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2023-03-31-accounts

PROTEUS THEATRE COMPANY LIMITED Registered Company Number 1742642

ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2023

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

Charity and Company Number

Registered charity number 291718 Registered company number 1742642

Trustees

Mark Penfold (Chair) Mary Caffrey Natalie Sweet Jonathan Humphreys Terri Reid

Council Representatives

Cllr Gavin James (Hampshire County Council)

Cllr Sam Jeans (Basingstoke and Deane Borough Council)

Funder Observers

Daniel Garnier (Basingstoke and Deane Borough Council)

Ruth Kapadia (Arts Council South West)

Chief Executive

Mary Swan

Professional advisors

Bankers

HSBC Bank, 8 London Street, Basingstoke, Hampshire, RG21 7NU

Examiner

Jason Foxwell FCCA FCIE, 39 Enfield Road, Poole, Dorset, BH15 3LJ

Directors and Trustees

The directors of the company are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. As set out in the Articles of Association, the Chairman of the board of trustees is elected by the trustees and is required to have at least one year’s board experience. The trustees have the power to appoint any person to be a trustee, in accordance with the recruitment and selection procedures in place. Basingstoke and Deane Borough Council can nominate one councillor as their representative.

The trustees are pleased to submit their report and accounts for the year ended 31 March 2023. The legal and administrative information set out above forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice – Accounting and Reporting by Charities using FRS 102.

The organisation is a charitable company limited by guarantee, incorporated on 27 July 1983 and registered as a charity on 3 May 1985. The company was established under a Memorandum of Association which established the objectives and powers of the charitable company and is governed under its Articles of Association.

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PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

Objectives and activities of the charity

To enable all members of society to experience high quality performing art and to promote the advancement of education and understanding, particularly for those who are most disadvantaged, through professional performance work and participatory projects encompassing art forms as diverse as, but not limited to, film, circus, music, literature, photography and new media.

Organisation

The charity was administered by a board of seven members during the year, which met quarterly.

Related parties

The Company has a close relationship with Basingstoke and Deane Borough Council who provide funding to enable the company to carry out its charitable objectives.

The company also co-operates with a number of local arts organisations, not-for-profit organisations and forums within Basingstoke and the surrounding area and is a member of the Independent Theatre Council (ITC).

About the charity

Proteus is an organisation full of passion and possibility, acting and reacting in response to its audience, collaborators and communities it is embedded in, creating radical, innovative, varied and excellent theatre-inspired performance art.

Proteus is the only professional producing company of its scale in North Hampshire and runs a wide programme that includes an annual national touring programme of work and co-productions, a wealth of inspiring initiatives for the community that include three youth theatres, activities for adults and children with physical and learning disabilities, specialised workshops for adults with mental health issues and a bespoke programme of workshops and activities that respond to issues pertinent to the County of Hampshire.

The company operates an artist and community development hub known as the Proteus Creation Space, a combined arts centre, central to Basingstoke’s arts and cultural ecology. Audiences and participants can enjoy the programme of events on offer in the building, which hosts artist studios, a performance space, a gallery, a café and meeting spaces. The company has four resident visual and live performance artists based at the Proteus Creation Space and also offers additional artist studio and rehearsal space at Spring Park House, a partially occupied office building located in Basing View, central Basingstoke, which is home to twelve visual artists and a collective of six performance artists.

As an artist-led organisation, under the directorship of Mary Swan, the company challenges conventional thinking, bringing about creative partnerships between professional artists, organisations and individuals, and uses the arts to build relationships with vulnerable segments of society. The company prides itself on its flexibility to react to changing landscapes, dealing with priorities and learn new business models of working.

Proteus’ participatory projects are exclusive to Hampshire and aim to provide isolated or vulnerable individuals with an all-important voice and a creative means of expression, building confidence and offering them a platform for an exchange of ideas. The projects connect people with their communities and encourage joined-up thinking by actively seeking partnerships with other service

2

PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

providers. The work is inspiring, challenging and always relevant. Proteus collaborates with artists from different disciplines, such as photography, film, circus, dance, music and the visual arts, in order to make unique performance pieces, not always a traditional piece of theatre. The company makes work for and with diverse communities, from rural villages to socially excluded young people, creating amazing experiences, promoting and advancing education and enriching lives through the power of the performing arts. The work is always outcome-based and fulfils priority needs highlighted by local key stakeholders.

