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2021-12-31-accounts

Trustees’ Annual Report for the period

From 1[st] January 2021 To 31[st] December 2021

Charity name: Fulmodeston Village Hall

Charity registration number: 291927

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document
Para 1.17 Fulmodeston serves the communities of
Barney, Fulmodeston and Croxton.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.
Para 1.17 and
1.19
Fulmodeston Hall is run for the benefit
of the local community to provide a
social hub and venue for a wide range of
social events, meeting place for various
local groups, venue for hire and a
polling station for local and national
elections.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit
Para 1.18 The trustees have regarded guidance
issued by the Charity Commission on
Public Benefit. During this financial year
works have been carried out to maintain
and update the building and look at new
ways of fund raising.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.
Para 1.20 The charity has continued its ongoing
work to improve and maintain
Fulmodeston Village Hall. The charity
was successful in obtaining grants for
works to be carried out on the building
during the financial year including:
repairs to the roof, improvements to the
small hall/bar area. Due to Covid
restrictions the charity had to reduce its
regular fund raising events and when
these events did start up again ensure
that Covid regulations were being
followed.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set
Para 1.41
Performance of fundraising
activities against objectives
set
Para 1.41
Investment performance
against objectives
Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period
Para 1.21 Income for 2021 was £26553.82 this includes
Covid grants totalling £17822.95 and a grant of
£5841.78 from NNDC’s Social Infrastructure for
the main hall improvements. Our regular
income from Bingo and Hall Hire started to
return as we came out of Covid Lockdown
towards the end of the year. The 200 Club
continued with its annual donation of
£1,200.00 for which we remain very grateful.
We also received donations totalling £525.00,
the largest of £500.00 being from a donor who
wishes to remain anonymous and who has
subsequently matched that donation in 2022.
Expenditure of £42174.70 consisted mainly of
repairs to the roof £23601.60 and the work to
improve the small hall £12,029.65. Both of
these exceeded original projection costs which
was to be expected as further issues were
found as the works were carried out – This is a
Victorian building with many additions since
originally being built, some perhaps not up to
the best standard of work.
Overall, we showed a deficit of -£15,525.76,
but without the Covid grants of 2020 and 2021
we would not have been able to carry out
anywhere near the work we’ve been able to.
With 2022 starting to show a good return of
Hall Hire and regular events income, we should
remain in a positive position financially looking
forward. Hopefully Hall Hire will continue to
increase with improvements to the hall areas
we’ve carried out.
Statement explaining the
policy for holding reserves
stating why they are held
Para 1.22 Any surplus income, as agreed by the
Committee, which is not needed for
any of the above, is to be invested
into the Charity Reserves Account for
the long-term improvements
needed, i.e. new windows, roof and
extension to existing main building.
Amount of reserves held Para 1.22 £12835.14
Reasons for holding zero
reserves
Para 1.22
Details of fund materially in
deficit
Para 1.24
Explanation of any
uncertainties about the
charity continuing as a going
concern
Para 1.23

Additional information (optional)

Additional information (optional) Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)
Para 1.47 Fundraising through regular events,
special one-off events and grant
applications
Investment policy and
objectives including any
social investment policy
adopted
Para 1.46
A description of the principal
risks facing the charity
Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
The Old School Hall is a charity
[number: 291927] with a registration
date of the 28thMarch 1985. The
OSH serves the communities of
Barney, Fulmodeston and Croxton.
Type of governing document
(trust deed, royal charter)
Para 1.25 Terms of Reference
How is the charity
constituted?
(e.g unincorporated
association, CIO)
Para 1.25 The Charity is run by the Old school hall
Committee which includes trustees. Any
non-attending trustees are consulted on
charity issues
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees
Para 1.25 Community members are invited to
become trustees and are elected at the
annual general meeting

Additional information (optional) You may choose to include further statements where relevant about:

----- Start of picture text -----
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s organisational
structure and any wider Para 1.51
network with which the
charity works
Relationship with any related Para 1.51
parties
Other
----- End of picture text -----

Reference and Administrative details

Charity name Fulmodeston Village Hall
Other name the charity uses Old School Hall
Registered charity number 291927
Charity’s principal address Hindolveston Road
Fulmodeston,
Fakenham
Norfolk
NR21 0NX

