Trustees, Annual Report For the period From (start date) o end date Sec.tioii A Refereiicg ¢liifJ adniii)1striJtioii (letails Charfty name 1st CoFthome Scoul Group Other names the charity is known by Registered chafity number {rf any) HQ reg6strallon number Charity's principg18ddress The Scout Cèntrè Borers Arms Road Coplhome Crawley Postcode Names of the charity trustees who manage the charity Tru8t•• Name Offic• (il any) Dates acted if nol for whole year Mark Hammond John Dawson Owen Cheesmur Miles Price nne Hammond n Cheesmur Mario Monella Chair Treasurer Le8d Volunteer Grou 10 11 12 13 14 15 Names arKI addresses of advisers (optional infomation but en￿uraged as best practice) V￿Or ame ress 1 LT700001 (14 Septèmbèr 2024) Scclion B StructLirc, govcrnanco and managomoni DeScrip￿n of the charty's trusts Type of goveming d¢)cument The Group's governlng documents are those of the The Scout Asso￿all0n Thgy congigt of 2 Roy91 Chgrt@r. which in bjm givÈg authorty lo the Bye Laws of the Association and The Policy. Organlsation and Rules of The Scout As50Ck?tion. le.g. trusl deed, conslitutK)n) the charity is constituted The GroLTrP is a trust estabI￿hed under rts ru￿ Nvhich are common to all Scouts. 16.9. In￿t, a$so¢igtion, Gompanyl Trust68 sèlèctKJn méthod$ (e.g. appointed by, elected by) The Trustees are apFKJinted in awordance wth the PoliGy, Organisation and Rutes of The SGout Assockilion. Addltional govemsnce issugs (optional InfoMiat￿n but oncour4od as bast pract￿> You may choose lo indude addit4onal information, where re￿Vant, about. he Group is managed by the Group Trustee Board, the members of which are the'charity Trustees. of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to ehgrities. This includes the registration. keeping proper accounts and making retums to the Charity Commission as appropriale. Polu@s and prcthlur88 2dopted for.. al the inductK)n and training of trustees", bl trustee. conslderalion of major risks and the systems and procedures lo manage Ihem The Tnjstee Board consists of the Chair. TreasurÈr and 5 Trusiees (including l Ex Officio TrustÈe) Énd meets every 3 months. Members of the Tru$lee Boar(J ¢ompkte Being a Scouts TTusiee leaming within the first 6 months of joining the Board. This Group Trustee Board exists to make SU￿ the charity is well-managed, risks are assessed and mitigated, building¥ and equiprnent are in g¢)od working order, and everyone follNs legal requiremenls and the organisats'on's policies and rules. Their support helps other volunteers Tun high-qualty and safé programm8S that gives youn9 people skills for life. Soction B StrLlCturc. governance and ma nageincilt Icontinucdl Rljk and Internal Gonlml The Group Trustee Board has identified the m8ior risks to 2 LT700001 (14 September 2024) which they hel￿e the Group is exposed, these have been reviewed and systems have been ￿tablISh￿d to mitigate a9ainst them. The main areas of concèm that hav¢ bé identrf*d a￿.. Damage to the building, property and equipment. The Group would réquest th8 usé of buildings, prorwty arKI equipm8nt from neighbouring Organisat￿n9 such as the church, community cenlre an(J other Scout Groups. Slmllar w1Pr￿al arrangernents exist with these org4nisa(ions. The Group has suffiuent buildings and ¢ontents insurance in Place to mrtigate against wTmanent loss. Injury to leaders. helpers. supporters and members. The Group through the capitation fees CODln'butes to ihe Scout Asso¢iations nat￿nal a¢cKlent insurance policy. Risk Assessments are undertaken before all activities. Reduced ineomé from fvnd raising. The Group is primarily reliant uwn income from subscriptions and fundraisin9. The group does hold a resevve to ensure the continuity of actiV￿e$ should there be a major reduGtson in income. The Board could raise the