Revenue funding & grants

Proteus is core funded by Basingstoke & Deane Borough Council and has a five-year funding agreement via the Council’s commissioning process which ended in 2021/22, and had an extension into 22/23. Further funding under the Strategic Grant Partnership model has been agreed with Basingstoke & Deance Borough Council running until at least 25/26. The funding level has remained the same.

The year 22/23 was the first year in the three year agreement with the Arts Council National Portfolio Organsations, which will be running unti 25/26. The funding levels remain the same as our previous NPO agreement.

With funding from the council and ACE funding decreasing in real terms by remaining at standstill, the company actively seeks support from trusts, foundations, and other sources to support its broad range of work, to help ensure a sustainable future and allow it to fully realise its artistic and charitable vision. The pandemic saw many Tursts and Foundations that have traditionally been good sources of project funding for the company, pivot to providing emergency help to organsiations not in receipt of aid from the Cultural Recovery Fund (which Proteus benefitted from). Therefore, our abilities to apply to these sources has been severely limited throughout the financial year. The Creation Space, its car park and additional Artist studios at Spring Park House act as an additional income generator, also helping to ensure stability and sustainability. Further income allows the company to build new audiences and focus participatory opportunities on those communities most at risk.

3

PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

Project funding and grants were received as follows: -

Basingstoke and Deane Core funding £79,790

Arts Council NPO £68,600

Toilet Refurbishment Fund £20,000

Activities review and future developments

Proteus continues to build a loyal audience with its touring shows, some of which are co-produced with other Artists and companies, playing in a wide range of venues from larger theatres and arts centres to village halls and community spaces. The audiences are as diverse as the venues we play - from regular theatregoers to those who, due to geographical location, have little or no contact with the arts.

Proteus aims to bring its theatre work to as many people as possible within the realms of its funding and potential for earned income. The company’s touring productions are designed to reach those who are rurally isolated as well as those who might be living in urban areas of deprivation or identified as ‘Priority Places’ by ACE. Touring theatre nationally is a challenge for any small organisation and, due to the current economic climate, it is particularly hard. The company continues to stay true to its roots as a theatre company and is constantly reviewing its touring models.

The programme of participatory projects and workshops that Proteus delivers is designed to engage with marginalised and excluded sectors of society, reaching people affected by current issues or those with protected characteristics. These projects work directly in the community. The company has a very successful model in place for large-scale projects engaging hard-to-reach groups.

The company’s reach is enhanced through the Creation Space, which has allowed the company to engage wider, more diverse audiences and run more projects.

This was the first full financial year in which we had no pandemic restrictions. Emerging from the pandemic has been difficult for the entire Performing Arts sector, but we are pleased to report that audiences and participants have been coming back to Creation Space and seeing the company’s work on tour. Family work has been particularly resilient with our annual Christmas show selling out and other family events doing well.

4

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

2019/20 2020/21 2021/22 2022/23
Participatory sessions: 279 118 168 349
Participants: 5,173 2,342 1,759 3430
Produced theatre shows: 98 51 111 91
Produced theatre audience: 6,356 492 29,1523 4646
Creation Space activities: 5391 46 259 27
Creation Space users: 10,6112 310 1,599 3188
Total activities: 916 215 538 467
Total people: 22,140 3,049 32,510 11264

Participatory Programme

Pheonix Class

Blue sky thinking for anyone with a disability or mental health issue

Proteus continues to help support a programme of work for adults affected by physical disability, learning difficulties and those with mental health issues. Proteus aims to fill the gap in provision resulting from local government cutbacks. Participants have engaged with dance, theatre and music artists through a programmed scheme of work. Prior to the national lockdown Proteus had been able to run the majority of this project in the Creation Space weekly, attracting participants from all over North Hampshire working in partnership with The Phoenix Arts centre in Bordon in pre-pandemic. Post pandemic we have been looking to restart the class, with planning taking place over this financial year and classes scheduled to restart in September 2023.

