**PROTEUS THEATRE COMPANY LIMITED Registered Company Number 1742642**
**ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2024**
**PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Charity and Company Number**
Registered charity number 291718 Registered company number 1742642
## **Trustees**
Mark Penfold (Chair) Mary Caffrey Natalie Sweet Terri Reid
## **Council Representatives**
Cllr Gavin James (Hampshire County Council)
Cllr Sam Jeans (Basingstoke and Deane Borough Council)
## **Funder Observers**
Daniel Garnier (Basingstoke and Deane Borough Council)
Ruth Kapadia (Arts Council South West)
## **Chief Executive**
Mary Swan
## **Professional advisors**
Bankers
HSBC Bank, 8 London Street, Basingstoke, Hampshire, RG21 7NU
## Examiner
Jason Foxwell FCCA FCIE, PO Box 9846, Poole, BH15 9JZ
## **Directors and Trustees**
The directors of the company are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. As set out in the Articles of Association, the Chairman of the board of trustees is elected by the trustees and is required to have at least one year’s board experience. The trustees have the power to appoint any person to be a trustee, in accordance with the recruitment and selection procedures in place. Basingstoke and Deane Borough Council can nominate one councillor as their representative.
The trustees are pleased to submit their report and accounts for the year ended 31 March 2024. The legal and administrative information set out above forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice – Accounting and Reporting by Charities using FRS 102.
The organisation is a charitable company limited by guarantee, incorporated on 27 July 1983 and registered as a charity on 3 May 1985. The company was established under a Memorandum of Association which established the objectives and powers of the charitable company and is governed under its Articles of Association.
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
Objectives and activities of the charity
To enable all members of society to experience high quality performing art and to promote the advancement of education and understanding, particularly for those who are most disadvantaged, through professional performance work and participatory projects encompassing art forms as diverse as, but not limited to, film, circus, music, literature, photography and new media.
## Organisation
The charity was administered by a board of seven members during the year, which met quarterly.
## Related parties
The Company has a close relationship with Basingstoke and Deane Borough Council who provide funding to enable the company to carry out its charitable objectives.
The company also co‐operates with a number of local arts organisations, not‐for‐profit organisations and forums within Basingstoke and the surrounding area and is a member of the Independent Theatre Council (ITC).
## **About the charity**
Proteus is an organisation full of passion and possibility, acting and reacting in response to its audience, collaborators and communities it is embedded in, creating radical, innovative, varied and excellent theatre‐inspired performance art.
Proteus is the only professional producing company of its scale in North Hampshire and runs a wide programme that includes an annual national touring programme of work and co‐productions, a wealth of inspiring initiatives for the community that include three youth theatres, activities for adults and children with physical and learning disabilities, specialised workshops for adults with mental health issues and a bespoke programme of workshops and activities that respond to issues pertinent to the County of Hampshire.
The company operates an artist and community development hub known as the Proteus Creation Space, a combined arts centre, central to Basingstoke’s arts and cultural ecology. Audiences and participants can enjoy the programme of events on offer in the building, which hosts artist studios, a performance space, a gallery, a café and meeting spaces. The company has four resident visual and live performance artists based at the Proteus Creation Space and also offers additional artist studio and rehearsal space at Spring Park House, a partially occupied office building located in Basing View, central Basingstoke, which is home to twelve visual artists and a collective of six performance artists.
As an artist‐led organisation, under the directorship of Mary Swan, the company challenges conventional thinking, bringing about creative partnerships between professional artists, organisations and individuals, and uses the arts to build relationships with vulnerable segments of
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
society. The company prides itself on its flexibility to react to changing landscapes, dealing with priorities and learn new business models of working.
Proteus’ participatory projects are exclusive to Hampshire and aim to provide isolated or vulnerable individuals with an all‐important voice and a creative means of expression, building confidence and offering them a platform for an exchange of ideas. The projects connect people with their communities and encourage joined‐up thinking by actively seeking partnerships with other service providers. Proteus is a member of the Basingstoke Cultural Compact and continues to form partnerships with other members seeking to enhance the cultural offer.
The work is inspiring, challenging and always relevant. Proteus collaborates with artists from different disciplines, such as photography, film, circus, dance, music and the visual arts, in order to make unique performance pieces, not always a traditional piece of theatre. The company makes work for and with diverse communities, from rural villages to socially excluded young people, creating amazing experiences, promoting and advancing education and enriching lives through the power of the performing arts. The work is always outcome‐based and fulfils priority needs highlighted by local key stakeholders.
