_Charity no. 292125_ ## _Chulmleigh Playing Fields Association_ + **Annual Report for the period 1[st] April 2022 to 31[st] March 2023** ## **Names of the Officers who manage the Charity:** ||Name|Office|Dates acted if not
for the whole
period| |---|---|---|---| |1|Andrew Mosedale|Chairman|| |2|Kara Pincombe|Vice Chair|| |3|Howard Meadows|Treasurer|| |4|Howard Meadows|Secretary|| ## **Structure, governance and management:** |Type of governing
document.|Conveyance & Trust Deed dated 7thMay 1985.| |---|---| |How the charity is
constituted and run.|The general management and control of the Playing Field
and the arrangements for its use is vested in a committee
of
management,
hereinafter
referred
to
as
“the
Management Committee”.
The Management Committee Terms and Conditions were
drawn up from The Conveyance & Trust Deed dated 7th
May 1985, when the Chulmleigh Playing Field was
conveyed to The Chulmleigh Parish Council, the Custodian
of the Charity, to be held upon trust for a recreation ground
for the benefit of the inhabitants of the Parish of
Chulmleigh. Rules made subsequently for the conduct of
The Playing Fields business have been incorporated in
accordance with the Conveyance & Trust Deed.
Members of the Management Committee are elected (from
the groups that use the facilities) at the Annual General
Meeting for a term of office commencing at the end of the
Annual General Meeting at which they are elected and
expiring at the end of the Annual General meeting in the
following year.| |Officers’ election.|Officers are appointed or reappointed annually at the
Annual General Meeting.| |Safeguarding & Child
Protection, Vulnerable
Adults, Equality and
Diversity and Conduct for
Coaches, Staff &
Volunteers.
Health & Safety.|Policies are in place.
Officers, Staff and Volunteers are not eligible for disclosure
and barring checks, because their roles are not 'Regulated
Activity'.
Safeguarding & Child Protection Officer:
Andrew Mosedale
(Chairman)| |Deputy Safeguarding|and Child Protection Officer:| |---|---| |Kara Pincombe|(Vice Chair)| |Health & Safety Officer:|| |Andrew Mosedale|(Chairman)| ## **Objectives and activities:** |Summary of the objects of
the charity set out in the
governing document.|Enable the provision of year-round recreational and social
opportunities based on open access, equality of opportunity
and youth development.
Encourage maximum community use of the facilities for the
health, enjoyment, and benefit of all users.
Help people maintain a healthier lifestyle and enjoy a
greater sense of well-being.
The facilities shall be available for use by any person
irrespective of age, ability, income, or gender, and those
with learning difficulties and disabilities.| |---|---| |Relationships with the
community.|CPFA works with all the local clubs and groups.
The Officers give their time voluntarily and receive no
remuneration or other benefits
Without this valuable contribution of time, energy and
expertise we would not have been able to achieve so
much.| |**ances:**|| |The charity’s principal
sources of income and
expenditure.|Our main source of income is the hire fees received for
community use of the Pavilion and Playing Fields which
cover the costs associated with running the facilities,
We rely on the local community for their continued support.| ## **Finances:** ## **Declaration:** Signed: Howard Martin Meadows Position: Secretary Date: 30[th] May 2023 **----- Start of picture text -----**
May 2023