Youth Theatre

Growing the hearts and minds of young people in Basingstoke & North Hampshire 3 weekly groups reaching young people aged 8 – 21 Over 3,200 opportunities for engagement

The Youth Theatres continued to develop and grow through this period, with all groups working towards a presentation at the end of term. The eldest group took part in the National Theatre Connections programme, performing with other groups in Reading as part of the festival.

The Proteans

Community adult drama group and workshop company 30 North Hampshire members

In October The Proteans presented three sold out nights of ‘Guards Guards’ at the Proteus Creation Space – building on the success of previous Terry Pratchett adaptations.

Proteus Creation Space

A programme of events, classes, workshops and exhibitions A dynamic and creative hub in the heart of Basingstoke Over 8,000 visitors in 22/23 with almost 400 opportunities to experience

5

PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

The Creation Space is open to everyone, whether creating, experiencing or enjoying an activity. The building opens Monday to Friday and offers a café/licensed bar, a gallery, artist studios, art and craft rooms, meeting rooms and a performance space which can serve as an aerial/circus centre as well as a performance space. Activities in the year have been focused on the following areas, which form part of the business plan for the Creation Space:

Performance Lab - the development of new British Theatre, in Basingstoke, from national artists. Supporting less-established local theatre makers – Scratch Built Productions have been given space to develop new work and use Proteus to produce touring productions .

Circus & aerial – creating a hub for circus arts in North Hampshire .

Puppetry – the development of a puppet centre in North Hampshire, in collaboration with Scratch Built Productions.

Resident artists – supporting local artists, helping them to grow their businesses. Cabaret – supporting the development of cabaret in Basingstoke through Late Night Assembly events. Family-based workshops – developing storytelling and work for the very young. Disability arts – projects in art and theatre for young people and regular art-based activities for adults with additional needs including learning difficulties, mental health issues or physical disabilities. Immersive theatre – for under 5s.

National campaigns & movements in support of the arts – hosting regional meetings for the What Next movement

Exhibitions – displaying affordable visual art by local and regional artists Installations – hosting and creating art installations, supporting wider community projects. Art classes and workshops – including ceramics, watercolour, drawing and painting for adults as well as art classes specifically for children.

Wellbeing classes and workshops – including mental health workshops, Tai Chi and several forms of Yoga.

Basingstoke Firsts – a series of programmed performances showcasing brand-new work, by cuttingedge artists from the world of cabaret, comedy and circus, never seen before in the borough.

On-site café

Open Monday to Thursday, the café offering includes a range of quality teas and coffees and cakes all at reasonable prices. We are working with Basingstoke based suppliers Street Bake Shop, MoonRoast Coffee and Longdog Brewery. The fully licensed café transforms in to an intimate bar for evening events, offering a range of beers, wines and selected spirits.

Productions

The Christmas Switch

In December we co-produced with Scratchbuilt our annual Christmas immersive, promenade experience for under-fives; this year called ‘The Christmas Switch’ – the show sold out for the entire run, and had 42 performances with a total audience of 1,400 in attendance. This well loved tradition for Basingstoke Theatre goers was warmly welcomed in its full capacity return following the ‘bubble’ version last year where a strictly reduced capacity meant many families missed out.

Guards Guards

In October The Proteans presented three sold out nights of ‘Guards Guards’ at the Proteus Creation

6

PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

Space – building on the success of previous Terry Pratchett adaptations, this was another successful show involving all the proteans both on and off stage.

The Bloody Chamber

Working with members of high-profile circus companies; Upswing, Ockham’s Razor and Mimbre, the show was adapted and directed by Mary Swan for an all-female cast. Turtle Key Arts produced the work, due to have opened in Worthing in Spring 2020 followed by a national tour, however, the global pandemic forced the delay of the production several times. The show went to production in April 2021 in Worthing and opened to a sell out socially distanced audience for a residency in June 2021 at Worthing’s Pavillion Theatre, this enabled the show to have full marketing assets and reviews in order to book a national tour in Spring and Autumn 2022. The show toured to 12 venues across the year, was well received and met our sales targets.