## **Revenue funding & grants**
Proteus is core funded by Basingstoke & Deane Borough Council and has a funding agreement under the Strategic Grant Partnership model running until at least 25/26. The funding level has remained the same.
The year 23/24 was the second year in the three‐year agreement with the Arts Council National Portfolio Organisations, which will be running until 25/26. The funding levels remain the same as our previous NPO agreement.
With funding from the council and ACE funding decreasing in real terms by remaining at standstill, the company actively seeks support from trusts, foundations, and other sources to support its broad range of work, to help ensure a sustainable future and allow it to fully realise its artistic and charitable vision. The pandemic saw many Trusts and Foundations that have traditionally been good sources of project funding for the company, pivot to providing emergency help to organisations – this situation has not significantly changed in the past year. Therefore, our abilities to apply to these sources has been severely limited throughout the financial year. The Creation Space, its car park and additional Artist studios at Spring Park House act as an additional income generator, also helping to ensure stability and sustainability. Further income allows the company to build new audiences and focus participatory opportunities on those communities most at risk.
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**PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
Project funding and grants were received as follows: -
Basingstoke and Deane Core funding £79,790
Arts Council NPO £68,600
Cultural Compact funding £6,500
Cultural Compact Shared Prosperity funding for Basingstoke Music Initiative £23,718
Community Infrastructure Funding: £4,967.37
## **Activities review and future developments**
Proteus continues to build a loyal audience with its touring shows, some of which are co-produced with other Artists and companies, playing in a wide range of venues from larger theatres and arts centres to village halls and community spaces. The audiences are as diverse as the venues we play - from regular theatregoers to those who, due to geographical location, have little or no contact with the arts.
Proteus aims to bring its theatre work to as many people as possible within the realms of its funding and potential for earned income. The company’s touring productions are designed to reach those who are rurally isolated as well as those who might be living in urban areas of deprivation or identified as ‘Priority Places’ by ACE. Touring theatre nationally is a challenge for any small organisation and, due to the current economic climate, it is particularly hard. The company continues to stay true to its roots as a theatre company and is constantly reviewing its touring models.
The programme of participatory projects and workshops that Proteus delivers is designed to engage with marginalised and excluded sectors of society, reaching people affected by current issues or those with protected characteristics. These projects work directly in the community. The company has a very successful model in place for large-scale projects engaging hard-to-reach groups.
The company’s reach is enhanced through the Creation Space, which has allowed the company to engage wider, more diverse audiences and run more projects.
We have continued to see a real recovery from the pandemic, audiences are still notably booking later for events than before the lockdowns of 2020 and beyond, but we have seen a steady rise in audience numbers both at Creation Space and at the venues we tour to. Our Christmas coproduction is the only thing that bucks this trend with the majority of audiences booking in advance in this year
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
1. 1) Class Leader Katie Smith was on maternity leave throughout the year, this resulted in 270 sessions less than 18/19. The total shutdown of arts venues in March 2020 also meant the classes and activities due to run to the end of the financial year were cancelled.
2. 2) The cancellation of Katie Smith’s classes and the March 2020 shutdown of the venue detailed above, led to a reduction of Creation Space users.
3. 3) This number is in part due to large scale outdoor performances (Protopia, Walk of the Dandelion) which had combined audiences of 23,000. The remaining 6,152 audience members are a mix between Proteus Creation Space and touring shows.
## Participatory Programme
## **Phoenix Class**
Blue sky thinking for anyone with a disability or mental health issue
Proteus continues to help support a programme of work for adults affected by physical disability, learning difficulties and those with mental health issues. Proteus aims to fill the gap in provision resulting from local government cutbacks. Participants have engaged with dance, theatre and music artists through a programmed scheme of work. Prior to the national lockdown Proteus had been able to run the majority of this project in the Creation Space weekly, attracting participants from all over North Hampshire. Classes began again in 2023 led by Becky Kitter and there has been a steady membership and attendance since then.
