**REGISTERED CHARITY NUMBER: 291737** 

## Report of the Trustees and 

Unaudited Financial Statements for the Year Ended 31 January 2022 

for 

Joydens Wood Residents' Community Assoc 

Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL 



Joydens Wood Residents' Community Assoc 

Contents of the Financial Statements for the Year Ended 31 January 2022 

|||Page||
|---|---|---|---|
|Report of the Trustees|1|to|3|
|Independent Examiner's Report||4||
|Statement of Financial Activities||5||
|Balance Sheet||6||
|Notes to the Financial Statements|7|to|11|





Joydens Wood Residents' Community Assoc 

Report of the Trustees 

## for the Year Ended 31 January 2022 

The trustees present their report with the financial statements of the charity for the year ended 31 January 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). 

## **OBJECTIVES AND ACTIVITIES** 

## **Objectives and aims** 

To promote the benefit of the inhabitants of Joydens Wood Estate and the neighbourhood. 

## **Significant activities** 

The charity runs with various affiliated sections. The majority of the income arises from the running of the community hall on the estate which is available for rent to all the sections, and the general public. 

A magazine is produced on a six monthly basis and distributed to all members. This is financed from income from advertising in the magazine. 

## **Public benefit** 

The charity operates for the benefit of the residents of Joydens Wood as defined in the constitution. 

## **Volunteers** 

None of the trustees or other helpers are paid. The charity recognises that without all of these personnel it would not be able to operate effectively. 

## **ACHIEVEMENT AND PERFORMANCE** 

## **Charitable activities** 

The trustees have recognised that, in order to continue to use the hall to the best effect, the hall has to be well maintained and occasionally significant improvements have to be made. In the year roof repairs were completed at a cost of £10,761, mostly offset by a grant form Dartford Borough Council of £10,484.42. 

In addition, the electrical upgrade was completed, and the stage curtains were cleaned and treated for flame retardiness 

## **Fundraising activities** 

In 2020 grants were received from KCC (£500) for fencing work, Dartford Council (£10,000) from the Covid relief fund, and a total of £6,865 via HMRC from the Coronavirus Job Retention Scheme (CJRS). In 2021 Dartford Council gave the charity £8,000 as a restart grants, and £2,096 as a local restrictions support grant. A further £866 was received via HMRC from the CJRS. 

There were no fund raising events possible because of the covid restrictions. In addition, the magazine was not produced. 

The horticultural section were not able to run the Annual Show. 

## **Internal and external factors** 

During the year the charity was hampered by the lockdown and other restrictions imposed by the Government due to the Covid epidemic. 

Grants received have mitigated the loss of income and helped preserve the employment of the staff. 

## **FINANCIAL REVIEW** 

## **Financial position** 

The charity has incurred a small surplus in the year. The charity has designated £7,436 to cover potential redundancy costs etc, should the charity cease. The trustees emphasis that this is a reserve only and there is no expectation of this being required in the near or medium term. 

The impact of the Covid 19 pandemic is referred to in the Chairman's Report filed separately to these accounts, and both prepared after the financial year end  and reflecting events post the year end. 

Page 1 



Joydens Wood Residents' Community Assoc 

Report of the Trustees for the Year Ended 31 January 2022 

## **FINANCIAL REVIEW** 

## **Principal funding sources** 

The majority of the funding for the charity comes from letting fees for the hall. All households who wish to be members of the Association are charged a membership fee. 

This year proved to be very challenging for both of these sources. Due to the Covid restrictions no membership fees were collected from the normal door to door collections. In addition, due to the Covid restrictions, the hall was closed for most of the year with the resultant loss of the majority of the normal letting income. 

## **Investment policy and objectives** 

Surplus funds are retained in bank deposits until used. The trustees seek to maximise the interest gained without subjecting the funds to any risk. 

## **Reserves policy** 

The trustees have forecast the level of free reserves as three months expenditure. Whilst the current level of reserves may prove sufficient, it is the trustees' view that it is prudent to ensure that there are sufficient free reserves to provide financial flexibility. 

## **STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document** 

The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. 

The charity is controlled by the constitution adopted 29 March 1985, as amended on 26 March 1996 and 27 June 2000. 

## **Recruitment and appointment of new trustees** 

New trustees are requested at each AGM and voted in as appropriate. 

## **Organisational structure** 

As well as the trustees, the charity is supported by 18 members representing clubs and other organisations. Day to day running of the hall is delegated to the Hall Management Committee. 

