Annual Chairman's Report Good evening, everyone. My name is Gary Glover, and l am the Actlngchainnan ol tha Jordan Woods Communlty Residents, Association. Since January 2025,1've had the privilege of stepping into this role, and I would like to begin by expressing my heartfelt thanks to those who have guided and supported this association over the lastye8r. FirsL a special thanks to Roger Ducey for his tireless service 8s Chaimian for the p8St six years. Roger guided this association with dedication, steering us through the challenges of COVID and beyond, and leaving us on 8 Strong and stable footing 8$ we move fo￿ard. I would also Ilke to extend my deepest gratrtude to Vlc Austin. who has served as our Treasurerfor many, manyyears-indeed. decades. His careful managementensured thatour association rem8ined on a solid tinancial footin& even though the most difficult oftimes. As he now retires. we thank him sincerelyfor his phenomenalservice and askyou alltojoin me in givlng him a weii-deserved retirement. Since tskingon the Chairman's role in January, much ofourfocus has been on securingthe future of the assoclation. We have been working Closely with Dartford Borough Councll on a new lease to carry us forward for the next 30 years. The previous lease, signed in 1995. has served uswell. and thankstothe groundwork laid by Roger and the trustees before me, we now have an agreed set of heads of terms. This will soon become a formal lease, giving us the stabilitywe need to 8pplyforgrants and fundingthatwillhelp improvethe communitycentre for everyone's benefit. We have also been addressing the long-standing dralnage Issues with the support of Dartford Borough Council, 8nd I would like to thank Kelth Scott in particular, for his invaluable work not only on this matter but also on the many other repairs he deals with promptly to ensure the hall remains in excellent Condition. I would 81so like tothank our Honorary Seeretsry, Delma,who is trulythe linchpin of the association. Sheworkstirelessly on behalf of both the committee and the community, keeping us organised. ensuringthat minutes are recorded, and handling all secretarial m8tterB with dedication and efficiency. Also, 8 special thanks to Delmas and her husband on decor8tlng the Lounge and Small Hall duringthe school holidays. My thanks also go to the staff who keep the communlty centre running smoothly: Davld and Maureen. who m8n8ge the bookings. Jeff andjuiie, who ensurethe hallis locked, safe, and secure, and our cleanlng team, who work hard to keep the hall in excettent conditlon for all users. I would like to thanks to Sue Hush and Tiddlywinks. Wright Dance, Pavilion players and the Indoor bowls team. and all our user groups, whose year-round use and support of the hall make a real difference. as well as to aLlthe other groups and individuals who use the centre throughoutthe year. We have also been working with Keith Cass to upgrade the JWCC website. making it easier for people to find bookingfomis 8nd learn more aboutwhat we do here. Alongside that, Gemma and I have been managingthe Facebook page asadmins.wtth morethan 3,000 members, the page has become an excellent way to keep residents updated about communityevents and activities. I hope you can seethe value in theworkthe admlns doto keep th8t communication flowing. On a more personal note. l am pleasedto saythat. aftera longtime. we have upgraded the hall with tree Internet access. This means user groups and visltors can now log on for free wheneverthey are here. I hope everyone will appreciate and makegood use ofthis facility, which strengthens the hallas a modern. community-friendly space. Looking ahead, l am confidentwe have 8 Strong and Committed team oftrustees. I'd like to highlight Mark, who has successfully organised community ev8nts-the Halloween celebration in October last year, attended by over 200 people. and this year's Easter Egg HunL which was also very well received. We are now preparing for a Chrlstmas Falr at the end of November. and I hopethe communitywill Come outto support IL We have also been building stronger community