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2024-12-31-accounts

Charity Registration No. 292231

Company Registration No. 00405814 (England and Wales)

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

ANNUAL REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 DECEMBER 2024

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Trustees

The Trustees who served during the year and since the year end were as follows:

M Szablewski (President) K J Reitmeier (Deputy President) A M Mankowska (Secretary General) S Berkieta (Treasurer General) F Peplinski (Chief Scout) D Figiel (Chief Guide) T Ciecierska (Head of Senior Scouting)*

J Moszumanska (representative of the Scouting Auxiliary)* (resigned 9 February 2025)

S Reitmeier (Regional Deputy President - Canada) (resigned 28 April 2025) A B Szwagrzak (Regional Deputy President - UK) (resigned 9 February 2025) A J Wojno (Regional Deputy President - Argentina)* (resigned 17 June 2024) F Aghmalion-Konieczna (Regional Deputy President - France) (resigned 17 June 2024)

M Nowak (Regional Deputy President - Australia) Z Pisanski (Regional Deputy President - USA) M Weglinska (Regional Deputy President - Ireland) A Mahut (Board Member) (resigned 9 February 2025) R J Rospedzihowski (Board Member) A Janczuk (Board Member) J Kaczorowska (Board Member) (resigned 9 February 2025) H Sandig (Board Member) B Pawlikowski (Board Member) T Szadkowska-Lakomy (Board Member) (resigned 9 February 2025) M Borucka (Regional Deputy President - France) (appointed 17 June 2024) Rev. K Tyliszcak (Chief Chaplain) (resigned 9 February 2025) J Sempolinska-Uzarowicz (Regional Deputy President - Argentina) (appointed 17 June 2024) Rev. KJ Zylczynski (Chief Chaplain) (appointed 9 February 2025) A Tabor (appointed 9 February 2025) K Buyukardicli (appointed 9 February 2025) M Czabanski (appointed 9 February 2025) M Gorzkowski (appointed 28 April 2025) D Matuszewska (appointed 18 November 2024) T Pogorzelski (appointed 9 February 2025)*

Secretary A M Mankowska Charity number 292231 Company number 00405814 Principal and registered office 23-31 Beavor Lane London W6 9AR

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

LEGAL AND ADMINISTRATIVE INFORMATION

Auditor Kendall Wadley LLP Granta Lodge 71 Graham Road Malvern Worcestershire WR14 2JS Bankers Lloyds Bank plc PO Box 1000 BX1 1LT Solicitors Russell Cooke 2 Putney Hill London SW15 6AB

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

CONTENTS

Page
Trustees report 1 - 5
Statement of Trustees responsibilities 6
Independent auditor's report 7 - 9
Statement of financial activities 10
Balance sheet 11 - 12
Statement of cash flows 13
Notes to the financial statements 14 - 26

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

TRUSTEES REPORT (INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees who are also directors for the purposes of company law present their report and accounts for the year ended 31 December 2024.

The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charitable company's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)".

Objectives and activities

The policies adopted in furtherance of the charitable company objectives are to promote the physical, mental and spiritual development of Polish youth outside of Poland by Scouting and Guiding methods in accordance with the principles and traditions of the Scout and Guide movement.

Polish Scouting Association (International) Limited (PSA International) is the umbrella body overseeing operations in a number of countries and coordinates policy and methodology. Training, support and continuous professional development of scout and guide instructors around the world is a key role for the charitable company.

The charitable company has the following cost centres:

Public benefit

The Trustees have paid due regard to guidance issued by the Charity Commission in deciding what activities the charitable company should undertake to provide public benefit.

Achievements and performance

A full programme of normal scouting activities was completed in all regions of PSA (International) in 2024.

(a) Governance Matters

Management Board meetings were held online monthly to facilitate the participation of Trustees living outside the UK.

The Leader of the 10th International Jamboree attended Management Board meetings from October 2023 onwards to provide a regular update on the progress of preparations for the Jamboree due to take place in the USA in the summer of 2024.

