## **AGM Treasurer’s Report for year 01/09/2020 to 31/08/2021** Although this year we have ended the year on a minus this is following the trend from previous years, this is done by spending some of the surplus from the previous year. We have still allowed for improvements to be made within the setting with resources for the children to flourish while with us. With costs increasing in comparison to 2019-20, they are consistent given the choice to update and improve the preschool and relevant equipment. The increased spend on ‘admin’ – necessary educational supplies, replenishing of worn-out equipment and toys – this is also due to funding for EYPP needing to be spent. Fundraising income has not happened this year due to covid restrictions, but with the continued support from NISA and the local community we have still managed to get £272.00 in donations. Insurance has decreased slightly from the previous year. Advertising costs have decreased from previous years as we are moving with the trend and looking to use social media more to advertise and promote the setting to a wider area. While we have had a small amount on advertising this has not been the form of increased interest so the current advert will be looked to stopped. Rental of the setting had decreased this is largely down to while during covid the village hall trust were kind enough to half our rent during this time we would like to thank them for this support at a difficult time for everyone. A careful watch needs to remain on spending since our income can fluctuate with decreased child numbers due to circumstances outside our control – changes of job/working hours/moving out of the are The reserve account continues to cover all ‘closing down’ costs. This is updated each year in accordance with an extra year’s service for each staff member. Fundraising needs to be upheld, this is a vital income – one on which the preschool relies upon. It is better practice to hold smaller, frequent fundraising events with less expenses incurred than a larger event where greater outlay is required and therefore the rate of financial risk has likewise greatly increased. While we have lost another manager to the setting this year, I am extremely grateful to the remaining staff who have gone above and beyond to keep the setting running without them we would have no setting and the children would not have had the wonderful experiences they have without you. so from myself and all the other committee members we would like to say Thank you and we look forward to working as a stronger team this coming year. Debby Beachus-Wells Treasurer BUCKDEN PRE- SCHOOL PLAYGROUP STATEMENT OF INCOME & EXPENDITURE YEAR END 31ST AUGUST 2021 2021 2020 2019 FEE INCOME Fees from p8rents Vouchers Ifundlngl 3,371 57,081 8,657 42,547 45,934 OTHER INCOME TraininglGrenlslDon811¢)ns Other Income DeF¥)slt AJC Interest 60.452 51.204 2.027 3,731 140 133 27 2.117 3.875 FUND RAISING Income Less Expenses 1.043 (648> 2.19) 1224) 395 EXPENDITURE Rent & InsurarKe ROJM Hire Insurance staff Costs Admln Training Travelling Equpment Consumables ProFerty maintenance Statbnery & Postage Advertising Gifts and samples Computers & Software Telephone WiwFi Accountancy Fee PayToII Processlng Sna¢ks Cleanlng & Hygiene Exp Sundry Unrfomi Legal Fees Depreciation $2,65S 64.722 3.574 4.247 5.710 656 1,323 53.882 726 42.719 978 31828 1.439 45 541 1.222 2.714 2.019 143 361 1.028 386 5,768 5.355 553 5T3 924 266 408 792 1,071 404 426 712 87 1.816 476 459 360 219 914 1.242 479 625 471 191 61.007 51,467 74,404 Surplus l { Deficlt ) For The Perlod (8.352) 13,255 (21,074, Page1of3 cs Camscanner BUCKDEN PRE- SCHOOL PLAYGROUP BALANCE SHEET YEAR END 31ST AUGiIST 2021 2021 2020 2019 Flxed assets 1,144 Current asygts Deposll Account Bank Current Co-op C8sh 11046 1.991 207 12.038 11,296 207 0.534 3.389 150 15244 23,541 10,2B2 Current Llablliiies Trade Creditors Accruals pa￿ & Pension Creditors 237 4C 450 2S8 450 637 Net Current Assets 14,$36 23.091 9.645 NET ASSETS 1S,503 23.855 10,789 Baance at 31st August 2020 23,855 10.789 31.863 Surplus l { Deficlt ) For The Peri¢yd (8,352) 13.066 (21.074) Accumulated Surplus 15.503 23.855 10,789 Approved and Agreed rperson Treasurer L12L Date Date Page2of3 cs Camscanner pEN PRE - SCHOOL PLAYGROU fE5 fo THE FINANCIAL STATEMENT8 31ST AUGUST 2021 hssels Gost 151 September 2020 Additions 31st August 2021 526 Depreciation 1 sl September 2020 Charge for Year 2.204 5,376 153 1,528 3151 August 2021 1.697 Ivritten Dovm Value 31st August 2021 507 3151 August 2020 613 151 Independent ExamIne￿5 report to the TfUStees of the We have examined the accounts of the Buckden Pre. Sdvjol Plasryjoup fry thè year ended 31st August 2021 We confirm that the atlacw fina￿La7 ststemerts are in therevliih. Signed.... GRH Ac ncy Llmited First Floor CQL House Alingion Road Little Barford Sl Neols PE19 6YH P•Je3of3 cs Camscanner ## Buckden PreSchool Playgroup A place for children to grow, to learn and to flourish. **Millennium Hall, Burberry Road, Buckden, St Neots, Cambs. PE19 5UY Tel: 01480 810600 Email: buckdenpreschool@yahoo.co.uk Website: www.buckdenpreschool.co.uk Registered Charity No: 291840** ## **Acting Chairpersons report** This is a report from the secretary for 2020 - 2021 acting in the chair role as the chairperson resigned in December 2021 and left the village without notifying Ofsted or providing the committee any correspondence during her tenure. Ofsted had suspended inspections during the pandemic and the setting retained its good grading. During the period of this report the setting had to follow Government guidance for Covid 19 and did have to close on 19 March 2020. Although we followed the guidance in the end we did not need to be open for children of keyworkers. The committee were able to meet socially distanced for an hour on 20 May 2020 to agree a plan to reopen the setting from 1 June 2020. This had to be on reduced hours to cater for a weekly deep clean and with full risk assessments undertaken by the staff. During the second lockdown the setting closed again with a return to normal hours on 8 March 2021. I watched the children enthusiastically have their temperatures checked first thing. Staffing issues caused the committee great concern. We lost two members of staff in early 2021 and we are so grateful that Jasmine accepted the role of acting manager for the start of the new academic year as we experienced real difficulty in recruitment. That has continued into the new academic year and as the saying goes please spread the word. Nothing sells like experience. We are still recruiting via formal channels and social media. I have accepted the acting chair role as I believe passionately in the community and this is a brilliant setting with a great team lead by the wonderful Jasmine which I didn’t want to see close through a lack of committee members or children attending. So, there is a plea to join us. However, there are statutory DfE and Ofsted regulations to be followed which is not for the feint hearted and I would like to publicly thank Debby, Becky and JeanAnn for their enduring support because we are a unique setting. Moving forward we want to grow our numbers and raise funds to improve facilities. Buckfest are promising to replace our dilapidated work table with a brilliant new one with matching seats for the autumn term. Helen Lumb