OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

Trustees' Annual Report

For the period

From (start date) 0 1 0 4 2 0 to end date 3 1 0 3 2 1

Charity name
Other names the charity is known by
Registered charity number (if any)
HQ registration number
Charity’s principal address		 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group 8th Alton Scout Group
The Cabin
AnsteyPark
Alton
Postcode G U 3 4 2 N B

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15		 Trustee Name Office (if any) Dates acted if not
for whole year
JOHN LEWIS CHAIR
DAVID PHIPPS VICE CHAIR
PAUL CRANSTON GSL
REBECCA WRIGHT TREASURER
ALISON CASSIDY SECRETARY Resigned 14/10/2020
SUSAN DANE SECRETARY Appointed 14/10/2021
JOANNE LEWIS AGSL
LISA WEBB AGSL
IAN DANE Appointed 10/03/2021
MARK SWAIN
MICHELLE JOHNSON Resigned 14/10/2020
SUSAN HOW AGSL Resigned 23/03/2021
TREVOR MALKIN
DAN WARFIELD
LORRAINE REID Appointed 14/09/2020

Names and addresses of advisers (optional information but encouraged as best practice)

Type of advisor Name Address

1 LT700001 (1st February 2017)

Description of the charity’s trusts Type of governing document The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association. (e.g. trust deed, constitution) How the charity is constituted The Group is a trust established under its rules which are common to all Scouts. (e.g. trust, association, company) Trustee selection methods The Trustees are appointed in accordance with the Policy, (e.g. appointed by, elected by) Organisation and Rules of The Scout Association.

Additional governance issues (optional information but encouraged as best practice)

You may choose to include additional The Group is managed by the Group Executive Committee, information, where relevant, about: the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate. Policies and procedures adopted for: The Committee consists of 3 independent representatives, a) the induction and training of trustees; Chair, Treasurer and Secretary together with the Group b) trustee' consideration of major risks Scout Leader, individual section leaders (if opted to take on and the systems and procedures to the responsibility) and parent representation and meets manage them every 2 months. Members of the Executive Committee complete 'Essential Information for Executive Committee' training within the first 5 months of joining the committee. This Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of the appointments and is responsible for: The maintenance of Group property; The raising of funds and the administration of Group finance; The insurance of persons, property and equipment; Group public occasions; Assisting in the recruitment of leaders and other adult support; Appointing any sub committees that may be required; Appointing Group Administrators and Advisors other than those who are elected.

2 LT700001 (1st February 2017)

Risk and Internal Control The Group Executive Committee has identified the major risks to which they believe the Group is exposed, these have been reviewed and systems have been established to mitigate against them. The main areas of concern that have been identified are: Damage to the building, property and equipment. The Group would request the use of buildings, property and equipment from neighbouring organisations such as the church, community centre and other Scout Groups. Similar reciprocal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders, helpers, supporters and members. The Group through the capitation fees contributes to the Scout Associations national accident insurance policy. Risk Assessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant upon income from subscriptions and fundraising. The group does hold a reserve to ensure the continuity of activities should there be a major reduction in income. The Committee could raise the value of subscriptions to increase the income to the group on an ongoing basis, either temporarily or permanently. Reduction or loss of leaders. The group is totally reliant upon volunteers to run and administer the activities of the group. If there was a reduction in the number of leaders to an unacceptable level in a particular section or the group as a whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. Reduction or loss of members. The Group provides activities for all young people aged 6 to 18. If there was a reduction in membership in a particular section or the group as whole then there would have to be a contraction, consolidation or closure of a section. In the worst case scenario the complete closure of the Group. The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include 2 signatories for all payments and a comprehensive insurance policies to ensure that insurable risks are covered.