The World Advisory Council met by teleconference in December 2024. The Council focused on preparing for the Tri-annual (Electoral) General Meeting to be held February 7-9, 2025. The Council reviewed motions to be presented at the General Meeting. Additionally, the Council received and discussed updates with respect to the development of the Risk Register and progress regarding establishing potential cooperation agreements with scouting organizations in Poland. The Council also discussed a motion presented by Polish Scouting Association (UK Region) regarding moving to mediation to resolve issues surrounding enactment of a motion passed by the Tri -Annual Meeting of Members in 2015.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

TRUSTEES REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

The following policies /guidelines of PSA International were approved/revised during 2024:

(b) Beavor House

The Burlington House School Sixth Form continue to occupy the ground and 1st floors of Beavor House in line with the existing 15-year lease agreement. During term time the school also uses part of PSA International’s premises on the 2nd floor of Beavor House under a separate licence agreement. The Trustees are in discussion with the Tenant on matters which may result in a change to the contractual agreement and may require increased fees for legal or expert advice.

An independent Fire Risk Assessment of the Premises was completed in February 2024. PSA International Fire Risk Policy for the building was reviewed, updated and approved by the Board in May 2024.

A planned programme of major repairs and maintenance works to the property was completed during the year. Due to unforeseen structural deterioration, the works were completed with a three-week schedule overrun and a 5% excess to budget.

(c) Scouting Programmes and Other Activities:

· The pinnacle of the Association's 2024 activities was the 10th World Jamboree which took place in the United States at Camp Raven Knob, North Carolina United States, which was attended by over 1,150 participants from every country where the Association is active. The Jamboree also hosted Polish scout delegations from Poland, Lithuania, Latvia, Sweden and Ukraine.

· The President of the Polish Scouting Association as well as members of the Association attended various events commemorating the 80th anniversary of the Battle of Monte Cassino as well as the Warsaw Uprising. Attendees included descendants of the original participants in these historic actions.

· Polish Scouting Association (Ireland) reached a significant milestone allowing the creation of separate Boy Scout and Girl Guide commissions consisting of 3 districts each.

· The Scout, Guide and Senior Scouts HQ teams continue to actively support the work of new units, mostly in territories where there is no formal PSA International Structure - these include Spain, Belgium, Austria and Germany. A new unit in Hungary was established in 2024.

· The History and Archives Committee continued its work of digitising PSA’s archive documents, responding to archive information requests, publishing articles and brochures based on archival material. To date over 60% of documents have been digitised. Members of this committee are members of the editorial board for a planned publication, “Atlas of Polish Scouting 1918-2018”. The publication is a joint task with Poland’s Institute of National Remembrance. During 2024 most of the planned texts were completed and reviewed and photographs and illustrations identified.

· The Association’s publication “Ognisko” was revived after a two-year hiatus with 4 issues published in 2024. The Association’s Facebook page “ZHP Swiat” has been active since 2017 and currently has 19,000 followers.

· PSAI uniform badge to be worn by all members on their uniforms was approved and distributed to members.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

TRUSTEES REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

Financial review

In the year expenditure exceeded income by £32,981 (2023 – income exceeded expenditure by £231,712). This was due to planned, major repair and maintenance work on the Charity’s Headquarters Building.

The shortfall was absorbed by the fund balance brought forward giving a total fund balance on 31 December 2024 of £3,315,467 (2023 - £3,348,448).

Of the total unrestricted reserves of £2,138,832 (2023 - £2,559,747), £1,699,552 (2023 - £1,683,709) is in connection with the tangible fixed assets and investment property held by the charity and can only be realised upon a sale of the same which leaves free reserves of £439,280 (2023 - £876,038) for use in the general activities of the charity.

It is currently the policy of the charitable company to maintain free reserves in unrestricted funds which have not been designated for a specific use, at a level approaching four years base operating expenditure. The directors consider that reserves at this level will ensure that, in the event of a significant drop in income they will be able to continue the charitable company’s current activities whilst resolving any issues arising from such a decline. It will also permit the charitable company to carry out basic maintenance work on its freehold property as required. The level of reserves has been maintained throughout the year.

In 2022 the Company signed a Co-operation Agreement with Zwiazek Harcerstwa Rzeczypospolitej (ZHR) acting as agent for the National Freedom Institute, implementing a Polish Government program “Support for the development of scouting organisations 2018-2030”, known by its acronym ROHIS. Under this agreement, the Company received financial support under two categories: Leadership training and programme execution; Institutional support.

The restricted funds granted amounted to £123,361 (2023 - £95,088) and formal reconciliation of expenditure was verified by the Agent in accordance with the Co-operation Agreement.

Risk management

There were no reportable incidents in 2024 nor have there been any up to the report date.

