## _Chulmleigh Playing Fields Association_ ## _Charity no. 292125_ **Annual Report for the period 1[st] April 2021 to 31[st] March 2022** ## **Names of the Officers who manage the Charity:** **----- Start of picture text -----**
Name Office Dates acted if
not for the
whole period
1 Andrew Mosedale Chairman
2 Kara Pincombe Vice Chair
3 Howard Meadows Treasurer
4 Howard Meadows Secretary
**----- End of picture text -----**
## **Structure, governance and management:** **----- Start of picture text -----**
Type of governing Conveyance & Trust Deed dated 7 [th] May 1985.
document.
How the charity is The general management and control of the Playing
constituted and run. Field and the arrangements for its use is vested in a
committee of management, hereinafter referred to
as “the Management Committee”.
The Management Committee Terms and Conditions
were drawn up from The Conveyance & Trust Deed
dated 7 [th] May 1985, when the Chulmleigh Playing
Field was conveyed to The Chulmleigh Parish
Council, the Custodian of the Charity, to be held
upon trust for a recreation ground for the benefit of
the inhabitants of the Parish of Chulmleigh. Rules
made subsequently for the conduct of The Playing
Fields business have been incorporated in
accordance with the Conveyance & Trust Deed.
Members of the Management Committee are
elected (from the groups that use the facilities) at
the Annual General Meeting for a term of office
commencing at the end of the Annual General
Meeting at which they are elected and expiring at
the end of the Annual General meeting in the
following year.
Officers’ election. Officers are appointed or reappointed annually at
the Annual General Meeting.
Safeguarding & Child Policies are in place.
Protection, Vulnerable Officers, Staff and Volunteers are not eligible for
Adults, Equality and disclosure and barring checks, because their roles
Diversity and Conduct are not 'Regulated Activity'.
for Coaches, Staff &
**----- End of picture text -----**
1 **----- Start of picture text -----**
Volunteers.
Health & Safety. Safeguarding & Child Protection Officer:
Andrew Mosedale (Chairman)
Deputy Safeguarding and Child Protection Officer:
Kara Pincombe (Vice Chair)
Health & Safety Officer:
Andrew Mosedale (Chairman)
**----- End of picture text -----**
## **Objectives and activities:** **----- Start of picture text -----**
Summary of the objects Enable the provision of year-round recreational and
of the charity set out in social opportunities based on open access, equality
the governing of opportunity and youth development.
document.
Encourage maximum community use of the
facilities for the health, enjoyment, and benefit of
all users.
Help people maintain a healthier lifestyle and enjoy
a greater sense of well-being.
The facilities shall be available for use by any
person irrespective of age, ability, income, or
gender, and those with learning difficulties and
disabilities.
Relationships with the CPFA works with all the local clubs and groups.
community.
The Officers give their time voluntarily and receive
no remuneration or other benefits
Without this valuable contribution of time, energy
and expertise we would not have been able to
achieve so much.