value of subscriptions lo incre8se thg incomè to the group on an ongolng bagig. either temporarity or pemanentty. ReduGtson or loss of18ad8rs. The group Is totally ￿liant upon volunteers to run and administer the activitEs of the group. If there was a reduction in the number of ￿aderS lo an unaecgptablo lèvél in • partwlar seth.on or the group as a vthob then there would have to be a contraction. ccnsdKlation or closure of a section. In the worst Case scenado Ihe complete closure of the Group. Red￿tion or loss of members. The Group provides actNities for all young people aged 6 10 18. If there was 8 reduction in membership in a particular section or the group as whole then th8r• woukl have to be a contraclK>n, consolidatt)n or closure of a section. In the worst Gase scenario the complete closure of the Group Rlsk and Internal Control The group has in place systems of intemal o)ntrols that a designed to prowde reasonable assuranGe against material mismanagement or loss, these indude 2 signatories for all payments and a comprehenslve Insur2nee rjeLlives diid riilivilies The Purpos¢ of S¢outlng Scouting exists lo actlvely engage and support yDung P8OFA8 in their personal development, empobY8ring them to make a posrfive Gontribulion to society. Summary of th8 obJ'8cls of the charity sel out in its govemiNJ do(yJment he Values of Scoutlng As Scouts we a￿ guided by these values: Integrity- We act integrity., we are hon85t. trustsvorthy and loyal. Resp•et- We havè sèw-m$￿ttt and rasp9￿ for others. Care - W8 support others and lake care of the wot1d in which we live. Belief- We exfv ojr faiths, beliets and attitudes. c0-o￿tatioN - Wo maké a pogitivè dlffarènea: ￿ e￿O￿rAt0 with others and maka friends. Th• Scout Mfrthod Scouiing tskes pl*x then young people. In p8rtnershlp Wth adults, logeth8r based on the values of Scouting and.. - enjoy what they are doiThJ and have fun - takg part in actiiritses indoors and outdcors - leam by doing - share in spiritual refieclk)n - take responsitiility and make cholces undertake new and challenging activitss make 8nd live by their Promise. Summary of the main activities in rela￿n to the￿ obj¢GI$ Additional (ietslls of the oblecttves and actlvM&s (optlonal Informatlon tAJt encouraged as best practkel You rnoy choou to include further statements, where relevant. ab)uL' ' pcdicy on grantmaking,. * Ixml￿bUt￿)n m8de by volunteers" ' policy on investments. PuL4iG b8neflt ststemenl The roup meets the harity ommisston's publlc bone criteria under both the advancement of education and th advancement of citizenship or community deveK)pment headin Section D Achievcmcnts and performance 4 LTTUOOOI (14 September 20241 Summary of the main achievements of the charity during ihè yèa 5 LT700001114 Seplamber 20241 Sectioi? F Fininr.i.'Il Re.vipw Brief statement of thg charl￿S policy on reserv88 Poll The Group's pdicy on reserve5 is to hold sufficient resources to continue the chantat4e activities of Ihe group should ill￿￿8 and fundraising actiwties fall short. The Group Trusiee Board Gons￿e[S that the group shoukl hol¢J a sum equivalenl lo 12 months running costs. circa £41,orrti. Tho Group held reserves of approximataly £47,000 againg this at year ènd. This is above the level required for operating expen8e8. However the addltlonal reserves are for- - cydical mainlenance - £10.023 - Scout centre maintenan¢e- £20,000 - equipment ropla¢8menl. £1,000 - minibus replacement-£30,0 - Camp Support for Young People- £1,250 Quantify and extlain any d￿'gnallOnS Details of any frjnds malorially in d8ficit larcum$lances plus steps to eliminalel Futhr fin8nu81 review details (optional infom18tiDnl You may ehoov lo ineJud8 additional infomation, where relevant, about." . the charitls principal sources of funds linGludlng any