In 2022 the Company appointed a Risk Manager to review risk management processes in all areas of the Company and to create a formal Risk Register. This work is still ongoing.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

TRUSTEES REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

Future Plans

The Association’s plans include:

Update on Activities in 2025

The Association held its Tri-annual (Electoral) General Meeting on February 7-9, 2025. This was the first in person Tri-Annual General Meeting held since the start of the Covid 19 Pandemic. 147 members attended.

Members of the Association attended the World Thinking Day celebrations held in February 2025 at the Presidential Palace in Warsaw as well as the conclusion of the year long program commemorating the 20th anniversary of the nomination of Blessed Rev. Stefan Wincenty Frelichowski as the Patron of Polish Scouting.

In July 2025, the President of Poland honoured the current and immediately preceding Presidents of the Association with the Knight's Cross of the Order of Polonia Restituta.

Structure, governance and management

The charitable company is a company limited by guarantee and is governed by its Memorandum and Articles of Association dated 8 March 1946 and as amended by special resolutions dated 9 May 1985, 6 February 2004, 17 November 2012, 29 August 2013 and 28 January 2022. The charitable company registered with the Charity Commission on 9 August 1985.

The legal and administrative page gives details of the charity's principal officers and advisors.

None of the Trustees has any beneficial interest in the Company. All the Trustees are members of the company and as all members, guarantee to contribute £1 in the event of a winding up.

The charitable company is managed by the Management Board who are elected at an Annual General Meeting and whose tenure lasts 3 years. The last elections took place on 8 February 2025 and elected 23 members.

The Management Board is the executive body running the day-to-day activities of the charitable company.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

TRUSTEES REPORT (CONTINUED)(INCLUDING DIRECTORS' REPORT) FOR THE YEAR ENDED 31 DECEMBER 2024

A World Council consisting of the Management Board, 10 members elected at the Tri- Annual General Meeting and the Regional Heads of Scouts, Guides and Seniors meets periodically. The World Council acts as an advisory body, making recommendation to the Management Board on policy, procedure and programming.

Investment policy

The trustees have considered the most appropriate policy for investing funds and have found that a combination of interest-bearing bank accounts and rental income from part of the property meets their requirement to generate both income and capital growth.

Related parties

Formally none. Polish Scouting Association (UK Region) Ltd operates as a stand-alone charitable company but is a member of the Association represented by Polish Scouting Association (International) Limited.

Similarly Polish Scouting Organization – ZHP Inc. in the United States and similar “not for profit organisations in Argentina, Australia, Austria, Belgium, Canada, France, Germany and Ireland are members of the Association.

Auditor

The auditor, Kendall Wadley LLP, is deemed to be reappointed under section 487(2) of the Companies Act 2006.

Disclosure of information to auditor

Each of the directors has confirmed that there is no information of which they are aware which is relevant to the audit, but of which the auditor is unaware. They have further confirmed that they have taken appropriate steps to identify such relevant information and to establish that the auditors are aware of such information.

This report has been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006.

On behalf of the Management Board and Trustees

Ms A M Mankowska

(Company Secretary, Trustee) Dated: 15 September 2025

M Szablewski

(Chairman, Trustee) Dated:15 September 2025

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

STATEMENT OF TRUSTEES RESPONSIBILITIES

FOR THE YEAR ENDED 31 DECEMBER 2024

The trustees who are also the directors of Polish Scouting Association (International) Limited for the purpose of company law, are responsible for preparing the Trustees Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

Company law requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charitable company and of the incoming resources and application of resources, including the income and expenditure, of the charitable company for that year.

In preparing these accounts, the trustees are required to:

The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the accounts comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

INDEPENDENT AUDITOR'S REPORT

TO THE TRUSTEES OF POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

Opinion

We have audited the financial statements of Polish Scouting Association (International) Limited (the ‘charitable company’) for the year ended 31 December 2024 which comprise the statement of financial activities, the balance sheet, the statement of cash flows and notes to the financial statements, including significant accounting policies. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards, including Financial Reporting Standard 102 The Financial Reporting Standard applicable in the UK and Republic of Ireland (United Kingdom Generally Accepted Accounting Practice).

In our opinion, the financial statements:

Basis for opinion

We conducted our audit in accordance with International Standards on Auditing (UK) (ISAs (UK)) and applicable law. Our responsibilities under those standards are further described in the Auditor's responsibilities for the audit of the financial statements section of our report. We are independent of the charitable company in accordance with the ethical requirements that are relevant to our audit of the financial statements in the UK, including the FRC’s Ethical Standard, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion.

