HINDU COUNCIL (BRENT)
Registered Charity No: 291907
TRUSTEE'S REPORTS AND ACCOUNTS
YEAR ENDED 31 MARCH 2023
HINDU COUNCIL (BRENT)
| CONTENTS | |
|---|---|
| Page | |
| Legal and Administrative Inforrmation | 1 |
| Trustee's Report | 2 to 5 |
| Independent Examiner's Report | 6 |
| Statement of Financial Activities | 7 |
| Balance Sheet | 8 |
| Notes to the Accounts | 9 to 12 |
HINDU COUNCIL (BRENT)
LEGAL AND ADMINISTRATIVE INFORMATION
AS AT 31 MARCH 2023
Charity Registration No:
291907
Trustees
Chairperson Ms Nirmala Patel
Secretary General:
Mrs Anjana Thakar
Treasurer:
Mr Mahendra Pattni
Principal address:
7 Repton Road Wembley HA0 3BX
Principal Bankers:
Santander Bank Plc 62 Hagley Road Birmingham B16 8PE
Accountant:
Bipin Patel
Business Accounting Services Accountants 24 Tadworth Road Neasden London NW2 7UD
Page 1
HINDU COUNCIL (BRENT)
TRUSTEE'S REPORT
YEAR ENDED 31 MARCH 2023
The trustees present their report and financial statements for the year ended 31 March 2023.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity's trust deed, the Charities Act 2011 and the statement of Recommended Practice, " Accounting and Reporting by Charities" .
Structure, Governance and Management
The charity is an unincorporated charity registerd with the Charity Commission with registration number 291907. The charity is governed by a consitution as amended in 1987. The charity is an umbrella organisation and it's membership is made of properly consituted voluntary and community organisations. Each member organisation has two appointed individuals who have the right to attend and vote at AGM and other HCB meetings.
The trustees (who are also the excecutive committee members) who served during the year are:
Mrs Nirmala Patel Chairperson Mr Jayanti Popat Vice Chairman Mrs Anjana Thaker Secretary General Mr Mahendra Pattni Treasurer Mrs Rupal Pandya Public Relations officer Mr Upendra Solanki Mr Sumantrai Desai Mr Ashwin Halai Mr Pramod Patel Mr Bharat Patel Mr Arvind Dhutia Mr Ashwin Galoria past Chairman Mrs Nirmala Patel Mrs Nilima Raval
The Executive committee meet regularly in order to monitor the running of the charity. The day to day running of the charity is delegated to a sub committee comprising of members of the Executive committee.
The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks.
The charity's policy is that the Executive Committee and Trustees shall be elected at the Annual General Meeting bi-annually by a majority vote from amongst the representatives of the Member Organisations present at such meeting except that the absent representative may stand for election and be elected provided a written explanatory consent from him/her is produced at the meeting by the proposer.
Page 2
HINDU COUNCIL (BRENT)
TRUSTEE'S REPORT
YEAR ENDED 31 MARCH 2023
Objectives and Activities
Hindu Council ( Brent ) is a charity with the following objectives:
-
1) To promote the advancement of the Hindu religion.
-
2) To promote the relief of poverty and sickness.
-
3) To promote the advancement in Hindu cultural and religious education
The main activities are:
-
1) To provide the means and facilities for education, religious, cultural and recreational activities and where possible, provide Hindu Priests for the communities.
-
2) To support other local charitable organizations or institutions having objectives similar to those of the society provided they are of a non-political nature.
-
3) To promote and foster activities pertaining to the philosophy of the Hindu religion amongst the people of Greater London and exchange views and ideas with communities of other religions.
The trustees have paid due regards to guidance issued by the Charity commission in deciding what activities the charity should undertake.
Achievements and Performance
How our activities deliver public benefit
In setting out the objectives and planning the activities, the trustees' have given careful consideration to complying with the duty in Section 4 of the Charities Act 2011 to have regards to the public benefit guidance published by the Charity Commission.
