2023-03-31-accounts - Bristol U3A

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Trustees’ Annual Report for the period

From 1st April 2022 to 31[st] March 2023

Charity name: Bristol u3a

Charity registration number: 291783

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The advancement of education and in particular, the education of older people and those who are retired from full time work, by all means including all associated activities conducive to learning and personal development in Bristol and its surrounding locality.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Creation of Interest Groups for our members to facilitate learning via a wide range of activities These will be at a much lesser cost than equivalent educational bodies. Membership of Bristol U3A is open to all individuals who are interested in furthering the work of the U3A and who have paid the annual subscription.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Bristol U3A confrms that it continues to carry out its activities for the public beneft and that, in doing so, the trustees have had regard to the Charity Commission’s public beneft guidance where relevant.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Not applicable. All funds are used to support members participation e.g. venue hire etc. and Bristol u3a’s Para 1.38 operating costs. Policy on grant making


Policy on social investment including program related investment	Para 1.38	N/A
Contribution made by volunteers	Para 1.38	The organisation has no paid staf so survives by the active participation of a range of members. Trustees and postholders are all volunteers. Over 150 interest groups for members are run by volunteers.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	2022/23 has generally been a positive and optimistic year as we have started to emerge from the worst of the Covid pandemic. Our membership numbers have continued to recover really well, and we now have around 1400 in Bristol u3a. Last year we also celebrated in diferent ways the 40th Anniversary of the u3a movement. New groups have also been popping up at regular intervals such as Tap Dancing, Daytime Disco, Days Out, and another Social Group in South Gloucestershiretothenorthof

		Bristol called The Stokes. An annual Social for Group Leaders commenced in November 2022, and we have introduced a new and concise_Group Leaders eUpate._ The Executive Committee has met monthly, considering many and varied issues, and overseeing the work of our four Teams - Organisational Efectiveness, Strategy and Groups, Publicity and Communications, and Diversity and Inclusion. We have again been keen to publicise ourselves more widely in Bristol and beyond, working in partnership with other groups and organisations, particularly those that have similar aims and ambitions, together with improving on our working practices, such as in relation to IT, fnancial management, and succession planning. Importantly, we have also been looking at ways to increase our diversity and geographical spread through the Diversity and Inclusion Team, and have also successfully introduced a new system for supporting groups with their venue costs. Our monthly meetings, now back in person, but with some hybrid using Zoom, which attract an audience of 70-100. We have had many excellent speakers at our monthly general meetings on a variety of eclectic topics. A Government Report in 2022 showed thatl oneliness is associated with negative physical health outcomes, including earlier deaths, an increased risk of dementia, Alzheimer’s, heart disease and stroke. Loneliness is also known to have an association with mental healthconditions. By

encouraging those no longer in full time work to participate in regular social and educational activities Bristol u3a is helping to combat this and unlock the potential of all of its members for an active and fulfilling third stage of their lives.

Additional information (optional) You may choose to include further statements where relevant about:

----- Start of picture text -----
Achievements against
objectives set Para 1.41
Performance of fundraising
activities against objectives
set Para 1.41
Investment performance
against objectives Para 1.41
Other
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Financial Review

Review of the charity’s financial position at the end of the period	Para 1.21	During the current year there was a small excess of income over expenditure of £2689. Bristol u3a has £22.3k in hand at the year-end counting a £5k reduction in the Deposit Account in accordance with the Executive Committee’s decision to maintain £10.5k Reserves.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Bristol U3A aims to maintain a level of reserves of about six months expenditure. This is in line with Charity Commission guidance
Amount of reserves held	Para 1.22	£10.5k
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No particular concerns
Additional information (optional) You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	In the year £27,611 was received from membership subscriptions, £2067 was received in grants from other charities, and £140 was received in donations.
Investment policy and objectives including any social investment policy		A deposit account is maintained with a High Street bank within the Financial Services Compensation scheme and is used for the Reserves.

