# **PROTEUS THEATRE COMPANY LIMITED Registered Company Number 1742642** # **ANNUAL REPORT & FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2022** **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **Charity and Company Number** Registered charity number 291718 Registered company number 1742642 ## **Trustees** Mark Penfold (Chair) Mary Rose Natalie Sweet Jonathan Humphreys Donna Reeves ## **Council Representatives** Cllr Gavin James (Hampshire County Council) Cllr Terri Reid (Basingstoke and Deane Borough Council) – until 3[rd] May 2021 Cllr Sam Jeans (Basingstoke and Deane Borough Council) ## **Funder Observers** Daniel Garnier (Basingstoke and Deane Borough Council) Ruth Kapadia (Arts Council South West) ## **Chief Executive** Mary Swan ## **Professional advisors** Bankers HSBC Bank, 8 London Street, Basingstoke, Hampshire, RG21 7NU ## Independent Examiner Knight Goodhead Limited, 7 Bournemouth Road, Chandler’s Ford, Eastleigh, Hampshire, SO53 3DA ## **Directors and Trustees** The directors of the company are its trustees for the purpose of charity law and throughout this report are collectively referred to as the trustees. As set out in the Articles of Association, the Chairman of the board of trustees is elected by the trustees and is required to have at least one year’s board experience. The trustees have the power to appoint any person to be a trustee, in accordance with the recruitment and selection procedures in place. Basingstoke and Deane Borough Council can nominate one councillor as their representative. The trustees are pleased to submit their report and accounts for the year ended 31 March 2022. The legal and administrative information set out above forms part of this report. The financial statements comply with current statutory requirements, the Memorandum and Articles of Association and the Statement of Recommended Practice – Accounting and Reporting by Charities using FRS 102 (effective 1 January 2019). The organisation is a charitable company limited by guarantee, incorporated on 27 July 1983 and registered as a charity on 3 May 1985. The company was established under a Memorandum of 1 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** Association which established the objectives and powers of the charitable company and is governed under its Articles of Association. ## **Objectives and activities of the charity** To enable all members of society to experience high quality performing art and to promote the advancement of education and understanding, particularly for those who are most disadvantaged, through professional performance work and participatory projects encompassing art forms as diverse as, but not limited to, film, circus, music, literature, photography and new media. ## Organisation The charity was administered by a board of five members during the year, which met quarterly. ## Related parties The Company has a close relationship with Basingstoke and Deane Borough Council who provide funding to enable the company to carry out its charitable objectives. The company also co-operates with a number of local arts organisations, not-for-profit organisations and forums within Basingstoke and the surrounding area and is a member of the Independent Theatre Council (ITC). ## **About the charity** Proteus is an organisation full of passion and possibility, acting and reacting in response to its audience, collaborators and communities it is embedded in, creating radical, innovative, varied and excellent theatre-inspired performance art. Proteus is the only professional producing company of its scale in North Hampshire and runs a wide programme that includes an annual national touring programme of work and co-productions, a wealth of inspiring initiatives for the community that include five youth theatres, activities for adults and children with physical and learning disabilities, specialised workshops for adults with mental health issues and a bespoke programme of workshops and activities that respond to issues pertinent to the County of Hampshire. The company operates an artist and community development hub known as the Proteus Creation Space, a combined arts centre, central to Basingstoke’s arts and cultural ecology. Audiences and participants can enjoy the programme of events on offer in the building, which hosts artist studios, a performance space, a gallery, a café and meeting spaces. The company has six resident visual and live performance artists based at the Proteus Creation Space and also offers additional artist studio and rehearsal space at Spring Park House, a partially occupied office building located in Basing View, central Basingstoke, which is home to twelve visual artists and a collective of six performance artists. As an artist-led organisation, under the directorship of Mary Swan, the company challenges conventional thinking, bringing about creative partnerships between professional artists, organisations and individuals, and uses the arts to build relationships with vulnerable segments of society. The company prides itself on its flexibility to react to changing landscapes, dealing with priorities and learn new business models of working. 