Let’s Go On Holiday

In July we commissioned resident company Scratchbuilt to create another edition of their summer show that we first ran in 2021 for families with very young children or those with commensurate disabilities; ‘Let’s Go On Holiday’ ran for 21 performances.

The Smallest Festival In The World

In July we ran ‘The Smallest Festival In The World’ for the second time, a chance for audiences of all ages to have the experience of attending a Festival in one hour! A day long event, with music and theatre, we had 4 sessions and was well attended and received with a review in the Gazette commenting:

Financial Review 2022/23

The charity ended the year with a deficit of £48,622, which has been deducted from the funds brought forward. Total funds at the Balance Sheet date are represented by unrestricted reserves of £8,060 of which £2,463 is bank balances, and restricted funds of £1,691, which represents the net book value of a tangible fixed asset. As approved by the board, the company is working towards re-raising the reserves of £50,000 by the end of the year 2024. This is reviewed annually to ensure, as far as is practical, it provides for at least three months’ operating costs.

Risk Management

The Board carries out an annual review of the charity’s activities and monitors progress against the targets set out in the business plan.

The risk management strategy includes the following:

Statement of Trustees’ Responsibilities

7

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023

The Trustees are responsible for the preparation of the annual report and the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to:

The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

So far as the trustees are aware, there is no relevant information (information needed by the company's independent examiners in connection with preparing their report) of which the company's independent examiners are unaware.

Each trustee has taken all the steps that they ought to have taken as a trustee in order to make themselves aware of any relevant audit information and to establish that the company's auditors are aware of that information.

8

PROTEUS THEATRE COMPANY LIMITED (Company limited by guarantee and not having a share capital) TRUSTEESANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2023 These financial statements have been prepared in accordance with the special provislons relating to small companies wlthin Part IS of the Companies Act 2CKI6. Signed on behalf of the trustees Mark Penfold Date: Trustee So& AfLIG 204

Independent examiner’s report to the Trustees of Proteus Theatre Company Limited (“the charitable charity”) for the year ending 31 March 2023

I report to the charitable company’s trustees on my examination of the accounts for the year ended 31 March 2023.

Responsibilities and basis of report

As the trustees of the charitable company (and also its directors for the purposes of company law), you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the charitable company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of the charitable company’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent examiner’s statement

Since the charitable company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am both a member of the Association of Chartered Certified Accountants and a member of the Association of Charity Independent Examiners, both of which are listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the charitable company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those accounting records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for Accounting and Reporting by Charities (applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102)(effective 1 January 2019).

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed Date: 30 April 2024

Name: Jason Foxwell

Relevant professional qualification(s) or body

Chartered Certified Accountant Fellow of the Association of Charity Independent Examiners

Address 39 Enfield Road Poole BH15 3LJ

10

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2023

(Including Income and Expenditure account)

----- Start of picture text -----
Notes Unrestricted Restricted 2023 2022
funds funds Total Total
£ £ £ £
Income
Donations and legacies 4 151,406 20,000 171,406 190,807
PTC Productions Limited 8 20,112 20,112 16,925
Charitable activities 5 109,130 109,130 73,511
CJRS Income (furlough) 4,959
Total Income 280,648 20,000 300,648 286,202
Expenditure
Fundraising costs - - - -
Charitable activities 329,270 20,000 349,270 397,801
Total expenditure 6 329,270 20,000 349,270 397,801
Net (expenditure)/income for the year� 3 (48,622) - (48,622) (111,599)
Fund balances at 1 April 2022 56,682 1,691 58,373 169,972
Fund balances at 31 March 2023 8,060 1,691 9,751 58,373
----- End of picture text -----

The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. The restricted fund represents fixed assets.

11

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

PRIOR YEAR CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES

YEAR ENDED 31 MARCH 2022

(Including Income and Expenditure account)

Notes
Income
Donations and legacies
4
PTC Productions Limited
8
Charitable activities
5
CJRS Income (furlough)
Total Income
Expenditure
Fundraising costs
Charitable activities
6
3
Total expenditure
Net income/(expenditure) for the year
Fund balances at 1 April 2021
Fund balances at 31 March 2022		 Unrestricted
funds
£
190,807
16,925
73,511
4,959
286,202
-
392,731
392,731
(106,529)
163,211
56,682		 Restricted
funds
£
-
-
-
-
-
-
5,070
5,070
(5,070)
6,761
1,691		 2022
Total
£
190,807
16,925
73,511
4,959

286,202
-
397,801
397,801
(111,599)
169,972
58,373

The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities.