Conclusions relating to going concern

In auditing the financial statements, we have concluded that the Trustees use of the going concern basis of accounting in the preparation of the financial statements is appropriate.

Based on the work we have performed, we have not identified any material uncertainties relating to events or conditions that, individually or collectively, may cast significant doubt on the charitable company’s ability to continue as a going concern for a period of at least twelve months from when the financial statements are authorised for issue.

Our responsibilities and the responsibilities of the Trustees with respect to going concern are described in the relevant sections of this report.

Other information

The other information comprises the information included in the annual report other than the financial statements and our auditor's report thereon. The Trustees are responsible for the other information contained within the annual report. Our opinion on the financial statements does not cover the other information and we do not express any form of assurance conclusion thereon. Our responsibility is to read the other information and, in doing so, consider whether the other information is materially inconsistent with the financial statements or our knowledge obtained in the course of the audit, or otherwise appears to be materially misstated. If we identify such material inconsistencies or apparent material misstatements, we are required to determine whether this gives rise to a material misstatement in the financial statements themselves. If, based on the work we have performed, we conclude that there is a material misstatement of this other information, we are required to report that fact.

We have nothing to report in this regard.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

Opinions on other matters prescribed by the Companies Act 2006

In our opinion, based on the work undertaken in the course of our audit:

Matters on which we are required to report by exception

We have nothing to report in respect of the following matters in relation to which the Charities (Accounts and Reports) Regulations 2008 requires us to report to you if, in our opinion:

Responsibilities of Trustees

As explained more fully in the statement of Trustees responsibilities, the Trustees, who are also the directors of the charitable company for the purpose of company law, are responsible for the preparation of the financial statements and for being satisfied that they give a true and fair view, and for such internal control as the Trustees determine is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, the Trustees are responsible for assessing the charitable company’s ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless the Trustees either intend to liquidate the charitable company or to cease operations, or have no realistic alternative but to do so.

Auditor's responsibilities for the audit of the financial statements

We have been appointed as auditor under section 145 of the Charities Act 2011 and report in accordance with the Act and relevant regulations made or having effect thereunder.

Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance but is not a guarantee that an audit conducted in accordance with ISAs (UK) will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.

The extent to which our procedures are capable of detecting irregularities, including fraud, is detailed below.

Extent to which the audit was considered capable of detecting irregularities, including fraud

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

INDEPENDENT AUDITOR'S REPORT (CONTINUED)

TO THE TRUSTEES OF POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

Audit responses to risks identified

The information obtained through the assessment to risk procedures is reviewed and the following work undertaken:

It should be noted that Auditing standards limit the audit procedures required to identify non-compliance with laws and regulations to enquiry of the directors and other management and the inspection of regulatory and legal correspondence, if any.

A further description of our responsibilities is available on the Financial Reporting Council’s website at: https:// www.frc.org.uk/auditorsresponsibilities. This description forms part of our auditor's report.

Use of our report

This report is made solely to the charity’s trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. Our audit work has been undertaken so that we might state to the charity’s trustees those matters we are required to state to them in an auditor’s report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Sarah Morley ACA (Senior Statutory Auditor) For and on behalf of Kendall Wadley LLP 15 September 2025 Granta Lodge 71 Graham Road Malvern Worcestershire WR14 2JS

Kendall Wadley LLP is eligible for appointment as auditor of the charitable company by virtue of its eligibility for appointment as auditor of a company under section 1212 of the Companies Act 2006.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31 DECEMBER 2024

Unrestricted Designated
Restricted
funds
funds
funds
2024
2024
2024
Notes
£
£
£
Income from:
Donations
3
977
-
123,361
Charitable
activities
4
26,386
-
-
Investments
5
241,820
-
-
Total income
269,183
-
123,361
Expenditure
on:
Raising funds
6
2,555
-
-
Charitable
activities
7
300,179
21,208
120,983
Total expenditure
302,734
21,208
120,983
Net gains on
investments
14
19,400
-
-
Net (expenditure) /
income
(14,151)
(21,208)
2,378
Transfers
between funds
(406,764)
406,142
622
Net movement in
funds
(420,915)
384,934
3,000
Fund balances at 1
January 2024
2,559,747
788,424
277
Fund balances at 31
December 2024
2,138,832
1,173,358
3,277		 Total
Unrestricted Designated
Restricted
funds
funds
funds
2024
2023
2023
2023
£
£
£
£
124,338
255,801
-
95,088
26,386
28,720
-
-
241,820
237,020
-
-
392,544
521,541
-
95,088
2,555
3,338
-
-
442,370
349,467
-
97,112
444,925
352,805
-
97,112
19,400
65,000
-
-
(32,981)
233,736
-
(2,024)
-
(646,008)
788,424
(142,416)
(32,981)
(412,272)
788,424
(144,440)
3,348,448
2,972,019
-
144,717
3,315,467
2,559,747
788,424
277		 Total
2023
£
350,889
28,720
237,020
616,629
3,338
446,579
449,917
65,000
231,712
-
231,712
3,116,736
3,348,448