2 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** Proteus’ participatory projects are exclusive to Hampshire and aim to provide isolated or vulnerable individuals with an all-important voice and a creative means of expression, building confidence and offering them a platform for an exchange of ideas. The projects connect people with their communities and encourage joined-up thinking by actively seeking partnerships with other service providers. The work is inspiring, challenging and always relevant. Proteus collaborates with artists from different disciplines, such as photography, film, circus, dance, music and the visual arts, in order to make unique performance pieces, not always a traditional piece of theatre. The company makes work for and with diverse communities, from rural villages to socially excluded young people, creating amazing experiences, promoting and advancing education and enriching lives through the power of the performing arts. The work is always outcome-based and fulfils priority needs highlighted by local key stakeholders. ## **Revenue funding & grants** Proteus is core funded by Basingstoke & Deane Borough Council and has a five-year funding agreement via the Council’s commissioning process which ended in 2021. Further funding at the current level for the year 2022/23 has been awarded by the council. Due to the global pandemic, detailed negotiation of a new multi-year funding agreement has been put on hold until 2022/23 but conversations with the council have indicated their preference of a contracting model with agreed service levels. The year 2021/22 was an extension year for the Arts Council National Portfolio Organsations, and the company was successful in receiving a further three year NPO agreement in November 2022 at the same level as the previous award. With funding from the council likely to continue to decrease year on year, despite a new multi-year agreement, and ACE funding decreasing in real terms at standstill, the company actively seeks support from trusts, foundations, and other sources to support its broad range of work, to help ensure a sustainable future and allow it to fully realise its artistic and charitable vision. The pandemic saw many Trusts and Foundations that have traditionally been good sources of project funding for the company, pivot to providing emergency help to organsiations not in receipt of aid from the Cultural Recovery Fund (which Proteus benefitted from). Therefore, our abilities to apply to these sources has been severely limited throughout the financial year. The Creation Space, its car park and additional Artist studios at Spring Park House act as an additional income generator, also helping to ensure stability and sustainability. Further income allows the company to build new audiences and focus participatory opportunities on those communities most at risk. 3 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** Project funding and grants were received as follows: - Basingstoke and Deane core funding £79,790 Arts Council NPO £68,600 Business rates relief (distributed by Basingstoke and Deane) £21,000 Cultural Recovery Fund £16,124 ## **Activities review and future developments** Proteus continues to build a loyal audience with its touring shows, some of which are co-produced with other Artists and companies, playing in a wide range of venues from larger theatres and arts centres to village halls and community spaces. The audiences are as diverse as the venues we play - from regular theatregoers to those who, due to geographical location, have little or no contact with the arts. Proteus aims to bring its theatre work to as many people as possible within the realms of its funding and potential for earned income. The company’s touring productions are designed to reach those who are rurally isolated as well as those who might be living in urban areas of deprivation or identified as ‘Priority Places’ by ACE. Touring theatre nationally is a challenge for any small organisation and, due to the current economic climate, it is particularly hard. The company continues to stay true to its roots as a theatre company and is constantly reviewing its touring models. The programme of participatory projects and workshops that Proteus delivers is designed to engage with marginalised and excluded sectors of society, reaching people affected by current issues or those with protected characteristics. These projects work directly in the community. The company has a very successful model in place for large-scale projects engaging hard-to-reach groups. The company’s reach is enhanced through the Creation Space, which has allowed the company to engage wider, more diverse audiences and run more projects. Emerging from the pandemic has been difficult for the entire Performing Arts sector, but we are pleased to report that audiences and participants have been coming back to Creation Space and seeing the company’s work on tour. Family work has been particularly resilient with our annual Christmas show selling out and other family events doing well. 4 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ||**2018/19**|**2019/20**|**2020/21**|**2021/22**| |---|---|---|---|---| |**Participatory sessions:**|209|279|118|168| |**Participants:**|3,224|5,173|2,342|1,759| |**Produced theatre shows:**|90|98|51|111| |**Produced theatre audience:**|3,748|6,356|492|29,1523| |**Creation Space activities:**|727|5391|46|259| |**Creation Space users:**|12,228|10,6112|310|1,599| |**Total activities:**|1,026|916|215|538| |**Total people:**|19,200|22,140|3,049|32,510| - 1) Class Leader Katie Smith was on maternity leave throughout the year, this resulted in 270 sessions less than 18/19. The total shutdown of arts venues in March 2020 also meant the classes and activities due to run to the end of the financial year were cancelled. - 2) The cancellation of Katie Smith’s classes and the March 2020 shutdown of the venue detailed above, led to a reduction of Creation Space users. - 3) This number is in part due to large scale outdoor performances (Protopia, Walk of the Dandelion) which had combined audiences of 23,000. The remaining 6,152 audience members are a mix between Proteus Creation Space and touring shows. ## **Participatory Programme** ## **Breakout!