Middlesex Junior Cricket Association (charity number 291966) Trustees’ Annual Report - for the year ended 30[th] September 2023
Reference and administration details
Trustees:
Clifford Pile Simon Mollett
Executive committee:
Peter Lowrey (President)
Clifford Pile (Chairman, and Chair of Central Area)
Simon Mollett (Treasurer)
John Ventham (Chair of Cricket Committee) Robert Tripp (web-site, and Chair of East Area)
Kari Carswell (co-opted member, Middlesex Cricket)
Cricket committee:
John Ventham (Chair)
Area Chairmen:
-
Clifford Pile (Central)
-
James Grigg (Vice Chair of Central)
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Robert Tripp (East)
-
Laura Thomlinson (Girls-joint)
-
Natalie Raja (Girls-joint)
-
Hillary Jackson (North)
-
Ralph Meyer (South)
-
Tony Wright (West)
Raj Nath (Middlesex Cricket)
The Middlesex Junior Cricket Association (“the charity” or “MJCA”) has no principal address, nor staff. Contact details are given in its web-site www.mcacricket.org .
Structure and governance; objectives and activities
Members of the executive committee are appointed either through its constituent Area committees or by the Annual General Meeting, which all member clubs can attend. The trustees are appointed from the executive committee and are generally the Chairman and the Treasurer.
The charity is governed by its Constitution. Its object is the provision of facilities for recreation and other leisure-time occupation in the interests of social welfare for young people up to the age of 18. It aims to meet this object by organising cricket matches and competitions, primarily through member clubs in or affiliated to the former County of Middlesex. In doing so, it cooperates with Middlesex
Cricket and the English Cricket Board (“ECB”). At a more local level, its activities are organised in five geographical Areas plus a separate county-wide Girls section.
Each Area and the Girls section organises, on an age-group basis, summer cricket in the form of both league matches and a cup competition for its constituent member clubs. Successful teams from these Area competitions then take part in county-level MJCA summer competitions. These in turn can lead to participation in national competitions run by the ECB. In a normal year, over 2,000 matches each summer are organised under the MJCA umbrella.
The charity also organises indoor cricket in the winter for those of its member clubs that wish to participate – this is on a growing scale.
In order to support these competitions, the charity introduced an improved web-site in 2018 to replace the handbook published in previous years.
The trustees consider that these activities satisfy the guidance issued by the Charity Commission on public benefit.
The charity makes no grants (other than in the form of medals and trophies for successful teams), has no investments other than bank accounts and relies entirely on the hard work of volunteers, both directly running the charity and indirectly within its member clubs.
Remuneration and reimbursement of expenses
No Trustees, nor any member of the executive committee, receive any remuneration from the charity.
In the course of the year, expenses were paid to:
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A Trustee, payment of £12.92 to reimburse him for postage costs in connection with the AGM; and
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One other member of the executive committee, eight payments totalling £873.07 to reimburse him for costs in connection with the web-site and IT matters.
Management of major risks
The trustees of the charity have considered the major risks confronting the charity and have set policies and control systems to manage these risks as follows:
Major risks:
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Safeguarding of the junior members – this is primarily in the hands of the member clubs and, under paragraph 3(i) of the MJCA constitution, all member clubs must have ECB Clubmark accreditation, which includes controls on safeguarding. The cricket committee oversees rules for matches, taking into account safety considerations and ECB guidance (for example, on pitch lengths, on permissible fielding positions and on the use of helmets).
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Financial risks, of losses on activities or losses through fraud or theft – these are countered by the requirements for accounting, banking, cheque signing and independent examination of the annual accounts, as set out in the MJCA constitution paragraph 18.
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Inability to finance cricket activities – this is safeguarded by the charity’s policy of keeping reserves sufficient to meet the expected costs of the coming season, having regard to related income from clubs.
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Loss of member clubs or the charity’s role in organising junior cricket in Middlesex – this is monitored by the executive committee.
In addition, trustees and volunteer members of the executive committee are required to declare any conflicts of interest they might have on any matter of business. Any complaints will be considered by either the cricket committee (if involving cricket matters) or the executive committee and, if appropriate, referred to the disciplinary process set out in paragraph 8 of the MJCA constitution.
Achievements and performance
The charity’s cricket competitions in winter 2022/23 and the summer 2023 season were both successfully completed.
Financial review
The charity continues to be financially sound: in line with its reserves policy (above), the charity’s reserves are sufficient to fund the commitments required to arrange the cricket programme for the coming year.