ties by working with our n8w Pollca offlcer Jay and Gary. who initiated the local Neighbourhood Watch scheme recently, 81ongside the efforts of trustees including Kalth, Cur Brlan Garden, Chrlstlne. Sadlra, and Mark. Together, we are ensuring that the communty centre is well cared for. fitfor purpose, and readyto serve residents for years to come. So flnally, on behalf of my other Trustees and staff I recommend this statement is endorsed to go fornard to the Charity Commission for there records. As you can see, we are working hard to make sure thatthe hallandthe Communityarejoined up, thrivin& and movingforward together. Thank you. Gary LGlover Acting ChairJWCA ## **JOYDENS WOOD RESIDENTS' COMMUNITY ASSOCIATION** Registered Charity 291737 ## **Statement of Financial Activities for the year to 31 January 2025** |||Centre|Total|Total| |---|---|---|---|---| |**INCOMING RESOURCES**||Account|2024/2025|2023/2024| ||Note|£|£|£| |**Voluntary Income**||||| |Donations & Gifts||20|20|0| |Grants (Non Specific)||||| |Membership Fees||||0| |**Activities for Generating Funds**||||| |Charitable Trading|1|43,539|43,539|38,474| |Fund Raising Income||131|131|296| |**Investment Income**||||| |Bank Interest||893|893|877| |**Sub-Total**||44,583|44,583|39,647| |**Other Income Resources**||||| |Returnable Deposits||||| |Grants (Specific)|2|950|950|0| |Job Retention Grant||||| |Miscellaneous||||| |**Total Receipts**||45,533|45,533|39,647| Page 1 of 5 ## **RESOURCES EXPENDED** |**RESOURCES EXPENDED**||||| |---|---|---|---|---| |||Centre|Total|Total| |||Account|2024/2025|2023/2024| |||£|£|£| |**Direct Charitable Activities**||||| |Donations Made||0|0|0| |Centre Projects /Purchases/Renewals||919|919|5,640| |Community Development||||| |Repairs & Maintenance||6,544|6,544|11,567| |Planned Maintenance||||| |Staff Wages||20,868|20,868|18,750| |Payroll Expenses||||| |Electricity, Gas, Water, Refuse||8,406|8,406|7,645| |Building & Centre Insurance||984|984|822| |Advertising||||| |Health & Safety|7|937|937|1,070| |Function Expenses||||| |Cleaning consumables, window cleaning etc||1,365|1,365|655| |Printing||||| |Deposits Repaid||1,000|1,000|200| |Sundry Expenses||||| |**Governance Costs**||||| |Fundraising Event Costs||0|0|18| |Trustees' Indemnity Insurance||100|100|90| |Office & Administration||2,050|2,050|1,907| |Legal Fees||0|0|0| |Membership Fees|9|512|512|415| |Committee & AGM Expenses||0|0|0| |**Total Payments**||43,685|43,685|48,779| |**Net incoming resources**||1,848|1,848|-9,132| |||Centre|Total|Total| Page 2 of 5 |**Transfers**
Between Funds/Adjustments
From (to) Designated Funds
Net Movement
Creditors at year end
**Charitable Funds b/f at 31.01.2024**
**Charitable Funds b/f at 31.01.2025**
**Designated /Restricted Funds**
Balances b/f at 31.01.2024
Designated in the Year
**Designated Funds at 31.01.2025**
**Total of Charitable & Designated Funds c/f at 31.01.2025**|Account
2024/2025
2023/2924
£
£
£
0
0
0
0
0
0| |---|---| ||1,848
1,848
-9,132
0
0
262
27,845
27,845
36,715| ||36,715
36,715
27,845| ||7,436
7,436
7,436
0
0
0| ||7,436
7,436
7,436| ||| ||44,151
44,151
35,281| Page 3 of 5 ## **BALANCE SHEET AS AT 31 JANUARY 2025** ||||Centre|Total|Total| |---|---|---|---|---|---| ||||Account|2024/2025|2023/2024| ||||£|£|£| |**Current Assets**|||||| |||.|||| |**Debtors**|||0|0|0| |**Bank & Cash Balances**|||||| ||Deposit Account||18,000|18,000|18,000| ||Interest Bearing Cheque Account||0|0|0| ||Current Account – Lloyds Treasurers||20,319|20,319|17,208| ||Cash & Unpresented Cheques||73|73|73| |||**Total current assets**|38,392|38,392|35,281| |**Creditors**|||||| ||2025/2026 Hiring Charges||0|0|0| ||2025/2026 Damage Deposits||0|0|0| ||Payroll Liabilities|(2024/2025)|-508|-508|-106| ||||-508|-508|-106| |||**Net Assets**|37,884|37,884|35,175| |**Funds**|||||| ||Designated|10|7,436|7,436|7,436| ||General Funds||30,448|30,448|27,845| ||Restricted||0|0|0| |||**Total funds**|37,884|37,884|35,281| Page 4 of 5 ## **NON-MONETARY ASSETS** ## Land and buildings used by the charity: - a[Joydens Wood Community Centre, Birchwood Drive, Wilmington, Kent DA2 7NE ] - (held in the name of the Charity