## Trustee’s Report to Year End 2024 ## The Bedford Steam Engine Preservation Society Charity No. 291744 Registered Address: 16 Stanford Road, Southill, Biggleswade, Bedfordshire, SG18 9HX Trustee’s: David Roberts, Sarah Smith, Ellen Boughton, Paul Worbey, Lindsay Worbey, Peter Wheeler, John Saunders Structure of the Society: - The Society structure consists of four officers; Honorary Secretary, Honorary Treasurer, Chairman and Vice-Chair. - Management of the Society shall be vested in a general committee consisting of four officers and no less than four other members of the society, this is currently 12. - The general committee meets a minimum of four times per year - As a Society, our membership is currently around 400 people, membership is open to all adults by way of an annual subscription, falling for renewal at our AGM every March. - Trustee’s (list above) are appointment by the membership at the AGM as required. - We are as a Society affiliated to the National Traction Engine Trust (NTET). ## Objectives of the Society: - The objective of the Society is to advance the education of the public concerning all types of steam engines, tractors, agricultural machinery and equipment, fairground organs and equipment, veteran and vintage cars, and any machinery or equipment of historical interest. ## Activity of the Society: The main activities during the year continue to be: - To organise a Steam & Country Fayre, open to the general public - To hold monthly meetings for members and the general public incorporating film shows and educational talks - Members of the Society are available on request to give presentations at a variety of different clubs across Bedfordshire on the steam and vintage preservation movement - We operate a driving day for NTET Steam Apprentice members, allowing them to gain hands on experience in operating steam and vintage vehicles - We also host between 300-500 children from local schools at our annual steam and country show, encouraging our event to be a learning environment for the next generation - Through our affiliation with the NTET we maintain involvement with the Federation of British Historic Vehicles Clubs (FBHVC) - The Society continues to develop ways to provide members of the public’s appreciation of steam and vintage vehicles in their working roles, encouraging younger enthusiasts to participate in the Society’s activities. ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Accounts ## **Period of accounts** **Start date:** 01 January 2024 **End date:** 31 December 2024 BEDFORD STEAM ENGINE PRESERVATION SOCIETY Contents Page For the year ended 31 December 2024 |Accountants' report|3| |---|---| |Client Approval Certificate|4| |Profit and loss|5| |Balance sheet|6| |Notes to the financial statements|7| |Detailed profit and loss|9| 2 of 9 ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Accountants' Report For the year ended 31 December 2024 ## **Chartered Accountants' Report on the Unaudited Financial Information of Bedford Steam Engine Preservation Society** In accordance with our engagement letter, we have prepared for your approval the financial information of Bedford Steam Engine Preservation Society for the year ended 31 December 2024 which comprises of the profit and loss account from the entity's accounting records and from information and explanations you have given us. As a practising member firm of of the Institute of Chartered Accountants in England and Wales (ICAEW), we are subject to its ethical and other professional requirements which are detailed at icaew.com/ members handbook. Our work has been undertaken in accordance with ICAEW Technical release TECH08/16AAF. You have approved the financial information for year ended 31 December 2024 and have acknowledged your responsibility for it, for the appropriateness of the financial reporting framework adopted and for providing all information and explanations necessary for its compilation. We have not verified the accuracy or completeness of the accounting records or information and explanations you have given to us and we do not, therefore, express any opinion on the financial information. .................................................... Chawton Hector 2 Maules Gardens Bristol Avon BS34 8AN 13 May 2025 3 of 9 ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Client Approval Certificate For the year ended 31 December 2024 In accordance with the engagement letter, I approve the financial information which comprises the profit and loss account. I acknowledge my responsibility for the financial information, including the appropriateness of the applicable financial reporting framework, and for providing all information and explanations necessary for its compilation. .................................................... 13 May 2025 4 of 9 ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Profit and Loss Account ## For the year ended 31 December 2024 |**Notes**
**Turnover**
Cost of sales
**Gross profit**
Administrative expenses
**Net Profit/(Loss)**|**2024**
**£**
77,889
(5,250)
**72,639**
(4,772)
**67,867**|**2023**
**£**
4,990
(3,360)| |---|---|---| |||**1,630**
(3,819)| |||**(2,189)**| 5 of 9 ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Balance Sheet ## As at 31 December 2024 |**Notes**
**Fixed assets**
Tangible fixed assets
2
**Current assets**
Debtors
3
Cash at bank and in hand
**Creditors: amount falling due within one year**
4
**Net current assets**
**Total assets less current liabilities**
**Net assets**
**Capital Account**
Opening Capital
Net profit/loss|**2024**
**£**
3,593
**3,593**
71,126
110,014
**181,140**
(530)
**180,610**
184,203
**184,203**
116,336
67,867
**184,203**|**2023**
**£**
4,491| |---|---|---| |||**4,491**
111,126
1,259| |||**112,385**
(504)| |||**111,881**| |||116,372| |||**116,372**| |||118,561
(2,189)| |||**116,372**| D Roberts (Oct 22, 2025 16:16:30 GMT+1) Ellen Boughton (Oct 23, 2025 09:59:05 GMT+1) 6 of 9 BEDFORD STEAM ENGINE PRESERVATION SOCIETY Notes to the Financial Statements For the year ended 31 December 2024 ## **1. Accounting basis** ## **Significant accounting policies** ## **Statement of compliance** These financial statements have been prepared in compliance with FRS 102(1A) – The Financial Reporting Standard applicable in the UK and Republic of Ireland and the Companies Act 2006. ## **Basis of preparation** The financial statements have been prepared under the historical cost convention as modified by the revaluation of land and buildings and certain financial instruments measured at fair value in accordance with the accounting policies. The financial statements are prepared in sterling which is the functional currency of the company. ## **Tangible fixed assets** Tangible fixed assets, other than freehold land, are stated at cost or valuation less depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following basis: Computer Equipment 20% Reducing Balance Plant and Machinery 20% Reducing Balance Motor Vehicles 20% Reducing Balance 7 of 9 BEDFORD STEAM ENGINE PRESERVATION SOCIETY Notes to the Financial Statements ## For the year ended 31 December 2024 ## **2. Tangible fixed assets** |**Cost**
At 01 January 2024
Additions
Disposals
At 31 December 2024
**Depreciation**
At 01 January 2024
Charge for year
On disposals
At 31 December 2024
**Net book values**
At 31 December 2024
At 31 December 2023|Plant and
Machinery
**£**
14,185
-
-
**14,185**
11,020
633
-
**11,653**
**2,532**
**3,165**|Motor
Vehicles
**£**
3,238
-
-
**3,238**
1,912
265
-
**2,177**
**1,061**
**1,326**|Computer
Equipment
**£**
400
-
-
**400**
400
-
-
**400**
**-**
**-**|**Total**
**£**
17,823
-
-| |---|---|---|---|---| |||||**17,823**| |||||13,332
898
-| |||||**14,230**| |||||**3,593**| |||||**4,491**| ## **3. Debtors: amounts falling due after one year** |Other Debtors
**Creditors: amount falling due within one year**
Accrued Expenses|**2024**
**£**
71,126
**71,126**
**2024**
**£**
530
**530**|**2023**
**£**
111,126
**111,126**
**2023**
**£**
504
**504**| |---|---|---| ## **4. Creditors: amount falling due within one year** 8 of 9 ## BEDFORD STEAM ENGINE PRESERVATION SOCIETY Detailed Profit and Loss Account ## For the year ended 31 December 2024 |**Turnover**
Sales
Donations Received
**Cost of sales**
Purchases
Gross profit
**Administrative expenses**
Accountancy Fees
Rent
Depreciation Charge: Plant & Machinery
Depreciation Charge: Motor Vehicles
General Insurance
Stationery & Postage
Sundry Expenses
**Net Profit/(Loss)**|5,250|**2024**
**£**
8,889
69,000
**77,889**