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
Trustee name Office (if any) Dates acted if not for whole
year
Name of person (or body) entitled
to appoint trustee(if any)
James Brian
Woodfield
Treasurer
John Peter Reilly Committee Member
Neceda Isabel
Woodfield
Committee Member
Shona Reason Committee Member
Glynis Mary
Marshall
Jacqueline Carol
Barnes
Committee member

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
James Brian Woodfield


Treasurer
31/10/2021
31/10/2021

Fulmodeston Old School Hall Accounts Reconciliation of Bank Accounts Current Account Cash Book as at 1st Jan 2021 £2,516.48 Income as per cash book Expendture as per cashbook Cash held as at 8th Jan Transfers to/from Savings Account Illoyds Bankl £26,553.82 £42,174.70 £0.00 £15,159.41 Cash book as at 8th Jan 2021 £2,055.01 Bank statement as at 31st Dec 2021 £2,055.01 £2,055.01 Lloyds Bank Savings Account As at 31st Dec 2021 £7,620.51 £2.60 Interest earned in Year COIF Account Bank statement as at 31st Dec 2021 Interest earned in year £5,214.63 £0.60 I confirm that I have examined these accounts and find them in agreement with the books, vouchers and records held ry Kirby

Fulmodeston Old School Hall Accounts Summary of Income & Expenditure 2021

Income
Hiring Fees
Bingo
Quiz Night
Whist
Other Fund Raising
Recycling Income
200 Club
Grants/Other Income
Other Funds - Donations
Total Income
Expenditure
Electricity
Council Tax
Water Rates
Heating Oil
Hall Insurance
Hall Cleaning
Hall Hire Refund
Repairs & Maintenance
Health, Safety & Servicing
Sundries
Village Cinema Costs
Bar Licence Costs
Recycling
Petty Cash Withdrawal
Total Expenditure
Surplus /(Deficit)
2021
£
£597.00
£325.16
£0.00
£58.10
£441.27
£0.00
£1,200.00
£23,407.29
£525.00
£26,553.82
£304.63
£51.62
£0.00
£383.20
£619.47
£147.45
£0.00
£37,673.39
£245.70
£2,621.44
£0.00
£0.00
£127.80
-
£42,174.70
-£15,620.88
Reconciled To
OSH Accounts 2021 Receipts Payments Inter Account
Transfers
Bank Deposits Bank Balance Bank
Statement
Other Fund
Date
18-Jan-21
Category Description Hall Hire Fees Raising 200 Club Donations Other Cash Cheques/DP Direct Debit £2,516.48
12-Jan-21 Other Income Petty Cash from 2020 £213.99 £2,516.48
12-Jan-21 Repairs &
Maintenance
Trade Point Paint for Main Hall £63.12 £2,516.48
18-Jan-21 NA Cash to Bank 500247 £35.00 £2,551.48 JW
21-Jan-21 Repairs &
Maintenance
Trade Point Paint for Main Hall £31.00 £2,551.48
Repairs &
25-Jan-21
26-Jan-21
Maintenance
Other Income
P Atkins Decorating Invoices 98 & 100
Covid Grant
£6,001.00 £218.00 £6,001.00 £2,333.48
£8,334.48
JW
26-Jan-21 NA Transfer to Savings account -£6,001.00 £2,333.48 JW
29-Jan-21 Electricity E-ON DDR £76.90 £2,256.58 JW
29-Jan-21 HeatingOil AF Affinity245949 £178.45 £2,078.13 JW
10-Feb-21 Repairs &
Maintenance
P Atkins Decorating Invoice 3 £90.00 £1,988.13 JW
10-Feb-21 Repairs &
Maintenance
P Atkins Decorating Invoice 1 £45.00 £1,943.13 JW