Additional information (optional)	Additional information (optional)	Additional information (optional)
You may choose to include further statements where relevant about:
			In the year £27,611 was received
			from membership subscriptions,
			£2067 was received in grants from
	The charity’s principal sources of funds (including		other charities, and £140 was received in donations.
	any fundraising)	Para 1.47
			A deposit account is maintained with
	Investment policy and objectives including any		a High Street bank within the Financial Services Compensation scheme and is used for the Reserves.
	social investment policy

adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	Previously reported was the disruption to socialisation and drop in membership numbers due to the Covid pandemic. The committee decided to keep subscription rate rise to a minimum 22-23 and membership now is slowly growing back. We are mindful that many venues are passing rising costs of electricity and heating on to groups by raising venue charges, but this is being monitored. Similarly, because of the cost of living crisis, future subscriptions will have to be carefully considered to maintain afordability and keep members.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution, as amended 17th April 2018
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Annual election or re-election by membership at AGM (except for Treasurer who is elected for a three year term of ofce)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Incoming trustees normally participate on a half-day induction meeting introducing adopted policies and procedures and are provided with a copy of the Third Age Trust document. “Trustee Code of Conduct (England & Wales)”
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is afliated to the Third Age Trust, the national umbrella body for Universities of the Third Age. It is also a member of the South West Region
Relationship with any related parties	Para 1.51	Annual subscription of £6810 paid to use u3a UK Head ofce infrastructure including paid staf, policies and procedures, resources and group wide purchased insurance and copyright licences.
Other

Reference and Administrative details

Charity name	Bristol u3a
Other name the charity uses	Bristol University of the Third Age
Registered charity number	291783
Charity’s principal address	11, Alexandra Park, Redland, Bristol BS6 6QB

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Ian Bickerton	Chair
Kristin Payne	Vice Chair
Martin Bromberg	Treasurer
David Wilson	Secretary
LindsayGough
Peter Loy- Hancocks
Linda Soutter
Simon Hebditch		June-July2022

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year

N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional) Names and addresses of advisers (Optional information)

	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
	Type of adviser Name Address




	Name of chief executive or names of senior staff members (Optional information)
	N/A

Exemptions from disclosure

Reason for non-disclosure of key personnel details

No paid staff

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) David Martin Wilson Position (eg Secretary Secretary, Chair, etc) Date

BROl u3 INCOME AND EXPENDrtUPE ACCIXINT Yew to 31 Mwch 23 Yew lo 31 Marth 22 CASH 8ANKS BrOLtfOrWard 29281 34513 INCCthIE Membef5hip sutsCriptn5 MembeT5' Contritxrtions to Ne4vsletter5 Group contributions to Venue 're Gift Aid Tax repayment Grants (Age UK. CAF & RWSI Donations ftom membe Soo'al Interest 27611 14961 in sripti{S 1380 1255 2497 2067 140 53 22 Iorne I61 EXPENtXTUftE Pnntsng P05tsge Delivery of Annual letIn arbd Ne¥4sletter5 Third A£e Matter5 SMI(ery Promotion5 6266 3987 86 1069 6374 2599 173 2S4 Third Age T Memb1 Beacon and other licences Z(M)m costs Account (harges ScKial {ind Speaknfs Fees) Venue Hire Equipment 5432 1378 394 724 830 12205 1291 875 3745 793 21831 32371 Surplus of Income Expumffitw 2689 -5232 31970 29281 Cash at HSBC Cash at Paypal 25972 6908 32880 29281 29281 less liabl1 forverbue Hire 31971 29281 Notes: l The increase in subKriptMpTrs is ikn to (knubliry ofthe sub5criptsixb sIe last year. 2 The grant5 frDm various IM)die5 are due to the fatt that we have Soht furmts ITDM them. 3. Thue is £347 due from Groups for vefiue hire. 4. u3a has a number of assets eg laptops. proiecby5 and audio eqLiwnenL External EXan$ Rep(fft I have n(* perfonned an dit but follong my limited exarnination of the account5.1 Confi that IP are in aC(de with the acc(XAnt1 records and eWanati(5 WOV14. Proper acc(MJntir4 records he been kept