## **Youth Theatre**
Growing the hearts and minds of young people in Basingstoke & North Hampshire 3 weekly groups reaching young people aged 8 – 21
Over 3,200 opportunities for engagement
The Youth Theatres continued to develop and grow through this period, with all groups working
towards a presentation at the end of term. Previous Youth Theatre alumni Sophia Wild was successful in auditioning for the National Youth Theatre and participated in their Summer
production for 2024, she is now Assistant for the 11‐14 group. Other alumni, Tabby Morgan, has embarked on a playwriting MA at Guildhall University in London.
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **The Proteans**
Community adult drama group and workshop company 30 North Hampshire members
In June The Proteans presented Shakespeare’s ‘The Tempest’ at the Walled Garden, Down Grange and in October another Terry Pratchett adaptation ‘Mort’ for three sold out performances at Creation Space.
## **Proteus Creation Space**
A programme of events, classes, workshops and exhibitions
A dynamic and creative hub in the heart of Basingstoke
Over 8,000 visitors in 23/24 with almost 400 opportunities to experience
The Creation Space is open to everyone, whether creating, experiencing or enjoying an activity. The building opens Monday to Friday and offers a café/licensed bar, a gallery, artist studios, art and craft rooms, meeting rooms and a performance space which can serve as an aerial/circus centre as well as a performance space. Activities in the year have been focused on the following areas, which form part of the business plan for the Creation Space:
**Performance Lab** ‐ the development of new British Theatre, in Basingstoke, from national artists. **Supporting less‐established local theatre makers** – Scratch Built Productions have been given space to develop new work and use Proteus to produce touring productions.
**Circus & aerial** – creating a hub for circus arts in North Hampshire.
**Puppetry** – the development of a puppet centre in North Hampshire, in collaboration with Scratch Built Productions.
**Resident artists** – supporting local artists, helping them to grow their businesses.
**Cabaret** – supporting the development of cabaret in Basingstoke through Late Night Assembly events.
**Family‐based workshops** – developing storytelling and work for the very young.
**Disability arts** – projects in art and theatre for young people and regular art‐based activities for adults with additional needs including learning difficulties, mental health issues or physical disabilities.
**Immersive theatre** – for under 5s.
**National campaigns & movements in support of the arts** – hosting regional meetings for the What Next movement
**Exhibitions** – displaying affordable visual art by local and regional artists
**Installations** – hosting and creating art installations, supporting wider community projects.
**Art classes and workshops** – including ceramics, watercolour, drawing and painting for adults as well as art classes specifically for children.
**Wellbeing classes and workshops** – including mental health workshops, Tai Chi and several forms of Yoga.
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
**Basingstoke Firsts** – a series of programmed performances showcasing brand‐new work, by cutting‐ edge artists from the world of cabaret, comedy and circus, never seen before in the borough.
## **On‐site café**
Open Monday to Thursday, the café offering includes a range of quality teas and coffees and cakes all at reasonable prices. We are working with Basingstoke based suppliers Street Bake Shop, MoonRoast Coffee and Longdog Brewery. The fully licensed café transforms in to an intimate bar for evening events, offering a range of beers, wines and selected spirits.
## **Productions**
## **‘Help! There’s An Elf In My House’**
In December we co‐produced with Scratchbuilt our annual Christmas immersive, promenade experience for under‐fives; this year called ‘Help There’s An Elf In My House’ – the show sold out for the entire run, and had 42 performances with a total audience of 1,400 in attendance. Audiences were still booking later than in pre‐pandemic periods, but overall we have seen a slow recovery of predictable audience behaviours.
## **The Tempest and Mort**
In June and October The Proteans presented two shows with an audience at The Walled Garden for The Tempest and audience at Creation Space for Mort.
## **Indestructible**
Catherine Shaw spent the 90’s shocking the art world with her provocative performance art, she’s always _called_ herself a feminist, but looking back through the lens of #MeToo, she’s questioning how much she enabled the culture she now sees called out. An ambitious Curator approaches her to curate an exhibition of female Artists at a major new gallery; a scandal breaks, unwittingly caught in the centre, she begins to question everything.
When men behave in unacceptable ways, why do we always point to the women close to them and ask why they did nothing?
Can we, and should we, separate the art from the artist? How far do the ripples of consequence spread? And why is it always women who must hold the moral space?
_“I’m tired, I’m tired of trying to play the system, I’m tired of trying to fight the system and I’m tired of feeling tired about it.”_
‘Indestructible’ takes in uncompromising female Artists from Lee Miller to the Guerrilla Girls via Sinead O’Connor and Taylor Swift to ask; why is it still so difficult for female Artists to succeed? And why are we always the Muse, never the Artist?
