## **Company No. 01903405 Charity No. 292268** 

**DONKEY BREED SOCIETY (A company limited by guarantee)** 

## **REPORT AND FINANCIAL STATEMENTS** 

**FOR THE YEAR ENDED 31 DECEMBER 2022** 

**Young & Co. Chartered Accountants & Registered Auditors St Ethelbert House Ryelands Street Hereford HR4 0LA** 



**DONKEY BREED SOCIETY** 

## **INDEX** 

## **Statutory Accounts** 

## **Page No.** 

1 2 7 8 9 10 11 12 - 17 

General Information Statement of Financial Activities Balance Sheet Cash Flow Statement Notes to the Financial Statements 



**DONKEY BREED SOCIETY** 

**GENERAL INFORMATION** 

## **FOR THE YEAR ENDED 31 DECEMBER 2022** 

|President|Mr J Porter||
|---|---|---|
|Trustees|Mrs T Affleck|Mrs P Moon|
|(At date of approval)|Mrs E Barrett|Mrs A Roberts|
||Mrs S Booth|Mrs B Roger|
||Ms A Brown|Mr R Sims (Vice Chair)|
||Ms E O Brown|Mrs R Stronge|
||Mrs R A Clarke (Chairman)|Mrs C A Travell|
||Mr N J Glover|Mrs A Turner|
||Mrs J Goodchild|Ms E C Wright|
|||Mrs K Young|
|Society Secretary|Mrs C E Morse||
|Charity and Registered Office|The Hermitage||
||Pootings||
||Edenbridge||
||Kent||
||TN8 6SD||
|Bankers|Lloyds Bank plc||
||Pall Mall Branch||
||8-10 Waterloo Place||
||London||
||SW1Y 4BE||
|Legal Advisor to Council|Mr T Oddy||
||The Old Barn||
||Staden Lane||
||Buxton||
||Derbyshire||
||SK17 9SZ||
|Veterinary Advisor to Council|Mrs J L Eley BVSc MRCVS||
||Hurstwood Cottage||
||All Stretton||
||Church Stretton||
||Shropshire||
||SY6 6LA||
|Independent Examiner|Mr G John. F.C.A.||
||Young & Co.||
||Chartered Accountants||
||St Ethelbert House||
||Ryelands Street||
||Hereford||
||HR4 0LA||



1 



## **DONKEY BREED SOCIETY FOR THE YEAR ENDED 31 DECEMBER 2022** 

The trustees have pleasure in presenting their report and the unaudited financial statements of the charity for the year ended 31 December 2022, which are Companies Act purposes. 

The financial statements comply with the Charities Act 2011, the Companies Act 2006, the Memorandum and Articles of Association, and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

Trustee directors, Regional and Activity committee members, as well as ordinary Society members continue to use various online means of communicating and discussing Society matters. Zoom is our main means of connectivity between groups of people, and it continues to bring benefits of inclusivity for geographically spread members, as well as time and financial cost savings. It has also been used for social gatherings such as quiz sessions.  Council continues to act in its role of general public and donkey owner. 

## _**Breeding and Genetic Research**_ 

Our Stud book retains its status as a respected record of pedigree, enabling research to be done by breeders prior to undertaking any mating of prospective parents.  The committee and its members continue to promote a responsible approach to breeding, particularly amongst non-members, utilising social media platforms as well as our publications and website. Showing, and the opportunity to accumulate points in the show ring, or as a brood mare, returned to a more normal level of activity during 2022 enabling a return to the normal level of awards being made. 

## _**Statutory Matters**_ 

The Trustees, meeting as governing Council, continue to review Society activities to ensure adherence to the applicable Regulation (GDPR) training is given to all new occupants in roles that involve handling personal data, and a copy of the General Member Privacy Notice is published in the annual magazine, The Donkey. Refresher training is also given on GDPR matters, when necessary. 

The 2022 as they did not have to worry about travelling constraints. The expectation is that future Annual General Meetings will be , providing there is sufficient demand from members and the cost can be justified. Whilst the inclusivity and time / cost savings of holding meetings by Zoom are of value, some members are missing the opportunity to meet up and share in the social side of such a gathering. 

As a United Kingdom Breed Society, the Donkey Breed Society is a Passport Issuing Organisation, and has successfully managed these processes, in accordance with the ever-changing requirements, since 2003.  The Society supports owners to enable them to meet their ever-changing passport legal obligations, which can, due to devolved government, differ in the various countries that make up the United Kingdom. 

## _**Welfare Objectives**_ 

The Donkey Breed Society continues to contribute to the maintenance of welfare standards by engaging with other equine welfare bodies at a national level and we continue to be a member of the National Equine Welfare Council. 

