## **Trustees’ Annual Report for the period** **From: 1 September 2024 to: 31 August 2025** **Charity name: St Leonards Pre School Charity registration number: 292118** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the purposes
of the charity as set out in
its governing document|Para 1.17|The aims of St Leonards Day Care, as set out in its Constitution
are:
- to enhance the development and education of children 2-5 years
of age, by encouraging parents to understand and provide for the
needs of their children through community groups, offering
appropriate play, education and care facilities, family learning and
extended hours groups, ensuring that such groups offer
opportunities for all children whatever their race, culture or religion
- to provide a stimulating and age-appropriate environment for
school children from 4-11 years old at the breakfast, after-school
and holiday clubs. Both provisions prove very popular and both
have waiting lists| |Summary of the main
activities in relation to
those purposes for the
public benefit, in particular,
the activities, projects or
services identified in the
accounts.|Para 1.17
and 1.19|St Leonards offers flexible child care and development to children
aged from 2-11yrs old for 50 weeks of the year between the hours
of 07:30 to 18:00 and benefits all of the children attending the
setting and their families. The wraparound care comprises:
- Breakfast Club from 07:30-08:30 for all children
- Preschool session from 08:30 to 15:15 for children aged 2-5yrs
old. The activities provided in this session are aimed at
progressing each child in all aspects of their development to their
maximum potential and based on the Government’s non-statutory
curriculum guidance for the early years foundation stage,
Development Matters
- After-School Club from 15:15 to 18:00 and Holiday Club during
School Holidays from 07:30 to 18:00 which provide age and
developmentally appropriate activities for children aged 4-11 yrs old
The running and organisation of St Leonards Day Care is governed
by:
- St Leonards Day Care Constitution
- the Government’s Early Years Foundation Stage (EYFS)
Statutory Framework which sets out the standards that school and
childcare providers must meet for the learning, development and
care of children from birth to 5 yrs old| |Statement confirming
whether the trustees have|Para 1.18|The trustees of St Leonards Pre School have had regard to the
Charity Commission’s guidance on public benefit and are confident| that the funds received through fees, the Government Nursery Funding, fundraising and donations are spent in a way that benefits all of the children attending the setting had regard to the guidance issued by the Charity Commission on public benefit ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |Policy on grant making|Para 1.38|St Leonards Pre School receives Government funding through the
Nursery Education Funding scheme. This is claimed by the
parents of the preschool children attending the setting and the
amount of funding claimed is dependant upon the number of hours
the child attends.| |Policy on social
investment including
program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|The overall management and control of St Leonards rests with the
Committee. As well as being responsible for the management of
St Leonards the Committee are also the charity Trustees of St
Leonards. All positions on the Committee are voluntary and
members are elected annually at the Annual General Meeting. No
Committee Member may be paid for services provided to St
Leonards that form part of their duties as a Committee Member and
Trustee of St Leonards| |Other||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|Para 1.20|The flexible, wraparound care provided by St Leonards for children
aged 4-11 years old has been developed to meet the needs of the
parents and carers in the local community and beyond. Parents
are invoiced based only on the regular hours of childcare they
need, with flexibility to change these hours with 6 weeks’ notice and
extra hours can be booked providing there is availability. This
avoids parents and carers having to pay fixed day or half-day
prices, making it more affordable and open to all.
St Leonards has an experienced, highly qualified staff team, some
of whom have been part of the team for over 15 years. They have
extensive experience and training in supporting children with
additional needs and learning difficulties, and their families, and
have developed long-standing close working relationships with the
professionals and agencies involved in SEND (Special Educational
Needs and Disabilities)
The fundraisers on the Committee organise a variety of fund-raising
activities throughout the year such as bingo nights, cake sales and
Christmas wreath-making. These activities not only raise funds for
particular projects or resources but also offer members from the
wider community a chance to meet up. St Leonards is situated in a
small village, surrounded by 6 other small villages with few| amenities, so these events are an important link for members of these villages to get together in a warm and welcoming environment. ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against Para 1.41 objectives set Performance of fundraising activities Para 1.41 against objectives set Investment performance Para 1.41 against objectives Other ## **Financial Review** |Review of the charity’s financial
position at the end of the period|Para 1.21|At the end of the financial year ended 31 August 2025, St
Leonards made a surplus of £53,980. This is higher than
in previous years and is attributable to:
- a higher number of children on register
- an increase in the hours booked
- an increase in the Government early years funding rate.
This has resulted in a 30% increase in fee and funding
income.