With this public benefit in mind the charity carries out a wide range of activities in pursuance of it's charitable aims. The trustees' consider that these activities, summarised below, provide public benefit to those who attend the and participate and in the wider community of Greater London and home counties.
During the year 2022-23 many of the activities were resumed such as Holi, Independence Day celebration and Rangoli cometiotion during Diwali organised by Brent Council. The attendance were below than in previous years however the evnts were reasobaly attended.
Navratri celebration resumed again during the year all be it some organisationwere still cautiious and only celegrated during week ends. Attendance were down from previous year due to the fear of the Covid pandemic
Page 3
HINDU COUNCIL (BRENT)
TRUSTEE'S REPORT
YEAR ENDED 31 MARCH 2023
Achievements and Performance ( continued)
During the year HCB organised virtual Sharad Bhajans for all the community. Sharad is a period before the start of Navratri during which chanting of devotional songs in memory of the departed souls
The charity was able to organised the annual Holi event again in March 2023. The event was well attended.
The Executive committee is satisfied with the successful attainment of its objectives during the year.
Financial Review
The trustees considered the impact of the stoppage during the Covid pandemic and organised the various event with a view to breakeven. However due to low attendance the events were run at aloss and had to be funded from reserves.
The trustees have a reasonable expectation that the charity has adequate resources to continue in operation for the foreseeable future. Thus the trustees continue to adopt the going concern basis of accounting in preparing the financial statements.
The charity's policy is to divide its funds between those that are restricted and those that are unrestricted.
Restricted funds are generally used for the specific purpose for which they are raised and/or collected. Unrestricted funds are used primarily to make ad-hoc donations to help maintain liquidity and run the organisation from year to year. As part of the restricted fund the Trustees have set up a Buidling fund which will used for the acquisition of premises for the charity
From time to time the Executive Committee recommends to its membership that excess unrestricted funds be transferred to restricted funds. This recommendation is made primarily to achieve the long-term objective of the charity.
In a year in which the outgoing resources exceed incoming resources such that the administrative expenses cannot be met out of the year's net incoming resources, the charity will resort to making good the shortfall by drawing on accumulated reserves. This treatment is consistent with the charity's objectives as in the opinion of the Executive Committee all resources expended by the charity has the ultimate aim of fulfilling its stated objectives.
Page 4
HINDU COUNCIL (BRENT)
TRUSTEE'S REPORT
YEAR ENDED 31 MARCH 2023
Reserves Policy
It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to at least twelve months expenditure and funding for the activities for that period. The trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given to ways in which additional funds may be raised. This level of reserves has been maintained throughout the year.
Use of volunteers
Volunteers are an important resource in our community work. Volunteers are involved in most of the activities of the community who regularly give up their time and are available whenever the Samaj needs their services All of the trustees and volunteer members give their time freely. We encourage all members of the community to be involved in voluntary activities and to share their skills with others.
The trustees are responsible for preparing the Trustees report and the accounts in accordance with applicable law and of Statement Recommended Practice, " Accounting and Reporting by Charities", issued by United Kingdom accounting standards.
The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which gave a true fair view of the state of affairs of the charity, of the incoming resources and application of resources of the charity for that year.
In preparing these accounts, the trustees are required to :
select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP;
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and
prepare the accounts on a going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 2011 the Charity ( Accounts and Reports ) Regulations and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the board of trustees
Ms Nirmala Patel Trustee ( Chairperson )
Dated: 23rd July 2023.
Page 5
HINDU COUNCIL (BRENT)
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES
YEAR ENDED 31 MARCH 2023
I report on the accounts of the Hindu Council (Brent), registered charity no. 291907 for the year ended 31 March 2023 set out on pages 8 to 12. These accounts have been prepared in accordance with the accounting policies set out on page 9.
Respective Responsibilities of Trustees and Examiner
The charity's trustees are responsible for the preparation of the accounts. The charity’s trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (the Charities Act) and that an independent examination is needed. It is my responsibility to:
-
examine the accounts under section 145 of the Charities Act,
-
to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
-
to state whether particular matters have come to my attention.
