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2024-03-31-accounts

8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 8th Alton Scout Group
292331		 CC16a
Receipts and payments accounts
For the period
from		 01-Apr-23 To 31-Mar-24
Section A Receipts and payments
Unrestricted
funds
to the nearest £		 Restricted
funds
to the nearest £		 Endowment
funds
to the nearest £		 Total funds
to the nearest £		 Last year
to the nearest £
A1 Receipts
Donations, legacies and similar income 22,914
3,080
3,895
MembershipSubscriptions - - 22,914 18,674
Donations - - 3,080 890
Gift Aid - - 3,895 3,845
Sub total 29,889 - - 29,889 23,410
Grants -
-
-
Maintenance Grants -
Other Grants -
-
Sub total - - - - -
Fundraising 17,849
-
-
Central 17,849 11,133
-
-
Sub total 17,849 - - 17,849 11,133
Section Receipts 10,999
-
-
Section Camps,Activities,Refunds 10,999 9,557
Other fundraisingactivities -
-
Sub total 10,999 - - 10,999 9,557
Investment Income -
110
15,780
-
Bank Interest -
The Scout Assotiation ST Investment Service 110
PropertyIncome 15,780 13,043
Other -
Sub total 15,890 - - 15,890 13,043
Sub total 74,628 - - 74,628 57,142
A2 Asset and investment sales
Asset Sales -
- - - -
Sub total - - - - -
Total receipts 74,628 - - 74,628 57,142
-
A3 Payments
Charitable Payments 529
3,233
300
3,073
4,601
2,977
-
3,101
286
752
2,811
244
577
10,148
-
939
45
Adult Support and Training 529 534
Rent 3,233 4,803
Water & Sewerage 300 245
Electricity& Gas 3,073 3,080
Insurance 4,601 3,898
Repairs & Renewals 2,977 2,556
Subscriptions - -
Material & Equipment 3,101 7,890
Printing& Photocopying& Phones 286 215
Contribution to Camps 752 10,686
Badges & Uniform 2,811 2,824
AGM and Trustees Expenses 244 432
Mini Bus 577 1,451
Capitation Fees 10,148 9,039
Phone - -
Donations 939 7,482
Other & Misc 45 382
Sub total 33,614 - - 33,614 55,518
4,455
3,811
17,850
-
-
Central - - 4,455 1,902
Building& Improvements - - 3,811 3,150
Section ActivityPayments - - 17,850 17,617
Other - - - -
- - - -
Sub total 26,116 - - 26,116 22,670
**A4 Asset and investmentpurchases, ** (see table)
-
-		 - - -
- - -
Sub total - - - - -
Total payments 59,730 - - 59,730 78,187
0
-
Net of receipts/(payments) 14,898 - - 14,898 - 21,045
A5 Transfers between funds -
34,904		 - - - -
A6 Cash funds last year end - - 34,904 55,949
Cash funds this year end 49,802 - - 49,802 34,904
0

CCXX R1 accounts (SS)

05/05/2024

1

Section B Statement of assets and liabilities at the end of the period

Categories Details
Details
Details
Land & Buildings
Motor Vehicles
Sub total
Details
Sub total
ScoutingEquipment
Sub total
Sub total
(agree balances with receipts and payments
account(s))
Details
Bank Deposit Accounts
The Scout Association STI Service
Total cash funds		 Unrestricted
funds
to nearest £		 Restricted
funds
to nearest £		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
225,000
1,000
10,000
-
236,000
When due
(optional)
Date of
approval
n behalf by:
07/05/2024
B4 Assets retained for the
charity’s own use
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B1 Cash funds
49,802 - -
- - -
- - -
49,802 - -
OK OK
Restricted
funds
to nearest £
Unrestricted
funds
to nearest £
- - -
- - -
- - -
- - -
- - -
- - -
Fund to which
asset belongs		 Cost (optional)
- -
- -
- -
- -
- -
Fund to which
asset belongs		 Cost (optional)
- 225,000
- 1,000
- 10,000
- -
- 236,000
Fund to which
liability relates		 Amount due
(optional)
-
-
-
-
-
The above receipts &payments accou nt and startement of assets and liabilities we re approved by the Tr ustees on and signed o n behalf by:
Signed by one or two trustees on behalf
of all the trustees		 Signature Print Name Date of
approval
David Phipps 07/05/2024
Maritz Naude

