Registered Charity 291814
Hatfield Broad Oak Under 5's
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REPORT & ACCOUNTS
FOR THE YEAR ENDED 31 August 2023
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GLW Management Services Ltd 85 Great Portland Street London W1W 7LT
Hatfield Broad Oak Under 5's
FOR THE YEAR ENDED 31 August 2023
LEGAL & ADMINISTRATIVE DETAILS
ADDRESS FOR CORRESPONDENCE School House High Street Hatfield Broad Oak Bishops Stortford Herts CM22 7HH GOVERNING DOCUMENT Constitution dated 16/02/1982 Amended on 26/03/2013 TRUSTEES Ronald Andrew Waite BANKERS The Co-operative Bank Plc P O Box 250 Skelmerdale WN8 6WT INDEPENDENT EXAMINER Gregory Webb CPA AIA GLW Management Services Ltd 85 Great Portland Street London W1W 7LT INDEX Page 1 Legal & Administrative Details Page 2 Trustees' Report Page 3 Independent Examiner's Report Page 4 Receipts and Payments Account Page 5 Statement of Assets & Liabilities Page 6 Notes to the Accounts
Page 1
Hatfield Broad Oak Under 5's
REPORT OF THE TRUSTEES
FOR THE YEAR ENDED 31 August 2023
The Trustees have pleasure in submitting the Report and Accounts for the year.
Objects of the charity
The Trust seeks to advance the education of children below compulsory school age by:
a) providing safe and satisfying group play, in which parents have the right to take part; b) encouraging other charitable activities through which parents may help the children; c) furthering the aims of the Pre-school Playgroups Association.
Government
The policy and operating decisions of the charity rest with the Committee who meet regularly to monitor the activities of the Trust.
New committee members are appointed by the Trustees and the committee members.
Review of Activities
In planning the activities the Trustees have applied the guidance on public benefit issued by the Charity Commission in December 2008.
Financial Review
Income for the year was £41,577 (2022 £45,098). Expenditure for the year was £42,586 (2022 £48,942).
There is £21,811 cash at bank (2022 £22,819). The trustees believe this is a sound basis for the continued development of the charity.
Trustees' Responsibilities
Charity law requires us as Trustees to prepare financial statements for each accounting year which record the receipts and payments of the charity for the year.
We are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable us to ensure that the financial statements comply with the Charities Act 2011.
We also have a responsibility to safeguard the assets of the charity and to take reasonable steps to prevent fraud or any other irregularities.
Approval
This report was approved by the trustees on 29th May 2024 and signed on their behalf by:
R Waite
Ronald Arnold Waite
Page 2
Independent Examiner's Report To the Trustees of
Hatfield Broad Oak Under 5's
I report on the accounts of the charity for the year ended 31st August 2023 set out on pages 4 to 6 which have been prepared on the basis of the accounting policies on page 6.
Respective responsibilities of trustees and examiner
The trustees of the charity are responsible for the preparation of accounts; they consider that the audit requirement under section 144 of the Charities Act 2011 (the 2011 Act ), does not apply. It is my responsibility to :
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examine the accounts under Section 145 of the 2011 Act.
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follow the procedures laid down in the General Directions given by the Charity Commissioners made
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under section 145(5)(b) of the 2011 Act.
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
Based on my examination, no matter has come to my attention which gives me reasonable cause to believe that in any material respect, accounting records have not been kept in accordance with section 130 of the 2011 Act, or that the accounts presented do not accord with those records, or comply with the accounting requirement of the 2011 Act. No matter has come to my attention in connection with my examination to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Gregory Webb 30th May 2024
Gregory Webb CPA AIA For and on behalf of: GLW Managment Services Ltd 85 Great Portland Street London W1W 7LT
Page 3
Hatfield Broad Oak Under 5's
RECEIPTS AND PAYMENTS ACCOUNT
FOR THE YEAR ENDED 31 August 2023
| Notes Receipts Voluntary receipts Playgroup Fees Essex County Council Grants Fundraising Donations Other receipts Training income Interest received HMRC Furlough Total Receipts Payments Payments in furtherance of the charity's objectives Direct costs 2 Total Payments Net Receipts/(Payments) Before Transfers Transfers between funds Net Movement in Funds Balances 1 September 2022 Balances - 31 August 2023 |
Unrestricted Restricted 2023 2022 General Funds £ £ 11,360 - 11,360 10,870 21,155 - 21,155 29,388 8,861 8,861 1,827 - - - - |
|---|---|
| 41,376 - 41,376 42,084 109 - 109 500 93 - 93 7 - - - 2,507 |
|
| 41,577 - 41,577 45,098 |
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| 42,586 - 42,586 48,942 |
|
| 42,586 - 42,586 48,942 |
|
| (1,008) - (1,008) (3,844) - - - - |
|
| (1,008) - (1,008) (3,844) - 22,819 26,663 |
|
| (1,008) - 21,811 22,819 |
The notes on pages 6 form part of these accounts.
Page 4
Hatfield Broad Oak Under 5's
STATEMENT OF ASSETS & LIABILITIES
AS AT 31st August 2023
1. Bank & Cash Balances
| Held at Bank Cash float ssets & Liabilities Assets Playgroup Fees Owing Liabilities Accounts preparation Supplies Repairs & maintenance |
2023 2022 £ £ 21,765 22,819 45 - |
|---|---|
| 21,811 22,819 |
|
| 963 1,507 |
|
| 963 1,507 |
|
| 350 300 - - - - |
|
| 350 300 |
3. Other Assets & Liabilities
The accounts were approved by the trustees and signed on their behalf on 29th May 2023
| by | Ronald Arnold Waite |
|---|---|
| ------------------------------------------------------------- | |
| Ronald Arnold Waite |
The notes on page 6 form part of these accounts
Page 5
Hatfield Broad Oak Under 5's
NOTES TO THE ACCOUNTS
FOR THE YEAR ENDED 31 August 2023
1. Accounting Policies
The accounts have been prepared on a receipts and payments basis with a statement of assets and liabilities.
| 2. Direct costs Employment costs (Note 3) Rent (Note 4) Maintenance of buildings & equipment (Note 4) Light , heat & water Playgroup supplies Insurance Fundraising costs Administration Book-keeping & Independent examination Children's Activities & Food Other costs Advertising Memberships, OFSTED |
General Restricted Total Total Funds Funds 2023 2022 £ £ £ £ 33198 - 33,198 33,724 0 - - - 553 - 553 5,286 2660 - 2,660 2,745 992 992 1,386 1022 - 1,022 1,008 0 - - 40 1858 1,858 1,873 741 - 741 1,399 1151 - 1,151 1,030 361 - 361 401 0 - - 50 - 50 50 |
|---|---|
| 42,586 - 42,586 48,941 |
3. Employees
The charity has 4 employees, to whom the employment costs above refer.
Lorna Waite, the wife of the Trustee was employed by the charity, she was remunerated for work completed in the childcare setting and received no other payments.
| 4. Property costs Rent Cleaning & general maintenance Capital improvements to rented premises |
2023 2022 £ £ - - 553 5,286 - - |
|---|---|
| 553 5,286 |
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