Accurately forecasting and budgeting is difficult due to the
following factors which are largely out of the
management’s control:
- 85% of income was spent on salaries. The amount spent
on salaries is dictated largely by the minimum wage
increase each year and therefore difficult to predict
- 53% of income was Government nursery funding and
45% was fees. Income is also therefore dictated to a
considerable degree by what hourly rate the Government
sets for nursery funding
- Due to the variability of birth rates and demographics
each year, it is difficult to predict with any accuracy how
many children, of both preschool and school age, will
register with St Leonards and, of those that do, how many
hours they will require| |---|---|---| |Statement explaining the policy for
holding reserves stating why they
are held|Para 1.22|Due to the variability of the factors cited in the section
above, it is prudent to maintain a high level of reserves
(around 50% of total funds held) to ensure St Leonards
can continue as a going concern should the gap between
the hourly rate of the minimum wage and nursery funding
widen (ie the minimum wage increase disproportionately to
the increase in nursery funding) and/or the numbers of
children on register fall The Committee is in the process of
preparing a long-term maintenance plan, which will also
help to guide decisions on the level of reserves needed for
future contingencies| |Amount of reserves held|Para 1.22|The value of the COIF at cost is £4,853. The amount in
the Savings Account is £61,756| |Reasons for holding zero reserves|Para 1.22|N/A| |Details of fund materially in deficit|Para 1.24|N/A| |Explanation of any uncertainties
about the charity continuing as a
going concern|Para 1.23|None| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal sources of
funds (including any fundraising)|Para 1.47|In the financial year ended 31 August 2025:
- 53% of income was Government Nursery Funding
- 45% of income was fees
- 1% of income was fundraising and donations
- 1%of income was bank interest and utilities credits| |Investment policy and objectives
including any social investment
policy adopted|Para 1.46|| |A description of the principal risks
facing the charity|Para 1.46|- The risk of the gap between the hourly rate of the
minimum wage and hourly nursery funding rate widening
(ie the minimum wage increasing disproportionately to the
increase in nursery funding) and the fact that this is out of
St Leonard’s control
- The number of children on register falling and the fact
that this is not possible to forecast, and therefore plan for,
accurately
- Difficulty in recruiting staff due to rural location of the
setting and the size and demographics of the surrounding
villages| |---|---|---| |Other||With an income over £250,000, we are aware that we
should be presenting the accounts on an accruals basis
rather than a cash basis, however the view of the Trustees
is that this would use too many of our resources and be
enormously time consuming.
It would also lead to confusion as we would need to
change the brought forward figure from the previous year,
otherwise the figures would be distorted.
An additional consideration is that the income limit for
providing cash-based accounts is being raised to £500,000
next year, so it would be a lot of work for just one year's
set of accounts.
Also, based on the first 4 months of our accounts for year
ending August 2026, we are likely to achieve an income
total of around £200,000, well under the new £500,000
limit| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Unincorporated Association| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees comprise:
- Family membership - parents or carers of
children who attend the setting
- Affiliate membership - individuals,
organisations or other bodies who support
the aims of St Leonards
They can join at any time throughout the
year with the agreement of the Committee
and are voted on with a proposer and a
seconder| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|St Leonards Pre-School| |---|---| |Other name the charity uses|St Leonards Day Care| |Registered charity number|292118| |Charity’s principal address|High Street
Brington
Huntingdon
Cambridgeshire
PE28 5AD| ||| **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Tracey Hynes|Chairperson||| ||Michael O'Callaghan|Treasurer||| ||Debbie Garland|Secretary||| ||Sorrel Carss|||| ||Georgia Stephen|||| ||Liz Parkhouse|||| ||Stephanie Cox|||| ||Dan Shrimpton|||| ||Sue Wilcock|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** Description of the assets held in this capacity ## **Funds held as custodian trustees on behalf of others** Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date** ## St Leonard's Pre-School and Out of School Club August 2025 Monthly Accounts for the Year ending 31st August 2025 |See note