12-Feb-21 Other Income Covid Grant £233.50 £233.50 £2,176.63 JW
£2,176.63
25-Feb-21 NA Transfer to Savings Account -£233.50 £1,943.13 JW
01-Mar-21 Repairs &
Maintenance
P Atkins Decorating Invoice 5 £90.00 £1,853.13 JW
02-Mar-21 Other Income Covid Grant £2,096.00 £2,096.00 £3,949.13 JW
02-Mar-21 NA Transfer to Savings Account -£2,096.00 £1,853.13 JW
04-Mar-21 Recycling Indigo Waste Services 24046 £34.20 £1,818.93 JW
04-Mar-21 Repairs &
Maintenance
P Atkins Decorating Invoice 7 £120.00 £1,698.93 JW
20-Mar-21 Sundries Payment for Annual website .com £21.00 £1,698.93
31-Mar-21 HeatingOil AF Affinity252570 £204.75 £1,494.18 JW
06-Apr-21 NA Transfer from Savings Account £699.18 £2,193.36 JW
06-Apr-21 Repairs &
Maintenance
Neil Brodie Electrical 102237 £699.18 £1,494.18 JW
08-Apr-21 NA Transfer from Savings Account £4,699.41 £6,193.59 JW
08-Apr-21 NA Transfer from Savings Account £2,189.70 £8,383.29 JW
09-Apr-21 Other Income Covid Grant £8,000.00 £8,000.00 £16,383.29 JW
09-Apr-21 NA Transfer to Savings Account -£8,000.00 £8,383.29 JW
09-Apr-21 Repairs &
Maintenance
Delta Plaster Inv DP/21/2122 £2,189.70 £6,193.59 JW
09-Apr-21 Repairs &
Maintenance
Pubstuff Inv V025230 £4,699.41 £1,494.18 JW
15-Apr-21 NA Transfer from Savings Account £887.04 £2,381.22 JW
19-Apr-21 Sundries Garden Gift Token Ref D & H Yarham £50.00 £2,331.22 JW
19-Apr-21 Recycling Country style recycling INV226311 £19.80 £2,311.42 JW
19-Apr-21 Repairs &
Maintenance
Purchase of Colour Samplers ref small hall £14.78 £2,296.64 JW
19-Apr-21 Repairs &
Maintenance
P Atkins Decorating Invoice 18 £45.00 £2,251.64 JW
19-Apr-21 Repairs &
Maintenance
Trent Furniture PF 92486 £887.04 £1,364.60 JW Reconciled to Bank Statement Sheet 92
19-Apr-21 NA Transfer from Savings Account £2,189.70 £3,554.30 JW
19-Apr-21 Repairs &
Maintenance
Delta Plaster Inv DP/21/2122 £2,189.70 £1,364.60 JW
26-Apr-21 Hall Cleaning Hall CleaningPaid Cash £27.90 £1,364.60
03-May-21 Hall Cleaning Hall Cleaning Paid Cash £55.80 £1,364.60
04-May-21 Repairs &
Maintenance
P Atkins Decorating Invoice 23 £143.00 £1,221.60 JW
10-May-21 Sundries Purchase of New Platform Ladder £139.99 £1,081.61 JW
10-May-21 Repairs &
Maintenance
P Atkins Decorating Invoice 22 £120.00 £961.61 JW
18-May-21 Other Income Covid Grant £1,016.02 £1,016.02 £1,977.63 JW
24-May-21 Repairs &
Maintenance
P Atkins Decorating Invoice 27 £135.00 £1,842.63 JW
Repairs &
24-May-21 Maintenance P Atkins Decorating Invoice 29 £150.00 £1,692.63 JW
24-May-21
26-May-21
Other Income
Electricity
Amazon Smile Donation
E-ON
£5.00 £76.58 £5.00 £1,697.63
£1,621.05
JW
JW
31-May-21 Hall Hire Hall Hire 006(May) £10.00 £1,621.05
Repairs &
07-Jun-21 Maintenance P Atkins Decorating Invoice 31 £112.00 £1,509.05 JW
08-Jun-21 Hall Hire NNDC Elections 06/05/21 £150.00 £150.00 £1,659.05 JW
Repairs &
17-Jun-21 Maintenance Fakenham Skips Hire £220.00 £1,439.05 JW
17-Jun-21 Repairs &
Maintenance
B&Q Paint For Kitchen NI & JB Woodfield £48.00 £1,391.05 JW
