## **Williams College Oxford Programme**
(A company limited by guarantee)
## **Report and Financial Statements**
## **For the year ended 30th June 2024**
Charity No: 292252 Company No: 1927272
Registered office: 145 Banbury Road Oxford OX2 7AN
## **Williams College Oxford Programme**
## **Contents**
|Report of the Trustees|1|
|---|---|
|Independent examiners' report|3|
|Statement of financial activities|5|
|Balance sheet|6|
|Notes forming part of the financial statements|7|
Page 1
## **Williams College Oxford Programme**
## **Report of the Trustees for the year ended 30th June 2024**
The trustees present their report and the financial statements for the year ended 30th June 2024.
## **Objectives and activities**
The company is a charity, registered with the Charities Commission. Its objects are to advance the education of students who are members of the President and Trustees of Williams College (the “College”), Williamstown, Massachusetts, United States of America, an educational charity established under an act of the Commonwealth of Massachusetts. The College has established, and for 40 years has operated, a programme of formal education at Exeter College, Oxford University, which provides an opportunity each year for approximately 26 undergraduate students to spend a full year as visiting students at Exeter College, with regular access to the University’s curricular programmes, libraries and other academic resources. Their education is advanced through enrolment in tutorials with Oxford faculty members, attendance at scheduled lectures, and study for examinations, among other academic activities. Through participation in the programme, the students are granted credit toward a baccalaureate degree in the arts and sciences. The College offers the opportunity to apply for the Williams-Exeter Programme at Oxford to all of its students, approximately half of whom attend the College with the help of financial aid provided by the College. In addition, those who attend the programme benefit from funding provided by the College to enhance their educational experience, through cultural exchange, visitation of UK heritage sites and special academic events. The company has from time to time received contributions from UK residents which are intended, and employed, to support the education of the College’s students. In addition, the company has been the recipient of in-kind gifts, including most recently an in-kind gift from the Estate of illustrator Pauline Baynes consisting of a collection of Ms. Baynes’ illustrations, paintings and drawings. The Baynes collection is made available for study both within the College and to members of the public.
The Trustees confirm they have complied with their duty in section 17(5) of the Charities Act 2011 to have due regard to the Public Benefit guidance published by the Charity Commission.
## **Achievements and Performance**
During the year the charity received total income of £173,147 (2023: £128,280) and expended £173,147 (2023: £128,280) in furtherance of its objectives as detailed above.
## **Financial review**
All cash reserves are expended each year for the benefit of the charity's objectives. The only reserves held at the balance sheet date are represented by the investment bequeathed to the charity, from which it derives income, and non-cash net current assets.
## **Governance**
The charity, which is a company limited by guarantee, is governed by its memorandum and articles of association.
Page 2
## **Williams College Oxford Programme**
## **Report of the Trustees for the year ended 30th June 2024**
## **Board of Trustees**
Trustees, who are directors for the purpose of company law and trustees for the purpose of charity law, who served during the year and up to the date of this report are as follows:-
Maud Mandel Douglas Gollin John Gerry
## **Responsibilities of the trustees**
Company law requires the trustees to prepare financial statements for each financial period which give a true and fair view of the state of the affairs of the charitable company as at the balance sheet date and of its incoming resources and application of resources, including income and expenditure, for the financial period. In preparing those financial statements, the trustees should follow best practice and:
- select suitable accounting policies and then apply them consistently:
- make judgements and estimates that are reasonable and prudent; and
- prepare the financial statements on the going concern basis unless it is inappropriate to assume that the company will continue on that basis.
The trustees are responsible for maintaining proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable company and to enable them to ensure that the financial statements comply with the Companies Act 2006. The trustees are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
This report has been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102) and in accordance with the provisions applicable to companies subject to the small companies' regime.
Approved by the Board of Trustees on 12 December 2024 and signed on its behalf by:
John Gerry Trustee
Page 3
**Williams College Oxford Programme** (A company limited by guarantee)
## **Independent examiner's report**
## **Report to the trustees of Williams College Oxford Programme**
I report on the accounts for the year ended 30th June 2024 which are set out on pages 5 to 9.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the 2011 Act,) and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below.
Page 4
**Williams College Oxford Programme** (A company limited by guarantee)
## **Independent examiner's report**
## **Report to the trustees of Williams College Oxford Programme - continued**
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- 1 Which gives me reasonable cause to believe that, in any material respect, the requirements:
- to keep accounting records in accordance with section 130 of the 2011 Act, and
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities (Accounts and Reports) Regulations 2008 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102)
have not been met; or
- 2 To which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
R M Morgan Cox Hinkins & Co. Limited Accountants and Taxation Advisors The Old Dairy 12 Stephen Road Headington Oxford
Date: 12 December 2024
Page 5
## **Williams College Oxford Programme**
(A company limited by guarantee)
## **Statement of Financial Activities (including Income and Expenditure Account) For the year ended 30th June 2024**
|**Unrestricted**
Notes
**funds**
**£**
**Income**
Voluntary income
3
**169412**
Royalties received
**3735**
**Total income**
**173147**
**Expenditure**
Charitable activities
4
**169879**
Governance costs
4
**3268**
**Total expenditure**
**173147**
**Net income for the year**
**-**
**Total funds at 1st July 2023**
**50000**
**Total funds at 30th June 2024**
**50000**|**Restricted**
**Total funds**
**Total funds**
**funds**
**2024**
2023
**£**
**£**
£
**-**
**169412**
126448
**-**
**3735**
1832
**-**
**-**
**173147**
**128280**
**-**
**169879**
125720
**-**
**3268**
2560
**-**
**173147**
**128280**
**-**
**-**
**-**
**50000**
50000
**-**
**50000**
50000|**Restricted**
**Total funds**
**Total funds**
**funds**
**2024**
2023
**£**
**£**
£
**-**
**169412**
126448
**-**
**3735**
1832
**-**
**-**
**173147**
**128280**
**-**
**169879**
125720
**-**
**3268**
2560
**-**
**173147**
**128280**
**-**
**-**
**-**
**50000**
50000
**-**
**50000**
50000|
|---|---|---|
|||**128280**|
|||125720
2560|
|||**128280**|
|||**-**
50000|
|||50000|
Page 6
**Williams College Oxford Programme** (A company limited by guarantee)
## **Balance Sheet as at 30th June 2024**
|Notes
**Fixed assets**
Investments
6
**Current assets**
Debtors
7
**Creditors:** amounts falling within one year
8
**(**
**Net current assets**
**Net assets**
**Funds of the charity**
Unrestricted funds
9
**Total funds**|**2024**
**£**
**50000**
**600**
**600 )**
(
**-**
**50000**
**50000**
**50000**|**2023**
**£**
50000
600
600 )
-
50000
50000
50000|
|---|---|---|
- (a) For the year ended 30th June 2024 the company was entitled to exemption from an audit under Section 477 of the Companies Act 2006.