Commission acting as holding trustees). b[Fixed lease at £100 per annum – 6 months unexpired] ## Held for functional use by the charity: - c[Furniture and equipment for use at the Community Centre, as per inventory.] - d[Equipment stored at the Community Centre for use at fund raising events, as per inventory.] _Held for functional use - The cost of these has been written off in the Statement of Financial Activities over the years._ ## **NOTES TO THE ACCOUNTS** 1 _[Hall hire]_ - 2 _[KCC £700 Ground clearance: WPC £250 Landscaping]_ - 3 _[Carpet cleaner £300: Replacement UPS 10000va Unit for Shutter £594]_ - 4 _[£4,803 Landscaping: £1,116 Plumbing/Drainage: £348 Electrical works etc]_ - 5 _[Electrical £2,786; Gas/Heating £2,356; Water £304; Refuse £3,523]_ - 6 _[Building £506; Centre & Trustees £578]_ - 7 _[Fire Extinguishers; Defibrillators etc]_ - 8 _[Rent £100; Account Examination £240; Quickbooks/Payroll £677;Seasonal Gifts too staff £55; Website]_ - 9 _[Performing Rights & PPL £462]_ - 10 _[Reserved funds for redundancies; emergency works etc]_ ## _Signed: Victor R Austin_ ## Honorary Treasurer _Date:_ 19/09/2025 Page 5 of 5 **REGISTERED CHARITY NUMBER: 291737** ## Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 January 2025 ## for Joydens Wood Residents' Community Assoc Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL Joydens Wood Residents' Community Assoc Contents of the Financial Statements for the Year Ended 31 January 2025 |||Page|| |---|---|---|---| |Report of the Trustees|1|to|2| |Independent Examiner's Report||3|| |Statement of Financial Activities||4|| |Balance Sheet||5|| |Notes to the Financial Statements|6|to|10| Joydens Wood Residents' Community Assoc ## Report of the Trustees for the Year Ended 31 January 2025 The trustees present their report with the financial statements of the charity for the year ended 31 January 2025. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). ## **OBJECTIVES AND ACTIVITIES** ## **Objectives and aims** To promote the benefit of the inhabitants of Joydens Wood Estate and the neighbourhood. ## **Significant activities** The charity runs with various affiliated sections. The majority of the income arises from the running of the community hall on the estate which is available for rent to all the sections, and the general public. ## **Public benefit** The charity operates for the benefit of the residents of Joydens Wood as defined in the constitution. ## **Volunteers** None of the trustees or other helpers are paid. The charity recognises that without all of these personnel it would not be able to operate effectively. ## **ACHIEVEMENTS AND PERFORMANCE** ## **Charitable activities** The trustees have recognised that, in order to continue to use the hall to the best effect, the hall has to be well maintained and occasionally significant improvements have to be made. ## **Fundraising activities** Income was received from lettings and interest. ## **FINANCIAL REVIEW** ## **Financial position** The charity has achieved a small surplus in the year. The charity has designated £7,436 to cover potential redundancy costs etc, should the charity cease. The trustees emphasis that this is a reserve only and there is no expectation of this being required in the near or medium term. . ## **Principal funding sources** The majority of the funding for the charity comes from letting fees for the hall. All households who wish to be members of the Association have previously been charged a membership fee. Small grants were received in the year towards the landscaping work done in the year. ## **Investment policy and objectives** Surplus funds are retained in bank deposits until used. The trustees seek to maximise the interest gained without subjecting the funds to any risk. ## **Reserves policy** The trustees have forecast the level of free reserves as three months expenditure. Whilst the current level of reserves may prove sufficient, it is the trustees' view that it is prudent to ensure that there are sufficient free reserves to provide financial flexibility. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. The charity is controlled by the constitution adopted 29 March 1985, as amended on 26 March 1996 and 27 June 2000. Page 1 Joydens Wood Residents' Community Assoc ## Report of the Trustees ## for the Year Ended 31 January 2025 ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Recruitment and appointment of new trustees** New trustees are requested at each AGM and voted in as appropriate. ## **Organisational structure** As well as the trustees, the charity is supported by 18 members representing clubs and other organisations. Day to day running of the hall is delegated to the Hall Management Committee. ## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 291737 ## **Principal address** ## **Trustees** V R Austin (resigned 15.4.25) A E Newman (resigned 10.9.24) R E Doucy (resigned 19.2.25) Mrs C Parkes K G Scott Mrs D Gould G L Glover S Bahar (appointed 10.9.24) B Garden (appointed 15.4.25) M S Jones (appointed 19.2.25) B Bahar (appointed 10.9.24) ## **Independent Examiner** Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL Approved by order of the board of trustees on 3 November 2025 and signed on its behalf by: V R Austin - Trustee Page 2 Independent Examiner's Report to the Trustees of Joydens Wood Residents' Community Assoc ## **Independent examiner's report to the trustees of Joydens Wood Residents' Community Assoc** I report to the charity trustees on my examination of the accounts of Joydens Wood Residents' Community Assoc (the Trust) for the year ended 31 January 2025. ## **Responsibilities and basis of report** As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or 2. the accounts do not accord with those records; or 3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. John Lambourne Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL 3 November 2025 Page 3 Joydens Wood Residents' Community Assoc Statement of Financial Activities for the Year Ended 31 January 2025 |||**31.1.25**|31.1.24| |---|---|---|---| |||**Unrestricted**|Total| |||**funds**|funds| ||Notes|**£**|£| |**INCOME AND ENDOWMENTS FROM**|||| |Donations and legacies||**970**|(1)| |Other trading activities|2|**43,670**|38,812| |Investment income|3|**893**|878| |**Total**||**45,533**|39,689| |**EXPENDITURE ON**|||| |Raising funds||**-**|18| |**Charitable activities**|||| |Hall expenses||**42,685**|48,561| |**Total**||**42,685**|48,579| |**NET INCOME/(EXPENDITURE)**||**2,848**|(8,890)| |**RECONCILIATION OF FUNDS**|||| |Total funds brought forward||**35,173**|44,063| |**TOTAL FUNDS CARRIED FORWARD**||**38,021**|35,173| The notes form part of these financial statements Page 4 ## Joydens Wood Residents' Community Assoc |Balance Sheet|||| |---|---|---|---| |31 January 2025|||| |||**31.1.25**|31.1.24| |||**Unrestricted**|Total| |||**funds**|funds| ||Notes|**£**|£| |**CURRENT ASSETS**|||| |Cash at bank and in hand||**38,729**|35,279| |**CREDITORS**|||| |Amounts falling due within one year|7|**(708)**|(106)| |**NET CURRENT ASSETS**||**38,021**|35,173| |**TOTAL ASSETS LESS CURRENT**|**LIABILITIES**|**38,021**|35,173| |**NET ASSETS**||**38,021**|35,173| |**FUNDS**|9||| |Unrestricted funds||**38,021**|35,173| |**TOTAL FUNDS**||**38,021**|35,173| The financial statements were approved by the Board of Trustees and authorised for issue on 3 November 2025 and were signed on its behalf by: V R Austin - Trustee The notes form part of these financial statements Page 5 Joydens Wood Residents' Community Assoc ## Notes to the Financial Statements for the Year Ended 31 January 2025 ## **1. ACCOUNTING POLICIES** ## **Basis of preparing the financial statements** The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. ## **Income** All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. ## **Expenditure** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. ## **Taxation** The charity is exempt from tax on its charitable activities. ## **Fund accounting** Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. ## **2.