12

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

CONSOLIDATED BALANCE SHEET AS AT 31 MARCH 2023

Group Group Charity Charity
(Total charity including (Total charity including {Total excluding
PTC Productions Ltd} PTC Productions Ltd}
Notes 2023 2022 2023 2022
£ £ £ £
Fixed assets
Tangible fixed assets 9 14,650 15,704 699 889
Investments 10 1 1
14,650 15,704 700 890
Current assets
Debtors 11 141,790 40,739 92,133 10,266
Cash at bank and in hand 2,956 47,305 2,463 45,025
144,746 88,044 94,596 55,291
Creditors: amounts falling due
within one year 12 (149,646) (45,375) (95,296) (36,009)
Net current assets (4,900) 42,669 (700) 19,282
Net assets 13 9,751 58,373 20,172
Funds
Unrestricted funds 14 8,060 56,682 20,172
Restricted funds 14 1,691 1,691
Total funds 9,751 58,373 20,172

The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime in Part 15 of the Companies Act 2006.

Approved by the Trustees on Date 5o Ayn and signed on its behalf by 20zt M Penfold Trustee

13

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023

1 Accounting policies

Accounting convention

The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006.

The charity meets the definition of the public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note.

The accounts have been prepared on the going concern basis.

The principal accounting policies adopted in the preparation of the financial statements are set out below.

b)

Income

Voluntary income including grants and donations that provide core funding or are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when:

Investment income is recognised on a receivable basis.

Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions is recognised as earned (as the related goods or services are provided). Grant income included in this category provides funding to support performance activities and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Income is deferred when:

c)

Expenditure

Expenditure is recognised when a liability is incurred. Contractual arrangements and performance related grants are recognised as goods or services are supplied. Other grant payments are recognised when a constructive obligation arises that results in the payment being unavoidable.

14

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

1 Accounting policies (continued)

d)

Value Added Tax

As the majority of the charity's activities are classified as exempt or non-business activities for the purposes of value added tax, Proteus Theatre Company Limited is unable to reclaim the value added tax which it suffers on its purchases. Expenditure in these financial statements is therefore shown inclusive of value added tax, except for the transactions consolidated from its subsidiary, Proteus Theatre Company Productions Limited, which is registered for VAT.

Individual fixed assets costing £500 or more are capitalised at cost. Depreciation has been provided at the following rates in order to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives.

Plant and equipment 25% straight line Motor vehicles 33% reducing balance Website 33% straight line

Rentals applicable to operating leases are charged to the Statement of Financial Activities as incurred over the period in which the cost is incurred.

Funds held by the charity are either:

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

15

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

1 Accounting policies (continued)

h)

Taxation

No provision has been made for corporation tax or deferred tax as the company is a registered charity and is exempt, as agreed with HM Revenue & Customs. Its subsidiary, Proteus Theatre Company Productions Ltd, is subject to corporation tax and to that extent a provision will be recognised as appropriate.

2 Legal status

The charity is a company limited by guarantee and has no share capital. The charitable company was incorporated on 27 July 1983 in England and Wales and was registered on 3 May 1985 with the Charity Commission in England and Wales. The charity's registered number with the Charity Commission is 291718. The charity is a public benefit entity.

The registered office of the charitable company is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH.