During 2022 we have been able to begin to return to carrying out our usual physical events including display, exhibitions and general meetings with the public in order to pursue our welfare objectives as regard education of the wider public. We also continue to ensure our website, social media and other publications include articles on general welfare and our Facebook pages continue to act as a first point of call for many who require guidance, either with their own donkeys, in advance of purchase or where they have a concern about donkeys potentially in need of assistance and protection. We run - donkey or have done so without carrying out sufficient research into what is required. We support the work of Donkey Sanctuaries and Welfare Organisations worldwide with articles covering their activities included in our publications. We have also run online talks, given by experts in their field, covering various aspects of donkey welfare and we aim to build an online reference library of these in the future, ensuring the content is available to all. 

2 



## **DONKEY BREED SOCIETY FOR THE YEAR ENDED 31 DECEMBER 2022** 

## _**Our Volunteers**_ 

The Society can only function because of the many unpaid volunteers who sit on the various committees or who act as Society supported by area representatives and there are 4 Society Committees with a number of committee members. There are also groups who look after the Active Donkey Award and the Stud Book. Meetings for these have been carried out online, with many plans for the future including how to further develop the positives of using online interactions. 

## _**Public Engagement**_ 

2022 was a more active year than 2021, but still recovering from the restrictions during the Covid years. We were most unfortunately unable to gain a place in the 2022 due to restrictions introduced on the number of animals allowed.  Palm Sunday, Nativity services, Parades and, many Shows took place although some have sadly not returned after the Covid break.  Once again, the Society took p , a prestigious 3 day public event held in Stoneleigh. The Society, plus 4 donkeys, were present for all 3 days, along with the Society shop selling donkey-related goods including educational books. An educational stand was present, talks were given by experts in various donkey-related fields (such as donkey-specific foot care) and members who manned the stand had an exhausting but highly productive time talking non-stop to a very wide ranging audience of the public. In this second year of attendance, it was noticeable that man particularly to ask donkey specific questions. 

## _**Special Qualities**_ 

Donkeys have a wonderful ability to interact calmly and safely with members of society who have challenging needs. The resumption of shows and events has brought the public back out to meet the donkeys and their owners, to learn about what donkeys can do and to be educated on their welfare needs. Many people have expressed their delight in being able to see donkeys again and welcomed the chance to interact. 

## _**Regional Engagement**_ 

Regional Delegates and Area Representatives continue to be the grass roots of engagement with potential members and the wider public. Areas have been able to hold a variety of social and educational events, open to both members and the general public as appropriate. Whilst indoor events have resumed, it is the outdoor meetings such as walks and picnics that have become very popular especially where the public can . 

## **Media Engagement** _**Publications**_ 

The Society continues to produce an annual A4 colour purchase as these are available to members and also often distributed to vets, farriers, feed merchants and anyone who has expressed an interest in learning more about donkeys. Each publication invites advertisements and educational articles from stakeholder groups and includes informative articles from members as well as contact details for members of the public wishing to find out more. 

purchase as 

## _**Website and Social Media**_ 

The Society continues to engage with its members and the general public by both paper and online routes. The website has links to social media applications, such as Facebook and Twitter which are regularly accessed by members and a much wider public audience. Whilst much of the information shared is demonstrating correct care and use of donkeys, this also leads to a good deal of discussion and information sharing on best practices amongst both members and nonmembers and is a valuable tool for rapid response to public enquiry, particularly on welfare matters. National and Regional Facebook groups exist, and many members regularly monitor other Facebook pages to pick up on queries and provide valuable information to the public. 

3 



## **DONKEY BREED SOCIETY FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **OUR PURPOSES AND ACTIVITIES** 

## **Purpose** 

The Donkey Breed Society is a company, limited by guarantee which was registered as a charity, (No 292268), on 05 August 1985.  The purposes of the charity are to: 

- preserve and improve the standard of Donkeys in general by breeding and to encourage the use, appreciation, wellbeing and protection of the Donkey by the general public and members of the Society 

- to promote public education in the various arts and sciences in connection with the Donkey and the use, appreciation, care and management thereof 

- to prevent cruelty to the Donkey and to help, including the option to provide financial assistance, and co- operate with people and Societies who provide for the care and protection of the Donkey in need thereof by reason of sickness, maltreatment, neglect, lack of knowledge, poor circumstances or other similar causes 

- to promote and finance research into matters relating to the Donkey and the publication of the results thereof 

## **Activities** 

We review our aims, objectives and activities each year. This review looks at what we have achieved and the outcomes of our work in the previous 12 months. The review looks at our successes in achieving the objects of the charity and the benefits they have brought to our long-eared friends and the people who look after them. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes.  We have referred to the 

general guidance on public benefit when reviewing our objectives and in planning our future activities. The Trustees are of the opinion the activities undertaken during the year provide public benefit not just in this country but elsewhere in the world. 

During 2022 we have increased our activity level to levels near those of pre-Covid. The types of activity have altered slightly with more emphasis on outdoor events such as walks, shows, clinics and social events. In addition to attendance at Your Horse Live, as mentioned above, we carried out the following: 

## _**The Active Donkey Award Scheme (ADA)**_ 

The ADA scheme continued to encourage members to carry out varying activities with their donkeys. Many of these were shared on social media, such as Facebook, to promote both the capabilities and the welfare benefits of these type of events, particularly to inform non-members. 