fundTaisin9)- Investment Policy The Grot￿ has adopted 8 low risk Stratèrgy lo the investment of its ftjnds. AJI funds ar8 held in cash only uÈing mainstrèam banks and building Socie￿8. * how 8x￿ndit￿re has Supportèd Ihè k objectives of the charity", The Group Twst68 Board regularty monitors the bvg1$ of bank balances and thg interest ralgs roceived lo ensu￿ the group obtains maximum valu• and inc¢>)ie Irom ils banking atrangemonts. Occasionally this may involve using an account Ihal requires a perlod of notice before funds may be th¢Jrawn, before doing so the Group Truslee Board considtsrs the cash flow requirements. • investment Fdicy and objectives.. Section F Oriier Optional Inlormcilion 6 LT7¢)0001114 September 20241 Hans for fuiufe periuds Id8taI5 of any sl9nlficanl acliwties planne(I lo achigve Ih¥m) 7 LT700001114 Sgplgmbgr 20241 pctioii G rJecl,Ir.ItirJn The truslees declare that they have approved the trustees. report above Slgned on behalf of thè ch8rity8 tfuslees Signaturo{sl Full n8me{81 Positson (e9 Secretary, Chair) Dalè 8 Lfiooooi 114 gepl8mber 20241 ## **1st Copthorne Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**| |||||| |**Receipts and payments**||||| |**Receipts**||**2024/2025**
**Retained funds**
**£**
**15,402**
**(6,595)**
**8,809**
**1,206**
**1,250**
**2,451**
**21,295**
**35,011**
**-**
**26,224**
**26,224**
**10,081**
**10,675**
**580**
**21,336**
**4,149**
**-**
**-**
**7,607**
**11,756**
**94,327**
**-**
**94,327**||**2023/2024**
**Retained funds**
**£**| |**Donations, legacies and similar**
**income**||||| |Membershipsubscriptions||**15,402**||14,064| |Less:Membership subscriptions paid on (National/County/Area/District)||**(6,595)**||(5,846)| |Net membership subscriptions retained||**8,809**||8,218| |Donations||**1,206**||840| |Legacies||**1,250**||-| |Gift Aid||**2,451**||3,062| |Other similar income||**21,295**||18,389| |**Sub total**||**35,011**||30,509| |**Grants**||||| |Maintenancegrant||**-**||-| |Othergrants||**26,224**||-| |**Sub total**||**26,224**||-| |**Fundraising (gross)**||||| |Jumble Sales||**10,081**||9,808| |Bonfire||**10,675**||8,642| |Carnival||**580**||1,190| |**Sub total**||**21,336**||19,640| |**Investment income**||||| |Bank interest||**4,149**||2,955| |BuildingSocietyinterest||**-**||-| |The Scout Association Short Term||**-**||-| |PropertyRent income||**7,607**||7,135| |Other investment income||||| |**Sub total**||**11,756**||10,090| |**_Total Gross Income_**
**Asset and investment sales, etc.**
**_Total receipts_**||||| |||||60,239| |||||| |||||-| |||||| |||**94,327**||60,239| 1 LT700002 (1st January 2017) ## **1st Copthorne Scout Group Receipts and Payments Account** |||Year start date|Year start date|Year end date| |---|---|---|---|---| ||**For the year**
**from**|**01/04/2024**|**To**|**31/03/2025**| |||||| |**Receipts and payments**||||| |**Payments**||**2024/2025**
**Retained funds**
**£**||**2023/2024**
**Retained funds**
**£**| |**Charitable Payments**||||| |Youth programme and activities||**29,680**||26,795| |Adult support and training||**80**||195| |Rent||**1,069**||802| |Water and Sewerage||**-**||-| |Electricityand Gas||**810**||376| |Insurance||**2,423**||1,364| |Repairs and Renewals||**37,141**||4,520| |Materials and equipment||**750**||1,461| |Printingandphotocopying||**300**||405| |Contribution to campcosts||**1,698**||4,543| |Uniforms||**209**||886| |AGM and trustee expenses||**18**||221| |Online, PRS, Licences||**787**||512| |Miscellaneous||**791**||1,031| |**Sub total**||**75,756**||43,111| |**Fundraising expenses**||||| |Jumble Sales||**4,158**||4,080| |Bonfire||**6,309**||4,903| |Carnival||**294**||249| |**Sub total**||**10,761**||9,232| |**_Total Gross Expenditure_**
**Asset and investment purchases, etc.