**----- End of picture text -----**
## **Finances:** |The charity’s principal
sources of income and
expenditure.|The charity’s principal
sources of income and
expenditure.|Our main source of income is the hire fees received
for community use of the Pavilion and Playing Fields
which cover the costs associated with running the
facilities,
We rely on the local community for their continued
~~support.~~|Our main source of income is the hire fees received
for community use of the Pavilion and Playing Fields
which cover the costs associated with running the
facilities,
We rely on the local community for their continued
~~support.~~| |---|---|---|---| |||~~pp.~~|| |**claration:**|||| ## **Declaration:** 2 Signed: Howard Martin Meadows Position: Secretary Date: 6[th] December 2022 2 ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022** |31.03.21
**INCOME**
1,119.00
Lettings
19,669.21
North Devon Council Grants re Covid-19
1,500.00
Parish Council Grant
500.00
Football Foundation Grant
1,700.00
Grant towards Tractor
0.00
Coffee Morning
0.00
Donations:
- Various
0.00
- Rural Cinema
0.00
Net Bar loss
24,488.21
**Less: EXPENDITURE**
1,257.95
Building improvements & maintenance
3,215.00
Car park costs (over and above restricted funds balance)
358.00
Electric charging points costs (over and above restricted funds balance)
0.00
New build professional fees (over and above restricted funds balance)
0.00
Tree maintenance
1,252.06
Electricity
672.31
Oil
304.04
Gas
878.70
Cleaning
2,462.50
Grass cutting and strimming
144.00
Diesel
1,170.24
Insurances
506.16
Sundry Expenses
410.59
Licences
393.00
Water Charges
3,000.00
Tractor
563.84
Covid-19 PPE
0.00
Bar stock written off
0.00
Waste Bins
0.00
CCTV
169.00
DVD Player
240.00
Rotoknife repair
107.15
Van hire
0.00
Hire of Town Hall for Coffee morning
17,104.54
7,383.67 **EXCESS OF OPERATING INCOME OVER EXPENDITURE**||**31.03.2022**| |---|---|---| |||**10,362.00**
**10,667.00**
**1,500.00**
**0.00**
**262.14**
**304.02**
**230.00**
**368.98**
**-41.52**| |||**23,652.62**| |||**1,098.96**
**561.68**
**0.00**
**2,969.18**
**1,158.00**
**1,106.05**
**1,414.95**
**0.00**
**1,581.44**
**1,433.50**
**90.70**
**1,516.68**
**450.58**
**412.09**
**336.00**
**0.00**
**359.64**
**79.14**
**327.91**
**217.67**
**0.00**
**0.00**
**0.00**
**35.00**| |||**15,149.17**| |||| |||**8,503.45**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2022** ||**CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125)**
**BALANCE SHEET AS AT 31 MARCH 2022**||| |---|---|---|---| ||31.03.2021
**ASSETS**
16,194.02
Lloyds bank account
338.44
Bar Stock at Cost
1,249.57
Amounts paid in advance
17,782.03
**TOTAL ASSETS**||**31.03.2022**| ||||**21,410.27**
**329.34**
**1,239.43**| ||||**22,979.04**| **REPRESENTED BY:** ## **RESTRICTED FUNDS** |0.00
Portakabin
284.12
Night Landing site
3,083.50
New building costs & fees
699.88
Play area
4,067.50
**GENERAL FUNDS**
6,330.86
General Funds brought forward
7,383.67
Surplus/(deficit) for the year
13,714.53
General Funds carried forward
17,782.03||Balance b/f
Income
**0.00**
**500.00**
**284.12**
**0.00**
**3,083.50**
**2,000.00**
**699.88**
**0.00**|Transfer
**0.00**
**0.00**
**2,969.18**
**0.00**|Transfer
**0.00**
**0.00**
**2,969.18**
**0.00**|Expenditure
**465.00**
**107.94**
**8,052.68**
**150.00**|Expenditure
**465.00**
**107.94**
**8,052.68**
**150.00**|Balance c/f| |---|---|---|---|---|---|---|---| ||||||||**35.00**
**176.18**
**0.00**
**549.88**| |||**4,067.50**
**2,500.00**|**2,969.18**||**8,775.62**
13,714.53
8,503.45||**761.06**
**22,217.98**| ||||||||| ||||||||| ||||||||**22,979.04**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION** ## **CHARITY NUMBER 292125** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHULMLEIGH PLAYING FIELDS ASSOCIATION** I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2022. ## **Respective Responsibilities of Trustees and Examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act, and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mark Joslin Mark Joslin Meadow Mist, Chawleigh. 1 December 2022 ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) INCOME & EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022** |31.03.21
**INCOME**
1,119.00