3 LT700001 (1st February 2017)

Summary of the main activities in
relation to these objects
Summary of the objects of the charity
set out in its governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young
people in their personal development, empowering them to
make a positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity -We act with integrity; we are honest, trustworthy
and loyal.
Respect -We have self-respect and respect for others.
Care -We support others and take care of the world in
which we live.
Belief -We explore our faiths, beliefs and attitudes.
Co-operation -We make a positive difference; we co-
operate with others and make friends.
The Scout Method
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
- Weekly, term-time, structured section meetings
- A schedule of planned activities to enhance and develop
learning and confidence
- Working towards badges or other developmental activities
- Active encouragement to support group fundraising and
community activities
- Opportunities to participate in camps and sleepovers

Additional details of the objectives and activities (optional information but encouraged as best practice)

You may choose to include further statements, where relevant, about:

4 LT700001 (1st February 2017)

Public benefit statement The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.
Summary of the main achievements of
the charity during the year
In the year 2020 - 2021 the Group has achieved the
following significant milestones:
- Continued to provide a scouting experience using online
platforms in place of face to face meetings
- Conducted face to face meetings and compliance with
Government guidelines when permitted
- Developed private woodland site for use by the Group and
community
- Fundraising at various community events to contribute to
the Group funds
Quantify and explain any designations
Details of any funds materially in deficit
(circumstances plus steps to eliminate)
Brief statement of the charity’s policy on
reserves		 The Group held reserves of approximately £56,000 against
this at year end. This is above the level required for
operating expenses. However, there are further repairs and
renewals to make. The Group is also currently looking at
improving the hygeine facilities at the Cabin including an
accessible toilet and shower. A heavily subsidised Group
camp and section activities are planned.
Reserves Policy
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Executive Committee considers that the group
should hold a sum equivalent to 3 months running costs,
i
£15 000

Further financial review details (optional information)

5 LT700001 (1st February 2017)

Youmay chooseto include additional
information, where relevant, about:
• investment policy and objectives
• how expenditure has supported the key
objectives of the charity;
• the charity’s principal sources of funds
(including any fundraising);
The Group Executive regularly monitors the levels of bank
balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Executive
considers the cash flow requirements.

Investment Policy
The Group's Income and Expenditure is very small and as
a consequence does not have sufficient funds to invest in
longer-term investments such as stocks and shares. The
Group has therefore adopted a low risk strategy to the
investment of its funds. All funds are held in cash using
only mainstream banks or building societies or The Scout
Association's Short Term Investment Service.
Plans for future periods (details of any
significant activities planned to achieve
them)		 The Group is currently in a healthy financial position. The
Exec are looking at investing in property and/or improving
the current hygeine facilities at the Cabin.

The trustees declare that they have approved the trustees’ report above

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Date
Position (eg Secretary, Chair)		 Rebecca Wright Rebecca Wright Rebecca Wright Rebecca Wright Rebecca Wright Rebecca Wright Rebecca Wright John Lewis
Rebecca Wright John Lewis
Treasurer Chair
1
7
0
9
2
0
2
1
1 7 0 9 2 0 2 1

6 LT700001 (1st February 2017)

8th Alton Scout Group Receipts and Payments Account Ftyth•> 014•40 31*rQ1 Receipts and payments 2020121 2019120 Unr•strlct•d fvbYl• Unr••trlct•d fund• R•c•lpts 724 1.7 4707 10.000 8ubtotsl i•.Q•D Fundr•l•lh• Incom• C•rrti Sub l•tal l7J¥8 Sub 14 11.flo Totsl Incom• g•A12 Tot•1 T￿ts S•AI I LT7

8th Alton Scout Group Receipts and Payménts Account Forth• To 3141•r41 Receipts and payments 2021k111 2019120 Jn 3•1 917 n7 4S,J35 2 LT7tK012

Statement of assets and liabilities at the end of the year 31¥t 2021 3181 March 2020 Sy1JT 4779 a•••ts Ua￿lrtbIS on LC(￿ £

LT700006 - Independent Examiner's Report to the Trustees (July 2019)

Template 2: Unqualified report for a non-company charity preparing accruals accounts with a gross income of £250,000 or less in the relevant financial year

Independent examiner’s report to the trustees of 8th Alton Scout Group

I report to the trustees on my examination of the accounts of the 8[th] Alton Scout Group for the year ended 31/03/2021

Responsibilities and basis of report

As the charity trustees of the 8[th] Alton Scout Group you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the 8[th] Alton Scout Group accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner’s statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

  1. accounting records were not kept in respect of the 8[th] Alton Scout Group as required by section 130 of the Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed: Glen Sadler

Name: Glen Sadler

Relevant professional qualification or membership of professional bodies (if any): ACMA

Address: 39 Kings Road, Alton, Hampshire, GU34 1PX

Date: 16/09/2021

��