**
**_Total payments_**
**_Net of receipts/(payments)_**
**Cash funds last year end**
**_Cash funds this year end_**||||| |||||52,343| |||||| |||||| |||||| |||||52,343| |||||| |||**7,810**||7,896| |||**108,235**||100,339| |||**116,045**||108,235| 2 LT700002 (1st January 2017) ## **1st Copthorne Scout Group** ## **Statement of assets and liabilities at the end of the year** ||**31 March 2025**
**Retained funds**
**£**|**31 March 2025**
**Retained funds**
**£**|**31 March 2024**
**Retained funds**
**£**| |---|---|---|---| |**Cash funds**|||| |Bank current account|**18,260**||15,389| |Bank deposit account|**97,785**||92,846| |Buildingsocietyaccount|||**-**| |The Scout Association Short Term|||**-**| |Cash/Floats|||**-**| |**Total cash funds**|**116,045**||108,235| |**Contingent liabilities and future obligations**|||| ||**see below**||**-**| In addition to the cash funds, the Group owns assets not recognised as assets above. The major items that are not recognised above include the following :- • The Group minibus (2006, 15 seat Ford Transit) and trailer for transport. • A lease (until 2041) over the land in Humphrey's Field comprising the site of the scout and guide centres and access thereto. The rent payable from 1st April 2020 is £1,069 per year with an increase every 5 years related to the change in the retail price index since the previous increase. The Group has entered into a sublease with Copthorne Guides at 50% of the rent payable on the same terms as the head lease. - Camping and other equipment for use in scouting activities. • Furniture and fittings for the Scout centre, including tables, chairs, kitchen equipment and computing/video equipment. All assets are insured for loss and other risks under insurance contracts. The Group has contracted for work to be completed to enhance the Group’s headquarters building and to provide additional facilities for scouting activities. The total cost of these improvements will be c.£125,000, with the majority of the costs provided by approved grants. At 31 March 2025, the costs expended and recognised are c£33,000 and the grants received and recognised are c£26,000. The work is expected to be completed by end September 2025. The accumulated funds at 31 March 2025 include £1,250 which is restricted in its use to the provision of support for attendance at scout camps. The remaining funds are not restricted. **The above receipts and payments account and statement of assets and liabilities were approved by the Trustees on 30th June 2025 (the date of the Trustee meeting that approved the accounts) and signed on their behalf by** **----- Start of picture text -----**
Signature Print Name
Chair
Treasurer
**----- End of picture text -----**
3 LT700002 (1st January 2017) Independent Examinerfs Report to the Trustees of 1st Copthorne Scout Group I report to the Trustees on my examination of the accounts of the 1 st Copthome Scout Gr￿P (Charity rKNnlw 291680- Ihe Gr(￿p.} Ye￿ efMJed 31 March 2025 which ACc￿nt for ttE yeaf from 1 AFYil 2024 10 31 2025 arwj the StateffEnt of assets and liabilities at the end of the year. Responsibilities and basis of report As the charity trustees of the Group. you are resporL8ible for the preparab'on of the axxmjnts in with requireffÉnts of the ch￿thes Act 2011 {Ihe Ad.). I reFMJt in resFEd of my examination of Grwp's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Direclmyis given by the ch￿[ty c￿nmISS￿ 145(5Xb) of Independent examln•rfs statement any material respect: sedK)n 130 of I I have no concerns and have come across no other matters in connection with the examinat￿ to allenlion st*￿Id ￿ drawn in Ihis Tetxxt in to enabk a Douglas R Logan Bsc, FCA 1 HillsKle West Sussex RH10 4XD July 2025 1st Copthorne Scout Group Receipts and Payments Account Forthè y••r 0110412024 3110312025 Receipts and payments 202412025 