CCXX R2 accounts (SS)

05/05/2024

2

Trustees’ Annual Report for the period

From 1[st] April 2023 Period start date To 31[st] March 2024 Period end date

Charity name: 8th Alton Scout Group

Charity registration number: 292331

Objectives and Activities

Summary of the purposes and
objectives of the charity as set
out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people in their personal
development, empowering them to make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity- We act with integrity; we are honest, trustworthy and loyal.
Respect- We have self-respect and respect for others.
Care- We support others and take care of the world in which we live.
Belief- We explore our faiths, beliefs and attitudes.
Co-operation- We make a positive difference; we co-operate with others and make
friends.
The Scout Method
Scouting takes place when young people, in partnership with adults, work together
based on the values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing - share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified
in the accounts.		 - Weekly, term-time, structured section meetings
- A schedule of planned activities to enhance and develop learning and confidence
- Working towards badges or other developmental activities
- Active encouragement to support group fundraising and community activities
- Opportunities to participate in camps and sleepovers
A statement confirming
whether the trustees have had
regard to the guidance issued
by the Charity Commission on
public benefit		 The Group meets the Charity Commission's public benefit criteria under both the
advancement of education and the advancement of citizenship or community
development headings.

Achievements and Performance

Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 In the year 2023 - 2024 the Group has achieved the following significant milestones:
-Support the local community in various community events to make a positive
difference.
- Successfully supported families in the community through a newly created hardship
fund to allow young people to enjoy in the fun.
- Fundraising at various community events to contribute to the Group funds
earmarked for our toilet refurbishment and creation of additional shower facilities.
-Working with District Scouting to continue to deliver a better experience for
Explorers in our community

Financial Review

Review of the charity’s
financial position at the end of
the period		 This summary covers the accounts for the period April 2023 to March 2024. 8th
Alton Scout Group generated 75K of income mostly through subscriptions,
fundraising, donations, section-specific activity funding, Gift Aid and building usage
donations.
Gross expenditure totalling 59K in the period.
The 8th Alton Scout Group had a surplus of funds totalling 48.8K at the end of the
reporting period.
The Group is planning to refurb our toilet refurbishment and creation of additional
shower facilities.
Statement explaining the
policy for holding reserves
stating why they are held		 Reserves Policy
The Group's policy on reserves is to hold sufficient resources to continue the
charitable activities of the group should income and fundraising activities fall short.
The Group Executive Committee considers that the group should hold a sum
equivalent to 3 months of running costs.
Amount of reserves held The Group held reserves of approximately £48,800 against this at year-end. This is
above the level required for operating expenses. However, the group has gone out
to tender to improve the hygiene & toilet facilities at the Cabin including an
accessible toilet and shower.
Investment policy and
objectives including any social
investment policy adopted		 Investment Policy
The Group's Income and Expenditure is very small and as a consequence does not
have sufficient funds to invest in longer-term investments such as stocks and
shares.
The Group has therefore adopted a low-risk strategy for the investment of its funds.
All funds are held in cash using only mainstream banks or building societies or The
Scout Association's Short-Term Investment Service.

Structure, Governance and Management

Description of charity’s
trusts:
Type
of
governing
document		 The Group's governing documents are those of the The Scout Association. They consist
of a Royal Charter, which in turn gives authority to the Bye-Laws of the Association and
The Policy, Organisation and Rules of The Scout Association.
How is the charity
constituted?		 The Group is a trust established under its rules which are common to all Scouts.
Trustee selection
methods including details
of any constitutional
provisions e.g. election to
post or name of any
person or body entitled
to appoint one or more
trustees		 The Trustees are appointed in accordance with the Policy, Organisation and Rules of
The Scout Association

Additional information (optional)