Lettings
19,669.21
North Devon Council Grants re Covid-19
1,500.00
Parish Council Grant
500.00
Football Foundation Grant
1,700.00
Grant towards Tractor
0.00
Coffee Morning
0.00
Donations:
- Various
0.00
- Rural Cinema
0.00
Net Bar loss
24,488.21
**Less: EXPENDITURE**
1,257.95
Building improvements & maintenance
3,215.00
Car park costs (over and above restricted funds balance)
358.00
Electric charging points costs (over and above restricted funds balance)
0.00
New build professional fees (over and above restricted funds balance)
0.00
Tree maintenance
1,252.06
Electricity
672.31
Oil
304.04
Gas
878.70
Cleaning
2,462.50
Grass cutting and strimming
144.00
Diesel
1,170.24
Insurances
506.16
Sundry Expenses
410.59
Licences
393.00
Water Charges
3,000.00
Tractor
563.84
Covid-19 PPE
0.00
Bar stock written off
0.00
Waste Bins
0.00
CCTV
169.00
DVD Player
240.00
Rotoknife repair
107.15
Van hire
0.00
Hire of Town Hall for Coffee morning
17,104.54
7,383.67 **EXCESS OF OPERATING INCOME OVER EXPENDITURE**||**31.03.2022**| |---|---|---| |||**10,362.00**
**10,667.00**
**1,500.00**
**0.00**
**262.14**
**304.02**
**230.00**
**368.98**
**-41.52**| |||**23,652.62**| |||**1,098.96**
**561.68**
**0.00**
**2,969.18**
**1,158.00**
**1,106.05**
**1,414.95**
**0.00**
**1,581.44**
**1,433.50**
**90.70**
**1,516.68**
**450.58**
**412.09**
**336.00**
**0.00**
**359.64**
**79.14**
**327.91**
**217.67**
**0.00**
**0.00**
**0.00**
**35.00**| |||**15,149.17**| |||| |||**8,503.45**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125) BALANCE SHEET AS AT 31 MARCH 2022** ||**CHULMLEIGH PLAYING FIELDS ASSOCIATION (292125)**
**BALANCE SHEET AS AT 31 MARCH 2022**||| |---|---|---|---| ||31.03.2021
**ASSETS**
16,194.02
Lloyds bank account
338.44
Bar Stock at Cost
1,249.57
Amounts paid in advance
17,782.03
**TOTAL ASSETS**||**31.03.2022**| ||||**21,410.27**
**329.34**
**1,239.43**| ||||**22,979.04**| **REPRESENTED BY:** ## **RESTRICTED FUNDS** |0.00
Portakabin
284.12
Night Landing site
3,083.50
New building costs & fees
699.88
Play area
4,067.50
**GENERAL FUNDS**
6,330.86
General Funds brought forward
7,383.67
Surplus/(deficit) for the year
13,714.53
General Funds carried forward
17,782.03||Balance b/f
Income
**0.00**
**500.00**
**284.12**
**0.00**
**3,083.50**
**2,000.00**
**699.88**
**0.00**|Transfer
**0.00**
**0.00**
**2,969.18**
**0.00**|Transfer
**0.00**
**0.00**
**2,969.18**
**0.00**|Expenditure
**465.00**
**107.94**
**8,052.68**
**150.00**|Expenditure
**465.00**
**107.94**
**8,052.68**
**150.00**|Balance c/f| |---|---|---|---|---|---|---|---| ||||||||**35.00**
**176.18**
**0.00**
**549.88**| |||**4,067.50**
**2,500.00**|**2,969.18**||**8,775.62**
13,714.53
8,503.45||**761.06**
**22,217.98**| ||||||||| ||||||||| ||||||||**22,979.04**| ## **CHULMLEIGH PLAYING FIELDS ASSOCIATION** ## **CHARITY NUMBER 292125** ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES OF THE CHULMLEIGH PLAYING FIELDS ASSOCIATION** I report on the accounts of Chulmleigh Playing Fields Association for the year ended 31 March 2022. ## **Respective Responsibilities of Trustees and Examiner** The trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to: - examine the accounts under section 145 of the Charities Act, - to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and - to state whether particular matters have come to my attention. ## **Basis of Independent Examiner's Statement** My examination was carried out in accordance with general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement below. ## **Independent Examiner's Statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with section 130 of the Charities Act, and - to prepare accounts which accord with the accounting records, comply with the accounting requirements of the Charities Act have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ## Mark Joslin Mark Joslin Meadow Mist, Chawleigh. 1 December 2022