** Blue sky thinking for anyone with a disability or mental health issue Proteus continues to help support a programme of work for adults affected by physical disability, learning difficulties and those with mental health issues. Proteus aims to fill the gap in provision resulting from local government cutbacks. Participants have engaged with dance, theatre and music artists through a programmed scheme of work. Prior to the national lockdown Proteus had been able to run the majority of this project in the Creation Space weekly, attracting participants from all over North Hampshire working in partnership with The Phoenix Arts centre in Bordon in pre-pandemic. This project was not able to re-start in this financial year given the complex vulnerabilities and health issues represented in the group, and the high levels of Covid still present in the community. Plans are in development to re-start in September 2023. ## **Youth Theatre** Growing the hearts and minds of young people in Basingstoke & North Hampshire 4 weekly groups reaching young people aged 8 – 21 Over 3,200 opportunities for engagement The Youth Theatres continued to develop and grow through this period, with all groups taking part in an outdoor production of ‘Grimms Tales’ at The Walled Garden in Down Grange. The eldest group took part in the National Theatre Connections programme, performing with other groups at The North Wall venue in Oxford as part of the festival. This will continue to be a central part of the eldest group’s activity and they are already in rehearsal for 2023’s festival. At the beginning of the Autumn term our Youth Theatre were involved in creating the ‘Positive Protest’ element of the ‘Protopia’ project, working with Nick Ash of Scratchbuilt and Artistic Director of Proteus; Mary Swan, to create large scale processional images and street performance elements. 5 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **The Proteans** Community adult drama group and workshop company 30 North Hampshire members The Proteans created their first outdoor Walled Garden performances since 2019; ‘The Importance of Being Ernest’ ran for 8 performances in July to good sized audiences throughout. The production was well received with feedback including: _“A pleasant evening of entertainment. Well organised - wonderful to get out and enjoy some live performing.”_ _“The people who organised this event were wonderful. The cast were all very professional. Great acting. Surroundings were beautiful.”_ _“Following the lockdown it was a joy to watch live theatre again, despite the rain!”_ In October The Proteans created another edition of ‘Chilling Tales by Candlelight’ – building on the success of last year’s lockdown project as part of the ‘Signal Fires’ national initiative in association with Fuel and Headlong Theatre. This time the company created an immersive Halloween experience to a sell out audience. ## **Basingstoke Festival** Programming national artists, organisations and creating new events Developing local artists and engaging local community groups The Basingstoke Festival team financially co-supported the ‘Walk of the Dandelion’ puppet piece created by Luke Brown Dance and initially commissioned by Proteus as part of the Protopia project. ## **Proteus Creation Space** A programme of events, classes, workshops and exhibitions A dynamic and creative hub in the heart of Basingstoke Over 8,400 visitors in 21/22 with almost 523 opportunities to experience Activity was reduced in 21/22 financial year due to pandemic but we reopened our public programme in summer ’21 with activity happening almost continuously since then. The Creation Space is open to everyone, whether creating, experiencing or enjoying an activity. The building opens Monday to Friday and offers a café/licensed bar, a gallery, artist studios, art and craft rooms, meeting rooms and a performance space which can serve as an aerial/circus centre as well as a performance space. Activities in the year have been focused on the following areas, which form part of the business plan for the Creation Space: **Performance Lab** - the development of new British Theatre, in Basingstoke, from national artists. **Supporting less-established local theatre makers** – Scratch Built Productions have been given space to develop new work and use Proteus to produce touring productions **. Circus & aerial –** creating a hub for circus arts in North Hampshire **.** **Puppetry** – the development of a puppet centre in North Hampshire, in collaboration with Scratch Built Productions. **Resident artists** – supporting local artists, helping them to grow their businesses. **Cabaret** – supporting the development of cabaret in Basingstoke through Late Night Assembly events. 