-
h examine the accounts under section 43 of the 1993 Act,
-
h to follow procedures laid down in the general Directions given by the Charity Commission (under section 43(7)(b) of the 1993 Act), and
-
h to state whether particular matters have come to my attention.
Basis of the Independent Examiner's Statement
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's Statement
The trustees have prepared the accounts and the Trustees' Report
In connection with my examination, no matter has come to my attention :
-
1 which gives me reasonable cause to believe that in, any material respect, the requirements:
-
h to keep accounting records in accordance with section 130 of the Charities Act; and h to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
-
2 to which, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Bipin Patel Business Accounting Services Accountants 24 Tadworth Road London NW2 7UD
Dated: 23rd July 2023.
Page 6
HINDU COUNCIL (BRENT)
STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT
FOR THE YEAR ENDED 31 MARCH 2023
| Notes Incoming resources from generated funds Fund raising activities 4 Donations received 5 Affiliation fee Navratri Receipts Gift Aid Voluntary Income Bank interest receivable 6 Total incoming resources Resources expended Navratri Hall Payments Cost of generating funds 7 Donations Total resources expended Net income for the year/ Net movement in funds Administration expenses 9 Governance Costs 10 Net Incoming / (Outgoing) resources Total Funds B/Fwd brought forward Funds Balance carried forward |
Restricted £ - - - - - 0 - - - 0 - - - - - |
Unrestricted £ 5,341 246 1,200 36,729 - 22 43,538 48,157 10,437 58,594 (15,056) (1,788) (500) (17,344) 35,512 18,168 |
2023 £ 5,341 246 1,200 36,729 - 22 43,538 48,157 10,437 58,594 (15,056) (1,788) (500) (17,344) 35,512 18,168 |
2022 £ 5,293 427 1,300 18,013 949 250 98 26,329 18,121 4,939 651 23,711 2,619 (1,774) (500) 344 35,167 35,512 |
|---|---|---|---|---|
Page 7
HINDU COUNCIL (BRENT)
BALANCE SHEET
AS AT 31 MARCH 2023
| Notes Current Assets Sundry debtors & prepayments 11 Balance at Bank Cash in Hand Less: Creditors falling due within twelve months 12 Net current (Liabilities)/ assets Total Net Assets Funds of the Charity Unrestricted funds 13 Restricted funds 14 Building 15 16 |
£ 13,890 101,603 - 115,493 40,025 - |
2023 £ - 75,468 75,468 18,168 - 57,300 75,468 |
£ 8,421 120,111 - 128,532 35,720 - |
2022 £ - 92,812 92,812 35,512 - 57,300 92,812 |
||
|---|---|---|---|---|---|---|
Approved by the Board of Trustees' on 27 July 2023 and signed on its behalf:
Ms Nirmala Patel Chairperson
Mrs Anjana Thaker Secretary General
Page 8
HINDU COUNCIL (BRENT)
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
1 Accounting Policies
The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)
Going Concern
These financial statements have been prepared on the going concern basis, on the understanding that the trustees conisder that that the charity has sufficient funds during this uncertain period to continue its activities for thefirseeabel future.
2 Incoming Resources
£ 43,538
Donations and grants are dealt with in the year in which they are received.
3 Tangible Fixed Assets and Depreciation
These are capitalised as they can be used for more than a year, and cost at least £500. They are valued at cost, or if gifted at the value to the Charity's receipt.