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

BALANCE SHEET

AS AT 31 DECEMBER 2024

Notes
Fixed assets
Tangible assets
15
Investment properties
16
Current assets
Debtors
17
Investments
18
Cash at bank and in hand
Creditors: amounts falling due within
one year
19
Net current assets
Total assets less current liabilities
Creditors: amounts falling due after
more than one year
20
Net assets
The funds of the charity
Restricted funds
22
Unrestricted funds
Designated funds
23
General unrestricted funds		 2024
£
£
1,193,510
1,679,400
2,872,910
233,603
153,109
180,296
567,008
(39,880)
527,128
3,400,038
(84,571)
3,315,467
3,277
1,173,358
2,138,832
3,312,190
3,315,467		 2023
£
£
812,133
1,660,000
2,472,133
244,878
100,000
619,608
964,486
(3,600)
960,886
3,433,019
(84,571)
3,348,448
277
788,424
2,559,747
3,348,171
3,348,448

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

BALANCE SHEET (CONTINUED) AS AT 31 DECEMBER 2024

The company is entitled to the exemption from the audit requirement contained in section 477 of the Companies Act 2006, for the year ended 31 December 2024, although an audit has been carried out under section 144 of the Charities Act 2011.

The trustees acknowledge their responsibilities for ensuring that the charity keeps accounting records which comply with section 386 of the Act and for preparing financial statements which give a true and fair view of the state of affairs of the company as at the end of the financial year and of its incoming resources and application of resources, including its income and expenditure, for the financial year in accordance with the requirements of sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the company.

The members have not required the company to obtain an audit of its financial statements under the requirements of the Companies Act 2006, for the year in question in accordance with section 476.

These financial statements have been prepared in accordance with the provisions applicablle to companies subject to the small companies regime.

The financial statements were approved by the Trustees on 15 September 2025

Ms A M Mankowska Mr M Szablewski (Company Secretary,Trustee) (Chairman, Trustee)

Company Registration No. 00405814

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 DECEMBER 2024

2024
Notes
£
£
Cash flows from operating activities
Cash absorbed by operations
28
(221,881)
Investing activities
Purchase of tangible fixed assets
(406,142)
Aquisition of investments
(53,109)
Investment income received
241,820
Net cash (used in)/generated from
investing activities
(217,431)
Net (decrease)/increase in cash and cash
equivalents
(439,312)
Cash and cash equivalents at beginning of year
619,608
Cash and cash equivalents at end of year
180,296		 2023
£
(4,926)
(50,000)
237,020		 £
(32,212)
182,094
149,882
469,726
619,608

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

Company information

Polish Scouting Association (International) Limited is a private company limited by guarantee incorporated in England and Wales (Company number: 00405814). And a charity registered with the charity commission in England and Wales (Charity number: 292231). The registered office is 23-31 Beavor Lane, London, W6 9AR.

1.1 Accounting convention

The financial statements have been prepared in accordance with the charitable company's Memorandum and Articles of Association, the Companies Act 2006 and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charitable company is a Public Benefit Entity as defined by FRS 102.

The financial statements are prepared in sterling, which is the functional currency of the charitable company. Monetary amounts in these financial statements are rounded to the nearest £.

The accounts have been prepared under the historical cost convention and to include investment properties and certain financial instruments at fair value. The principal accounting policies adopted are set out below.

1.2 Going concern

At the time of approving the financial statements, the Trustees have a reasonable expectation that the charitable company has adequate resources to continue in operational existence for the foreseeable future and that there are no material uncertainties about its ability to continue. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the financial statements.

1.3 Charitable funds

Unrestricted funds are available for use at the discretion of the Trustees in furtherance of their charitable objectives.