6 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** **Family-based workshops** – developing storytelling and work for the very young. **Disability arts** – projects in art and theatre for young people and regular art-based activities for adults with additional needs including learning difficulties, mental health issues or physical disabilities. **Immersive theatre** – for under 5s. **National campaigns & movements in support of the arts** – hosting regional meetings for the What Next movement **Exhibitions** – displaying affordable visual art by local and regional artists **Installations** – hosting and creating art installations, supporting wider community projects. **Art classes and workshops** – including ceramics, watercolour, drawing and painting for adults as well as art classes specifically for children. **Wellbeing classes and workshops** – including mental health workshops, Tai Chi and several forms of Yoga. **Basingstoke Firsts** – a series of programmed performances showcasing brand-new work, by cuttingedge artists from the world of cabaret, comedy and circus, never seen before in the borough. ## **On-site café** Open Monday to Friday, the café offering includes a range of quality teas, coffees and cakes all at reasonable prices. We are working with Basingstoke based suppliers Street Bake Shop, MoonRoast Coffee and Longdog Brewery. The fully licensed café transforms in to an intimate bar for evening events, offering a range of beers, wines and selected spirits. ## **Productions** ## **The Christmas Fairy Shoes** In December we co-produced with Scratchbuilt our annual Christmas immersive, promenade experience for under-fives; this year called ‘The Christmas Fairy Shoes’ – the show sold out for the entire run, and had 42 performances with a total audience of 1,446 in attendance. This well loved tradition for Basingstoke Theatre goers was warmly welcomed in its full capacity return following the ‘bubble’ version last year where a strictly reduced capacity meant many families missed out. ## **Chilling Tales by Candlelight** Proteus presents an evening of horror and ghost stories old and new, read and performed by members of Proteus Creation Space's highly regarded adult community theatre group The Proteans. An ideal way to celebrate the turn of the season and the moment in the year when the division between the real and spirit world is at its most transparent! The Proteans created another edition of ‘Chilling Tales by Candlelight’ – building on the success of last year’s lockdown project as part of the ‘Signal Fires’ national initiative in association with Fuel and Headlong Theatre. This time the company created an immersive Halloween experience to a sell out audience. 7 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **The Bloody Chamber** Working with members of high-profile circus companies; Upswing, Ockham’s Razor and Mimbre, the show was adapted and directed by Mary Swan for an all-female cast. Turtle Key Arts produced the work, due to have opened in Worthing in Spring 2020 followed by a national tour, however, the global pandemic forced the delay of the production several times. The show went to production in April 2021 in Worthing and opened to a sell out socially distanced audience for a residency in June 2021 at Worthing’s Pavillion Theatre, this enabled the show to have full marketing assets and reviews in order to book a national tour in Spring and Autumn 2022. The first quarter of the year was focused on the final development period and touring of ‘The Bloody Chamber’. We spent Feburary & March getting the show back up on its feet with the tour opening on 23rd March 2022 at Harlow Playhouse (an ACE ‘Priority Place’), our Press and VIP night took place at the Haymarket in Basingstoke in April 2022. The tour was phenomenally successful, visiting venues throughout 2022. ## **Protopia** The Protopia project brought together 15 professional Artists, 6 of which were from African and South Asian diasporas, one disabled Artist and 2 identifying as Queer and non-binary. The project sought to explore ideas of kindness, tolerance and diversity with communities participating and experiencing the work. “Protopia defines a state where we’re no longer fighting for survival (Dystopia) nor are we seeking perfection (Utopia). We’ve become accountable for our need, our desire to perpetually choose the better.” Kevin Kelly 2011 The project culminated in a multi-artform free installation in and empty shop unit in Festival Place, running from the Thursday afternoon to the Sunday. On the Saturday we held ‘Positive Protest’ March through the town centre with large scale processional images and banners created by our Youth Theatre groups, led by a giant puppet created by one of the commissioned Artists Luke Brown Dance – this project was also supported with funding and logistical support by the Basingstoke Festival team. Reaction to the piece was incredibly positive. Alongside the participatory elements we commissioned two performances which were staged in Creation Space; Associate Artists Peddlars and Petticoats created the immersive ‘Suffragette Café’ looking at how local Suffragists operated from cafés in the area to plan their activism. The second piece was a new play looking at issues of homelessness, masculinity and disability; ‘Talk To Me’ was well received by audiences who commented: _“Emotional, intense, educational. We are lucky to have Proteus in Basingstoke. Thoughtful, warming, awareness raising.”_ _“I learned that small theatre is good and that we need more of it. I would love to see more interactions of this show. Well done all.”_ _“I felt the abandonment that the homeless must endure. I enjoyed the love of fellow theatre goers before and after the play.”_ 8 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **You Need A Holiday** In July we commissioned resident company Scratchbuilt to create a summer edition of their annual Christmas show for families with very young children or those with commensurate disabilities; ‘You Need A Holiday’ ran for 21 performances to sold out audiences. We ran the show at a reduced capacity to assuage any anxieties for audiences returning to live theatre. Audience reaction was excellent: _“Fantastic fun. A wonderful first theatre event post covid.”