** ## **OTHER TRADING ACTIVITIES** |**OTHER TRADING ACTIVITIES**||| |---|---|---| ||**31.1.25**|31.1.24| ||**£**|£| |Fundraising events|**131**|296| |Hall lettings|**43,539**|38,516| ||**43,670**|38,812| Page 6 continued... Joydens Wood Residents' Community Assoc Notes to the Financial Statements - continued for the Year Ended 31 January 2025 ## **3. INVESTMENT INCOME** ||**31.1.25**|31.1.24| |---|---|---| ||**£**|£| |Deposit account interest|**893**|878| ## **4. TRUSTEES' REMUNERATION AND BENEFITS** There were no trustees' remuneration or other benefits for the year ended 31 January 2025 nor for the year ended 31 January 2024. ## **Trustees' expenses** Trustees may be reimbursed expenses they have personally paid on behalf of the charity. ## **5. STAFF COSTS** The average monthly number of employees during the year was as follows: ## **6.** ||**31.1.25**|31.1.24| |---|---|---| |Hall caretakers & cleaners|**4**|4| |No employees received emoluments in excess of £60,000.||| |**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**||| |||Unrestricted| |||funds| |||£| |**INCOME AND ENDOWMENTS FROM**||| |Donations and legacies||(1)| |Other trading activities||38,812| |Investment income||878| |**Total**||39,689| |**EXPENDITURE ON**||| |Raising funds||18| |**Charitable activities**||| |Hall expenses||48,561| |**Total**||48,579| |**NET INCOME/(EXPENDITURE)**||(8,890)| |**RECONCILIATION OF FUNDS**||| |Total funds brought forward||44,063| continued... Page 7 Joydens Wood Residents' Community Assoc Notes to the Financial Statements - continued for the Year Ended 31 January 2025 ## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued** ||||||Unrestricted| |---|---|---|---|---|---| ||||||funds| ||||||£| ||**TOTAL FUNDS CARRIED FORWARD**||||35,173| |**7.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**||||| ||||**31.1.25**||31.1.24| ||||**£**||£| ||Taxation and social security||**508**||106| ||Other creditors||**200**||-| ||||**708**||106| |**8.**|**LEASING AGREEMENTS**||||| ||Minimum lease payments under non-cancellable operating leases fall due as follows:||||| ||||**31.1.25**||31.1.24| ||||**£**||£| ||Within one year|||**-**|100| ||Between one and five years|||**-**|100| |||||**-**|200| |**9.**|**MOVEMENT IN FUNDS**||||| ||||Net||| ||||movement||At| |||At 1.2.24|in funds||31.1.25| |||£|£||£| ||**Unrestricted funds**||||| ||General fund|**16,353**||**-**|**16,353**| ||Community Hall|**18,820**|**2,848**||**21,668**| |||**35,173**|**2,848**||**38,021**| ||**TOTAL FUNDS**|**35,173**|**2,848**||**38,021**| ||Net movement in funds, included in the above are as follows:||||| |||Incoming|Resources||Movement| |||resources|expended||in funds| |||£|£||£| ||**Unrestricted funds**||||| ||Community Hall|**45,533**|**(42,685)**||**2,848**| ||**TOTAL FUNDS**|**45,533**|**(42,685)**||**2,848**| continued... Page 8 Joydens Wood Residents' Community Assoc Notes to the Financial Statements - continued for the Year Ended 31 January 2025 ## **9. MOVEMENT IN FUNDS - continued** ## **Comparatives for movement in funds** |||Net|| |---|---|---|---| |||movement|At| ||At 1.2.23|in funds|31.1.24| ||£|£|£| |**Unrestricted funds**|||| |General fund|16,353|-|16,353| |Community Hall|27,710|(8,890)|18,820| ||44,063|(8,890)|35,173| |**TOTAL FUNDS**|44,063|(8,890)|35,173| Comparative net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |Community Hall|39,689|(48,579)|(8,890)| |**TOTAL FUNDS**|39,689|(48,579)|(8,890)| A current year 12 months and prior year 12 months combined position is as follows: |||Net|| |---|---|---|---| |||movement|At| ||At 1.2.23|in funds|31.1.25| ||£|£|£| |**Unrestricted funds**|||| |General fund|16,353|-|16,353| |Community Hall|27,710|(6,042)|21,668| ||44,063|(6,042)|38,021| |**TOTAL FUNDS**|44,063|(6,042)|38,021| A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: ||Incoming|Resources|Movement| |---|---|---|---| ||resources|expended|in funds| ||£|£|£| |**Unrestricted funds**|||| |Community Hall|85,222|(91,264)|(6,042)| |**TOTAL FUNDS**|85,222|(91,264)|(6,042)| continued... Page 9 Joydens Wood Residents' Community Assoc Notes to the Financial Statements - continued for the Year Ended 31 January 2025 ## **10. RELATED PARTY DISCLOSURES** There were no related party transactions for the year ended 31 January 2025. Page 10