Club subscriptions continued at their constitution-mandated level of £50 per club. The one significant change reflected in the financial results was the surplus made on winter cricket, reflecting the further improved entry numbers.
As a result of these activities, a surplus of £4,528 was made in the year to 30 September 2023 (2021/22: surplus £3,262).
The Central Area’s banking has been conducted through the main MJCA bank account since November 2021 and the Girls since July 2023 – their bank balances are shown as separate bank items and as creditors in the MJCA balance sheet. A substantial prepayment of winter cricket costs for winter 2023 was made prior to the year-end and is shown as a pre-payment in the MJCA balance sheet.
We also wish to thank David Morgan FCA for again acting on an honorary basis as Independent Examiner and for being willing to act as such again next year.
Declaration
The trustees declare that they have approved the trustees’ report above.
Clifford Pile
Simon Mollett
Clifford Pile Simon Mollett Chairman and Trustee Treasurer and Trustee
Signed 1[st] February 2024
Independent Examiner’s Report to the Trustees of the Middlesex Junior Cricket Association on the accounts for the year ended 30[th] September 2023
(charity number 291966)
I report to the trustees on my examination of the accounts of the above charity for the year ended 30[th] September 2023.
Responsibilities and basis of report.
As the charity’s trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and, in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Charities Act.
Independent examiner’s statement.
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that, in any material respect:
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accounting records were not kept in accordance with section 130 of the Act, or
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the accounts do not accord with the accounting records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
D Morgan
1[st] February 2024
D Morgan Chartered Accountant Independent Examiner
85 Sharps Lane Ruislip Middx. HA4 7HZ
Middlesex Junior Cricket Association (charity number 291966)
Accounts for the year ended 30[th] September 2023
Income and expenditure (note: all funds are unrestricted)
| Income and expenditure (note: all funds are unrestricted) | |||
|---|---|---|---|
| Income | 2023 | 2022 | |
| Clubs | 3,850 5,396 16,116 |
3,800 4,783 10,395 |
|
| - subscriptions |
|||
| - summer entries |
|||
| - winter entries |
|||
| Associate members | |||
| - subscriptions |
130 | 131 | |
| - gift aid donations |
160 | 156 | |
| - gift aid tax recoverable |
40 | 44 | |
| Other income | |||
| - bank interest |
- | - | |
| - other donations |
18 | 34 | |
| Total income | 19,343 | ||
| Expenses | |||
| Cricket | |||
| - summer pitches, balls and umpires |
2,222 | 628 | |
| - winter pitches, balls and umpires (Note) |
11,669 | 8,366 | |
| - trophies (2022: net of £1,410 recharges to Areas) |
5,597 | 5,813 | |
| - coach and helper courses |
250 | - | |
| Admin | |||
| - insurance |
558 | 485 | |
| - web-site and IT |
873 | 757 | |
| - other |
13 | 32 | |
| Total expenses | 16,081 | ||
| Net surplus for the year | 4,528 | 3,262 |
Note: a substantial early payment of costs for the winter 2023/24 season was made prior to the year-end. This is shown as a prepayment in the balance sheet and has been excluded from the costs included above under the heading “expenses”.
Middlesex Junior Cricket Association (charity number 291966)
Accounts for the year ended 30[th] September 2023
Balance sheet at 30[th] September (note: all funds are unrestricted)
| 2023 | 2022 | ||
|---|---|---|---|
| Cash at Bank | |||
| - MJCA |
21,398 387 1,664 |
24,026 1,061 - |
|
| - Central Area |
|||
| - Girls’Section |
|||
| - total held at Metro Bank in MJCA account |
23,449 | 25,087 | |
| Prepayment and sundry debtors (see Note to income and expenditure statement) |
7,905 | - | |
| Sundry creditors | |||
| - deposits held (winter cricket) |
(2,764) | (1,934) | |
| - accruals |
- | (81) | |
| - balance owed to Central Area |
(387) | (1,061) | |
| - balance owed to Girls Section |
(1,664) | - | |
| Net assets | 26,539 | 22,011 | |
| Represented by: | |||
| Accumulated funds brought forward | 22,011 | 18,749 | |
| _Plus_Surplus for the year | 4,528 | 3,262 | |
| Accumulated funds at 30th September | 26,539 | 22,011 |
Approved by the Trustees on 1[st] February 2024
Simon Mollett
Clifford Pile
Simon Mollett Treasurer
Clifford Pile Chairman