and our thanks go once again to David Franklin for his sterling ongoing efforts as Treasurer. On behalf of the Board of Trustees, ## **Michael Hodges Trustee** **Date:** Page 6 of 6 WTFC Trustees Annual Report 30th April 2023 ## **Honorary Treasurer’s Report for the Year to 30th April 2023** **Woking Boys and Girls Club (“the Club”), also known as Woking Town FC, is constituted by Deed of Trust and is a registered Charity No. 292342 (England and Wales).** ## **Accounting Policies** The Accounts are prepared on a Receipts and Payments basis as permitted by Section 42(3) of the Charities Act 1993, as amended by Section 28 of the Charities Act 2006. The Statement of Financial Activities therefore reconciles only to the Cash and Bank Account balances in the Balance Sheet Statement. There are no accruals or prepayments shown in the accounts. The Club owns equipment to support training and match events which are held in either a secure lock-up container owned by the Club, located at Woking College, the value of which was written off on acquisition, or by arrangement within other playing premises, Winston Churchill School, St John the Baptist School, Eastwood Leisure Centre and Woking High School. The Club is not registered for Value Added Tax so all expenditure is shown inclusive of VAT. Furthermore the Club has no liability to Income or Corporation Taxes. Accounts for the 2022/2023 financial year were reviewed on 27[th] February 2024 by an Independent Examiner whose report is appended to the annual accounts and available on request. ## **Financial Report** The Club is reporting an operating deficit of £8,256 for the 12-month period to 30[th] April 2023. Whilst the deficit is significantly reduced from last year, costs remain a challenge and the club officials have kept these to a minimum whilst keeping the standard of kit and facilities high. WTFC operate excellent facilities, we offer excellent training and this is reflected with a higher than normal player growth this season, with player subs in particular up around 30% over last season, with only 1/3[rd] of that due to the increased member fee over the 21/22 season. Club officials continue to drive player increases and this is particularly noticeable in the younger age group with further increases in girl memberships, a real success for the club. Whilst the club continues to see slight increases in parental involvement, the committee approved contracting into a partnership agreement with Skillzone for the 2023/24 season, which will see a significant increase in professional coaching rewarded by growing member numbers. This increased professionalisation of coaching will be across all age groups. As with all football associations now WTFC are increasing their DBS registration numbers for all parent and officials who step up to represent both the club and child reflecting the upward trend of CRC registrations. Membership income has significantly increased for the year with the club continuing to charge a flat fee structure across all age groups, with continued incentives offering sibling discounts for multi child families, and discounts available to club officials to encourage participation: ## Highlights; - a) The Club operates on a receipts and payments accounting basis. - b) Gift Aid Claim was delayed and will be reflected in the next financial year. - c) The Eastwood 3G facility continues to be the preferred venue with both our parents and children giving very positive feedback. This remains an expensive venue - d) The club continues to invest in the website and the development continues with both WTFC members and officials actively using the various links for club and team admin and all opposition officials are now directed to the website for all information relating to upcoming games and venues. It is hoped that with increased website traffic, the club will begin to attract additional sponsorship. - e) Pitch hire costs are increasingly challenging and the club continues to look for alternatives, but remain committed to providing high quality venues. - f) The club fun day was cancelled again this year due to venue challenges, but will hope to be re-introduced in the 23/24 season. - g) The club is committed to attracting underprivileged children and significant reserves remain for this support to be continued. The Trustees remain comfortable with the Club’s financial position. The Club continues to operate with a cash surplus of almost £50,000 and, crucially some of our expense categories have sufficient flexibility to allow us to manage our financial performance in any given period. Our objective remains for the Club to cover its operating expenses from member subscriptions alone whilst still allowing us to maintain our significant levels of investment in clothing, equipment and professional coaching. Whilst costs do remain a challenge the club continues to have a healthy financial position. Annual subscription fees have been revised across all age groups for 2023/24 to a flat £295 for all age groups excluding U5 who are managed by our professional coaching partner to develop and get the children ready for introducing them to WTFC in the club’s introductory age group U6 who also pay a reduced first year fee of £160. The increase reflects the continued commitment of providing top class facilities next season, increased use of professional coaching and the introduction of