Company registration number: 1882407 Charity registration number: 291977
## Ilminster Entertainments Society Limited
(A company limited by guarantee)
Annual Report and Financial Statements
for the Year Ended 31 July 2023
## **Ilminster Entertainments Society Limited**
## **Contents**
|Legal and Administrative Information|1|
|---|---|
|Trustees’ Report|2 and 3|
|Statement of Trustees’ Responsibilities|4|
|Independent Examiner’s Report|5|
|Income & Expenditure Account|6|
|Balance Sheet|7|
|Directors Statements|8|
|Notes to the Financial Statements|9 and 10|
## **Ilminster Entertainments Society Limited**
## **Legal and Administrative Information**
## **Directors who served during the year 01.08.2022 to 31.07.2023**
Charles Carrington David Goodall Nicola Griggs Brian Perkins Lucy Driver Giuseppina de Novellis (elected 29th September 2022) Malcom Young (elected 29th September 2022) Claire Curtis (elected 29th September 2022) Vern Dunkley (co-opted October 2022) Rodney Barge (co-opted October 2022) Maddie Lowe (co-opted October 2022) Jacqueline Wanstall (resigned 29th September 2022) Chris Williamson (resigned 29th September 2022) Valda Dagnell (resigned 29th September 2022)
**Registered Office and Operational Address** The Warehouse Theatre Brewery Lane Ilminster Somerset TA19 9AD **Company Registration Number** 1882407 **Charity Registration Number** 291977 **Independent Examiner** Mitchams Chartered Accountants 1 Cornhill Ilminster Somerset TA19 0AD
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## **Ilminster Entertainments Society Limited**
## **Trustees’ Report September 2023**
## **Governing Documents and Management**
Originally incorporated as a limited company on the 4th February 1985 in accordance with the Memorandum and Articles of Association dated 14th January 1985 and most recently amended 16th January 2013; there is provision for up to twelve Trustees appointed by the Membership to serve as a Management Committee. The Trustees appoint Volunteer Managers to organise the various Society and Theatre activities. The Theatre Housekeeper and the Youth Theatre Leader are self-employed and invoice the society for their services. Finding enough active volunteers within the Membership for the many and varied roles to run the theatre successfully continues to present a challenge.
## **Achievements and Objectives**
It has been a busy year for the theatre, with our shows, visiting shows and theatre hires, our thriving Youth Theatre group and the continuing work to redevelop the Warehouse Theatre Studio (formerly known as the Old Bakery).
I would like to pay tribute and a big thanks to all the volunteers who help run this jewel of a theatre in Ilminster. Within the Trustees: Nicola as our secretary, Giuseppina for ably organising our front of house team for all our shows and hires; Lucy for leading the Youth Theatre and chairing our Programme Committee; Dave for maintaining the website and box office, poster and printing, set building and general maintenance and a host of other jobs within the theatre; Brian for leading the technical areas; Rodney for work on the maintenance team, back stage and front to house; Claire for her work on publicity; Maddie provides a link to our Child Protection Officer and is part of the Programme Committee as is Vernon; and Malcolm who deals with our theatre hire contracts and has continued to push through development of the Warehouse Theatre Studio. This has not been an easy task, following the disruption the Covid pandemic caused, trying to find tradespeople at a good price within a reasonable time period has proved a challenge. We are happy to say that the Studio is now plastered, the first and second fit of electrics have been completed, air conditioning/heating has been installed, a new gas main and many parts of the plumbing have been finished. We still need carpentry work, bathrooms fitted, decoration and final finishing to be completed. Kitchen units have kindly been donated and will be fitted soon with the second fit of plumbing. Malcolm has overseen all of this whilst continuing to follow up any grant opportunities for the theatre. From me and all the members, thank you Malcolm.
Thanks to Chris Williamson who continues to look after the finances, producing our accounts and overseeing our online membership system and to Jacq Wanstall who has assisted throughout the year. Thanks to Andy Tuffin, who has continued to oversee the bar, stocking up and training new bar volunteers. Thanks also to Stella Davies, who has taken on sorting and cataloguing the many, many props we have.
The Programme Committee has met regularly and tried to encourage new directors, producers and actors to put on our own shows. We have had some success but we still face challenges in how to encourage more people to take up the challenge of putting on different genres of shows in our theatre. During the year we produced seven IES shows: _Duets_ in September, _Last Tango in Ilminster_ in October; the pantomime _Aladdin_ in December (with both IES and Youth Theatre cast); two one act plays – _Nostalgia_ & _Flood Warning_ in February; _Just The Ticket_ in April; the Youth Theatre’s _Twelfth Night_ in June; and finishing the year with the Youth Theatre’s musical _Frozen Junior_ .
