2025-08-31-accounts

AGM of The Isle of Wight Symphony Orchestra Society

DATE

Tim Isard 65 Perowne Way, Sandown. Isle of Wight. PO36 9BX

Notice of meeting

Notice is hereby given that the 41st Annual General meeting of the IWSO will be held at Ryde Academy on Wednesday17th September 2025 at 9pm.

Agenda

1. (a) Apologies for absence

2. (b) Appointment of Tellers

3. Annual reports:

4. a) Chairman

5. b) Treasurer

6. c) Artistic Director

2. Elections (see Section A-D below):

• a) Officers of the society

• b) Other committee members

• c) Auditors

3. Constitution – there are a number of items in the Constitution which require updating. This can only be done through agreement at a General Meeting of the Society – see section E below

.

1. Any other business, in respect of which notice shall have been sent in writing to Ruth Allen at the above address, at least 48 hours before the AGM.

2. A. Under the terms of the constitution, the following persons are the present elected committee:

Chairman Tim Isard Fixer Denise Marsh Vice Chair James Humphries Treasurer Geoffrey Kirk Librarian Helen Parry Orch. Man. Mark Gregory Minutes Sec. Ruth Allen Members: Debbie Grubb, Will Doyle

• B. The present nominations are as follows, with the name of the proposer and seconder shown against each name:

Position	Nominee	Proposer	Seconder
Chairman	Tim Isard	J Humphries	M Gregory
Vice Chairman	James Humphries	M Gregory	T Isard
Treasurer	Geoffrey Kirk	T Isard	D Marsh
Orch Manager	Mark Gregory	D Grubb	W Doyle
Librarians	Helen Parry	J Humphries	T Isard
Fixer	Denise Marsh	M Gregory	W Doyle
Committee	William Doyle	D Grubb	M Gregory
	Debbie Grubb	W Doyle	D Marsh
Minutes Secretary	Ruth Allen	M Gregory	T Isard

• C. Should any player have a problem they can contact Mark Gregory, the Orchestra Manager, or any member of the committee.

• D. The honorary Auditors shall continue to be Messrs Harrison Black unless opposed.

If you have further nominations for any of the above positions, please submit them to Ruth Allen at least 48 hours before the AGM and confirm that the person nominated is willing to stand for election.

E Changes to the Constitution

E Changes to the Constitution	E Changes to the Constitution
I. Almost all member now pay subs monthly therefore it is proposed to change Items 7 and 10 in the constitution to reflect this:
Current Item 7	Proposed Item 7
7. Each person elected to membership other than those exempted by these rules shall pay a subscription on election and thereafter on 1st September of each year, unless the Committee waive such payment at its discretion.	7. Each person elected to membership other than those exempted by these rules shall pay a subscription on election and thereafter by last day of each month or by 1st September of each year, unless the Committee waive such payment at its discretion.
Current Item 10	Proposed Item 10
10.Every member whose subscription for the current year has not been paid by the last day of December shall be notified that the Committee may determine his membership forthwith.	10.Every member whose subscription has not been paid by the last day of each month or by the last day of December shall be notified that the Committee may determine his membership forthwith.

II. Membership and status of the Committee – our current membership does not reflect the current make-up of the committee and it is proposed to change the

wording of Item 11 to reflect current practice which has been in place for many years:

wording of Item 11 to reflect current many years:	practice which has been in place for
Current Item 11	Proposed Item 11
11. The affairs of the Society, in all matters not in these rules reserved for the Society in General Meeting, shall be managed by a Chairman, Honorary Secretary, Honorary Treasurer (who shall be the Officers of the Society), and four members of the Society. The Conductor and Leader for the time being appointed, shall be ex- Officio members to advise the Committee on all matters pertaining to the administration and artistic direction of the Orchestra. The N.F.M.S. Representative, an appointment if not already undertaken by elected members, shall be co-opted to the Committee (21-9-88). All members of the Committee may vote.	11. The affairs of the Society, in all matters not in these rules reserved for the Society in General Meeting, shall be managed by a Chairman, Honorary Secretary, Honorary Treasurer (who shall be the Officers of the Society), and four members of the Society. Officers and members of the committee may be Trustees of the Society. Other members can join the committee in an advisory capacity and may not be Trustees.