Designated funds comprise funds which have been set aside at the discretion of the Trustees for specific purposes. The purposes and uses of the designated funds are set out in the notes to the financial statements.

Restricted funds are subject to specific conditions by donors as to how they may be used. The purposes and uses of the restricted funds are set out in the notes to the financial statements.

1.4 Income

Income is recognised when the charitable company is legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received.

Cash donations are recognised on receipt. Other donations are recognised once the charitable company has been notified of the donation, unless performance conditions require deferral of the amount. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.

Legacies are recognised on receipt or otherwise if the charitable company has been notified of an impending distribution, the amount is known, and receipt is expected. If the amount is not known, the legacy is treated as a contingent asset.

1.5 Expenditure

Expenditure is accounted for on an accruals basis. Liabilities are acknowledged when a legal or constructive obligation exists at the balance sheet date as a result of a past event.

Governance costs are wholly attributable to the charitable activities of the entity.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

1 Accounting policies

(Continued)

1.6 Tangible fixed assets

Assets costing more than £10,000 are capitalised.

Tangible fixed assets are initially measured at cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses.

Depreciation is recognised so as to write off the cost or valuation of assets less their residual values over their useful lives on the following bases:

Land and buildings 50 years and 12 years straight line Fixtures, fittings & equipment 15% on net book value

The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities.

Assets under construction are not depreciated until they are brought into use.

1.7 Investment properties

Investment property, which is property held to earn rentals and/or for capital appreciation, is initially recognised at cost, which includes the purchase cost and any directly attributable expenditure. Subsequently it is measured at fair value at the reporting end date. The surplus or deficit on revaluation is recognised in profit or loss.

1.8 Cash and cash equivalents

Cash and cash equivalents include cash in hand, deposits held at call with banks, and other short-term liquid investments with original maturities of three months or less.

1.9 Debtors

Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.

1.10 Liabilities

Liabilities are recognised when there is no obligation at the balance sheet data as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt amount it has received as advanced payments for good and services it must provide.

1.11 Financial instruments

The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value.

1.12 Foreign exchange

Transactions in currencies other than pounds sterling are recorded at the rates of exchange prevailing at the dates of the transactions. At each reporting end date, monetary assets and liabilities that are denominated in foreign currencies are retranslated at the rates prevailing on the reporting end date. Gains and losses arising on translation are included in net income/(expenditure) for the period.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

2 Critical accounting estimates and judgements

In the application of the charitable company’s accounting policies, the Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates.

The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period of the revision and future periods where the revision affects both current and future periods.

3 Donations

Unrestricted
Restricted
funds
funds
2024
2024
£
£
Donations and gifts
977
-
Legacies received
-
-
Grants received
-
123,361
977
123,361
Grants receivable for
core activities
ROHIS
-
123,361
CARITAS SUPER
OMNIA EST named
after Blessed Stefan
Frelichowski
-
-
Covid business grant
-
-
-
123,361		 Total
Unrestricted
Restricted
funds
funds
2024
2023
2023
£
£
£
977
718
-
-
241,485
-
123,361
13,598
95,088
124,338
255,801
95,088
123,361
-
95,088
-
4,860
-
-
8,738
-
123,361
13,598
95,088		 Total
2023
£
718
241,485
108,686
350,889
95,088
4,860
8,738
108,686

4 Charitable activities

Charitable
Charitable
income -
income -
unrestricted
unrestricted
funds funds
2024 2023
£ £
Subscriptions 26,093 28,284
Other income 293 436
26,386 28,720

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

5 Income from investments

Unrestricted Unrestricted
funds funds
2024 2023
£ £
Rental income 231,463 226,525
Interest receivable 10,357 10,495
241,820 237,020
Raising funds
2024 2023
£ £
Other costs
Costs of incidental goods sold 2,555 3,338
2,555 3,338

6 Raising funds

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

7 Expenditure on charitable activities

Furtherance Furtherance
of scouting of scouting
2024 2023
£ £
Direct costs
Depreciation 24,765 25,392
Rates 10,079 9,275
Insurance 5,804 5,051
Light and heat 4,643 3,497
Property repairs and maintenence 278,981 47,525
Books and publications 11,618 4,306
Telephone, website and communications 6,129 4,213
Travel 16,586 13,566
Services and administration 14,919 36,249
Conference costs and sundry expenses 46,738 44,428
420,262 193,502
Grant funding of activities (see note 8) 16,408 248,497
Share of support and governance costs (see note 9)
Governance 5,700 4,580
442,370 446,579
Analysis by fund
Unrestricted funds 300,179 349,467
Designated funds 21,208 -
Restricted funds 120,983 97,112
442,370 446,579