_ _“Wonderful to be transported to another world_ _Immersive and very entertaining. Nice activity which is different to many others available.”_ _“It was lovely to see my children enjoy themselves after the last year.”_ ## **The Smallest Festival In The World** In August we created ‘The Smallest Festival In The World’, a chance for audiences of all ages to have the experience of attending a Festival in one hour! We had acoustic musicians, Drag Queen Storytime with Aida H Dee, face painting, balloon modelling, the smallest rave in the world at the Miniature of Sound, a magician, street food and bubble art. The day long event had 4 sessions and was well attended and received with a review in the Gazette commenting: _“Basingstoke really is very lucky to have Proteus in the town and the company is leading the way when it comes to affordable family entertainment, getting it right every single time._ _Their shows are never a disappointment, delivering beyond expectations, and THE smallest FESTIVAL IN THE WORLD was no exception.”_ ## **Financial Review 2021-22** The charity ended the year with a deficit of £111,599, which has been deducted from funds brought forward. Total funds at the Balance Sheet date are represented by unrestricted reserves of £56,682 of which £47,305 is bank balances, and restricted funds of £1,691, which represents the net book value of a tangible fixed asset. The trustees regularly review financial information to enable them to monitor fund levels. As far as is practical, the trustees seek to maintain at least three months’ operating costs. The trustees recognise funds are below this level and will continue to keep this under close review. 9 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** ## **Risk Management** The Board carries out an annual review of the charity’s activities and monitors progress against the targets set out in the business plan. The risk management strategy includes the following: - An annual review of the risks faced - The establishment of systems and procedures to mitigate those risks identified - The implementation of procedures designed to minimise any potential impact on the charity should any of the risks be realised - Due to the global pandemic, additional risk management was undertaken ## **Statement of Trustees’ Responsibilities** The Trustees are responsible for the preparation of the annual report and the financial statements in accordance with applicable law and regulations. Company law requires the trustees to prepare financial statements for each financial year, which show a true and fair view of the state of affairs of the charity and its financial activities for that period. In preparing those financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently - make judgements and estimates that are reasonable and prudent - state whether applicable accounting standards and statements of recommended practice have been followed, subject to any material departures disclosed and explained in the financial statements; and - prepare the financial statements on a going concern basis unless it is inappropriate to presume that the charity will continue in operational existence. The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. 10 **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **TRUSTEES ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2022** These financial statements have been prepared in accordance with the special provisions relating to small companies within Part 15 of the Companies Act 2006. Signed on behalf of the trustees Mark Penfold Date: 31[st] January 2023 Trustee 11 ## **INDEPENDENT EXAMINERS REPORT TO THE TRUSTEES ON THE UNAUDITED ACCOUNTS OF PROTEUS THEATRE COMPANY LIMITED** I report to the charity trustees on my examination of the accounts for the year ended 31 March 2022, which are set out on pages 13 to 24. ## **Responsibilities and basis of report** As the charity’s trustees of the company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (the ‘2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner's report** Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of the Association of Chartered Certified Accountants, which is one of the listed bodies. I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe: - (1) accounting records were not kept in respect of the company as required by section 386 of the 2006 Act; or - (2) the accounts do not accord with those accounting records; or - (3) the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination; or - (4) the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)(effective 1 January 2019). I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date: 31 January 2023 J E Harris FCCA 7 Bournemouth Road Knight Goodhead Limited Chandler's Ford, Eastleigh Chartered Accountants Hampshire SO53 3DA 12 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022** (Including Income and Expenditure account) **----- Start of picture text -----**
Notes Unrestricted Restricted 2022 2021
funds funds Total Total
£ £ £ £
Income
Donations and legacies 4 190,807 - 190,807 258,270
PTC Productions Limited 8 16,925 - 16,925 14,448
Charitable activities 5 73,511 - 73,511 24,150
CJRS Income (furlough) 4,959 - 4,959 20,659
Total Income 286,202 - 286,202 317,527
Expenditure
Fundraising costs - - - -
Charitable activities 392,731 5,070 397,801 204,268