III Rotation of officers in Item 15 – the current constitution has a system of rotation which has not been in place for many years and does not fit with our current needs as a committee, so it is proposed the reference be deleted:

Current Item 15

Proposed Item 15

15. Except as hereinafter provided, all Officers shall be elected for three years, and all Committee Members shall be elected annually at an Annual General Meeting and, subject to resignation, death or removal from office as provided for in these rules, shall remain in office until the appropriate Annual General Meeting next following their election, except that the Officers shall remain in rotation so that only one of them shall vacate each year. All Members may be eligible for re-election.

15. Except as hereinafter provided, all Officers shall be elected for three years, and all Committee Members shall be elected annually at an Annual General Meeting and, subject to resignation, death or removal from office as provided for in these rules, shall remain in office until the appropriate Annual General Meeting next following their election, All Members may be eligible for re-election.

IV Players’ Committee – Items 39 and 40 make provision for a Players’ Committee. This has not been in place for several years and the Committee believes that its purpose can be served by ensuring at the AGM there is representation from a range of orchestral sections rather than another layer of committee. It is proposed it is deleted:

Current Items 39 and 40 proposed to be deleted:

1. There shall be a sub-committee called the Player’s Committee. Its function shall be to advise and assist the Orchestra Manager on general matters concerning the playing members of the Orchestra. Any recommendation must be ratified by the Executive Committee.

2. The Player’s Committee shall consist of one representative from each of the following Sections: l. Violins I and Il. 2. Violas, Cellos and Basses. 3. Woodwind. 4. Horns. 5. Brass. 6. Percussion, under the Chairmanship of the Orchestra Manager. Election – at the A.G.M.; only members of each Section may vote for the appropriate Representative.

Quorum, decision making, recording of minutes and other matters should be in accordance with the general terms of the Constitution and specifically rules I l, 12, 18 and 29.

Isle of Wight Symphony Orchestra Society

Statement of Financial Activities

For the period from 01 September 2024 to 31 August 2025

	Unrestricted	Restricted	Endowment	Total	Prior year
	funds	funds	funds	funds	total funds
Income and endowments from:
Donations and legacies	28,068.63	—	—	28,068.63	2,226.25
Income from charitable activities	3,774.71	—	—	3,774.71	4,349.63
Other trading activities	928.36	—	—	928.36	—
Other income	24,497.41	—	—	24,497.41	7,179.00
Total income	57,269.11	—	—	57,269.11	13,754.88
Expenditure on:
Expenditure on charitable activities	939.80	—	—	939.80	7,342.09
Other expenditure	3,563.40	—	—	3,563.40	1,400.00
Total expenditure	4,503.20	—	—	4,503.20	8,742.09
Net income / (expenditure) resources before transfer	52,765.91	—	—	52,765.91	5,012.79
Other recognised gains / losses
Net movement in funds	52,765.91	—	—	52,765.91	5,012.79
Reconciliation of funds
Total funds brought forward	176,313.89	—	—	176,313.89	171,301.10
Total funds carried forward	229,079.80	—	—	229,079.80	176,313.89

30 June 2026 Page 1

INDEPENDENT EXAMINER'S REPORTTO THE TRUSTEES OF THE ISLE OF WIGHT SYMPHONY ORCHESTRA SOCIETY Iith May 2026 This report on the financial statements of the IWSO Society for the year ended 31 August 2025 which are set out in the attached pages, is in respect of an examination carried out in accordance with the Charities Act 2011 ('The Act,) RESPECTIVE RESPONSIBILITIES OF THE TRUSTEES AND THE EXAMINER As Trustees you are responsible for the preparation of the financial statements; you consider that the audit requirements of the Regulations and s.145(2) of the Act does not apply. It is my responsibility to issue this report on those financial statements in accordance with the terms of the Regulations. BASIS OF THIS REPORT My examination was carried out in accordance with the General Directions given by the Charity Commission under s.145(7)(b) of the Act. That examination includes a review of the accounting records kept by Society accounts with those records. It also includes considering any unusual items or disclosures in the financial statements and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect the requirements a) To keep accounting records in accordance with section 130 of the Act; and b) To prepare financial statements, which accord with the accounting records and comply with the requirements of the Act and the Regulations have not been met. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable appropriate understanding of the financial statements to be reached. (Signed) V,NX M A Fuller Fuller A counting Associates