Depreciation has been provided at the following annual rates in order to write off each asset over its estimated useful life:
| Computer equipment 25% on straight line Fixtures & equipment 15% on reducing balance 4 Incoming Resources from Charitable Activities Holi Income Independence Day Programme Football 5 Donations Independence Day Programme Sharad 6 Investment Income Bank Interest |
Unrestricted funds 3,185 2,156 - 5,341 0 246 246 22 |
Unrestricted funds 3,185 2,156 - 5,341 0 246 246 22 |
Restricted funds - - - - |
2023 £ 3,185 2,156 - 5,341 0 246 246 22 |
2022 £ 4,294 - 999 5,293 325 102 427 98 |
|---|---|---|---|---|---|
| funds 3,185 2,156 - 5,341 0 246 246 22 |
Page 9
HINDU COUNCIL (BRENT)
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 7 Cost of Generating Funds ( Note 17) Holi Expenditure Independence Day Programme Diwali Shiv Pooja Football |
Unrestricted Restricted funds funds 4,685 - 5,601 - 151 - - - - - 10,437 - |
2023 £ 4,685 5,601 151 - - 10,437 |
2022 £ 4,270 - 171 499 4,939 |
|---|---|---|---|
| funds 4,685 5,601 151 - - 10,437 |
8 Festivals
| Income Donations Fees |
Holi Independe nce Day Prog Sharad Bhajan Diwali Football Shiv Pooja Total 3,185 2,156 5,341 - |
|---|---|
| 3,185 2,156 - - - - 5,341 |
|
| Expenditure Premises Hire Catering Volunteer Expenses Barriers & Lighting Fire Extinguishers First Aid Trophies PA System/ Music Transport Security Digi Van Costumes and Backdrop Cleaning & Skip Hire Advertising General Expenses/ Post |
- 278 1,507 1,785 55 2,300 2,355 1,325 - 1,325 1,365 - 1,365 316 - 316 100 - 100 - 500 500 - - - - - - 426 - 426 - - 375 375 61 550 611 300 370 670 460 - 150 610 |
| 4,686 5,601 - 150 - - 10,437 |
|
| Surplus/ (Deficit) | (1,501) (3,445) - (150) - - (5,096) |
Note
| 9 Administration Expenses Advertising Insurance Printing Postage and Stationery Affiliation Fee AGM Expenses |
Unrestricted Restricted 550 - 700 259 - - - 279 - 1,788 - |
2023 £ 550 700 259 - 279 1,788 |
2022 £ 850 662 57 100 106 1,774 |
|---|---|---|---|
Page 10
HINDU COUNCIL (BRENT)
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
| 10 Governance Costs Independent Examiners Fees Accountancy 11 Debtors Navratri Deposits Holi Income Other Deposits and Prepayments 12 Creditors Navratri Deposits Navratri Deposits Navratri Hall Accruals Other Creditors and accruals 13 Unrestricted Funds Balance Brought forward Net outgoing resources for the year Balance carried forward 14 Restricted Funds Balance |
250 - 250 - 500 - |
2023 £ 250 250 500 2023 £ 13,282 - 501 108 13,890 2023 £ 24,225 10,803 - 4,997 40,025 2023 £ 35,512 (17,344) 18,168 2023 £ - - |
2022 £ 250 250 500 2022 £ 5,500 - 2,813 108 8,421 2022 £ 24,625 4,803 - 6,292 35,720 2022 £ 35,167 344 35,512 2022 £ - - |
|---|---|---|---|
Page 11
HINDU COUNCIL (BRENT)
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 MARCH 2023
15 Building Fund
| Balance b/fwd Transfer from Unrestricted Funds 16 Analysis of Net Assets Between Funds Fund balances at 31st Mar 2023 represented by: Tangible fixed assets Current assets Creditors: amount falling due within one year |
2023 £ 57,300 - 57,300 Total £ - 115,493 (40,025) 75,468 |
2022 £ 57,300 - 57,300 |
|---|---|---|
17 Corporation Tax
The charity is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or section 252 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen on the charity.
18 Trustees Donations, Remuneration and Expenses
During the period the charity entered into following transactions with members of the trustees:
| Included in donations received and fund raising avtivities are : Donations received from Trustees |
2023 £ 195 |
2022 £ 304 |
|---|---|---|
a) Payments made:
No members of the trustees , or any persons connected with them received fees or expenses in the year. The total amount of £ Nil (2021: £nil) was paid in the period in respect of fees and expenses.
19 Employees
There were no employees during the year.
Page 12