The scheme as it has been for many years is to be modified from August 2023 as the changing economic climate means people are undertaking different activities with their donkeys. 

## _**Driving**_ 

Competitive driving shows remain limited however members took their donkeys out for pleasure driving events as well as participating in events organised by local groups and other Societies. These events gave opportunities to show nonmembers the capabilities of donkeys, often amongst other members of the equine world. 

## _**Educational stands, parades and displays**_ 

These have taken place at agricultural shows across the country and the stands are usually extremely busy, introducing h donkeys, in a world which mostly considers horses as the only equine to pull a carriage. Other carriage drivers and members of the public are fascinated to learn of the abilities and history of working donkeys and their specific carriages and harness needs. 

## _**Education**_ 

A full range of proficiency tests are available to all ages to download from our website.  These are not restricted to members, although it is the members who in turn engage with the general public and pass on the standard of care required for a healthy donkey to live out its life to maximum potential.  Our educational leaflets are aimed for use in group events, specifically for our club membership which are often attached to schools, although they are equally useful for individuals. Our range of other educational material includes the creation of online talks, which are then recorded and made available via YouTube. 

We continue to maintain an Educational Bursary Fund that is open to students, of any age, to assist with the acquisition of books and publications or tools and equipment that would enable the student to improve the welfare of donkeys, primarily in the United Kingdom but also throughout the World. 

4 



**DONKEY BREED SOCIETY FOR THE YEAR ENDED 31 DECEMBER 2022** 


## _**Education (continued)**_ 

Our shop sells books and pamphlets concerning the care of donkeys, all of which are valuable tools to support the welfare of the animal.  We recognise that education of the public is so fundamental to ensure a healthy and enjoyable lifestyle for donkeys, both in the United Kingdom and abroad. Members of the public are delighted to find such useful material and many return to extend their library at future events or purchase online. 

## _**Juniors**_ 

We continue to look for new ways to increase our Junior membership. They have had their own dedicated pages in our publication, and we have now moved to a specific newsletter aimed at Junior members. We continue to maintain separate pages on our website for juniors and encourage them to take part in competitions,  regionally and nationally. 

## _**Showing**_ 

have now retired, but a promising level of interest is being shown by new participants, although this may take a year or 2 to develop into actual show entries. The level of spectators (and corresponding interaction with them) is high. Judges seminars were held, and the National Championship Show ran again for the first time since pre-Covid. The Show was held in August at Moreton Morrell college in Warwickshire. The format was reduced from 1.5 days to 1 day in 2022 as exhibitor levels were unknown following Covid. The new format was well received and the enjoyment of those who attended was palpable. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT** 

The charitable company is run by a Council of Trustees who normally meet in person at least three times a year.  The trustees are the directors for Companies Act purposes. 

The company is limited by guarantee and in the event of a winding up every member of the Society, which includes the Trustees, and those who cease to be a member within one year of such an event, undertakes to contribute a sum not exceeding £10.00 to the assets of the Society.   The Society is governed by the Memorandum and Articles of Association issued in 2006 and amended in 2021. 

A number of committees exist in addition to Council.  They assist in the operation of the Society and formally report to Council.  Several individuals assist in the operation of the Society in a number of capacities, including a Secretary (Carol Morse) and a Treasurer (Barbara Whale F.C.A.). 

Trustees are not remunerated as members of the council, although they may have their expenses reimbursed in particular situations or be remunerated, with Charity Commission approval, if they act in other capacities. 

Invitations are regularly sought from members of the Society and members of the public, who wish to become members, to join committees and Council and take on other posts. Appointments to committees are subject to approval by existing committee members, with elections where necessary _,_ and approval by Council.  Appointments to Council and other posts are subject to approval by existing Council members with voting on a majority basis where elections are necessary. The Chairman and Vice-Chairman of Council are appointed each year by their fellow members of Council from the pool of existing Council members.  Elections are carried out for both posts with voting by existing Council members on a majority basis where there is more than one applicant for a post. 

Other than the Chairman and Vice-Chairman, Council members may normally be appointed as a Regional Delegate, where their name is put forward by a Region, or National Member.  Each is appointed for an initial three- year period, after which they may be re-appointed for a second three-year period.  They are then expected to stand down unless there is no-one put forward to replace them.  In addition, Chairmen of the various Society committees are co-opted onto Council on an annual basis.  All new Council membe 

induction packs and receive support from the other Council members, amongst others, upon taking up their role on Council. 