(5,250)
**72,639**







(4,772)
**67,867**|


3,360|**2023**
**£**
4,990
-| |---|---|---|---|---| |||||**4,990**
(3,360)| ||530
1,400
633
265
455
489
1,000||
504
1,400
791
332
407
351
34|| |||||**1,630**
(3,819)| |||||| |||||**(2,189)**| 9 of 9 ## Bedford Steam Engine Preservation Society 2024 Accounts Final Audit Report 2025-10-23 Created: 2025-10-22 By: Kevin Lane (kevin.lane@chawtonhector.com) Status: Signed Transaction ID: CBJCHBCAABAAgCVx_3SyB8hFoDaKB__Ts-7kst_iofkO ## "Bedford Steam Engine Preservation Society 2024 Accounts" Hi story Document created by Kevin Lane (kevin.lane@chawtonhector.com) 2025-10-22 - 9:45:42 AM GMT- IP address: 194.88.100.108 Document emailed to chairman@bseps.org.uk for signature 2025-10-22 - 9:46:46 AM GMT Document emailed to treasurer@bseps.org.uk for signature 2025-10-22 - 9:46:46 AM GMT Email viewed by chairman@bseps.org.uk 2025-10-22 - 9:57:33 AM GMT- IP address: 31.94.74.3 Email viewed by treasurer@bseps.org.uk 2025-10-22 - 1:25:19 PM GMT- IP address: 140.248.40.24 Signer chairman@bseps.org.uk entered name at signing as D Roberts 2025-10-22 - 3:16:28 PM GMT- IP address: 109.156.131.46 ## Document e-signed by D Roberts (chairman@bseps.org.uk) Signature Date: 2025-10-22 - 3:16:30 PM GMT - Time Source: server- IP address: 109.156.131.46 Signer treasurer@bseps.org.uk entered name at signing as Ellen Boughton 2025-10-23 - 8:59:03 AM GMT- IP address: 92.15.35.72 Document e-signed by Ellen Boughton (treasurer@bseps.org.uk) Signature Date: 2025-10-23 - 8:59:05 AM GMT - Time Source: server- IP address: 92.15.35.72 Agreement completed. 2025-10-23 - 8:59:05 AM GMT ## **Independent examiner's report on the accounts** ## **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Bedford Steam Engine Preservation Society **On accounts for the year** 31[st] December 2024 **Charity no 291744 ended (if any) Set out on pages** As detailed below 1 I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31[st] December 2024. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. * _Please delete the words in the brackets if they do not apply._ **Signed: Date:** 29th October 2025 **Name:** Kevin Lane FCA **Relevant professional** Institute of Chartered Accountants in England and Wales **qualification(s) or body (if any): Address:** 2 Maules Gardens Bristol BS34 8AN 1 **October 2018** **IER** ## **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** No areas of concern noted. **any items that the examiner wishes to disclose** . 2 **October 2018** **IER**