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
‘Indestructible’ was created with a formidable creative team of Designer Sam Pine, Lighting Designer Joe Hornsby, Digital Projection Artist and Animator Christopher Harrison, Dramaturg Saul Jaffe, Dramaturg and Website content Creator Paula Varjack, Producer SJ Watkinson and Musician Paul Wild. The cast were also Proteus stalwarts; Mary Rose, Danny Charles and Paul Huntley‐Thomas. Created throughout 2023, we had a scratch preview at Proteus Creation Space on November 30[th] 2023, with more previews at Proteus on 11[th] 12th January 2024 and opened at Clapham Omnibus in London on January 18[th] for a residency until 3[rd] February. The show was well received by critics and audiences alike:
“ _Indestructible is an unflinching examination of the nauseatingly complex, and just plain nauseating interplay between gender and power in the contemporary Art world” North West End_
_“Indestructible makes for a hugely entertaining, important and engaging piece of Theatre. It’s a play audiences will take with them long after the house lights have come up” Reviews Hub_
We created a website for the fictional MOCA North Gallery featured in the show, and invited Basingstoke based female Artists to contribute work to this virtual gallery that audiences could visit for an enhanced experience. We also created a podcast series to accompany the show and subsequent tour exploring the questions raised by the script with artists, actors, curators and directors. The series also examined the challenges of building a career in the theatre industry, and champions creative women from a range of disciplines whose work may not have enjoyed the exposure it deserves.
The show then embarked on a UK wide tour and we visited 8 venues. Unfortunately we had to cancel a show at Forest Arts Centre in Lymington due to poor sales making it financially unviable for both us and the venue ‐ but we had close to sell out audiences at The Lowry in Salford , Poole Lighthouse and Bath Theatre Royal– reflecting how volatile the audience situation is for both touring companies and venues currently. For the tour we created a beautiful set of postcards using some of the artwork created for the show with QR codes taking people directly to the exhibition website and podcast.
## **Fairy Finders**
Our Summer co‐production with Scratchbuilt was ‘Fairy Finders’ which ran for a week of almost capacity audiences for 21 performances. The show was accompanied by an exhibition in the Gallery of ‘Evidence of the Existence of Fairies’ created by Basingstoke based visual Artists. This is a strand of work that has been gathering momentum and audiences over the last three years, and is fast becoming a key event for Basingstoke families ‐ as the Christmas production has become.
## **The Smallest Festival In The World**
In July we ran ‘The Smallest Festival In The World’ for the third time, a chance for audiences of all ages to have the experience of attending a Festival in one hour! A day long event, with music and theatre, we had 4 sessions and was well attended.
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Music**
The newly formed Basingstoke Cultural Compact was charged with creating projects to be funded via the Government’s Shared Prosperity Fund over three years. Following workshops and discussions amongst Cultural Compact partners, a gap in cultural provision for young people aged between 14‐ 25 was identified. We then partnered with fellow Cultural Compact organisation RB Music Promotions to create Basingstoke Music Initiative.
The project is due to run initially over three years and sees Proteus and RB Music management working together to establish opportunities at a grass roots level for musicians and bands to develop in Basingstoke. The first year of this project will enable the development of Basingstoke based music artists as performers via the offering of paid performance slots, mentoring and training opportunities, marketing/branding support and free rehearsal space. The ambition will be to engage up to 16 musicians/bands in the first year.
Over the life of the project we will link to venues and partners further afield to increase the opportunities for participants beyond Creation Space; these will include small venues who have a reputation for hosting high profile musicians & bands at the start of their careers; South Street Arts in Reading, The Lounge Bar in Alton, The Boiler Room in Guildford & The Wedgewood Rooms in Portsmouth amongst others. The ambition will be to build a regional circuit of grassroots venues that bands and musicians working with us can benefit from in the future.