3
Net income for the year
Net income for the year is stated after charging:
Depreciation
Audit / Independent examination fee
4
Donations and Legacies
Local authority grant
- Basingstoke & Deane Borough Council
- Hampshire County Council
Other donations and grants
- Arts Council England National Lottery
- Cultural Recovery Fund
- Farnham Maltings
- Other donations
5
Income from charitable activities
Workshop & show fees		 2023
£
191
11,445
2023
£
99,790
-
69,862
-
1,085
669
171,406
2023
£
109,130		 2022
£
6,223
3,000
2022
£
100,790
-
68,600
16,124
4,862
431
190,807
2022
£
73,511

16

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

----- Start of picture text -----
6 Total expenditure Theatre Education Fundraising The Creation 2023 2022
productions Projects & publicity Space Governance Total Total
£ £ £ £ £ £ £
Direct costs of charitable activities:
Wages and salaries (see note 7) 111,177 - - -� 111,177 119,974
Production costs 86.560 9,900 - 11,395 - 107,855 68,441
Workshops and events 12,207 - - - - 12,207 11,615
PTC Productions Limited (see note 7 and 8) 37,351 - - - - 37,351 140,309
TOTAL DIRECT COSTS 247,295 9,900 -� 11,395 -� 268,590 340,339
Allocation of support costs:
Freelance costs (see note 7) 17,348 - - - 17,348 13,654
Premises costs - - - 32,517 - 32,517 3,135
Marketing and public relations 8,456 - - - - 8,456 4,704
Repairs and computer consumables 1,973 - - - - 1,973 2,135
Printing, postage and stationery 169 - - - - 169 106
Insurance - - - - 198
Accommodation, subsistence and
miscellaneous expenses 4,648 - - - - 4,648 2,926
Bad debts - - - - 6,200
Subscriptions and memberships - - - - 1,771
Board expenses - - - - 36 36 562
Accountancy and bookkeeping - - - - 11,445 11,445 18,463
Bank charges 3,898 - - - - 3,898 3,296
Depreciation 191 - - - - 191 312
TOTAL SUPPORT COSTS 36,683 - - 32,517 11,481 80,680 57,462
TOTAL 283,978 9,900 -� 43,911 11,481 349,270 397,801
----- End of picture text -----

17

8 Net income from trading activities of subsidiary

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

7
Employed staff costs and numbers
Staff costs were as follows:
Wages and salaries
Social security costs
Pension costs
Freelance fees		 2023
£
105,318
3,735
2,124
17,348
128,524		 2022
£
109,217
8,569
2,188
13,654
133,628

Payroll�costs�of�£nil�(2022:�£nil)�and�freelance�fees�of�£nil�(2022:�£nil)�are�included�within� PTC Productions Limited direct costs.

The�Trustees�received�no�remuneration�or�reimbursed�expenses�from�the�company�during�this�or�the prior year. No employees had emoluments in excess of £60,000 during this or the prior year.

The average number of employees during the year was as follows:

Management
Administration
Freelance		 2023
3
2
2
7		 2022
3
2
2
7

The charity owns 100% of the issued share capital of Proteus Theatre Company Productions Limited, a company incorporated in England and Wales. The company runs production shows for Proteus Theatre Company Limited. The company donates any profits to the parent charity.

Proteus Theatre Company Productions Limited prepares its accounts each year to 31 March for filing with the Registrar of Companies. Its company registration number is 7587750, and its registered office address is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH.

The results for the year ended 31 March 2023are summarised as follows:
Turnover
Rent from parent charity
Creation Space grant receipts
Production grant receipts
Cost of sales
Gross profit
Administration expenses
Taxation
Net loss
As at 31 March 2023the subsidiary had net liabilities of £169,941(2022:
£173,431).		 2023
2022
£
£
14,112
16,925
6,000
6,000
27,927
-
-
(467)
(116,235)
19,645
65,383
(36,885)
(43,074)
19,000
(17,239)
(89,457)

18

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

----- Start of picture text -----
9 Tangible fixed assets
Website &
Leasehold Plant & Motor Box Office Group
Group improvements equipment vehicles system Total
£ £ £ £ £
Cost
At 1 April 2022 23,598 29,618 22,158 27,281 102,655
At 31 March 2023 -� - -
23,598 29,618 22,158 27,281 102,655
Depreciation
At 1 April 2022 10,519 28,719 22,113 25,590 88,642
Charge for year 818 190 45 1,054
31 March 2023 11,337 28,919 22,158 25,590 88,005
Net boo k value
31 March 2023 12,261 699 - 1,691 14,651
At 1 April 2022 13,079 889 45 1,691 15,704
Plant & Motor Charity
Charity equipment vehicles Website Total
£ £ £ £
Cost
At 1 April 2022 17,959 19,658 7,000 44,617
Additions 761 - - 761
Disposals - - - -
At 31 March 2023 18,720 19,658 7,000 45,378
Depreciation
At 1 April 2022 17,831 19,658 7,000 44,489
Charge for year 190 - -
Eliminated on disposals - - - -
At 31 March 2023 18,021 19,658 7,000 44,489
Net book value
At 31 March 2023 699 - - 699
At 1 April 2022 889 - - 889
----- End of picture text -----

All fixed assets are used for the furtherance of the charity's objectives.