Total expenditure 6 392,731 5,070 397,801 204,268
Net (expenditure)/income for the year 3 (106,529) (5,070) (111,599) 113,259
Fund balances at 1 April 2021 163,211 6,761 169,972 56,713
Fund balances at 31 March 2022 56,682 1,691 58,373 169,972
**----- End of picture text -----**
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. The restricted fund represents fixed assets. 13 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **PRIOR YEAR CONSOLIDATED STATEMENT OF FINANCIAL ACTIVITIES YEAR ENDED 31 MARCH 2021** (Including Income and Expenditure account) **----- Start of picture text -----**
Notes Unrestricted Restricted 2021
funds funds Total
£ £ £
Income
Donations and legacies 4 258,270 - 258,270
PTC Productions Limited 8 14,448 - 14,448
Charitable activities 5 24,150 - 24,150
CJRS Income (furlough) 20,659 - 20,659
Total Income 317,527 - 317,527
Expenditure
Fundraising costs - - -
Charitable activities 199,198 5,070 204,268
Total expenditure 6 199,198 5,070 204,268
Net income/(expenditure) for the year 3 118,329 (5,070) 113,259
Fund balances at 1 April 2020 44,882 11,831 56,713
Fund balances at 31 March 2021 163,211 6,761 169,972
**----- End of picture text -----**
The statement of financial activities includes all gains and losses recognised in the year. All incoming resources and resources expended derive from continuing activities. 14 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **CONSOLIDATED BALANCE SHEET AS AT 31 MARCH 2022** **----- Start of picture text -----**
Group Charity
(Total charity including (Total excluding
PTC Productions Ltd) PTC Productions Ltd)
Notes 2022 2021 2022 2021
£ £ £ £
Fixed assets
Tangible fixed assets 9 15,704 21,166 889 440
Investments 10 - - 1 1
15,704 21,166 890 441
Current assets
Debtors 11 40,739 88,132 10,266 18,363
Cash at bank and in hand 47,305 94,437 45,025 93,073
88,044 182,569 55,291 111,436
Creditors: amounts falling due
within one year 12 (45,375) (33,763) (36,009) (22,569)
Net current assets 42,669 148,806 19,282 88,867
Net assets 13 58,373 169,972 20,172 89,308
Funds
Unrestricted funds 14 56,682 163,211 20,172 89,308
Restricted funds 14 1,691 6,761 - -
Total funds 58,373 169,972 20,172 89,308
**----- End of picture text -----**
The accounts have been prepared in accordance with the provisions applicable to companies subject to the small companies' regime in Part 15 of the Companies Act 2006. Approved by the Trustees on 31st January 2023 and signed on its behalf by M Penfold Trustee 15 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022** ## **1 Accounting policies** - a) ## **Accounting convention** The financial statements have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019) - (Charities SORP (FRS 102)), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Companies Act 2006. The charity meets the definition of the public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy note. The accounts have been prepared on the going concern basis. The principal accounting policies adopted in the preparation of the financial statements are set out below. b) ## **Income** Voluntary income including grants and donations that provide core funding or are of general nature are recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Such income is only deferred when: - The donor specifies that the grant or donation must only be used in future accounting periods; or - The donor has imposed conditions which must be met before the charity has unconditional entitlement. Investment income is recognised on a receivable basis. Income from charitable activities includes income received under contract or where entitlement to grant funding is subject to specific performance conditions is recognised as earned (as the related goods or services are provided). Grant income included in this category provides funding to support performance activities and is recognised where there is entitlement, certainty of receipt and the amount can be measured with sufficient reliability. Income is deferred when: - Admission fees or performance related grants are received in advance of the performances or event to which they relate. c) **Expenditure** Expenditure is recognised when a liability is incurred. Contractual arrangements and performance related grants are recognised as goods or services are supplied. Other grant payments are recognised when a constructive obligation arises that results in the payment being unavoidable. 16 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** ## **1 Accounting policies (continued)** - Costs of generating funds are those costs incurred in attracting voluntary income. - - Charitable activities include expenditure associated with the staging of productions and educational programmes and include both the direct costs and support costs relating to these activities. - Governance costs include those incurred in the governance of the charity and its assets and are primarily associated with constitutional and statutory requirements. - Support costs include central functions and have been allocated to activity cost categories on a basis consistent with the use of resources, e.g. allocating staff costs by the time spent and other costs by their usage. ## d) ## **Value Added Tax** As the majority of the charity's activities are classified as exempt or non-business activities for the purposes of value added tax, Proteus Theatre Company Limited is unable to reclaim the value added tax which it suffers on its purchases. Expenditure in these financial statements is therefore shown inclusive of value added tax, except for the