We have brought in eight outside shows in the year including local groups such as the Ilminster Belles, Ilminster Ukelele group, Ilminster Community Choir and Somerset Opera, plus comedy nights, a big band and touring group the Rain or Shine Theatre Company with _Sherlock Holmes_ . Our regular theatre hirers have included the Thursday Group, the Cinema Club, Ilminster Literary Festival, the Somerset Fellowship of Drama’s One Act Festival (which we won with our production of _Nostalgia_ ) and end of year performances by two local schools. These have been joined by a Medium and a flower display, showing we have provided something for everyone, we hope. Thank you to the Programme Committee and all the players, directors, producers and technical crew in getting these plays to the stage.
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We have started up the Publicity group to improve promotion of the theatre. Our aim is to maximise our social media presence and other forms of publicity to ensure the local community are aware of our activities and our productions are publicised as best as possible. The group will also be liaising with other arts groups within Ilminster to help promote awareness of all local arts.
The Youth Theatre, led by Lucy, has had a great year. My belief is that this is a vital part of the theatre and important to support for the future of the theatre. The Youth Theatre meets term time on Friday evenings and Saturdays in different age groups. The end of year production of _Frozen Junior_ was a wonderful display of their hard work throughout the year. Thanks also to Catherine as our Child Protection Office (CPO) who has been busy organising chaperones for our shows and has worked with the Council to reduce the paperwork for licences for children in shows.
The theatre, being in an old building, needs constant maintenance. Work has been done this year to improve the interior walls in the bar area, as well as the normal roster of general maintenance (toilets, lighting, roof & gutters etc.) and safety checks (fire alarm. gas and electrical safety, fire extinguishers etc.) to ensure compliance. All of this has been undertaken by the Wednesday working group led by Dave, Peter Schofield, Brian and Rodney.
Lastly, I would like to thank everyone who has helped to maintain and run the theatre over the last year that I have not mentioned by name. Thank you. Without you and our patrons and members continued support, we would not have a theatre in Ilminster.
Charlie Carrington Chair of Trustees
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## **Ilminster Entertainments Society Limited**
## **Statement of Trustee’s Responsibilities**
The trustees (who are also the directors of Ilminster Entertainments Society Limited for the purposes of company law) are responsible for preparing the trustees' report and the financial statements in accordance with the United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year. Under company law the trustees must not approve the financial statements unless they are satisfied that they give a true and fair view of the state of affairs of the charitable company and of its incoming resources and application of resources, including its income and expenditure, for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and apply them consistently;
- observe the methods and principles in the Charities SORP;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements; and
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charitable company will continue in business.
The trustees are responsible for keeping adequate accounting records that are sufficient to show and explain the charitable company's transactions and disclose with reasonable accuracy at any time the financial position of the charitable company and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees of the charity on 21 September 2023 and signed on its behalf by:
Charles Carrington Chair of Trustees
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## **Ilminster Entertainments Society Limited**
## **Independent Examiner’s Report to the trustees of Ilminster Entertainments Society**
I report on the accounts of the charity for the year ended 31 July 2023 which are set out on pages 6 to 7.
## **Respective responsibilities of trustees and examiner**
The trustees (who are also the directors of the company for the purposes of company law) are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed.
Having satisfied myself that the charity is not subject to audit under company law and is eligible for independent examination, it is my responsibility to:
- examine the accounts under section 145 of the 2011 Act;
- to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act; and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
(1) which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 386 of the Companies Act 2006; and
- to prepare accounts which accord with the accounting records, comply with the accounting requirements of section 396 of the Companies Act 2006 and with the methods and principles of the Statement of Recommended Practice: Accounting and Reporting by Charities
have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Mr Andrew Welch
Mitchams Chartered Accountants 1 Cornhill Ilminster Somerset TA19 0AD
19th September 2023
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## **Ilminster Entertainments Society Limited**
## **Income and Expenditure Account For the year ended 31st July 2023**
|**RECEIPTS**
:
IES Productions
Visiting Productions
Theatre Hire
Discounts Given
Youth Theatre
Front of House
Bar Income
Merchandise Sales and Other Income
Members Subscriptions
100 Club Income
Donations
Old Bakery Project Income
Gift Aid
Profit on Sale of Asset
Investment Income
Business Interruption Grant
**PAYMENTS**
IES Productions
Visiting Productions
Youth Theatre
Front of House
Bar Expenditure
Stock on Hand at Beginning of Year
Stock on Hand at Year End
Merchandise Costs
Publicity
Stage and Lighting
100 Club Expenditure
Office Costs
Housekeeping
Utilities
Insurance
Licences
Maintenance
Lease of Defibrillator
Professional Services