- (b) Members have not required the company to obtain an audit in accordance with section 476 of the Companies Act 2006.
- (c) The directors acknowledge their responsibilities for complying with the requirements of the Companies Act 2006 with respect to accounting periods and the preparation of accounts.
These accounts have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 relating to small companies and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102)
Approved by the board of directors on 12 December 2024 and signed on its behalf by:
John Gerry Director
Page 7
**Williams College Oxford Programme** (A company limited by guarantee)
## **Notes forming part of the Financial Statements For the year ended 30th June 2024**
## **1 General information**
Williams College Oxford Programme is a registered charity (charity number 292252), incorporated as a company, limited by guarantee, registered in England and Wales. The address of the registered office is 145 Banbury Road, Oxford OX2 7AN. There were no changes in the principal activity of the charity which continues to be the advancement of the education of students who are members of the President and Trustees of Williams College, Williamstown, Massachusetts, U.S.A. by providing opportunities to follow a programme of formal education at Exeter College, Oxford.
The financial statements are prepared in sterling, which is the functional currency of the charity, and are rounded to the nearest pound.
## **2 Accounting policies**
- (a) The financial statements have been prepared under the historical cost convention, as modified by the inclusion of investments at original valuation, and in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102), the Companies Act 2006 and follow the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (Charities SORP FRS 102).
The charity constitutes a public benefit entity as defined by FRS 102.
The Trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern.
- (b) Donor funds are recognised in full in the Statement of Financial Activities in the period in which the charity is entitled to the donation. Donations in kind are valued and disclosed as incoming resources.
- (c) Resources expended are recognised in the period in which they are incurred.
- (d) Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure which meets these criteria is charged to the fund, together with a fair allocation of management and support costs.
Page 8
## **Williams College Oxford Programme**
(A company limited by guarantee)
## **Notes forming part of the Financial Statements For the year ended 30th June 2024**
|**3**
**Voluntary income**
**Unrestricted**
**Restricted**
**funds**
**funds**
**£**
**£**
Donations
169412
-
**169412**
**-**
**4**
**Total resources expended**
**Basis of**
**Educational**
**allocation**
**advancement Governance**
**£**
**£**
**£**
**Costs directly allocated**
**to activities**
Financial aid for students
Direct
3135
Staff costs
Direct
102711
Independent examination
Direct
600
**Support costs allocated**
**to activities**
Staff costs
Time spent
64033
2668
**169879**
**3268**
**5**
**Employees**
Staff costs during the year amount to:
Salaries and wages
Social security costs
Pension costs - defined contribution
No employee received emoluments of more than £60,000.|**Total**
**funds**
**2024**
**£**
169412
**169412**
**Total**
**2024**
**£**
3135
102711
600
66701
**173147**
**2024**
**£**
159219
4031
6162
**169412**|Total
funds
**2023**
£
126448|
|---|---|---|
|||126448|
|||Total
2023
£
1232
77439
600
49008|
|||128280|
|||**2023**
£
118294
2488
5666|
|||126448|
||||
Page 9
(A company limited by guarantee)
## **Williams College Oxford Programme**
## **Notes forming part of the Financial Statements For the year ended 30th June 2024**
## **5 Employees (continued)**
The average number of employees during the year, calculated on the basis of payroll headcount, was as follows:
|Educational advancement
Administration & support|**2024**
**Number**
9
1
**10**|**2023**
Number
12
1|
|---|---|---|
|||13|
## **6 Fixed asset investments**
Fixed asset investments comprise a bequest of paintings, drawings and other materials by the distinguished British illustrator Pauline Baynes. The bequest was valued upon receipt and continues to be carried in the balance sheet at valuation without impairment or depreciation.
Royalties from the collection are applied towards the advancement of the objects of the charity.
## **7 Debtors**
|**2024**
**£**
Other debtors
**600**
Other debtors includes £600 due from Williams College (2023 : £600)
**8**
**Creditors: Amounts falling due within one year**
**2024**
**£**
Accruals
**600**
**9**
**Unrestricted Funds**
**Balance**
**Income**
**Expenditure**
**30/06/23**
General fund
**50000**
**173147**
**(**
**173147 )**|**2023**
£
600|
|---|---|
||**2023**
£
600|
||**Balance**
**30/06/24**
**50000**|
## **10 Trustee expenses**
No Trustee received any remuneration or expense reimbursement from the charity during the year.