Policies and procedures
adopted for the induction
and training of trustees		 The group is managed by the Group Executive Committee, the members of which are
the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity
trustees, they are responsible for complying with legislation applicable to charities. This
includes registration, keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Committee consists of 3 independent representatives, Chair, Treasurer and
Secretary together with the Group Scout Leader, individual section leaders (if opted to
take on the responsibility) and parent representation and meets every 2 months.
Members of the Executive Committee complete 'Essential Information for Executive
Committee' training within the first 5 months of joining the committee.
This Group Executive Committee exists to support the Group Scout Leader in meeting
the responsibilities of the appointments and is responsible for:
The maintenance of Group property;
-The raising of funds and the administration of Group finance;
-The insurance of persons, property and equipment;
-Group public occasions; Assisting in the recruitment of leaders and other adult
support;
-Appointing any sub-committees that may be required;
-Appointing Group Administrators and Advisors other than those who are elected.
Risk and Internal Control
The Group Executive Committee has identified the major risks to which they believe the
Group is exposed, these have been reviewed and systems have been established to
mitigate against them. The main areas of concern that have been identified are:
Damage to the building, property and equipment. The Group would request the use of
buildings, property and equipment from neighbouring organisations such as the church,
communitycentre and other Scout Groups. Similar reciprocal arrangements exist with

these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss.

Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities.

Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently.

Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group.

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Reference and Administrative details

Charityname 8thAlton Scout Group
Other name the charityuses
Registered charitynumber 292331
Charity’s principal address The Cabin
Anstey Park
Alton
GU34 2NB

Names of the charity trustees who manage the charity

Trustee name
Office (if any)
Dates acted if not for whole
year
Name of person (or body) entitled
to appoint trustee (ifany)
1
John Lewis
Chair
Discontinued 13/9/23
2
Jon Norman
GSL
Discontinued 13/9/23
3
Steve James
Trustee
Discontinued 17/1/24
4
Ian Dane
Trustee
5
Kate Freeman-Wilson
Trustee
Discontinued 13/9/23
6
Lorraine Reid
Trustee
Discontinued 13/9/23
7
Trevor Malkin
Trustee
Discontinued 8/11/23
8
Lisa Webb
Trustee
Discontinued 13/9/23
9
David Phipps
Vise Chair
10
Joanna Lewis
Trustee
Discontinued 13/9/23
11
BeckyWright
Treasurer
Discontinued 13/9/23
12
Sue Dane
Secretary
13
Mark Swain
Trustee
Discontinued 13/9/23
14
Donna James
Trustee
13/9/23-17/1/24
15
Maritz Naude
Trustee
Commence 13/9/23
16
Sue How
Trustee
Commence 13/9/23
17
Caroline Jessop
Trustee
Commence 17/1/24
18
Adrian Tailford
Trustee
Commence 17/1/24
19
Sarah Main
Trustee
Commence 17/1/24
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
David Phipps
Maritz Naude
Position (eg Secretary,
Chair, etc)
Vice Chair
Treasurer
Date05/05/2024		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee (ifany)
John Lewis Chair Discontinued 13/9/23
Jon Norman GSL Discontinued 13/9/23
Steve James Trustee Discontinued 17/1/24
Ian Dane Trustee
Kate Freeman-Wilson Trustee Discontinued 13/9/23
Lorraine Reid Trustee Discontinued 13/9/23
Trevor Malkin Trustee Discontinued 8/11/23
Lisa Webb Trustee Discontinued 13/9/23
David Phipps Vise Chair
Joanna Lewis Trustee Discontinued 13/9/23
BeckyWright Treasurer Discontinued 13/9/23
Sue Dane Secretary
Mark Swain Trustee Discontinued 13/9/23
Donna James Trustee 13/9/23-17/1/24
Maritz Naude Trustee Commence 13/9/23
Sue How Trustee Commence 13/9/23
Caroline Jessop Trustee Commence 17/1/24
Adrian Tailford Trustee Commence 17/1/24
Sarah Main Trustee Commence 17/1/24

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

LT700006 - Independent Examiner's Report to the Trustees (July 2019)

England & Wales

Template 1: Unqualified report for a non-company charity preparing receipts and payments accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner’s report to the trustees of 8[th] Alton Scout Council

I report to the trustees on my examination of the accounts of the 8[th] Alton for the year ended 31[st] March 2024.

Responsibilities and basis of report

As the charity trustees of the 8[th] Alton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 8[th] Alton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the 8[th] Alton Scout Group as required by section 130 of the Act; or

  2. the accounts do not accord with those records.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Name: Glen Sadler

Relevant professional qualification or membership of professional bodies (if any): ACMA

Address: 39 Kings Road, Alton, Hampshire, GU34 1PX

Date: 17-05-24

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