5 



## **DONKEY BREED SOCIETY** 

## **FOR THE YEAR ENDED 31 DECEMBER 2022** 

The Society is aware that it is beneficial to continually refresh the makeup of Council but like many similar charities it is often unable to source new members. The following served as trustees throughout the financial year: 

Mrs R A Clarke  (Chairman) Mrs L Evans (resigned 19.11.2022) Mrs T Affleck Mr N J Glover Miss C Bailey Mrs P Moon Mrs E Barrett Mrs B Roger Mrs K Bentley (resigned 6.09.2022) Mr R Sims (Vice Chairman) Mrs S Booth Ms A Slater (resigned 17.05.2022) Ms A Brown (appointed 19.11.2022) Mrs A Staveley(resigned 19.11.2022) Ms E O Brown Ms R M Stronge (appointed 17.05.2022) Mr T Bysouth Mrs C A Travell Mr S Cherry (resigned 6.09.2022) Ms E C Wright (appointed 19.11.2022) Mrs K Young 

All resignations during the year were for personal reasons and since the end of the financial year the following trustees have also resigned for personal reasons: Miss C Bailey- 6.02.2023; Mr T Bysouth 06.02.2023 

The following persons have been appointed as Trustees: Mrs A Roberts 06.02.2023; Mrs A Turner 06.02.2023 and Mrs J Goodchild 27.02.2023 

## **Trustees Serving More than Nine Years** 

_Details of those Council members who served in 2020 and who have served for more than nine years in total are:_ Mrs RA Clarke had been a member of Council continuously since April 2009, including as Chairman of Council from November 2012 until the end of 2020 and again from the end of 2022 as no other Council member was willing to take on the role, prior to which she was a member for a number of years in a variety of roles; she has a life-long experience in the donkey world, enabling her to pass on her knowledge to others on Council and on the various committees she has attended, and is an expert in the provision of our services as a passport issuing organisation. 

Mr N J Glover has been a member continuously since October 2004, serving as Chairman of the Finance Committee and for a period as Vice-Chairman; he is a Chartered Accountant who worked in the finance industry until taking retirement and has broad knowledge in a number of areas including corporate governance best practice and investment management. Mr R Sims joined Council in December 1993 and served until November 1999, followed by another spell from November 2007 to November 2013 and once more from September 2020 to date.  He is currently Vice-Chairman of Council, prior to which he was a National Council Member.  He is an active member of the Society, currently carrying out the duties of Compliance Officer and Chief Steward of the Supreme Championship Show. 

Mrs CA Travell joined Council in November 2000 since when, other than one year away, she has held a variety of roles including Chairman and Vice-Chairman of Council; she is a most active member of the Society, currently in charge of the Supreme Championshi . With her professional experience she had guided the Society through the GDPR changes that were required within the Society. 

## **FINANCIAL REVIEW** 

## **Results** 

As disclosed in the accompanying accounts, Society funds fell in 2022 by £12,743 from £201,385 to £188,642. Excluding investment gains and losses the regular society activities resulted in a deficit of £6,719 compared with £5,670 in 2021. The level of deficit arising in 2022 is one that the Trustees consider to be acceptable at this time. 

Subscription and passport income fell away in the year by approximately 6% but were more than compensated by increases in income from Society shows and activities, donations and investment income. 

Passport activities have historically produced positive returns for the Society, but in 2022 a small loss arose due to costs associated with outsourcing some of the work to an external provider. 

None of the trophies held by the Society are included at value in the financial statements, as the Trustees consider that they do not and would not generate income for the Society and they do not have a market value. 

## **Principal Source of Funding** 

applications fees or entry fees and donations.  These are supplemented by other donations and bequests which are not relied on when budgeting for future years. 

6 



## **DONKEY BREED SOCIETY FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **Reserves Policy** 

The Trustees have examined the charity requirements for reserves.  During the year the Trustees have reviewed the reserves policy and determined that the minimum level of unrestricted funds not committed or invested in tangible fixed assets held by the charity should remain at £12,000.  At 31 December 2022 this was covered 11.8 times (2021 16.2 times) by the general unrestricted reserves after deducting stock and tangible fixed assets. 

The reserves are needed to meet the working capital requirements of the charity and the Trustees are confident that they would be able to continue the normal activities of the charity in the event of a significant drop in future funding. Consideration is given each year, by the Trustees, as to what purpose any excess over the general unrestricted liquid funds target amount may be allocated to.  No such allocations were made in 2022 as it had been anticipated there would be a deficit on the year and a deficit has also been budgeted for in 2023. At 31 December 2022 a total of £40,300 was allocated to designated purposes, including regional and area activities and education. 

## **Risk** 

regularly reviewed and assessed the risks they perceive the charity has in all areas of its work and plan for the management of those risks.  The major risks are considered to be matters over which we have no initial control, such as a stock market crash or the failure of a financial institution. After assessing the other risks to which the charity could be exposed, particularly those related to low income and high operational costs, the Trustees are satisfied there are procedures in place to mitigate the impact of these. 

## **Investment Policy** 

The Trustees have considered the funds available to it for investment and have identified a number of investments specifically designed for charities as meeting the needs of the company. 

The majority of unrestricted reserves are held in these readily realisable investments.  These are intended to provide both income and capital growth without exposing the Society to excessive risk.  A similar policy is adopted for the restricted funds.  The average rate of investment income returns on interest bearing bank account balances achieved in 2022 was around 1.29% (2021 - 0.90%); that achieved on investments was much higher at around 5.50% (2021 - 4.79%). 

Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial its financial position at the end of the year. In preparing these financial statements the trustees are required to: 

   - select suitable accounting policies and then apply them consistently 

   - make judgements and estimates that are reasonable and prudent 

- state whether applicable accounting standards and statements of recommended practice have been followed, subject 

- to any departures disclosed and explained in the financial statements 

- prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will 

- continue in operational existence 

The trustees are responsible for the keeping of proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence taking reasonable steps for the prevention and detection of fraud and other irregularities. 

This report was approved by the trustees on 06 September 2023. 

Signed on behalf of the board: 

## **Mr N Glover** 

7 



## **DONKEY BREED SOCIETY (1090452)** 

## **REPORT TO THE TRUSTEES ON THE UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

I report to the charity trustees on my examination of the accounts of the company for the year ended 31 December 2022 which are set out on pages 9 to 17. 

## **Responsibilities and basis of report** 

directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 

Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, 

have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. 

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: 

(1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act or 

(2) the accounts do not accord with those accounting records 

or 

(3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any independent examination 

or 

(4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 


Mr G John F.C.A. Chartered Accountant Date 

Young & Co. St Ethelbert House Ryelands Street Hereford HR4 0LA 

8 



## **DONKEY BREED SOCIETY STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2022** 

||**Note**|**Unrestricted Funds**|**Unrestricted Funds**|**Restricted**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|---|
|||**General**|**Designated**|**Funds**|**2022**|**2021**|
|||**£**|**£**|**£**|**£**|**£**|
|**Income**|**3**||||||
|Donations and Legacies||2,923|817|-|3,740|1,932|
|Charitable Activities||108|100|-|208|557|
|Other Activities||33,563|6,214|-|39,777|41,564|
|Investments||6,519|47|94|6,660|5,584|
|**Total Income**||43,113|7,178|94|50,385|49,637|
|**Expenditure**|**4**||||||
|Cost of Raising Funds||16,287|7,963|150|24,400|18,410|
|Charitable Activities||31,693|1,011|-|32,704|36,897|
|**Total Expenditure**||47,980|8,974|150|57,104|55,307|
|**Net Gains/(Losses) on Investments**|**5**|-5,938|-|-86|-6,024|12,762|
|**Net Income/Expenditure**||-10,805|-1,796|-142|-12,743|7,092|
|**Transfers Between Funds**|**6**|-2,913|3,187|-274|0|0|
|**Net Movement in Funds**||-13,718|1,391|-416|-12,743|7,092|
|Total Funds Brought Forward||160,089|38,909|2,387|201,385|194,293|
|**Total Funds Carried Forward**||146,371|40,300|1,971|188,642|201,385|



The statement of financial activities includes all gains and losses recognised in the financial year. All income and expenditure derive from continuing activities. 

9 



DONKEY BREED SOCIETY
BALANCE SHEET
AT 31 DECEMBER 2022
Iyole
2022
2021
Fixed Assets
Tangible Assets
Investments
io
404
102,132
532
108,156
Total Fixed A55ets
102,536
108,688
Current A$5et5
Stock
Debtors
Cash at Bank
12
13
6,040
6,071
88,996
5,851
6,861
94,455
Total Current Assets
101,107
107,167
Creditors
Amounts falling due within one year
14
15.001
14,470
Net Current Assels
86,106
92,697
Net Assets
188,042
201,385
Financed by..
Funds
Unrestricted Income Funds General
Designated
146,371
40,300
1,971
160,089
38,909
2,387
17
17
Restricted Income Fund
Total Charity Funds
188,642
201,385
For the year ended 31 December 2022 the company was entitled to exemption from an audit conferred by section 477 {2) of
the Companies Act 2006 relating to small companies.
The members have not reqiiired the directors to obtain an audit of its accounts for the year in question, in accordance with
section 476.
The dire¢iors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with
respect to accounting records and the preparation L)f accounts.
The accounts have been prepared in accordance with provisions applicable to companies subject to the small companies
regime.
The financial staiements have been prepared in accordance with ihe special provisions of Part 15 of the Companies Act 2006
relating to small con)pai)ies and FRSIO2.
These financial statements were approved by the board and authtsrised for issue On 06 September 2023 and signed on their
behalf by..
Mrs R A Clarke- Chairman
10

## **DONKEY BREED SOCIETY STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2022** 

||**Note**|**2022**||**2021**|
|---|---|---|---|---|
|||**£**||**£**|
|**CASH USED IN OPERATING ACTIVITIES**|||||
|Net Movement in Funds||-12,743||7,092|
|Add Back Depreciation|**10**|128||154|
|Deduct Investment (Gains)/Losses||6,024||-12,762|
|Deduct Income shown in Investing Activities||-6,660||-5,584|
|Decrease/(Increase) in Stock||-189||1,487|
|Decrease/(Increase) in Debtors||790||-2,328|
|Increase/(Decrease) in Creditors||531||1,721|
|||-12,119||-10,220|
|**CASH FLOWS FROM INVESTING ACTIVITIES**|||||
|Investment Income||6,660||5,584|
|Acquisition of Fixed Assets||-||-638|
|**Cash provided by investing activities**||6,660||4,946|
|**INCREASE/(DECREASE) IN CASH AND CASH EQUIVALENTS IN THE YEAR**||-5,459||-5,274|
|Cash and Cash Equivalents at the beginning of the year||94,455||99,729|
|**TOTAL CASH AND CASH EQUIVALENTS AT THE END**|**OF THE YEAR**|88,996||94,455|