202312024 R¢tsined fvnd$ Relained funds Receipts Donations, legacies and similar income Membership subscriptions 15.402 14.064 5,846 8,218 Le55 Membership S￿$t￿￿￿$ Paid ￿ (Nab￿ai¢￿ntyI￿•otstr Ne¢ memtwip $ut6¢npb￿ lthrvj 8.809 1,206 1,250 2,451 21,295 Donations Legacies Gift Aid Other similar income 3.062 18.389 Sub tolal Grants Maintenance grant Other grants 26.224 Sub total Fundraising (gross) Jumble Sales Bonfire Carnival 10.081 10.675 580 9.808 8,642 1,190 Sub totsl Investment income Bank interest Building Society interest The Scout Association Short Temi Propety Rent income Other investment income Sub totsl 4,149 2,955 7,607 7,135 Total Gross In¢ome Asset and investment sales, etc. Total receipts I LTI(XXK)2 Ilst January 20171 1st Copthorne Scout Group Receipts and Payments Account For the y￿r EIIIIIIR 0110412024 3110312025 Receipts and payments 202412025 Relained funds 202312024 Retsined fund8 Pa ments Charitable Payments Youth programme and aclivilies 29.680 26.795 Adult support and training Rent Water and Sewerage Eleclricity and Gas Insurance Repairs and Renewals Materials and equipment Prinb'ng and photocopying Contribution to camp costs Unrforms AGM and trustee expenses Online, PRS, Licences MIS￿[13neouS 80 1.069 195 802 810 2.423 37.141 750 300 1,698 209 18 787 791 376 1,364 4,520 1,461 405 4,543 886 221 512 1,031 Sub lolal Fundraising expenses Jumble Sale5 Bonfire Camival 4.158 6.309 294 4,080 4,903 249 Sub total Total Gross Expenditure Asset and investment purchases. etc. Totalpayments Net ol receipts/(payments) Cash funds last year end Cash funds this year end 108,235 100,339 2 LT7(1x￿211St January 20171 1st Copthorne Scout Group Statement of assets and liabilities at the end of the year 31 March 2025 31 March 2024 Retsined fvnds Retained funds Cash funds Bank current account Bank deposit account 18.260 97,785 15,389 92.846 Building society account The Scout Association Short Te CashlFloats Totsl cash funds Contingent liabilities and future obligations In addition lo the cash funds, the Group owns assets not recognised as assets above. The major items that are not recognised above include the following The Group minibus12006, 15 seat Ford Transit) and trailer for transport. A lease {unlil 20411 over the land in Humphrey's Field comprising the site of the scout and guide centres and acce5S thereto. The ￿nI payable from 1 st April 2020 is £1,069 per year with an increase every 5 years related lo the change in the retail price index since the previous increase. The Group has entered into a sublease with Copthome Guides at 50% of the rent payable on the same temis as the head lease. Camping and other equipment for use in scouting activities. Furniture and fittings for the Scout centre, including tables. chairs, krtchen equipment and computinglvideo equipment. All assets are insured for loss and other risks under Insuran￿ contracts. The Group has contracted for work lo be completed to enhance the Group's headquarters building and to provide additional facilrties for scouting activities. The total cost of ihese improvements will be c.£125,000, wth the majority of the costs provided by approved grants. At 31 March 2025, the costs expended and ￿cOgnised are c£33,000 and the grants received and recognised are c£26,OCQ. The work is expected to be completed by end September 2025. The accumulated funds at 31 March 2025 include £1,250 which is restricted in its use to the provision of support for attendance at scout camps. The remaining funds are not restricted. The above receipts and Pa￿ts a¢¢ount•nd $l•t¢ment of*ssets and liatiililies appmved by th• Tmste¢s on 30th June 2026(￿ date of the Trustre meeting that approved the accounts) and ¥ignod on thèlr bohaff by nature Prini Name Cha -f_ tJNso Treasu 3 LT71KKM)2 Ilst January 20171