8 Grants payable

Furtherance
Furtherance
of scouting of scouting
2024 2023
£ £
Grants to Polish communities: 16,408 248,497

Of the amount shown above £14,355 (2023: £229,199) is in connection with restricted fund activities.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

9 Support costs allocated to activities

Governance costs
Analysed between:
Furtherance of scouting
Governance costs comprise:
Auditor's fees: audit
Legal and professional		 2024
£
5,700
5,700
2024
£
3,780
1,920
5,700		 2023
£
4,580
4,580
2023
£
3,420
1,160
4,580

10 Grants to Polish Communities

Grants to Polish Communities:
PSA (UK Region) Limited
PSA Argentina
PSA USA
PSA Australia
PSA Belgium
PSA Austria
PSA Germany
PSA Spain
PSA France		 2024
£
2,817
-
716
1,398
9,037
1,225
-
-
1,215
16,408		 2023
£
171,425
13,594
22,653
31,377
3,258
2,598
2,162
1,430
-
248,497

12 Trustees

None of the Trustees (or any persons connected with them) received any remuneration or benefits from the charitable company during the year. Re-imbursed expenses incurred in the course of the conduct of charitable activities of £24,083 were paid to 5 Directors (2023: £24,056 12 directors). Expenses related to travel expenses and other costs associated with running the Charity.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

13 Employees

There were no employees during this or the prior year.

Total 2024
Number
-		 2023
Number
-

14 Net gains on investments

Revaluation of investment properties
15
Tangible fixed assets
Cost
At 1 January 2024
Additions
At 31 December 2024
Depreciation
At 1 January 2024
Depreciation charged in the year
At 31 December 2024
Carrying amount
At 31 December 2024
At 31 December 2023		 Unrestricted Unrestricted
funds
funds
2024
2023
£
£
19,400
65,000
Land and
buildings
Fixtures,
fittings &
equipment
Total
£
£
£
1,015,546
53,633
1,069,179
406,142
-
406,142
1,421,688
53,633
1,475,321
227,122
29,924
257,046
21,208
3,557
24,765
248,330
33,481
281,811
1,173,358
20,152
1,193,510
788,424
23,709
812,133		 Unrestricted Unrestricted
funds
funds
2024
2023
£
£
19,400
65,000
Land and
buildings
Fixtures,
fittings &
equipment
Total
£
£
£
1,015,546
53,633
1,069,179
406,142
-
406,142
1,421,688
53,633
1,475,321
227,122
29,924
257,046
21,208
3,557
24,765
248,330
33,481
281,811
1,173,358
20,152
1,193,510
788,424
23,709
812,133
Total
£
1,069,179
406,142
1,475,321
257,046
24,765
281,811
1,193,510
812,133

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

16 Investment property

Investment property
Fair value
At 1 January 2024
Net gains through fair value adjustments
At 31 December 2024		 2024
£
1,660,000
19,400
1,679,400

Investment property comprises that portion of the freehold land and buildings held by the charity used for rental purposes. The fair value of the investment property has been arrived at by applying the average commercial property rental yield percentage as taken from external sources. Significant movements in that percentage are accounted for through investment gains and losses.

If investment properties were stated on an historical cost basis rather than a fair value basis, the amounts would have been included as follows:

Cost
Accumulated depreciation
Carrying amount		 2024
£
547,399
300,046
247,353		 2023
£
547,399
294,163
253,236

17 Debtors

Debtors
Other debtors
Prepayments and accrued income		 2024
£
226,704
6,899
233,603		 2023
£
237,771
7,107
244,878

In accordance with the provisions of the SORP and FRS 102, rental income is accounted for evenly over the life of the lease. In rent free periods this gives rise to a notional debtor which is released to the Statement of Financial Activities over time. Other debtors of £73,373 relate to this process, of this amount £60,363 (2023 - £73,373) will be released in more than one year.

Further included among other debtors is an amount due from Polish Scouting Association (UK Region) Limited for £150,000 for which repayment has been extended to the end of 2025, a further amount is due from PSA Belgium totalling £2,046.