11 



**DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **1 ACCOUNTING POLICIES** 

The principal accounting policies adopted, judgements and key sources of estimation uncertainty in the preparation of the financial statements are as follows: 

## **(a) Basis of Preparation of the Financial Statements** 

The financial statements have been prepared in accordance with Accounting and Reporting by Charities Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. 

The Donkey Breed Society meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note(s). 

## **(b) Income** 

Income is recognised when the charity has entitlement to the funds, any performance conditions attached to the item(s) of income have been met and it is probable that the income will be received, and the amount can be measured reliably. 

For subscription income Annual Memberships entitlement is taken on the date of receipt on the basis refunds are not given. However, entitlement to Four Year Membership income is taken in four equal instalments on the anniversary date of receipt. Subscription income appertaining to future years is included on the Balance Sheet in Deferred Income. 

For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate.  Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably, and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, the legacy is a treated as a contingent asset and disclosed in the notes to the accounts, if material. 

Interest on funds held on deposit and investment income is included when receivable and the amount can be measured reliably by the charity. 

## **(c) Donated Services and Facilities** 

Donated professional services and donated facilities are recognised as income when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use by the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), the general volunteer costs of the members are not recognised. Reference to the trustees' annual report should be made for more information about their contribution. 

On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt. 

## **(d) Expenditure** 

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required, and the amount of the obligation can be measured reliably. Expenditure is classified under the following activity headings: - 

Costs of raising funds and expenditure on charitable activities; irrecoverable VAT is charged as a cost against the activity for which the expenditure was incurred. 

Administration costs are allocated between the costs of fund raising and charitable activities on a mixture of a time and costs basis.  These include the costs of outsourcing the secretarial facilities for the charity as it does not have any business premises. 

12 



**DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **(e) Tangible Fixed Assets** 

All expenditure incurred, or goods received by way of donation are capitalised as fixed assets where the value is in excess of £500. 

Depreciation is calculated so as to write off the cost of tangible fixed assets less their estimated residual value over their estimated useful lives at a rate of 20% per annum. 

## **(f) Investments** 

Investments are highly liquid but held for long term gain; they are stated at market value at the balance sheet date, as determined by the respective investment managers, with any gain or deficit on revaluation being taken through the statement of financial activities.  Gains or deficits on realisation are also treated in the same manner. 

## **(g) Stocks** 

All stock is bought in and is valued at the lower of cost or net realisable value after making, due allowance for slow moving or obsolete items.  Net realisable value is based on the estimated selling price after deducting costs of distribution. 

## **(h) Debtors** 

Trade and other debtors are recognised at the settlement amount due after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due. 

## **(i) Cash at Bank and in Hand** 

Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account. 

## **(j) Creditors and Provisions** 

Creditors and provisions are recognised where the charity has a present obligation resulting from a past event that will probably result in the transfer of funds to a third party and the amount due to settle the obligation can be measured or estimated reliably. Creditors and provisions are normally recognised at their settlement amount after allowing for any trade discounts due. 

## **(k) Financial Instruments** 

The Society only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value. 

## **(l) Taxation** 

Under section 478 CTA 2010 the company is exempt from tax on certain profits.  However, when the income from its animal passport scheme exceeds 25% of the total incoming resource it is subject to corporation tax at the rate applicable to the size of the company. 

## **(m) Funds** 

The charity maintains an unrestricted fund consisting of a general fund, which is for use in accordance with the objectives of the company at the Trustees discretion and a designated fund where funds have been set aside by the Trustees from general funds for specific purposes. 

There is also a restricted fund consisting of several sub funds where the funds can only be used for the purpose for which they were set up in accordance with the restrictions made by the donor. 

## **2 LEGAL STATUS** 

The Society is a company limited by guarantee and has no share capital. In the event of the charity being wound up, the liability in respect of the guarantee is limited to £10 per member of the charity.  The total number of such guarantees at 31 December 2022 was 654 (2021 696). 