28-Jun-21 Repairs &
Maintenance
Paul Atkins Decorating Invoice 35 £127.00 £1,264.05 JW
Repairs &
28-Jun-21 Maintenance Paul Atkins DecoratingInvoice 37 £45.00 £1,219.05 JW
30-Jun-21 Hall Hire Hall Hire 006 (June) £70.00 £1,219.05
Health, Safety &
05-Jul-21 Servicing Ace Fire-Service Inv 83834 £245.70 £973.35 JW
05-Jul-21 Repairs &
Maintenance
Mark Walpole-Grounds Maintenance Inv 290 £22.50 £950.85 JW
13-Jul-21 Repairs &
Maintenance
Mark Walpole-Grounds Maintenance Inv 336 £18.00 £932.85 JW
13-Jul-21 Repairs &
Maintenance
Paul Atkins Decorating Invoice 39 £102.00 £830.85 JW
22-Jul-21 Electricity E.ON DDR £43.67 £787.18 JW
23-Jul-21 NA Transfer from Savings Account £1,000.00 £1,787.18 JW
26-Jul-21 Sundries Blyth & Wright-Purchase of 4 Garden Tables £596.00 £1,191.18 JW
Repairs &
26-Jul-21 Maintenance AOT Engineering Ltd-Inv 217551-Radiators £420.00 £771.18 JW
26-Jul-21
31-Jul-21
Recycling
Hall Hire
Countrystyle Recycling Inv 242153
Hall Hire July (007)
£95.00 £30.60 £740.58
£740.58
JW
02-Aug-21 Council Tax NNDC £51.62 £688.96 JW
Repairs &
02-Aug-21 Maintenance Mark Walpole-Grounds Maintenance Inv 370 £27.00 £661.96 JW
13-Aug-21 NA Transfer From Savings Account £6,500.00 £7,161.96 JW
Repairs &
16-Aug-21
16-Aug-21
Maintenance
Sundries
Aspect Group Services-Roofing Work Part Payment
Lee-BBQ Refund
£5,129.70
£22.00
£2,032.26
£2,010.26
JW
JW
16-Aug-21 Sundries Reilly-BBQ Refund (Gas) £129.98 £1,880.28 JW
16-Aug-21 Sundries Woodfield-Printing Refund £75.00 £1,805.28 JW
16-Aug-21 Sundries Woodfield-BBQ Purchase £383.76 £1,421.52 JW
16-Aug-21 Sundries Woodfield-BBQ Purchase £160.00 £1,261.52 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £5.96 £1,255.56 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £25.00 £1,230.56 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £25.99 £1,204.57 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £13.98 £1,190.59 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £6.99 £1,183.60 JW
16-Aug-21 Sundries Woodfield-BBQ Refund £9.99 £1,173.61 JW
16-Aug-21 Hall Insurance Norris & Fisher-Annual Insurance £619.47 £554.14 JW
17-Aug-21 NA Transfer from Savings Account £944.76 £1,498.90 JW
19-Aug-21 Sundries Dalby-BBQ Refund (Meat) £240.36 £1,258.54 JW
19-Aug-21
19-Aug-21
Sundries
Sundries
Skelhorn-BBQ Refund (Veggie)
Dalby-BBQ Refund
£16.55
£26.40
£1,241.99
£1,215.59
JW
JW
20-Aug-21 Repairs &
Maintenance
Mark Walpole-Grounds Maintenance Inv 430 £27.00 £1,188.59 JW
23-Aug-21
24-Aug-21
Electricity
200 Club
E.ON DDR
200 Club Donation
£1,200.00 £23.36 £1,165.23
£1,165.23
JW
24-Aug-21
24-Aug-21
Donation
Donation
Donation
Donation
£500.00
£20.00
£1,165.23
£1,165.23
25-Aug-21 NA Cash to Bank 500248 £1,200.00 £2,365.23 JW
25-Aug-21 NA Cash to Bank 500250 £80.00 £2,445.23 JW
25-Aug-21 NA Cash to Bank 500251 £20.00 £2,465.23 JW
25-Aug-21 NA Cash to Bank 500252 £500.00 £2,965.23 JW
31-Aug-21
31-Aug-21
NA
Hall Hire
Transfer to Savings Account