18 Current asset investments

Current asset investments
2024 2023
£ £
Fixed term deposit 153,109 100,000

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

19
Creditors: amounts falling due within one year
Notes
Deferred income
21
Accruals
20
Creditors: amounts falling due after more than one year
Other creditors
21
Deferred income
Arising from Rent received in advance		 2024
£
20,404
19,476
39,880
2024
£
84,571
2024
£
20,404		 2023
£
-
3,600
3,600
2023
£
84,571
2023
£
-

Deferred income relates to rent received in advance of the due date, all is released in the subsequent accounting period.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

22 Restricted funds

The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used.

Balance at
1 January 2023
£
ZHR ROHIS
54,298
MSZ funds
90,142
ZHR Ukrainian Aid
277
144,717		 Movement in funds
Income
Expenditure
Transfers
Balance at
1 January 2024
£
£
£
£
95,088
(96,353)
(53,033)
-
-
(759)
(89,383)
-
-
-
-
277
95,088
(97,112)
(142,416)
277		 Movement in funds
Income
Expenditure
£
£
123,361
(120,983)
-
-
-
-
123,361
(120,983)		 Transfers
Balance at
31 December
2024
£
£
622
3,000
-
-
-
277
622
3,277		 Transfers
Balance at
31 December
2024
£
£
622
3,000
-
-
-
277
622
3,277
3,277

ZHR ROHIS - Monies were received from ZHR as agent, to assist with the costs of supporting the activities of the Polish Scouting Association (International) Limited, under the Polish Government program "Support for the development of scouting organisations 2018-2030", known by its acronym ROHIS.

Project MSZ - funds received to assist in the repair refurbishment of the headquarters building.

ZHR Ukraine - a fund for the relief of those suffering the negative effects of the war in Ukraine.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

23 Designated funds

The unrestricted funds of the charity comprise the unexpended balances of donations and grants which are not subject to specific conditions by donors and grantors as to how they may be used. These include designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes.

Balance at
1 January 2023
£
Land and property
-
-		 Transfers
Balance at
1 January 2024
£
£
788,424
788,424
788,424
788,424		 Resources
expended
£
(21,208)
(21,208)		 Transfers
Balance at
31 December
2024
£
£
406,142
1,173,358
406,142
1,173,358		 Transfers
Balance at
31 December
2024
£
£
406,142
1,173,358
406,142
1,173,358
1,173,358

The designated fund represents the net book value of the land and buildings.

During the year a transfer of £406,142 was made to reflect the additions to the land and buildings during the year.

24 Financial commitments, guarantees and contingent liabilities

Financial commitments were made at the year end for £38,000 (2023: nil) these costs are payable towards expenses associated with running the AGM post year end.

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

25 Analysis of net assets between funds

Unrestricted
funds
Designated
funds
Restricted
funds
2024
2024
2024
£
£
£
Fund balances at 31 December 2024 are represented by:
Tangible assets
20,152
1,173,358
-
Investment properties
1,679,400
-
-
Current assets
523,851
-
3,277
Long term liabilities
(84,571)
-
-
2,138,832
1,173,358
3,277		 Total Unrestricted
funds
Designated
funds
Restricted
funds
2024
2023
2023
2023
£
£
£
£
1,193,510
23,709
788,424
-
1,679,400
1,660,000
-
-
527,128
960,609
-
277
(84,571)
(84,571)
-
-
3,315,467
2,559,747
788,424
277		 Total
2023
£
812,133
1,660,000
960,886
(84,571)
3,348,448

POLISH SCOUTING ASSOCIATION (INTERNATIONAL) LIMITED

NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024

26 Operating lease commitments Lessor

At the reporting end date the charitable company had contracted with tenants for the following minimum lease payments:

Within one year
Between two and five years
In over five years
27
Related party transactions		 2024
£
175,908
659,655
-
835,563		 2023
£
151,795
607,180
189,744
948,719

There were no related party transactions in this or the prior year.

28 Cash generated from operations 2024 2023
£ £
(Deficit)/surplus for the year (32,981) 231,712
Adjustments for:
Investment income recognised in statement of financial activities (241,820) (237,020)
Fair value gains and losses on investment properties (19,400) (65,000)
Depreciation and impairment of tangible fixed assets 24,765 25,392
Movements in working capital:
Decrease in debtors 11,275 12,724
Increase/(decrease) in creditors 15,876 (20)
Increase in deferred income 20,404 -
Cash absorbed by operations (221,881) (32,212)

29 Analysis of changes in net funds

The charitable company had no material debt during the year.