a club wide training kit for all age groups. We believe the Club offers excellent value for our members as subscriptions cover a variety of training opportunities, finance our programme of continuous investment in modern training equipment and allow us to provide high quality clothing on a 2-yearly cycle. The club continues to remain one of the cheapest in the county and the committee is committed to capitalise on that over the next few seasons having increased capacity, to increase its member numbers. The Club remains committed to its significant training investment in partnership with SkillZone to provide each player with professional coaching opportunities throughout the season. This will continue but importantly an enhanced partnership will be introduced for the 2023/2024 season. Professional coaching allows the Club to differentiate itself from other football clubs in the area, support the development needs of players whilst providing a powerful marketing tool to attract new players. ___________________ David Franklin Honorary Treasurer 29[th] February 2024 |**WOKING BOYS AND GIRLS CLUB**
**Statement of Financial Activities**
**2022/2023**
**30th April 2023**
(12 Months)|
**2021/2022**
(12 Months)| |---|---| |**INCOME**
Annual Subscriptions
£62,200.13
Bank Interest
£132.71
Grants, Donations & Sponsorship
£5,918.00
HMRC Gift Aid
£0.00
Presentation Day Income
£0.00
Other Income
£411.75|£47,220.68
£8.20
£1,950.00
£0.00
£0.00
£22.31| |**TOTAL INCOME**
**£68,662.59**|**£49,201.19**| |**EXPENSES**
Club Expenses
CRC Fees
£210.00
Clothing and Equipment
£17,237.15
Insurance
£811.76
Other Expenses
£5,291.34
Pitch Hire
£37,510.25
Subscriptions Payable
£160.00
Professional Coaching
£9,216.00
Trophies
£1,041.81
Team Expenses
Team & Player Registration
£1,830.50
Referee Fees
£3,610.00|£140.00
£12,300.31
£392.00
£4,854.38
£47,160.25
£0.00
£8,088.00
£1,027.54
£1,167.30
£4,485.69| |**TOTAL EXPENSES**
**£76,918.81**|**£79,615.47**| ||| |**OPERATING DEFICIT/SURPLUS**
**-£8,256.22**|**-£30,414.28**| |**WOKING BOYS AND GIRLS CLUB**
**Balance Sheet**
**30-Apr-2023**|**30-Apr-2022**| |---|---| |**ASSETS**
Cash and Bank Accounts
Barclays Bank Club Treasury Account
£875.71
Barclays Bank Deposit Account
£48,953.33|£1,204.64
£56,880.62| |**TOTAL ASSETS**
**£49,829.04**|**£58,085.26**| |**LIABILITIES & EQUITY**
LIABILITIES
£0.00
EQUITY:
- Club Reserves
£42,672.79
- Benevolent Reserves
£7,156.25|£0.00
£50,929.01
£7,156.25| |**TOTAL LIABILITIES & EQUITY**
**£49,829.04**|**£58,085.26**| ||| |Approved by the Treasurer
David Franklin
30th Sept 2023|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Chatty N*ne Woking Boys. and Girls. Club On accounts for the year ended 3010412023 Charlty no (If any) 292342 Set out on page8 (r￿mber to bndud8 the P￿ numbgrs of additi?nal shoetsl I report to the trustees on my examination of the accounts of the above diarity {Ihe Trust.) for the year ended 30104r2023Y. Respon8lbllltle8 and ba818 of report As th8 charity's trustees, you are responsible for the preparation of the a¢￿unt£ in accordance with the requirements of the Charities Act 2011 (Ihe Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)Ib) of Ihe Act. Independent I have completed my examination. I confinn that no material matters have axamlnerf8 8tstement come to my attention in Connection V￿th the examination which gives me cause to believe that in, any material respe¢t'. the accounting re￿rdS y￿re not kept in accordance with sectlon 130 of the Chanties Act; or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements con￿mIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention shoukl be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 2710212024 Name: HILARY DICKENSON Rolevant professional qualification(s) or body lif any): Address: 2 PINEHURST GARDENS IAEST BYFLEET SURREY KT14 6HB IER Oct 2018 Section B Disclosure Only complete if the examiner needs to highlight matenal matters of GOn￿M {see CC32, Independent examinats'on of chanty accounts.. directions and guidan(2 for examiners). Glve here brief details of any items that the examiner wishes to disclo88. IER Oct 2018 WOKING BOYS AND GIRLS CLUB Statement of Financial Actlvllles 30th April 2023 202212023 202112022 (12 Monlhsl {12 Month81 INCOME Annual Subscrlpttons Bank Interest Grants, Donations & Sp)nsorship HMRC GIft￿d Presentstson Day Irwme Other Income TOTAL INCOME £62.200.13 £132.71 £5.918.00 £0.00 £0.00 £411.75 £68.66159 £47,220 68 £8.20 £1.950.00 £0.00 £0.00 £22.31 £49.201.19 EXPENSES Club Expenses CRC Fees Clothing and Ewipment Insurance Other Expen8e8 Pitch Hire Subs¢ripticffis Payable Professional Coaching Trophles £210.00 £17.237 15 £811.78 £5.291.34 £37,510 25 £160.IXI £9,216.00 £1.041.81 £140.00 £12.300.31 £392 00 £4.854.38 £47.160.25 £000 £8.088 00 £1.027.54 Team Expenses Team & Player Registrati Rderee Fees £1,830.50 £3.610.00 £1.167 30 £4.485 69 TOTAL EXPENSES £76,918.81 £79.616.47 OPERATING DEFICITISURPLUS 30 414.28 WOKING BOYS AND GIRLS CLUB Balance Sheet 30-Apr-2023 30-Apr-2022 Cash and Bank Accounts BaTclays Bank Club Treasury Account Barclays 8ank Dep)srt Account £875_71 £48.953.33 £1,204.64 £56,880.62 TOTAL ASSETS £49.829.04 £58.085.26 LIABILITIES & EQUITY LIABILITIES EauiTY. - Club ReseNes - Benevolent Reser £0.00 £0.00 £42,672.79 £7.156.25 £50.929.01 £7.156.25 TOTAL LIABIUTIES & Eouirf £49.829.04 £68,085.26 Approved by the Treasurer David Franklin 30th Sa 12023