In the first year of the project we have reached over 400 live music fans across 15 live gigs. Age range of audience has typically been 16 – 60 years with the majority under 30 years. Average attendance has steadily risen for each gig from 46 at the start of the project and capacity has been raised from 60 to 80 standing We have had several sell out gigs ‐ confirming the appetite for accessible live music locally. We have supported over 20 local bands & Artists to experience performing a professional paid live gig alongside experienced headliners. The pedigree of our headliners have included bands like _Carsick_ ‐ played Reading Festival this year, and the lead singer of another headline band; _Masca_ tours as a guitarist with Mercury Prize nominated band _Idles_ playing headline gigs at major Festivals including Glastonbury. Our acoustic gigs were kicked off with a set from Mercury Prize nominated Jazz drummer Corrie Dick and his trio. We have started to get repeat customers to gigs – indicating that it’s not just band followers attending. Rehearsal space has been reserved and an online easy to use booking system has been developed enabling bands to book and use Creation Space for rehearsal. Two music videos have been shot at Creation Space following bands appearing on the line up. Mentoring relationships have been established. Connections with the music industry have been established and a presentation on the project presented at the UK Music Summer conference with Sir Chris Bryant, Minister of State for the Creative Industries, in attendance.
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**PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Financial Review 2023/24**
The charity ended the year with a surplus of £15,997, which has been added to funds brought forward. Total funds at the Balance Sheet date are represented by unrestricted reserves of £24,057 of which £13,887 is bank balances. As approved by the board, the company is working towards reserves of £50,000 by the end of the year 2025. This is reviewed annually to ensure, as far as is practical, it provides for at least three months’ operating costs.
## **Risk Management**
The Board carries out an annual review of the charity’s activities and monitors progress against the targets set out in the business plan.
The risk management strategy includes the following:
- An annual review of the risks faced
- The establishment of systems and procedures to mitigate those risks identified
- The implementation of procedures designed to minimise any potential impact on the charity should any of the risks be realised
- Due to the global pandemic, additional risk management was undertaken
## **Statement of Trustees’ Responsibilities**
The Trustees are responsible for the preparation of the annual report and the financial statements in accordance with applicable law and regulations.
Company law requires the trustees to prepare financial statements for each financial year, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently
- make judgements and estimates that are reasonable and prudent
- state whether applicable accounting standards and statements of recommended
- practice have been followed, subject to any material departures disclosed and
- explained in the financial statements; and
- prepare the financial statements on a going concern basis unless it is inappropriate
- to presume that the charity will continue in operational existence.
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PROTEU5 THEATRE COMPAMY LIPAITED
(Company limited by guarantee and not havlng a Share capital)
TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024
The trustees are responsible for keeping proper accounting records whlch dlsclose w5th
reasonable accuracy at any time the financial position of the charity and enable them to
ensure that the financial statements cornply with the Companies Act 216. They are also
responsible for safe8uarding the assets of the charlty and hence for taking reasonable steps
for the prevention and detectlon of fraud and other Irregularltle5.
So far as the trustees are aware, there Is no relevant Information linformatlon needed by
the company's Independent examlners in connectlon wtth preparing thelr report) of whlch
the company's Independent examSners are unaware.
Each trustee has tsken all the steps that they ought to have taken as a trustee in order to
make themselves aware of any relevant audit Information and to establlsh that the
companvs audltors are aware of that Inlom)ation.
These financial statements have been prepared in accordance wlth the speclal provisions
relating to small companies within Part 15 of the Companies Act 2CtO6.
Slgned on behalf of the trustee5
Mark Penfold
Date-.
07. 0* 25
Trustee
li
**PROTEUS THEATRE COMPANY LIMITED**
## **INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF PROTEUS THEATRE COMPANY LIMITED**
I report to the trustees on the accounts of the charitable company for the year ended 31 March 2024.
## **Responsibilities and basis of report**
As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).
Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
## **Independent examiner’s statement**
Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of both the ACCA and ACIE, which are listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
2. the accounts do not accord with those records; or
3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or
4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed:
Name: Jason Foxwell FCCA FCIE Relevant professional body: Chartered Certified Accountant Address: PO Box 9846, Poole, BH15 9JZ
Date:
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## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2024**
(Including Income and Expenditure account)
**----- Start of picture text -----**
Notes Unrestricted Restricted 2024 2023
funds funds Total Total
£ £ £ £
Income
Donations and legacies 4 163,972 4,967 168,940 171,406
PTC Productions Limited 8 54,119 54,119 20,112
Charitable activities 5 132,344 132,344 109,130
Total Income 350,435 4,967 355,403 300,648
Expenditure
Fundraising costs - - - -
Charitable activities 334,439 6,658 341,097 349,270
Total expenditure 6 334,439 6,658 341,097 349,270
Net (expenditure)/income for the year� 3 15,997 (1,691) 14,306 (48,622)
Fund balances at 1 April 2023 8,060 1,691 9,751 58,373
Fund balances at 31 March 2024 24,057 0 24,057 9,751
**----- End of picture text -----**
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. The restricted fund represents fixed assets.