**----- End of picture text -----**
2 ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023** ||31.03.2022
**INCOME**
10,362.00
Lettings
10,667.00
North Devon Council Grants re Covid-19
1,500.00
Parish Council Grant
0.00
Electric Vehicle Charging
262.14
Grant towards Tractor
304.02
Coffee Morning (Restricted Funds)
230.00
Donations:
- Various
368.98
- Rural Cinema
-41.52
Bar Net Profit
23,652.62
**Less: EXPENDITURE**
1,098.96
Building improvements & maintenance
561.68
Car park costs (over and above restricted funds balance)
2,969.18
New build professional fees (over and above restricted funds balance)
0.00
Play area costs (over and above restricted funds balance)
1,516.68
Insurances
1,106.05
Electricity
1,414.95
Oil
0.00
Gas
336.00
Water Charges
1,581.44
Cleaning
359.64
Covid-19 PPE
1,158.00
Tree maintenance
1,433.50
Grass cutting and grounds
90.70
Diesel
412.09
Licences
450.58
Sundry Expenses
0.00
Internet provision
35.00
Hire of Town Hall for Coffee mornings
0.00
Picnic Tables
0.00
Shed
0.00
Hand dryer
327.91
Waste Bins
217.67
CCTV
79.14
Bar stock written off
15,149.17
8,503.45 **SURPLUS OF OPERATING INCOME OVER EXPENDITURE**||**31.03.2023**| |---|---|---|---| ||||**17,346.15**
**0.00**
**1,500.00**
**283.05**
**0.00**
**0.00**
**455.00**
**402.15**
**394.91**| ||||**20,381.26**| ||||**3,607.32**
**0.00**
**0.00**
**343.36**
**1,590.29**
**4,254.59**
**1,460.67**
**0.00**
**374.00**
**2,831.22**
**311.88**
**0.00**
**1,232.99**
**196.80**
**447.09**
**877.71**
**209.93**
**70.00**
**613.65**
**219.99**
**166.99**
**0.00**
**0.00**
**0.00**| ||||**18,808.48**| ||||| ||||**1,572.78**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2023** ||**CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125)**
**BALANCE SHEET AS AT 31 MARCH 2023**||| |---|---|---|---| ||31.03.2022
**ASSETS**
21,410.27
Lloyds Bank account
329.34
Bar Stock at Cost
1,239.43
Insurance paid in advance
22,979.04
**TOTAL ASSETS**||**31.03.2023**| ||||**28,112.00**
**458.62**
**1,491.99**| ||||**30,062.61**| **REPRESENTED BY:** ## **RESTRICTED FUNDS** |Balance b/f
Income
35.00
Portakabin
**35.00**
**0.00**
176.18
Night Landing Site
**176.18**
**0.00**
0.00
New building
**0.00**
**8,584.99**
549.88
Play Area
**549.88**
**0.00**
761.06
**761.06**
**8,584.99**
**GENERAL FUNDS**
13,714.53
General Funds brought forward
Less: Transfer 2022 Coffee Morning proceeds to New Build
8,503.45
Add: Surplus for the year
22,217.98
General Funds carried forward
22,979.04||Balance b/f
Income
**35.00**
**0.00**
**176.18**
**0.00**
**0.00**
**8,584.99**
**549.88**
**0.00**|Transfer
**0.00**
**0.00**
**304.02**
**0.00**|Transfer
**0.00**
**0.00**
**304.02**
**0.00**|Expenditure
**35.00**
**0.00**
**2,489.32**
**549.88**|Expenditure
**35.00**
**0.00**
**2,489.32**
**549.88**|Balance c/f| |---|---|---|---|---|---|---|---| ||||||||**0.00**
**176.18**
**6,399.69**
**0.00**| |||**761.06**
**8,584.99**|**304.02**||**3,074.20**
**22,217.98**
**-304.02**
**21,913.96**
**1,572.78**||**6,575.87**
**23,486.74**| ||||||||| ||||||||| ||||||||| ||||||||**30,062.61**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION** ## **CHARITY NUMBER 292125** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHULMLEIGH PLAYING FIELDS ASSOCIATION** I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2023. ## **Respective Responsibilities of Trustees and Examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act, and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mark Joslin Mark Joslin Meadow Mist, Chawleigh. 11 May 2023 ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2023** ||31.03.2022
**INCOME**
10,362.00