Hall Hire 007(August)
£60.00 -£520.00 £2,445.23
£2,445.23
JW
03-Sep-21 Other Fund Raising BARnBBQ £44.09 £2,445.23
06-Sep-21 Sundries Direct Fabrics-Curtain Purchase £292.80 £2,152.43 JW
Repairs &
06-Sep-21 Maintenance Mark Walpole-Grounds Maintenance Inv 481 £18.00 £2,134.43 JW
06-Sep-21 Sundries Woodfield-Bar n BBQ-Refund £7.71 £2,126.72 JW
12-Sep-21 Donation Donation for Parking £5.00 £2,126.72 JW
Repairs &
19-Sep-21 Maintenance Mark Walpole-Grounds Maintenance Inv 513 £18.00 £2,108.72 JW
Repairs &
19-Sep-21 Maintenance John Wharton Inv 474 £254.82 £1,853.90 JW
20-Sep-21
30-Sep-21
Sundries
Hall Hire
Norwich Office Supplies Inv 12802
Hall Hire 007
£68.00 £114.00 £1,739.90
£1,739.90
JW
Repairs &
04-Oct-21 Maintenance Mark Walpole-Grounds Maintenance Inv 565 £18.00 £1,721.90 JW
11-Oct-21 Recycling Countrystyle Recycling Inv 258792 £43.20 £1,678.70 JW
11-Oct-21 Repairs &
Maintenance
Neil Brodie-Inv 102335 £309.33 £1,369.37 JW
11-Oct-21
13-Oct-21
Bingo
NA
Bingo October
BACS FPC Hall Hire
£12.20 £115.00 £1,369.37
£1,484.37
JW
14-Oct-21 NA Cash To Bank 500251 £61.29 £1,545.66 JW
14-Oct-21 NA Cash To Bank 500252 £148.00 £1,693.66 JW
22-Oct-21 Whist Whist £38.10 £1,693.66
Repairs &
25-Oct-21 Maintenance Mark Walpole - Grounds Maintenance Inv 611 £18.00 £1,675.66 JW
01-Nov-21 Electricity Southern Electric DDR £84.12 £1,591.54 JW
Repairs &
03-Nov-21
03-Nov-21
Maintenance
Sundries
Mark Walpole-Grounds Maintenance Inv 645
Direct Fabrics Inv 100023933
£18.00
£160.99
£1,573.54
£1,412.55
JW
JW
06-Nov-21 Other Fund Raising Fish & Chip Quiz Night £95.56 £1,412.55
08-Nov-21 Bingo Bingo November £103.96 £1,412.55
10-Nov-21 Repairs &
Maintenance
John Reilly Purchase of Padlock & Chain for Garden
Benches
£49.21 £1,363.34 JW
19-Nov-21 Whist Whist November £20.00 £1,363.34
29-Nov-21 NA Transfer from Savings Account £18,741.90 £20,105.24 JW
Repairs &
29-Nov-21
30-Nov-21
Maintenance
Hall Hire
Aspect Roofing Balance of Inv no.SIN103543
Hall Hire 008
£144.00 £18,741.90 £1,363.34
£1,363.34
JW
11-Dec-21 Other Fund Raising Christmas Craft Fair £301.62 £1,363.34
13-Dec-21 Bingo Bingo December £209.00 £1,363.34
13-Dec-21 Sundries Various - Clock Mechanisms, Cleaning items, Bar
extension licence
£96.99 £1,266.35 JW
22-Dec-21 Other Income NNDC Grant £5,841.78 £5,841.78 £7,108.13 JW
22-Dec-21 NA Transfer To Savings Account -£5,841.78 £1,266.35
23-Dec-21 Hall Cleaning Hall cleaning £63.75 £1,266.35
30-Dec-21 NA Cash to Bank 500253 £397.18 £1,663.53
30-Dec-21 NA Cash to Bank 500254 £58.10 £1,721.63 JW
30-Dec-21 Cash to Bank 500255 £174.21 £1,895.84 JW
30-Dec-21 NA Cash to Bank 500256 £144.00 £2,039.84 JW
30-Dec-21 NA Cash to Bank 500257 £15.17 £2,055.01 JW
£597.00 £824.53 £1,200.00 £525.00 £23,407.29 £262.57 £41,224.30 £687.83 £15,159.41 £26,291.25
£26,553.82 £42,174.70
Income To Date Expenditure To Date
£26,291.25 Total Cash Deposits (Receipts In Minus Cash Out)
**£0.00 ** Held as Petty Cash