transactions consolidated from its subsidiary, Proteus Theatre Company Productions Limited, which is registered for VAT. - e) **Tangible fixed assets and depreciation** Individual fixed assets costing £500 or more are capitalised at cost. Depreciation has been provided at the following rates in order to write down the cost or valuation, less estimated residual value, of all tangible fixed assets over their expected useful lives. Plant and equipment 25% straight line Motor vehicles 33% reducing balance Website 33% straight line - f) **Operating leases** Rentals applicable to operating leases are charged to the Statement of Financial Activities as incurred over the period in which the cost is incurred. - g) ## **Fund accounting** Funds held by the charity are either: - Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees. - Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes or projects. - Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. 17 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** ## **1 Accounting policies (continued)** h) ## **Taxation** No provision has been made for corporation tax or deferred tax as the company is a registered charity and is exempt, as agreed with HM Revenue & Customs. Its subsidiary, Proteus Theatre Company Productions Ltd, is subject to corporation tax and to that extent a provision will be recognised as appropriate. ## **2 Legal status** The charity is a company limited by guarantee and has no share capital. The charitable company was incorporated on 27 July 1983 in England and Wales and was registered on 3 May 1985 with the Charity Commission in England and Wales. The charity's registered number with the Charity Commission is 291718. The charity is a public benefit entity. The registered office of the charitable company is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH. **3** **4** |**Net income for the year**
Net income for the year is stated after charging:
Depreciation
Audit / Independent examination fee
**Donations and Legacies**
_Local authority grant_
- Basingstoke & Deane Borough Council
- Hampshire County Council
_Other donations and grants_
- Arts Council England National Lottery
- Cultural Recovery Fund
- Farnham Maltings
- Other donations
**Income from charitable activities**
Workshop & show fees|**2022**
**£**
6,223
3,000
**2022**
**£**
100,790
-
68,600
16,124
4,862
431
190,807
**2022**
**£**
73,511|**2021**
**£**
7,061
5,500
**2021**
**£**
120,847
30,500
55,000
51,656
-
267
258,270
**2021**
**£**
24,150| |---|---|---| **5** 18 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** **----- Start of picture text -----**
6 Total expenditure Theatre Education Fundraising The Creation 2022 2021
productions Projects & publicity Space Governance Total Total
£ £ £ £ £ £ £
Direct costs of charitable activities:
Wages and salaries (see note 7) 111,439 - - 8,535 - 119,974 100,247
Production costs 48,375 10,131 - 9,935 - 68,441 17,957
Workshops and events 11,615 - - - - 11,615 1,447
PTC Productions Limited (see note 7 and 8) 140,309 - - - - 140,309 38,307
TOTAL DIRECT COSTS 311,738 10,131 - 18,470 - 340,339 157,958
Allocation of support costs:
Freelance costs (see note 7) 13,569 - - 85 - 13,654 12,600
Premises costs - - - 3,135 - 3,135 (601)
Marketing and public relations 4,704 - - - - 4,704 984
Repairs and computer consumables 2,135 - - - - 2,135 2,112
Printing, postage and stationery 106 - - - - 106 126
Insurance 198 - - - - 198 268
Accommodation, subsistence and
miscellaneous expenses 2,926 - - - - 2,926 8,168
Bad debts 6,200 - - - - 6,200 3,800
Subscriptions and memberships 1,771 - - - - 1,771 1,539
Board expenses - - - - 562 562 -
Accountancy and bookkeeping - - - - 18,463 18,463 15,985
Bank charges 3,296 - - - - 3,296 839
Depreciation 312 - - - - 312 490
TOTAL SUPPORT COSTS 35,217 - - 3,220 19,025 57,462 46,310
TOTAL 346,955 10,131 - 21,691 19,025 397,801 204,268
**----- End of picture text -----**
19 **8 Net income from trading activities of subsidiary** ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** |**7**
**Employed staff costs and numbers**
Staff costs were as follows:
Wages and salaries
Social security costs
Pension costs
Freelance fees|**2022**
**£**
109,217
8,569
2,188
13,654
133,628|**2021**
**£**
94,886
3,464
1,897
12,600
112,847| |---|---|---| Payroll costs of £nil (2021: £nil) and freelance fees of £nil (2021: £nil) are included within PTC Productions Limited direct costs. The Trustees received no remuneration or reimbursed expenses from the company during this or the prior year. No employees had emoluments in excess of £60,000 during this or the prior year. The average number of employees during the year was as follows: |Management
Administration
Freelance|**2022**
3
2
2
7|**2021**
3
4
2
9| |---|---|---| The charity owns 100% of the issued share capital of Proteus Theatre Company Productions Limited, a company incorporated in England and Wales. The company runs production shows for Proteus Theatre Company Limited. The company donates any profits to the parent charity. Proteus Theatre Company Productions Limited prepares its accounts each year to 31 March for filing with the Registrar of Companies. Its company registration number is 7587750, and its registered office address is Proteus Creation Space, Council Road, Basingstoke, Hampshire, RG21 3DH. |The results for the year ended 31 March 2022 are summarised as follows:
Turnover
Rent from parent charity
Creation Space grant receipts
Production grant receipts
Cost of sales
Gross profit
Administration expenses
Taxation
Net loss|**2022**
**2021**
**£**
**£**
16,925