## **REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number** 

291737 

## **Principal address** 

## **Trustees** 

Mrs B Clarke (deceased 18.4.21) V R Austin A E Newman R E Doucy Mrs C Parkes K G Scott Mrs D Gould G L Glover 

## **Independent Examiner** 

Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL 

Page 2 



Joydens Wood Residents' Community Assoc 

Report of the Trustees for the Year Ended 31 January 2022 

Approved by order of the board of trustees on 5 October 2022 and signed on its behalf by: 

V R Austin - Trustee 

Page 3 



Independent Examiner's Report to the Trustees of Joydens Wood Residents' Community Assoc 

## **Independent examiner's report to the trustees of Joydens Wood Residents' Community Assoc** 

I report to the charity trustees on my examination of the accounts of Joydens Wood Residents' Community Assoc (the Trust) for the year ended 31 January 2022. 

## **Responsibilities and basis of report** 

As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act'). 

I report in respect of my examination of the Trust's accounts carried out under section 145 of the Act and in carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner's statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the Trust as required by section 130 of the Act; or 

2. the accounts do not accord with those records; or 

3. the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

John Lambourne FCA Latham Lambourne Ltd 18 Woodlands Park Bexley Kent DA5 2EL 

5 October 2022 

Page 4 



Joydens Wood Residents' Community Assoc 

Statement of Financial Activities for the Year Ended 31 January 2022 

|||**31.1.22**|31.1.21|
|---|---|---|---|
|||**Unrestricted**|Total|
|||**funds**|funds|
||Notes|**£**|£|
|**INCOME AND ENDOWMENTS FROM**||||
|Donations and legacies||**21,444**|17,364|
|Other trading activities|2|**26,331**|20,593|
|Investment income|3|**9**|63|
|Other income||**250**|-|
|**Total**||**48,034**|38,020|
|**EXPENDITURE ON**||||
|Raising funds||**-**|1,808|
|**Charitable activities**||||
|General||**554**|1,280|
|Hall expenses||**46,108**|50,995|
|**Total**||**46,662**|54,083|
|**NET INCOME/(EXPENDITURE)**||**1,372**|(16,063)|
|**RECONCILIATION OF FUNDS**||||
|**Total funds brought forward**||**40,941**|57,004|
|**TOTAL FUNDS CARRIED FORWARD**||**42,313**|40,941|



The notes form part of these financial statements 

Page 5 



Joydens Wood Residents' Community Assoc 

## Balance Sheet 

## 31 January 2022 

|||**31.1.22**|31.1.21|
|---|---|---|---|
|||**Unrestricted**|Total|
|||**funds**|funds|
||Notes|**£**|£|
|**CURRENT ASSETS**||||
|Cash at bank and in hand||**42,230**|40,964|
|**CREDITORS**||||
|Amounts falling due within one year|7|**83**|(23)|
|**NET CURRENT ASSETS**||**42,313**|40,941|
|**TOTAL ASSETS LESS CURRENT**||||
|**LIABILITIES**||**42,313**|40,941|
|**NET ASSETS**||**42,313**|40,941|
|**FUNDS**|9|||
|Unrestricted funds||**42,313**|40,941|
|**TOTAL FUNDS**||**42,313**|40,941|



The financial statements were approved by the Board of Trustees and authorised for issue on 5 October 2022 and were signed on its behalf by: 

V R Austin - Trustee 

The notes form part of these financial statements 

Page 6 



Joydens Wood Residents' Community Assoc 

Notes to the Financial Statements 

for the Year Ended 31 January 2022 

## **1. ACCOUNTING POLICIES** 

## **Basis of preparing the financial statements** 

The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. 

## **Income** 

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. 

## **Expenditure** 

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. 

## **Taxation** 

The charity is exempt from tax on its charitable activities. 

## **Fund accounting** 

Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. 

Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. 

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 

## **Hire purchase and leasing commitments** 

Rentals paid under operating leases are charged to the Statement of Financial Activities on a straight line basis over the period of the lease. 

## **2. OTHER TRADING ACTIVITIES** 

|**OTHER TRADING ACTIVITIES**|||
|---|---|---|
||**31.1.22**|31.1.21|
||**£**|£|
|Fundraising events|**-**|2,995|
|Hall lettings|**26,411**|12,138|
|Advertising|**(80)**|2,238|
|Insurance claims|**-**|3,222|
||**26,331**|20,593|



continued... 

Page 7 



Joydens Wood Residents' Community Assoc 

Notes to the Financial Statements - continued 

for the Year Ended 31 January 2022 

## **3. INVESTMENT INCOME** 

|**INVESTMENT INCOME**|||
|---|---|---|
||**31.1.22**|31.1.21|
||**£**|£|
|Deposit account interest|**9**|63|



## **4. TRUSTEES' REMUNERATION AND BENEFITS** 

There were no trustees' remuneration or other benefits for the year ended 31 January 2022 nor for the year ended 31 January 2021. 

## **Trustees' expenses** 

Trustees may  be reimbursed expenses they have personally paid on behalf of the charity. 