Year ending
number
31/08/2025
Cumulative YTD
£
INCOME
Fees
3
114,547.67
Educational grants
2
134,612.85
249,160.52
Hall hire
0.00
Utilities & Insurance Credits
200.00
Donations
5.00
Bank Transfer
132.00
Fundraising
1,734.48
Bank interest
877.60
Sundries/Uniform/Staff Wellbeing
0.00
Tax Refund/Other
5
Staff training
0.00
Dinner Money
7,884.91
Total
259,994.51
EXPENDITURE
Salaries
4
167,848.30
Staff training
530.64
Utilities
4,920.17
Hall Running Costs
5,197.94
Equipment & Resources
3,915.63
Insurances, Licences & DBS Certs
2,823.65
Food -Pre-Sch. & OOSC
3,985.29
Dinner Money
8,561.27
Prof fees/Advertising/Payroll
4,431.04
Office supplies
1,239.80
Gifts/Donations/NEF Transfer
1,012.45
Sundries/Uniform
237.00
Hall Repairs
0.00
Visits
1,124.62
External Fundraising
186.80
206,014.60
(DEFICIT)/SURPLUS YEAR TO DATE
53,979.91
ACCUMULATED SURPLUS B/FWD
126,155.52
ACCUMULATED SURPLUS C/FWD
180,135.43
REPRESENTED BY
Barclays Current Account
112,969.80
Cash
536.47
Float
20.00
COIF at cost
5
4,853.60
Barclays savings account
61,755.56
180,135.43|Full Yr ended
31st August
2024
_£_
88,449.79
103,997.06| |---|---| ||192,446.85
0.00
0.00
164.00
0.00
68.64
496.39
0.00
0.00
0.00
6,661.03| ||199,836.91| ||156,366.43
1,795.80
5,906.44
7,577.39
1,544.99
2,259.53
3,916.17
7,258.32
4,538.53
1,087.27
861.30
49.20
3,199.96
557.98
39.00| ||196,958.31| ||2,878.60
123,276.92| ||126,155.52| ||60,225.20
178.76
20.00
4,853.60
60,877.96| ||126,155.52| ## St Leonard's Pre-School and Out of School Club August 2025 Monthly Accounts for the Year ending 31st August 2025 ## Notes to the accounts ## 1 Basis of preparation Following the format of previous years, these accounts are prepared on a cash basis and consequently show cash inflow/outflows, not profit & loss. ||||Year ending|Full Yr Ended|Full Yr Ended| |---|---|---|---|---|---| ||||31/08/2025|31st August|| ||||Cumulative YTD||2024| ||||£||_£_| |2|Educational|grants|||| ||||||0.00| |||NEFS|134,612.85|103,997.06|| |||Cambridgeshire CC|0.00||0.00| ||||134,612.85|103,997.06|| |3|Fees||||| |||Pre-School|65,858.84||48,185.66| |||Mums & Tots|0.00||0.00| |||Gifts & Visits|210.00||0.00| |||Out Of School Club|48,478.83||40,264.13| ||||114,547.67||88,449.79| |4|Salaries||||| |||Total Salaries|163,091.78|151,043.10|| |||Pensions|4,756.52||5,323.33| ||||167,848.30|156,366.43|| |5|COIF|The market value of the 95.85 COIF|Charities Investment|Fund|| |||Total Valuation as at 31 March 2025 - £24,150.38|||| |||Total Valuation as at 30 September|2024 - £24,780.78||| |||which is an decrease of £630.40|||| |6||Balance on Fee A/C|895.02||| Balance on Fee A/C 895.02 Overpaid Unpaid (HARITY COMMISSION FOR E￿LA￿l AND WALES Independent examinerfs report on the accounts Section A Independent Examiner s Rèport ST LEONARD'S PRE-sctraooL AND OUT OF SCtrIOOL CLUB On x¢(wnts forttw yw •nd•d 31sf AUGUST 2025 2W2118 {if any) TnJ3n yew 31KW2025. Re&ponslbilltl•s and bag1• As Ihe tharitys Injstees. you are re5PDns*)* kn the preparat¥)n ofthe accounts in of report ac£ordanc* with the require￿nts ofthe Charit*s Ad 2011 Iyhg A￿). I rew)rt in respect of rry 8xaminath)n ofthe Tnjsfs xrnunts caffied out urKltrr sectK)n 145 of the 2011 Act and ift ￿rryIng out rryy examinatiM, I have followed all the app￿￿)￿ ￿Ven ty the Chwity ConTh￿ under s8CIkn 14515}Ibl the Act Iniknwrt¢knrt •xamlnèe• The charfty's gross ￿￿oMe exceeded £250.OCK) and l am qudified to undertake the stat•m•nt examinatsjn by beiThJ a qualified n*mter of THE INSTrrLrrE OF CHARTERED ACCOUNTANTS IN ENGLAND AND WALES. thè accounb.ng records *Ere not kept fft thxthan¢e vAth seclk)n 130 of the Ch8rrties or the acrnunts dKI nol accxxd wth Ihe acctsjntfftg records.. or Ihe accounts dKI nol wrth the apphcable requiremthts concerning the ftjrm and ¢(xrtént of accowts set ¢xrt ￿ the Chwibes {AoxuTrts and Rew)rtsl Regulakns 2(th other than arry rwirerTVrt Ihat the a￿lUnts gNe a IFue and larf is nota malter Cry￿leTed as wt of ￿ indèpendènt I haye no cthcwns and have cune ￿)$3 no other mattern in ￿nn0¢tiOn with the examinab.on to atterrtion shoukl be drawn in tht5 repwt in otder to . Please delete Ihe *wds in the brnc*ets rftheydo ngt appty. Slgn•d: Namo: PHIUPPA ELLSON Rdevant professional quallllcationl81 or body (Ir any): ACA NUMBER 7822169 Addve88: IER Oct 2018