14,448
6,000
6,000
27,927
27,927
-
-
(116,235)
-
(65,383)
48,375
(43,074)
(34,744)
19,000
(3,563)
(89,457)
10,068| |---|---| As at 31 March 2022 the subsidiary had net liabilities of £173,431 (2021: £62,503). 20 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** **----- Start of picture text -----**
9 Tangible fixed assets
Website &
Leasehold Plant & Motor Box Office Group
Group improvements equipment vehicles system Total
£ £ £ £ £
Cost
At 1 April 2021 23,598 28,857 22,158 27,281 101,894
Additions - 761 - - 761
At 31 March 2022 23,598 29,618 22,158 27,281 102,655
Depreciation
At 1 April 2021 9,701 28,417 22,090 20,520 80,728
Charge for year 818 312 23 5,070 6,223
At 31 March 2022 10,519 28,729 22,113 25,590 86,951
Net book value
At 31 March 2022 13,079 889 45 1,691 15,704
At 1 April 2021 13,897 440 68 6,761 21,166
Plant & Motor Charity
Charity equipment vehicles Website Total
£ £ £ £
Cost
At 1 April 2020 17,959 19,658 7,000 44,617
Additions 761 - - 761
Disposals - - - -
At 31 March 2021 18,720 19,658 7,000 45,378
Depreciation
At 1 April 2021 17,519 19,658 7,000 44,177
Charge for year 312 - - 312
Eliminated on disposals - - - -
At 31 March 2022 17,831 19,658 7,000 44,489
Net book value
At 31 March 2022 889 - - 889
At 1 April 2021 440 - - 440
**----- End of picture text -----**
All fixed assets are used for the furtherance of the charity's objectives. 21 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** **----- Start of picture text -----**
10 Fixed asset investments Group Charity
2022 2021 2022 2021
£ £ £ £
Investment in subsidiary undertaking - - 1 1
11 Debtors Group Charity
2022 2021 2022 2021
£ £ £ £
Trade debtors 13,701 14,960 5,997 7,050
Other taxation 18,036 9,763 - -
Prepayments and accrued income 9,002 63,409 4,269 11,313
40,739 88,132 10,266 18,363
12 Creditors: amounts falling due within one year Group Charity
2022 2021 2022 2021
£ £ £ £
Trade creditors 20,581 11,778 15,243 7,100
- -
Other taxation and social security 5,965 2,402
Accruals 23,852 15,092 19,824 12,139
Other creditors 942 928 942 928
45,375 33,763 36,009 22,569
13 Analysis of net assets between funds Unrestricted Restricted Total
for Group funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2022
Fixed assets 14,013 1,691 15,704
Current assets 88,044 - 88,044
Creditors: amounts falling due within one year (45,375) - (45,375)
56,682 1,691 58,373
Analysis of net assets between funds at 31 March 2021
Fixed assets 14,405 6,761 21,166
Current assets 182,569 - 182,569
Creditors: amounts falling due within one year (33,763) - (33,763)
163,211 6,761 169,972
**----- End of picture text -----**
22 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022 (continued)** **----- Start of picture text -----**
13 (cont.) Analysis of net assets between funds Unrestricted Restricted Total
for Charity funds funds funds
£ £ £
Analysis of net assets between funds at 31 March 2022
Fixed assets 890 - 890
Current assets 55,291 - 55,291
Creditors: amounts falling due within one year (36,009) - (36,009)
20,172 - 20,172
Analysis of net assets between funds at 31 March 2021
Fixed assets 441 - 441
Current assets 111,436 - 111,436
Creditors: amounts falling due within one year (22,569) - (22,569)
89,308 - 89,308
14 Funds At 1 April Incoming Outgoing Fund At 31 March
2021 resources resources transfer 2022
£ £ £ £ £
Restricted funds
Catalyst fund (Productions) 6,761 - (5,070) - 1,691
Unrestricted funds
General (Charity) 227,976 269,277 (250,172) (38,996) 208,085
General (Productions) (69,265) 16,925 (140,309) 38,996 (153,653)
Designated funds 4,500 - (2,250) - 2,250
General consolidated funds 163,211 286,202 (392,731) - 56,682
Total consolidated funds 169,972 286,202 (397,801) - 58,373
**----- End of picture text -----**
The Catalyst fund was used to develop the approach to fundraising and the implementation of a box office system. The balance remaining on the fund represents the investment in the box office system which is being depreciated over 4 years. Designated funds have been set up to pay for necessary repairs and redecoration to the Creation Space, in line with the terms of the lease. They will be released over 4 years as expenditure is incurred. ## **15 Related party transactions** There were no transactions with related parties during this year or the prior year. 23 ## **PROTEUS THEATRE COMPANY LIMITED** (Company limited by guarantee and not having a share capital) ## **NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH (continued)** ## **16 Parent charity** Below are summarised results for Proteus Theatre Company Limited, excluding the subsidiary company: |Income
Donations and legacies
Charitable activities
CJRS income
Expenditure
Fundraising costs
Transfer Creation Space grant to subsidiary
Rent payable
Charitable activities
Provision against intercompany debtor
**Total expenditure**
**Net income for the year**
**Total income**|**2022**
**£**
190,807
73,511
4,959
269,277
-
27,927
6,000
257,492
46,995
338,414
(69,137)|**2021**
**£**
258,270
24,150
20,659
303,079
-
27,927
6,000
165,961
28,742
228,630
74,449| |---|---|---| ## **17 COVID-19** In May 2021 we were able to re-open to the public following the unprecedented coronavirus outbreak in March 2020 and resulting forced national closures. The charity has managed to navigate the incredibly difficult conditions for the Arts since the initial outbreak and thanks to additional funding, remains able to cover the current and future planned budgets. The charity has also made use of the coronavirus job retention scheme up until it’s cessation in September 2021. 24