## **5. STAFF COSTS** 

The average monthly number of employees during the year was as follows: 

|Hall caretakers & cleaners<br>No employees received emoluments in excess of £60,000.<br>**COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES**<br>**INCOME AND ENDOWMENTS FROM**<br>Donations and legacies<br>Other trading activities<br>Investment income<br>**Total**<br>**EXPENDITURE ON**<br>Raising funds<br>**Charitable activities**<br>General<br>Hall expenses<br>**Total**<br>**NET INCOME/(EXPENDITURE)**<br>**RECONCILIATION OF FUNDS**<br>**Total funds brought forward**|**31.1.22**<br>31.1.21<br>**4**<br>5<br>Unrestricted<br>funds<br>£<br>17,364<br>20,593<br>63<br>38,020<br>1,808<br>1,280<br>50,995<br>54,083<br>(16,063)<br>57,004|
|---|---|



## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES** 

continued... 

Page 8 



Joydens Wood Residents' Community Assoc 

Notes to the Financial Statements - continued for the Year Ended 31 January 2022 

## **6. COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES - continued** 

||||||Unrestricted|
|---|---|---|---|---|---|
||||||funds|
||||||£|
||**TOTAL FUNDS CARRIED FORWARD**||||40,941|
|**7.**|**CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR**|||||
|||||**31.1.22**|31.1.21|
|||||**£**|£|
||Taxation and social security|||**(83)**|23|
|**8.**|**LEASING AGREEMENTS**|||||
||Minimum lease payments under non-cancellable operating leases fall due as follows:|||||
|||||**31.1.22**|31.1.21|
|||||**£**|£|
||Within one year|||**100**|100|
||Between one and five years|||**200**|300|
|||||**300**|400|
|**9.**|**MOVEMENT IN FUNDS**|||||
|||||Net||
|||||movement|At|
|||At 1.2.21||in funds|31.1.22|
|||£||£|£|
||**Unrestricted funds**|||||
||General fund|**16,915**||**(633)**|**16,282**|
||Community Hall|**24,026**||**2,005**|**26,031**|
|||**40,941**||**1,372**|**42,313**|
||**TOTAL FUNDS**|**40,941**||**1,372**|**42,313**|
||Net movement in funds, included in the above are as follows:|||||
|||Incoming||Resources|Movement|
|||resources||expended|in funds|
|||£||£|£|
||**Unrestricted funds**|||||
||General fund||**(79)**|**(554)**|**(633)**|
||Community Hall|**48,113**||**(46,108)**|**2,005**|
|||**48,034**||**(46,662)**|**1,372**|
||**TOTAL FUNDS**|**48,034**||**(46,662)**|**1,372**|



continued... 

Page 9 



Joydens Wood Residents' Community Assoc 

Notes to the Financial Statements - continued for the Year Ended 31 January 2022 

## **9. MOVEMENT IN FUNDS - continued** 

## **Comparatives for movement in funds** 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.2.20|in funds|31.1.21|
||£|£|£|
|**Unrestricted funds**||||
|General fund|27,578|(10,663)|16,915|
|Community Hall|29,426|(5,400)|24,026|
||57,004|(16,063)|40,941|
|**TOTAL FUNDS**|57,004|(16,063)|40,941|



Comparative net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|12,131|(22,794)|(10,663)|
|Community Hall|25,889|(31,289)|(5,400)|
||38,020|(54,083)|(16,063)|
|**TOTAL FUNDS**|38,020|(54,083)|(16,063)|



A current year 12 months and prior year 12 months combined position is as follows: 

|||Net||
|---|---|---|---|
|||movement|At|
||At 1.2.20|in funds|31.1.22|
||£|£|£|
|**Unrestricted funds**||||
|General fund|27,578|(11,296)|16,282|
|Community Hall|29,426|(3,395)|26,031|
||57,004|(14,691)|42,313|
|**TOTAL FUNDS**|57,004|(14,691)|42,313|



continued... 

Page 10 



Joydens Wood Residents' Community Assoc 

Notes to the Financial Statements - continued for the Year Ended 31 January 2022 

## **9. MOVEMENT IN FUNDS - continued** 

A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: 

||Incoming|Resources|Movement|
|---|---|---|---|
||resources|expended|in funds|
||£|£|£|
|**Unrestricted funds**||||
|General fund|12,052|(23,348)|(11,296)|
|Community Hall|74,002|(77,397)|(3,395)|
||86,054|(100,745)|(14,691)|
|**TOTAL FUNDS**|86,054|(100,745)|(14,691)|



## **10. RELATED PARTY DISCLOSURES** 

There were no related party transactions for the year ended 31 January 2022. 

Page 11