19

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

----- Start of picture text -----
10 Fixed asset investments Group Charity
2023 2022 2023 2022
£ £ £ £
Investment in subsidiary undertaking - - 1 1
11 Debtors Group Charity
2023 2022 2023 2022
£ £ £ £
Trade debtors 136,137 13,701 90,904 5,997
Other taxation 18,036 - -
Prepayments and accrued income 5,653 9,002 1,229 4,269
141,790 40,739 92,133 10,266
12 Creditors: amounts falling due within one year Group Charity
2023 2022 2023 2022
£ £ £ £
Trade creditors 56,169 20,581 43,350 15,243
Other taxation and social security 9,126 - � 14,791 -
Accruals 15,610 23,852 7,298 19,824
Other creditors 68,740 942 29,856 942
149,646 45,375 95,296 36,009
13 Analysis of net assets between funds Unrestricted Restricted Total
for Group funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2023
Fixed assets 12,959 1,691 14,650
Current assets 144,746 - 144,746
-
Creditors: amounts falling due within one year ( 149,646) (149,646)
8,060 1,691 9,751
Analysis of net assets between funds at 31 March 2022
Fixed assets 14,013 1,691 15,704
Current assets 88,044 - 88,044
-
Creditors: amounts falling due within one year (45,375) (45,375)
56,682 1,691 58,373
----- End of picture text -----

20

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2023 (continued)

----- Start of picture text -----
13 (cont.) Analysis of net assets between funds Unrestricted Restricted Total
for Charity funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2023
Fixed assets 700 - 700
Current assets 94,596 - 94,596
-
Creditors: amounts falling due within one year (95,296) (95,296)
- -�
Analysis of net assets between funds at 31 March 2022
Fixed assets 890 - 890
Current assets 55,291 - 55,291
-
Creditors: amounts falling due within one year (36,009) (36,009)
20,172 -� 20,172
14 Funds At 1 April Incoming Outgoing Fund At 31 March
2022 resources resources transfer 2023
£ £ £ £ £
Restricted funds
Catalyst fund (Productions) 1,691 -� - 1,691
Unrestricted funds
General (Charity) 208,085 280,536 (311,918) 176,702
General (Productions) (153,653) 20,112 (37,351) (170,892)
Designated funds 2,250 -� - 2,250
General consolidated funds 56,682 300,648 (349,270) 8,060
Total consolidated funds 58,373 300,648 (349,270) 9,751
----- End of picture text -----

The Catalyst fund was used to develop the approach to fundraising and the implementation of a box office system. The balance remaining on the fund represents the investment in the box office system which is being depreciated over 4 years.

Designated funds have been set up to pay for necessary repairs and redecoration to the Creation Space, in line with the terms of the lease. They will be released over 4 years as expenditure is incurred.

15 Related party transactions

There were no transactions with related parties during this year or the prior year.

21

PROTEUS THEATRE COMPANY LIMITED

(Company limited by guarantee and not having a share capital)

NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH (continued)

16 Parent charity

Below are summarised results for Proteus Theatre Company Limited, excluding the subsidiary company:

Income
Donations and legacies
Charitable activities
CJRS income
Expenditure
Fundraising costs
Transfer Creation Space grant to subsidiary
Rent payable
Charitable activities
Provision against intercompany debtor
Total expenditure
Net income for the year
Total income		 2023
£
171,406
109,130
280,536
-
6,000
305,918
65,893
377,811
(97,275)		 2022
£
190,807
73,511
4,959
269,277
-
27,927
6,000
257,492
46,995
338,414
(69,137)

22