Lettings
10,667.00
North Devon Council Grants re Covid-19
1,500.00
Parish Council Grant
0.00
Electric Vehicle Charging
262.14
Grant towards Tractor
304.02
Coffee Morning (Restricted Funds)
230.00
Donations:
- Various
368.98
- Rural Cinema
-41.52
Bar Net Profit
23,652.62
**Less: EXPENDITURE**
1,098.96
Building improvements & maintenance
561.68
Car park costs (over and above restricted funds balance)
2,969.18
New build professional fees (over and above restricted funds balance)
0.00
Play area costs (over and above restricted funds balance)
1,516.68
Insurances
1,106.05
Electricity
1,414.95
Oil
0.00
Gas
336.00
Water Charges
1,581.44
Cleaning
359.64
Covid-19 PPE
1,158.00
Tree maintenance
1,433.50
Grass cutting and grounds
90.70
Diesel
412.09
Licences
450.58
Sundry Expenses
0.00
Internet provision
35.00
Hire of Town Hall for Coffee mornings
0.00
Picnic Tables
0.00
Shed
0.00
Hand dryer
327.91
Waste Bins
217.67
CCTV
79.14
Bar stock written off
15,149.17
8,503.45 **SURPLUS OF OPERATING INCOME OVER EXPENDITURE**||**31.03.2023**| |---|---|---|---| ||||**17,346.15**
**0.00**
**1,500.00**
**283.05**
**0.00**
**0.00**
**455.00**
**402.15**
**394.91**| ||||**20,381.26**| ||||**3,607.32**
**0.00**
**0.00**
**343.36**
**1,590.29**
**4,254.59**
**1,460.67**
**0.00**
**374.00**
**2,831.22**
**311.88**
**0.00**
**1,232.99**
**196.80**
**447.09**
**877.71**
**209.93**
**70.00**
**613.65**
**219.99**
**166.99**
**0.00**
**0.00**
**0.00**| ||||**18,808.48**| ||||| ||||**1,572.78**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2023** ||**CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125)**
**BALANCE SHEET AS AT 31 MARCH 2023**||| |---|---|---|---| ||31.03.2022
**ASSETS**
21,410.27
Lloyds Bank account
329.34
Bar Stock at Cost
1,239.43
Insurance paid in advance
22,979.04
**TOTAL ASSETS**||**31.03.2023**| ||||**28,112.00**
**458.62**
**1,491.99**| ||||**30,062.61**| **REPRESENTED BY:** ## **RESTRICTED FUNDS** |Balance b/f
Income
35.00
Portakabin
**35.00**
**0.00**
176.18
Night Landing Site
**176.18**
**0.00**
0.00
New building
**0.00**
**8,584.99**
549.88
Play Area
**549.88**
**0.00**
761.06
**761.06**
**8,584.99**
**GENERAL FUNDS**
13,714.53
General Funds brought forward
Less: Transfer 2022 Coffee Morning proceeds to New Build
8,503.45
Add: Surplus for the year
22,217.98
General Funds carried forward
22,979.04||Balance b/f
Income
**35.00**
**0.00**
**176.18**
**0.00**
**0.00**
**8,584.99**
**549.88**
**0.00**|Transfer
**0.00**
**0.00**
**304.02**
**0.00**|Transfer
**0.00**
**0.00**
**304.02**
**0.00**|Expenditure
**35.00**
**0.00**
**2,489.32**
**549.88**|Expenditure
**35.00**
**0.00**
**2,489.32**
**549.88**|Balance c/f| |---|---|---|---|---|---|---|---| ||||||||**0.00**
**176.18**
**6,399.69**
**0.00**| |||**761.06**
**8,584.99**|**304.02**||**3,074.20**
**22,217.98**
**-304.02**
**21,913.96**
**1,572.78**||**6,575.87**
**23,486.74**| ||||||||| ||||||||| ||||||||| ||||||||**30,062.61**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION** ## **CHARITY NUMBER 292125** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHULMLEIGH PLAYING FIELDS ASSOCIATION** I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2023. ## **Respective Responsibilities of Trustees and Examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act, and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mark Joslin Mark Joslin Meadow Mist, Chawleigh. 11 May 2023