13
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **�����������CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 202�**
(Including Income and Expenditure account)
**----- Start of picture text -----**
Notes Unrestricted Restricted 202� 202�
funds funds Total Total
£ £ £ £
Income
Donations and legacies 4 ������� ������ ������� �������
PTC Productions Limited 8 ������ ������ ������
Charitable activities 5 ������� ������� ������
CJRS Income (furlough) �����
Total Income ������� ������ ������� �������
Expenditure
Fundraising costs - - - -
Charitable activities ������� ������ ������� �������
Total expenditure 6 ������� ������ ������� �������
Net (expenditure)/income for the year 3 (������� � (�������� ���������
Fund balances at 1 April 202� ������ ����� ������ �������
Fund balances at 31 March 202� ����� 1,691 ����� ������
**----- End of picture text -----**
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. The restricted fund represents fixed assets.
14
PROTEUS THEATRE COMPANY LIMITED
(Company lirnited by guarantee and not having a Share capital)
CONSOLIDATED BALANCE SHEET AS AT 31 MARCH 2024
Group
ITotal charity Includlng
PTC Productlons Ltd)
2024
2023
Charity
(Tolal excludini
PTC Product5on5 Ltdl
2024
2023
Notes
Flxed assets
Tangible fixed assets
Investrnents
11,951
14,650
509
699
io
11.951
14,650
510
700
Current assets
Debtors
Cash at bank and in hand
li
64,767
13.887
78.654
141,790
2,956
144.746
12.065
13.714
25.779
92,133
2,463
94,596
Creditor5: amounts falllng due
wlthln one year
12
166,5481 1149,6461 151,8551 195,2961
Net current assets
12.105
14,8991
126,0761
{6991
Net assets
13
24.057
9,751
125,5661
Funds
Unrestricted funds
Restrirted fvnds
14
14
24.057
8,060
1.691
Total funds
24.057
9,751
The accounts have been prepared in accordance with the provision5 applicable to companies subjert to the
small companie5, regime in Part IS of the Companies Att 2006.
Approved by the Trustees on
and signed on its behalf bv
Date
07. ot. 25
M Penfold
Trustee
15
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
## **1 Accounting policies (continued)**
- Costs of generating funds are those costs incurred in attracting voluntary income.
- - Charitable activities include expenditure associated with the staging of productions and educational programmes and include both the direct costs and support costs relating to these activities.
- Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements.
- Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating staff costs by the time spent and other costs by their usage.
## d)
## **Value Added Tax**
As the majority of the charity's activities are classified as exempt or non-business activities for the purposes of value added tax, Proteus Theatre Company Limited is unable to reclaim the value added tax which it suffers on its purchases. Expenditure in these financial statements is therefore shown inclusive of value added tax, except for the transactions consolidated from its subsidiary, Proteus Theatre Company Productions Limited, which is registered for VAT.
- e) **Tangible fixed assets and depreciation**
Individual fixed assets costing £500 or more are capitalised at cost. Depreciation has been provided at the following rates in order to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives.
Plant and equipment 25% straight line Motor vehicles 33% reducing balance Website 33% straight line
- f) **Operating leases**
Rentals applicable to operating leases are charged to the Statement of Financial Activities as incurred over the period in which the cost is incurred.
- g) **Fund accounting**
Funds held by the charity are either:
- Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees.
- Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects.
- Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
16
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
## **1 Accounting policies (continued)**
## **Taxation**
No provision has been made for corporation tax or deferred tax as the company is a registered charity and is exempt, as agreed with HM Revenue & Customs. Its subsidiary, Proteus Theatre Company Productions Ltd, is subject to corporation tax and to that extent a provision will be recognised as appropriate.
## **2**
## **Legal status**
The charity is a company limited by guarantee and has no share capital. The charitable company was incorporated on 27 July 1983 in England and Wales and was registered on 3 May 1985 with the Charity Commission in England and Wales. The charity's registered number with the Charity Commission is 291718. The charity is a public benefit entity.
The registered office of the charitable company is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH.