13 



## **DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

|||**Unrestricted Funds**|**Unrestricted Funds**|**Unrestricted Funds**||**Restricted**||**Total Funds**|**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|---|---|---|---|---|
|||**General**||**Designated**||**Funds**||**2022**||**2021**|
|||**£**||**£**||**£**||**£**||**£**|
|**3 **|**INCOME**||||||||||
||**Donations and Legacies**||||||||||
||Bequests|-||-||-||0||0|
||Donations, including Gift Aid|2,923||817||-||3,740||1,932|
|||2,923||817||0||3,740||1,932|
||The Donkey Breed Society benefits greatly|from the involvement and enthusiastic support|||||of its many volunteers, details||||
||of which are given in our annual report. In|accordance|with FRS 102 and the Charities SORP (FRS 102), the economic||||||||
||contribution of general volunteers is not recognised in these accounts.||||||||||
||**Charitable Activities**||||||||||
||Breeding Standards|108||-||-||108||290|
||Education|-||-||-||0||0|
||Welfare|-||100||-||100||267|
|||108||100||0||208||557|
||**Other Activities**||||||||||
||Advertising|20||-||-||20||1,474|
||Passport Issuing Organisation|11,662||-||-||11,662||12,379|
||Shop and Sundry Income|3,125||-||-||3,125||3,659|
||Society Shows and Activities|-||6,034||-||6,034||3,683|
||Subscriptions, including Gift Aid|18,756||180||-||18,936||20,369|
|||33,563||6,214||0||39,777||41,564|
||**Investment Income**||||||||||
||Interest bearing Bank Accounts|811||47||11||869||649|
||Investments|5,708||-||83||5,791||4,935|
|||6,519||47||94||6,660||5,584|
|**4 **|**EXPENDITURE**||||||||||
||**Cost of Raising Funds**||||||||||
||Administration|2,338||91||-||2,429||1,337|
||Passport Issuing Organisation|11,720||-||-||11,720||8,271|
||Promotional|348||-||-||348||1,491|
||Shop and Sundry Purchases|1,881||||-||1,881||3,756|
||Society Shows and Activities|-||7,872||150||8,022||3,555|
|||16,287||7,963||150||24,400||18,410|
||**Charitable Activities**||||||||||
||Administration|16,213||-||-||16,213||15,712|
||Communication - Members and the Public|13,959||399||-||14,358||17,922|
||Donations|2||-||-||2||2|
||Education, including Grants|-||612||-||612||836|
||Governance Meetings|259||||-||259||908|
||Professional Charges|1,074||-||-||1,074||1,110|
||Breeding Standards|186||-||-||186||407|
|||31,693||1,011||0||32,704||36,897|



14 



## **DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

|||**Unrestricted Funds**|**Unrestricted Funds**||**Restricted**||**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|---|---|---|
|||**General**|**Designated**||**Funds**||**2022**|**2021**|
|||**£**|**£**||**£**||**£**|**£**|
|**5 **|**NET GAINS/(LOSSES) ON INVESTMENTS**||||||||
||Revaluation of Investments|-5,938|-||-86||-6,024|12,762|
|||-5,938|0||-86||-6,024|12,762|
|**6 **|**TRANSFERS BETWEEN FUNDS**||||||||
||Allocations to/from General Fund|-734|734||-||0|0|
||Net Committee Costs|-2,179|2,453||-274||0|0|
|||-2,913|3,187||-274||0|0|



## **7 NET INCOME/EXPENDITURE FOR THE YEAR** 

This is stated after charging: 

|Depreciation, including loss on disposal<br>Accountancy Services<br> **STAFF COSTS AND NUMBERS**<br>The company does not employ any staff, nor does it remunerate any trustees in their position<br>Payments to members and officers for services provided, including travel were:<br>Key Officers<br>Other Fees<br>Expenses<br>Paid to 6 individuals (2021 - 7)|128<br>1,074<br>as trustee.<br>15,349<br>2,961<br>1,906<br>20,216|154<br>1,110|
|---|---|---|
|||14,934<br>3,644<br>1,462|
|||20,040|



## **8 STAFF COSTS AND NUMBERS** 

For details of amounts paid to trustees please refer to note 19 

## **9 TAXATION** 

Agreement has been reached with H M Revenue & Customs as to which activities fall outside the exemptions available to charities under section 478 of the Corporation Taxes Act 2010. The following liability relates to taxation on those activities. 

UK Corporation tax at 19.00% (2021 - 19.00%) 

|orporaon ax a . ( - .)<br> **TANGIBLE FIXED ASSETS**<br>**Cost**<br>Brought forward<br>Additions<br>Carried forward<br>**Depreciation**<br>Brought forward<br>Charge for the year<br>Carried forward<br>**Net Book Value**|-<br>-<br>1,372<br>734<br>0<br>638<br>1,372<br>1,372<br>840<br>686<br>128<br>154<br>968<br>840<br>404<br>532<br>**Equipment**|-|
|---|---|---|