Bank Charges
Miscellaneous
Depreciation|**£**
**£**
21080
9279
9214
-640
6387
4547
8837
503
2572
2285
1641
23590
1662
0
1287
0
92244
4327
4122
4579
1898
4829
510
-995
129
870
2082
820
2999
3777
4079
2811
2321
1400
0
964
2113
0
2261
**2022/23**|**£**
**£**
15478
6528
8502
-330
7230
3609
11199
275
2603
2560
1880
3053
427
67
286
3917
67284
4225
3357
4361
1253
5709
0
-510
50
628
0
840
3091
2235
4282
2419
2981
2638
1200
627
1337
0
1895
**2021/22**|
|---|---|---|
|**SURPLUS RECEIPTS OVER PAYMENTS FOR YEAR**|45896
46348|42618|
|---|---|---|
|||24666|
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## **Ilminster Entertainments Society Limited**
## **Balance Sheet as at 31st July 2023**
|||**2022/23**|**2022/23**||**2021/22**||
|---|---|---|---|---|---|---|
|||**£**|**£**|**£**||**£**|
|**FIXED ASSETS**|||||||
|Land & Buildings|||114220|||114220|
|Old Bakery Costs||136644||129108|||
|Additional costs in year||55685||7536|||
||||192329|||136644|
||||306549|||250864|
|**CURRENT ASSETS**|||||||
|Furniture Fittings and Equipment|||||||
|Cost||98431||96164|||
|Additions in Year||5553||2267|||
|||103984||98431|||
|Depreciation brought forward|81378|||79483|||
|Depreciation charge for year|2261|83639||1895|||
||||20345|||17053|
|Stock on Hand|||995|||510|
|Debtors|||2723|||0|
|Bank Balances|||||||
|Lloyds||12984||17709|||
|CCLA||71185||77198|||
|Petty Cash||472|||353||
||||84641|||95260|
|**TOTAL ASSETS**|||415253|||363687|
|**CURRENT LIABILTIES**|||||||
|Creditors|||||||
|Trade Creditors||450|||||
|Accruals||712|||0||
|Deferred Income||4056|||0||
||||5218|||0|
|**NET ASSETS**|||410035|||363687|
|Represented by:|||||||
|General funds brought forward|||363687|||339021|
|Add Surplus of income over expenditure|||46348|||24666|
||||410035|||363687|
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## **Ilminster Entertainments Society Limited**
## **Directors Statements required by Section 475 for the year ended 31st July 2023**
In approving these financial statements as directors of the company we hereby confirm:
- a) that for the year stated above the company was entitled to the exemption from audit under Section 477 of the Companies Act 2006;
- b) that no notice has been deposited at the registered office of the company pursuant to Section 476 requesting that an audit be conducted for the year ended 31st July 2023.
- c) that we acknowledge our responsibilities for:
- 1) ensuring that the company keeps accounting records which comply with Section 386; and
- 2) preparing financial statements which give a true and fair view of the state of the company at the end of the financial year and of its profit or loss for the year that ended in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the provisions of the Companies Act relating to financial statement, so far as applicable to the company.
These financial statements have been prepared in accordance with the special provisions of Part 15 of the Companies Act 2006 and the Financial reporting Standard for Smaller Entities (effective April 2008) relating to small companies.
The financial statements were approved by the management committee on 21 Sep 2023 and signed on its behalf by
Brian Perkins Director
Charles Carrington Director
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## **Ilminster Entertainments Society Limited**
## **Notes to the Financial Statement for the Year ending 31st July 2023**
## **1 Charity status**
The charity is a charity limited by guarantee and consequently does not have share capital. Each of the trustees is liable to contribute an amount not exceeding £10 towards the assets of the charity in the event of liquidation.
## **2 Accounting policies**
## **Summary of significant accounting policies and key accounting estimates**
The principal accounting policies applied in the preparation of these financial statements are set out below. These policies have been consistently applied to all the years presented, unless otherwise stated.
## **Statement of compliance**
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) and the Companies Act 2006.
## **Basis of preparation**
The Ilminster Entertainments Society Limited meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes.
## **Going concern**
The trustees consider that there are no material uncertainties about the charity's ability to continue as a going concern nor any significant areas of uncertainty that affect the carrying value of assets held by the charity.
## **Exemption from preparing a cash flow statement**
The charity opted to early adopt Bulletin 1 published on 2 February 2016 and have therefore not included a cash flow statement in these financial statements.
## **Transition to FRS 102**
In preparing the accounts, the trustees have considered whether in applying the accounting policies required by FRS 102 and the Charities SORP FRS 102 a restatement of comparative items was required. No restatements are required as a result of the transition to FRS 102.
## **Exemption from preparing group accounts**
The charity has taken advantage of the exemption in section 398 of the Companies Act 2006 from the requirement to prepare consolidated financial statements, on the grounds that it is a small sized group.
## **Asset class**
## **Depreciation method and rate**
Furniture and equipment 10% reducing balance
## **Stock**
Stock is valued at the lower of cost and estimated selling price less costs to complete and sell, after due regard for obsolete and slow moving stocks. Cost is determined using the first-in, first-out (FIFO).
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## **Ilminster Entertainments Society Limited**
## **Notes to the Financial Statement for the Year ending 31st July 2022**
- **3** The Trustees believe that the furniture, fittings and equipment are worth more than the balance sheet states following a review in the year.
- **4** The Society follows a policy of maintaining not less than a £25,000 reserve in cash in hand and bank, following appropriate risk assessment.
- **5** No Member of the Management Committee received any remuneration during the year.
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