**3**
**4**
## **Net income for the year**
|Net income for the year is stated after charging:
Depreciation
Audit / Independent examination fee
**Donations and Legacies**
_Local authority grant_
- Basingstoke & Deane Borough Council
- Arts Council England National Lottery
-Community Infrastructure
-Farnham Maltings
- Other donations
-Cultural Fund
**Income from charitable activities**
Workshop & show fees|**2024**
**£**
1,008
3,571
**2024**
79,790
69,862
4,967
7,820
168,940
**2024**
**£**
132,344
6,500
4,579|**2023**
**£**
191
11,445
**2023**
99,790
69,862
1,085
669
171,406
**2023**
**£**
109,130
11,636|
|---|---|---|
**5**
17
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
**----- Start of picture text -----**
6 Total expenditure Theatre Education Fundraising The Creation 2024 2023
productions Projects & publicity Space Governance Total Total
£ £ £ £ £ £ £
Direct costs of charitable activities:
Wages and salaries (see note 7) 119,794 - - -� 119,794 111,177
Production costs 6,190 -� 35,531 - 41,720 107,855
Workshops and events 86,705 - - - - 86,705 12,207
PTC Productions Limited (see note 7 and 8) 40,546 - - - - 40,546 37,351
TOTAL DIRECT COSTS 247,046 6,190 -� 35,531 -� 288,766 268,590
Allocation of support costs:
Freelance costs (see note 7) 9,151 - - - 9,151 17,348
Premises costs - - - 10,068 - 10,068 32,517
Marketing and public relations 6,676 - - - 15,827 8,456
153
Repairs and computer consumables 153 - - - 1,973
349
Printing, postage and stationery 349 - - - 169
Insurance 4,200 - - - 4,200
Accommodation, subsistence and 1,680 1,680
Legal Fees 240 - - - 240 4,648
Subscriptions and memberships 785 - - - 785
Board expenses 30 - - - 30 36
Accountancy and bookkeeping 15,204 - - 15,204 11,445
Bank charges 112 - - 112 3,898
3,494 - - - 3,494
Card Handling Fees
190 - - - 190 191
Depreciation
42,263 - - 10,,068 54,211 80,680
TOTAL SUPPORT COSTS
289,309 6,190 -� 45,598 341,097 349,270
TOTAL
**----- End of picture text -----**
18
**8 Net income from trading activities of subsidiary**
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
|**7**
**Employed staff costs and numbers**
Staff costs were as follows:
Wages and salaries
Social security costs
Pension costs
Freelance fees|**2024**
**£**
113,060
4,363
2,371
9,151
128,945|**2023**
**£**
105,318
3,735
2,124
17,348
128,524|
|---|---|---|
Payroll costs of £nil (2023: £nil) and freelance fees of £nil (2023: £nil) are included within PTC Productions Limited direct costs.
The Trustees received no remuneration or reimbursed expenses from the company during this or the prior year. No employees had emoluments in excess of £60,000 during this or the prior year.
The average number of employees during the year was as follows:
|Management
Administration
Freelance|**2024**
3
2
2
7|**2023**
3
2
2
7|
|---|---|---|
The charity owns 100% of the issued share capital of Proteus Theatre Company Productions Limited, a company incorporated in England and Wales. The company runs production shows for Proteus Theatre Company Limited. The company donates any profits to the parent charity.
Proteus Theatre Company Productions Limited prepares its accounts each year to 31 March for filing with the Registrar of Companies. Its company registration number is 7587750, and its registered office address is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH.