## **10 TANGIBLE FIXED ASSETS** 

15 



## **DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

||**Unrestricted Funds**|**Unrestricted Funds**||**Restricted**||**Total Funds**|**Total Funds**|
|---|---|---|---|---|---|---|---|
||**General**|**Designated**||**Funds**||**2022**|**2021**|
||**£**|**£**||**£**||**£**|**£**|
|**11 **|**INVESTMENTS**|||||||
||**M&G Charifund Unit Trust at mid-market valuation**|||||||
||Brought forward<br>106,600|-||1,556||108,156|95,394|
||Valuation Gains/Losses<br>-5,938|-||-86||-6,024|12,762|
||Carried forward<br>100,662|0||1,470||102,132|108,156|
||**M&G Charifund Unit Trust at cost**|||||||
||Brought forward<br>47,915|-||176||48,091|48,091|
||Carried forward<br>47,915|0||176||48,091|48,091|
|**12 **|**STOCK**|||||||
||Goods for Own Use<br>1,162|1,589||-||2,751|2,810|
||Goods for Resale<br>3,033|256||-||3,289|3,041|
||4,195|1,845||0||6,040|5,851|
|**13 **|**DEBTORS**|||||||
||Trade Debtors<br>1,130|-||-||1,130|1,458|
||Prepayments<br>906|150||-||1,056|906|
||Accrued Income<br>3,885|-||-||3,885|4,497|
||5,921|150||0||6,071|6,861|
|**14 **|**CREDITORS - amounts falling due within one year**|||||||
||Deferred Income<br>5,981|-||-||5,981|5,940|
||Other Creditors and Accruals<br>4,517|4,353||150||9,020|8,530|
||10,498|4,353||150||15,001|14,470|
|**15 **|**ANALYSIS OF NET ASSETS BETWEEN FUNDS**|||||||
||Tangible Fixed Assets<br>404|-||-||404|532|
||Investments<br>100,662|-||1,470||102,132|108,156|
||Current Assets<br>55,803|44,653||651||101,107|107,167|
||Current Liabilities<br>-10,498|-4,353||-150||-15,001|-14,470|
||**Net Assets**<br>146,371|40,300||1,971||188,642|201,385|
|**16 **|**MOVEMENT IN FUNDS**|||||||
||Brought Forward<br>160,089|38,909||2,387||201,385|194,293|
||Incoming Resources<br>43,113|7,178||94||50,385|49,637|
||Resources Expended<br>-47,980|-8,974||-150||-57,104|-55,307|
||Other Recognised Gains or Losses<br>-5,938|-||-86||-6,024|12,762|
||Transfers<br>-2,913|3,187||-274||0|0|
||**Carried Forward**<br>146,371|40,300||1,971||188,642|201,385|



16 



## **DONKEY BREED SOCIETY NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2022** 

## **17 PURPOSES OF FUNDS** 

|**Designated Funds**<br>Communications Fund<br>Educational Bursary Fund<br>Educational Fund<br>Emergency Fund<br>L W Morris Bequest<br>Regional and Area Funds<br>Society Committees<br>Carried Forward<br>Communications Fund<br>Educational Bursary Fund<br>Educational Fund<br>Emergency Fund<br>L W Morris Bequest<br>Regional and Area Funds<br>Society Committees<br>**Restricted Funds**<br>Heyes Bequest<br>The Summerhays Memorial Trust<br>Carried Forward<br>Heyes Bequest<br>The Summerhays Memorial Trust|**Brought**<br>**Forward**<br>**Income**<br>**Expenditure**<br>**Transfers**<br>**Carried**<br>**Forward**<br>**£**<br>**£**<br>**£**<br>**£**<br>**£**<br>0<br>-<br>-<br>-<br>0<br>2,654<br>34<br>-<br>-<br>2,688<br>18,455<br>-<br>-<br>-<br>18,455<br>2,784<br>-<br>-<br>-<br>2,784<br>845<br>11<br>-<br>-11<br>845<br>12,576<br>3,913<br>-2,873<br>734<br>14,350<br>1,595<br>3,220<br>-6,101<br>2,464<br>1,178<br>38,909<br>7,178<br>-8,974<br>3,187<br>40,300<br>The development of better communications with members and the public<br>The provision of assistance to students in improving donkey welfare<br>Educational projects aimed at improving the public's knowledge of the donkey<br>For the immediate specific needs of the donkey in times of crisis<br>The income is to be used for educational purposes<br>The provision of resource for members in their local areas<br>For the improvement of education and welfare of the donkey<br>271<br>4<br>-<br>-275<br>0<br>2,116<br>90<br>-236<br>1<br>1,971<br>2,387<br>94<br>-236<br>-274<br>1,971<br>The provision of funds for the Active Donkey Award Scheme<br>The provision of funds to recognise the top brood mares each year|**Carried**<br>**Forward**<br>**£**<br>0<br>2,688<br>18,455<br>2,784<br>845<br>14,350<br>1,178|
|---|---|---|
|||40,300|
|||1,971|
||||



Income includes gains on investments, whilst expenditure includes losses on investments. 

## **18 CONTROL** 

The company is controlled by the directors, who are the trustees for charity purposes. 

## **19 RELATED PARTIES** 

The Trustees and their families are considered to be related parties; transactions with them during the financial year were: 

|were:|||
|---|---|---|
||**2022**|**2021**|
|Mrs R A Clarke has been paid, with the approval of the Charity Commission, for the<br>provision of services on behalf of the Society|2,961|3,644|
|Trustees have been paid or refunded travel and other expenses in attending to Society matters|1,076|80|
|2022 - 2 Trustees<br>(2021 - 1 Trustees)|||



17