Trustees' Annual Report
For the period
| From (start date) | 0 | 1 | 0 | 4 | 2 | 1 | 1 | 1 | 1 | 3 | 1 | 0 | 3 | 2 | 2 |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Charity name Other names the charity is known by Registered charity number (if any) HQ registration number Charity’s principal address |
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| 8th Alton Scout Group | |||||||||||||||
| 2 9 2 3 3 1 |
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| The Cabin | |||||||||||||||
| AnsteyPark | |||||||||||||||
| Alton | |||||||||||||||
| Postcode | G | U | 3 | 4 | 2 | N | B |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee Name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| JOHN LEWIS | CHAIR | ||
| DAVID PHIPPS | VICE CHAIR | ||
| PAUL CRANSTON | GSL | Resigned 11/05/2022 | |
| REBECCA WRIGHT | TREASURER | ||
| SUSAN DANE | SECRETARY | ||
| JOANNE LEWIS | AGSL | ||
| LISA WEBB | AGSL | ||
| IAN DANE | |||
| MARK SWAIN | |||
| TREVOR MALKIN | |||
| DAN WARFIELD | Resigned 11/05/2022 | ||
| LORRAINE REID |
Names and addresses of advisers (optional information but encouraged as best practice)
Type of advisor Name Address
1 LT700001 (1st February 2017)
Description of the charity’s trusts
Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.
Additional governance issues (optional information but encouraged as best practice)
You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leader, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent representation and meets manage them every 2 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.
You may choose to include additional information, where relevant, about:
2 LT700001 (1st February 2017)
Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.
3 LT700001 (1st February 2017)
| Summary of the main activities in relation to these objects Summary of the objects of the charity set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity -We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care -We support others and take care of the world in which we live. Belief -We explore our faiths, beliefs and attitudes. Co-operation -We make a positive difference; we co- operate with others and make friends. The Scout Method Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities - make and live by their Promise. |
|---|---|
| - Weekly, term-time, structured section meetings - A schedule of planned activities to enhance and develop learning and confidence - Working towards badges or other developmental activities - Active encouragement to support group fundraising and community activities - Opportunities to participate in camps and sleepovers |
Additional details of the objectives and activities (optional information but encouraged as best practice)
You may choose to include further statements, where relevant, about:
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policy on grantmaking;
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contribution made by volunteers;
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policy on investments.
4 LT700001 (1st February 2017)
| Public benefit statement | The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
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| Summary of the main achievements of the charity during the year |
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| In the year 2021 - 2022 the Group has achieved the following significant milestones: - Resumed face to face scouting experiences initially with outside activities and then indoor as guidelines permitted - Gave surplus funds to sections for one-off event - Renewed all group t-shirts - Developed private woodland site for use by the Group and community - Fundraising at various community events to contribute to the Group funds |
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| Quantify and explain any designations Details of any funds materially in deficit (circumstances plus steps to eliminate) Brief statement of the charity’s policy on reserves |
The Group held reserves of approximately £56,000 against this at year end. This is above the level required for operating expenses. However, there are further repairs and renewals to make. The Group is also currently looking at improving the hygeine facilities at the Cabin including an accessible toilet and shower. A heavily subsidised Group camp and section activities are planned. Reserves Policy The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The Group Executive Committee considers that the group should hold a sum equivalent to 3 months running costs, i £15 000 |
Further financial review details (optional information)
5 LT700001 (1st February 2017)
| Youmay chooseto include additional information, where relevant, about: • investment policy and objectives • how expenditure has supported the key objectives of the charity; • the charity’s principal sources of funds (including any fundraising); |
The Group Executive regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Executive considers the cash flow requirements. Investment Policy The Group's Income and Expenditure is very small and as a consequence does not have sufficient funds to invest in longer-term investments such as stocks and shares. The Group has therefore adopted a low risk strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building societies or The Scout Association's Short Term Investment Service. |
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| Plans for future periods (details of any significant activities planned to achieve them) |
The Group is currently in a healthy financial position. The Exec are looking at investing in property and/or improving the current hygeine facilities at the Cabin. |
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The trustees declare that they have approved the trustees’ report above
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Date Position (eg Secretary, Chair) |
Rebecca Wright | Rebecca Wright | Rebecca Wright | Rebecca Wright | Rebecca Wright | Rebecca Wright | Rebecca Wright | John Lewis |
|---|---|---|---|---|---|---|---|---|
| Rebecca Wright | John Lewis | |||||||
| Treasurer | Chair | |||||||
| 0 4 1 1 2 0 2 2 |
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| 0 | 4 | 1 | 1 | 2 | 0 | 2 | 2 |
6 LT700001 (1st February 2017)
LT700006 - Independent Examiner's Report to the Trustees (July 2019)
Template 2: Unqualified report for a non-company charity preparing accruals accounts with a gross income of £250,000 or less in the relevant financial year
Independent examiner’s report to the trustees of 8[th] Alton Scout Council
I report to the trustees on my examination of the accounts of the 8[th] Alton Scout Group for the year ended 31 Mar 2022.
Responsibilities and basis of report
As the charity trustees of the 8[th] Alton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 8[th] Alton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the 8[th] Alton Scout Group as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Glen Sadler
Relevant professional qualification or membership of professional bodies (if any): ACMA
Address: 39 Kings Road, Alton, GU34 1PX
Date: 1[st] November 2022