|The results for the year ended 31 March 2024are summarised as follows:
Turnover
Rent from parent charity
Creation Space grant receipts
Production grant receipts
Cost of sales
Gross profit
Administration expenses
Taxation
Net loss
As at 31 March 2024the subsidiary had net liabilities of £49,624(2023:
£169,941.|**2024**
**2023**
**£**
**£**
14,448
14,112
6,000
6,000
-
-
(1,101)
(467)
19,347
19,645
(39,446)
(36,885)
13,573
(17,239)
33,671|
|---|---|
19
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
**----- Start of picture text -----**
9 Tangible fixed assets
Website &
Leasehold Plant & Motor Box Office Group
Group improvements equipment vehicles system Total
£ £ £ £ £
Cost
At 1 April 2023 23,598 29,618 22,158 27,281 102,655
At 31 March 2024 -� - -
23,598 29,618 22,158 27,281 102,655
Depreciation At 1
April 2023 11,337 28,719 22,158 27,281 88,005
Charge for year 818 190 1,008
31 March 2024 12,155 29,109 22,158 27,281 90,704
Net boo k value
31 March 2024 11,443 509 - 11,951
At 1 April 2023 12,261 699 14,650
Plant & Motor Charity
Charity equipment vehicles Website Total
£ £ £ £
Cost
At 1 April 2023 18,720 19,658 7,000 45,378
Additions - -
Disposals - - - -
At 31 March 2024 18,720 19,658 7,000 45,378
Depreciation
At 1 April 2023 18,021 19,658 7,000 44,489
Charge for year 190 - -
Eliminated on disposals - - - -
At 31 March 2024 18,211 19,658 7,000 44,489
Net book value
At 31 March 2024 509 - - 509
At 1 April 2023 699 - - 699
**----- End of picture text -----**
All fixed assets are used for the furtherance of the charity's objectives.
20
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
**----- Start of picture text -----**
10 Fixed asset investments Group Charity
2024 2023 2024 2023
£ £ £ £
Investment in subsidiary undertaking - - 1 1
11 Debtors Group Charity
2024 2023 2024 2023
£ £ £ £
Trade debtors 18,686 136,137 10,748 90,904
Other taxation 39,293 - -
Prepayments and accrued income 6,787 5,653 1,317 1,229
64,767 141,790 12,065 92,133
12 Creditors: amounts falling due within one year Group Charity
2024 2023 2024 2023
£ £ £ £
Trade creditors 44,048 56,169 29,437 43,350
Other taxation and social security 11,839 9,126 11,839 14,791
Accruals 9,864 15,610 9,782 7,298
Other creditors 797 68,740 797 29,856
66,548 149,646 51,855 95,296
13 Analysis of net assets between funds Unrestricted Restricted Total
for Group funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2024
Fixed assets 11,951 11,951
Current assets 78,654 - 78,654
Creditors: amounts falling due within one year ( 66,548) - (66,548)
24,057 24,057
Analysis of net assets between funds at 31 March 2023
Fixed assets 12,959 1,691 14,650
Current assets 144,746 - 144,746
-
Creditors: amounts falling due within one year (149,646) (149,646)
8,060 1,691 9,751
**----- End of picture text -----**
21
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
**----- Start of picture text -----**
13 (cont.) Analysis of net assets between funds Unrestricted Restricted Total
for Charity funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2024
Fixed assets 510 - 510
-
Current assets 25,779 25,779
-
Creditors: amounts falling due within one year (51,855) (51,855)
(25,566) (25,566)
Analysis of net assets between funds at 31 March 2023
700 - 700
Fixed assets
Current assets 94,596 - 94,596
-
(95,296) (95,296)
Creditors: amounts falling due within one year
1 1
14 Funds At 1 April Incoming Outgoing Fund At 31 March
2023 resources resources transfer 2024
£ £ £ £ £
Restricted funds
(1,691) -
Catalyst fund (Productions) 1,691
4,967 (4,967)
Building Maintenance
176,702 334,955 (296,610) 215,047
Unrestricted funds General
(170,892) 20,448 (40,546) (190,990)
(Charity) 2,250 (2,250)
General (Productions)
8,060 360,370 (344,373) 24,057
Designated funds General
consolidated funds
9,751 365,337 (349,341) (1,691) 24,057
Total consolidated funds
**----- End of picture text -----**
## **Related party transactions**
There were no transactions with related parties during this year or the prior year.
22
## **PROTEUS THEATRE COMPANY LIMITED**
(Company limited by guarantee and not having a share capital)
## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 (continued)**
**15 Parent charity**
Below are summarised results for Proteus Theatre Company Limited, excluding the subsidiary company:
|Income
Donations and legacies
Charitable activities
CJRS income
Expenditure
Fundraising costs
Transfer Creation Space grant to subsidiary
Rent payable
Charitable activities
Provision against intercompany debtor
**Total expenditure**
**Net income for the year**
**Total income**|**2024**
**£**
168,940
132,344
301,284
-
6,000
294,551
62,745
363,295
(62,012)|**2023**
**£**
171,406
109,130
280,536
-
6,000
305,918
65,893
377,811
(97,275)|
|---|---|---|
23